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Meeting Agenda
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1. CALL TO ORDER
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2. WELCOME
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3. PLEDGE OF ALLEGIANCE
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4. PUBLIC COMMENTS
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5. MINUTES
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6. CONSENT AGENDA
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7. SEEKING BOARD APPROVAL FOR USE OF MCKENZIE SCOTT FUNDS FOR WEATHER RELATED EMERGENCIES IN THE PANHANDLE
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8. GRANTING OF SANITARY SEWER LINE EASEMENT TO CITY OF AMARILLO
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9. REQUEST FOR STATEMENT OF QUALIFICATION NO. 1394-INDEPENDENT FINANCIAL AUDIT SERVICES FOR AMARILLO COLLEGE, KACV, AND AMARILLO COLLEGE FOUNDATION
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10. 2024 PRELIMINARY BUDGET OVERVIEW
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11. FINANCE REPORT
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12. FINANCIAL REPORTS
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13. PUBLIC COMMENTS ON NON-AGENDA ITEMS
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14. ADJOURNMENT
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Agenda Item Details
Reload Your Meeting
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Mission: Transforming our community and economy through learning, innovation, and achievement. Notice is hereby given that a regular meeting of the Amarillo College Board of Regents of the Amarillo Junior College District will be held beginning at 6:45 p.m. on Tuesday, June 27, 2023, in the Oak Room, College Union Building – 2nd floor, on the Washington Street Campus, 2201 S. Washington Street, Amarillo, Texas. Live Stream Link https://info.actx.edu/BOR The subjects to be discussed, considered, or upon which any formal action may be taken are as follows: |
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| Meeting: | June 27, 2023 at 6:45 PM - Regular Meeting | |
| Subject: |
1. CALL TO ORDER
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| Presenter: |
Ms. Anette Carlisle
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| Subject: |
2. WELCOME
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| Presenter: |
Ms. Anette Carlisle
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| Subject: |
3. PLEDGE OF ALLEGIANCE
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| Subject: |
4. PUBLIC COMMENTS
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| Subject: |
5. MINUTES
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| Presenter: |
Ms. Anette Carlisle
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Description:
Minutes of the special meetings on May 5, 2023, May 16, 2023, and the regular meeting on May 23, 2023, have been provided to the Regents.
After discussion the Board may wish to approve these minutes. |
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| Subject: |
6. CONSENT AGENDA
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| Presenter: |
Ms. Anette Carlisle
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Description:
A. APPOINTMENTS
Faculty - None Administrators - None B. BUDGET AMENDMENTS The Budget Amendments for approval by the Board are attached. After discussion, the Board may wish to approve the Consent Agenda. |
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| Subject: |
7. SEEKING BOARD APPROVAL FOR USE OF MCKENZIE SCOTT FUNDS FOR WEATHER RELATED EMERGENCIES IN THE PANHANDLE
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| Presenter: |
Dr. Russell Lowery-Hart
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Description:
This item is placed on the agenda in order for the Board of Regents to deliberate on donating McKenzie Scott funds to the Amarillo Area Foundation for disaster relief in Hereford, Amarillo, and Perryton due to the recent severe weather.
After discussion, the Board may wish to approve donating funds to the Amarillo Area Foundation for disaster relief. |
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| Subject: |
8. GRANTING OF SANITARY SEWER LINE EASEMENT TO CITY OF AMARILLO
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| Presenter: |
Mr. Chris Sharp
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Description:
This item is placed on the agenda in order for the Board of Regents to deliberate the granting of a 40-foot wide easement on the East Campus to the City of Amarillo for the installation, construction, maintenance, and operation of a sanitary sewer line. The proposed easement agreement and drawings are attached.
After discussion, the Board of Regents may decide to grant the easement. |
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| Subject: |
9. REQUEST FOR STATEMENT OF QUALIFICATION NO. 1394-INDEPENDENT FINANCIAL AUDIT SERVICES FOR AMARILLO COLLEGE, KACV, AND AMARILLO COLLEGE FOUNDATION
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| Presenter: |
Mr. Chris Sharp
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Description:
RFQ No. 1394 was advertised in the Amarillo Globe News on Sunday, March 26, 2023 and Sunday, April 2, 2023. Packets were requested by four (4) firms with three (3) firms providing qualification statements.
Due to the withdrawal of the audit firm previously chosen, the Selection Committee and Finance Committee would recommend another firm based on qualifications and best value to Amarillo College. The Selection Committee and Finance Committee would also request that the Board of Regents authorize Chris Sharp, Vice President of Business Affairs, to enter into negotiations of a one year contract with the newly selected firm. After discussion, the Board may wish to award RFQ No. 1394 – Independent Financial Audit Services for Amarillo College, KACV, and Amarillo College Foundation and authorize Chris Sharp to enter into negotiations of a one year contract. |
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| Subject: |
10. 2024 PRELIMINARY BUDGET OVERVIEW
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| Presenter: |
Mr. Chris Sharp & Dr. Lowery-Hart
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Description:
Dr. Russell Lowery-Hart and Chris Sharp will present the 2024 preliminary budget overview. This will allow the Regents advance information and preparation for the budget and planning workshop to be held in July of 2023.
No action will be taken. |
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11. FINANCE REPORT
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| Presenter: |
Mr. Chris Sharp
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Description:
The Board of Regents will be presented the Quarterly Investment Report for the period ending March 1, 2023, through May 31, 2023. A copy of the report has been provided to the Regents.
After discussion, the Board may wish to approve the Quarterly Investment Report. |
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12. FINANCIAL REPORTS
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| Presenter: |
Ms. Tiffani Crosley
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Description:
The financial statements for May 31, 2023, are attached.
After discussion, the Board may wish to accept the financial reports. |
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| Subject: |
13. PUBLIC COMMENTS ON NON-AGENDA ITEMS
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| Subject: |
14. ADJOURNMENT
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| Presenter: |
Ms. Anette Carlisle
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Description:
NOTE: The Board of Regents will have dinner at 5:15 p.m. in the College Union Building, Room 208, on the Amarillo College Washington Street Campus, 2201 South Washington Street. A status update will begin at 5:45 p.m. followed by the regular meeting at 6:45 p.m. in the Palo Duro, Room 212. |
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