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Meeting Agenda
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A. CALL TO ORDER
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B. FLAG SALUTE
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C. WELCOME
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D. ROLL CALL
Davis Friend Giovannetti Hance Moustakas Muller Walker |
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E. CORRESPONDENCE
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F. EXECUTIVE SESSION
WHEREAS the “Open Public Meetings Act” (Chapter 231 Laws of 1975) authorizes a public body to exclude the public from that portion of a meeting at which specified topics are to be discussed under circumstances where the public consideration of such topics will clearly endanger the public or where the personal privacy or guaranteed rights of individuals whose activities or affairs are to be discussed would clearly in danger of unwarranted invasion; be it RESOLVED that the Board of Education of the Township of Holland now adjourns its public session to reconvene in Executive Session for the purpose of discussing the following: __Confidential Matters by Law or Court Order __Purchase Property __Personnel Matters __Invasion of Individual Privacy Employee or Student __Investigation into Violations of Law __Suspension, Civil Penalty or Loss of a License or Permit __Disclosure would Impair District’s Right to Receive Funding __School/Public Security _XCollective Bargaining __Pending, Ongoing or Anticipated Litigation And be it further RESOLVED that the matters discussed in Executive Session will be made public when confidentiality is no longer required. |
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F.1. Motion to Enter Executive Session Motion made by ______, seconded by ______, upon the recommendation of the Superintendent of Schools the Holland Board of Education enter Executive Session at ______ to discuss _________.
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F.2. Motion to Enter Public Session Motion made by ______, seconded by ______, upon the recommendation of the Superintendent of Schools the Holland Board return to Open Session at __________.
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G. CONSENT AGENDA
Motion made by ______, seconded by ______, upon the recommendation of the Superintendent of Schools that the Holland Township Board of Education approve the consent agenda as follows: Roll Call Vote: Friend_____Giovannetti_____Hance_____Muller_____Walker_____Moustakas_____Davis_____ |
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G.1. Approval of Minutes
Upon the recommendation of the Superintendent of Schools, the Board approves the following minutes; March 19, 2024 Work Session Meeting Minutes March 19, 2024 Executive Work Session Meeting Minutes March 26, 2024 Regular Board Meeting Minutes |
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G.2. Bill List
Upon the recommendation of the Superintendent of Schools that the Board approve the Bill List dated April 24, 2024 check numbers NO328 thru 13654 in the amount of $1,138,780.75. |
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G.3. Finance
1) Upon the recommendation of the Superintendent of Schools, the Board approve the transfers for the month ending March 31, 2024 as submitted by the Superintendent, as authorized by N.J.S.A. 18A:22-8.1. 2) To accept the Holland Township Board of Education's certification that the Superintendent, Stephanie Snyder, recommends that the Board of Education accept the monthly financial reports of the Board Secretary and the Treasurer of School Moneys for the months ending March 31, 2024 and she recommends in compliance with N.J.A.C. 6:20-2.13(3) that the Board of Education certify that no major account or fund has been overexpended and that as of this report sufficient funds are available to meet the District's financial obligations for the remainder of the fiscal year. 3) Upon the recommendation of the Superintendent of Schools that the Board accept the School Business Administrator/Board Secretary's, Teresa O'Brien certification as required by N.J.A.C. 6:20-2.13(d), that no line item account has been over expended as of March 31, 2024 and