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Meeting Agenda
1. CALL TO ORDER
2. WELCOME
3. PLEDGE OF ALLEGIANCE
4. PUBLIC COMMENTS
5. MINUTES
6. CONSENT AGENDA
7. PROCLAMATIONS
8. CELEBRATION OF OUTGOING REGENT, SALLY JENNINGS
9. PROGRAM AGREEMENT BETWEEN AMARILLO COLLEGE AND EDUCATION CREDIT UNION
10. CITY OF AMARILLO PROPOSAL TO CONSTRUCT AND OPERATE A FIRE STATION
11. ORDERS OF APPOINTMENT FOR ELECTION JUDGES
12. ASSESSMENT AND COLLECTION SERVICES CONTRACT WITH MOORE COUNTY
13. REQUEST FOR PROPOSAL NO. 1391 - PURCHASE OF SEMI TRACTORS AND TRAILERS TO INCREASE THE CAPACITY OF THE CDL PROGRAM
14. REQUEST FOR STATEMENT OF QUALIFICATION NO. 1394-INDEPENDENT FINANCIAL AUDIT SERVICES FOR AMARILLO COLLEGE, KACV, AND AMARILLO COLLEGE FOUNDATION
15. DEDICATION OF 235 SQUARE FEET OF LAND TO CITY OF AMARILLO FOR THE PURPOSES OF CONSTRUCTING A ROUND-A-BOUT ON SW 24TH AVENUE
16. COLLEGE INSURANCE
17. FINANCIAL REPORTS
18. PUBLIC COMMENTS ON NON-AGENDA ITEMS
19. ADJOURNMENT
Agenda Item Details Reload Your Meeting

Mission:

Transforming our community and economy through learning, innovation, and achievement.

Notice is hereby given that a regular meeting of the Amarillo College Board of Regents of the Amarillo Junior College District will be held beginning at 6:45 p.m. on Tuesday, April 25, 2023, in the Oak Room, College Union Building – 2nd floor, on the Washington Street Campus, 2201 S. Washington Street, Amarillo, Texas 79109

The subjects to be discussed, considered, or upon which any formal action may be taken are as follows:
Meeting: April 25, 2023 at 6:45 PM - Regular Meeting
Subject:
1. CALL TO ORDER
Subject:
2. WELCOME
Subject:
3. PLEDGE OF ALLEGIANCE
Presenter:
Ms. Anette Carlisle
Subject:
4. PUBLIC COMMENTS
Subject:
5. MINUTES
Description:
Minutes of the regular meeting of March 28, 2023 have been provided to the Regents.

After discussion, the Board may wish to approve these minutes.
Subject:
6. CONSENT AGENDA
Description:
A.  APPOINTMENTS
Faculty
None

Administrators
None
 
B.  BUDGET AMENDMENTS
None

After discussion, the Board may wish to approve the Consent Agenda.
Subject:
7. PROCLAMATIONS
Description:
This item was placed on the agenda in order for the Board to congratulate and show respect for the following student successes:
 
  1. Mass Media Team’s success at TIPA Conference.
  2. Student Government Association Success at the TJCSGA State Convention.
  3. Construction Technology Program Team’s Success at the SkillsUSA State Competition.
  4. Computer Information Systems Team’s National Success at USITCC Conference.
Proclamations have been provided to the Board of Regent in the materials. After discussion, the Board of Regents may wish to issue the proclamations.
 
Subject:
8. CELEBRATION OF OUTGOING REGENT, SALLY JENNINGS
Presenter:
Ms. Anette Carlisle
Description:
This item was placed on the agenda in order for the Board to publicly thank Sally Jennings for serving on the board.

No action is required.
Subject:
9. PROGRAM AGREEMENT BETWEEN AMARILLO COLLEGE AND EDUCATION CREDIT UNION
Presenter:
Ms. Chris Sharp
Description:
This item is placed on the agenda in order for the Board of Regents to deliberate a proposed agreement with Education Credit Union for the purpose of implementing a learning program about the financial services industry by locating a Credit Union branch facility on the Washington Street Campus.

After discussion, the Board of Regents may wish to take action on this matter.
 
Subject:
10. CITY OF AMARILLO PROPOSAL TO CONSTRUCT AND OPERATE A FIRE STATION
Presenter:
Ms. Chris Sharp
Description:
This item is placed on the agenda in order for the City of Amarillo to present to the Board of Regents a proposal to construct and operate a fire station on land that is presently owned by the college.

After discussion, the Board may wish to take action on this proposal.
 
Subject:
11. ORDERS OF APPOINTMENT FOR ELECTION JUDGES
Presenter:
Ms. Chris Sharp
Description:
The Orders of Appointment for Election Judges for the Amarillo College Board of Regents election on May 6, 2023 are attached.

After discussion, the Board may wish to approve the Orders of Appointment for Election Judges.
 
Subject:
12. ASSESSMENT AND COLLECTION SERVICES CONTRACT WITH MOORE COUNTY
Presenter:
Ms. Chris Sharp
Description:
Moore County assesses and collects the branch campus maintenance property tax within Moore County for the operation of the Moore County Branch Campus of Amarillo College. Amarillo College and Moore County wish to renew the contract for assessment and collection of taxes for the period covering July 1, 2023 through June 30, 2024.  A copy of the contract is attached.

After discussion, the Board may wish to approve this contract.
 
Subject:
13. REQUEST FOR PROPOSAL NO. 1391 - PURCHASE OF SEMI TRACTORS AND TRAILERS TO INCREASE THE CAPACITY OF THE CDL PROGRAM
Presenter:
Ms. Chris Sharp
Description:
RFP No. 1391, for the purchase of semi-tractors and trailers in order to increase the capacity of the CDL Program in order to serve additional students was advertised in the Amarillo Globe News on February 19, 2023, and February 26, 2023. Project documents were obtained by two (2) companies, with two (2) companies submitting proposals.

Approval of the award for four (4) semis being granted to Bruckner’s Truck Sales in the amount of $256,103.58 is requested.  Approval of the award for four (4) trailers being granted to King Country Trailer in the amount of $60,000 is requested.

Funds for this project are available from the rolling stock fund.

After discussion, the board may wish to approve RFP No. 1391 - Purchase of Semi-Tractors and Trailers to Increase the Capacity of the CDL Program.
 
Subject:
14. REQUEST FOR STATEMENT OF QUALIFICATION NO. 1394-INDEPENDENT FINANCIAL AUDIT SERVICES FOR AMARILLO COLLEGE, KACV, AND AMARILLO COLLEGE FOUNDATION
Presenter:
Ms. Chris Sharp
Description:
RFQ No. 1394 was advertised in the Amarillo Globe News on Sunday, March 26, 2023 and Sunday, April 2, 2023.  Packets were requested by four (4) firms with three (3) firms providing qualification statements.
Approval of the award being granted to Johnson & Sheldon PLLC, is requested based on qualifications and best value to Amarillo College. The selection committee would also like to request that the Board of Regents authorize Chris Sharp, Vice President of Business Affairs, to enter into negotiations of a one year contract with Johnson & Sheldon PLLC.

After discussion, the Board may wish to award RFQ No. 1394 - Independent Financial Audit Services for Amarillo College, KACV, and Amarillo College Foundation and authorize Chris Sharp to enter into negotiations of a one year contract.
 
Subject:
15. DEDICATION OF 235 SQUARE FEET OF LAND TO CITY OF AMARILLO FOR THE PURPOSES OF CONSTRUCTING A ROUND-A-BOUT ON SW 24TH AVENUE
Description:
This item is placed on the agenda so that the Board of Regents may consider dedicating 235 square feet of college-owned property to the City of Amarillo in order to accommodate the round-a-bout to be constructed on SW 24th Avenue. The layout of the improvements and the dedication instrument have been provided to the regents.

After discussion, the Board of Regents may wish to authorize the dedication.
 
Subject:
16. COLLEGE INSURANCE
Description:
This item was placed on the agenda for the Board of Regents to receive information regarding the insurance program at the college.
 
Subject:
17. FINANCIAL REPORTS
Description:
The financial statements as of March 31, 2023  are attached.

After discussion, the Board may wish to approve the Financial Reports.
Subject:
18. PUBLIC COMMENTS ON NON-AGENDA ITEMS
Presenter:
Ms. Chris Sharp
Subject:
19. ADJOURNMENT
Description:

NOTE:  The Board of Regents will have dinner at 5:15 p.m. in the College Union Building, Room 208, on the Amarillo College Washington Street Campus, 2201 South Washington Street.  A status update will begin at 5:45 p.m. followed by the regular meeting at 6:45 p.m. in the Palo Duro, Room 212.

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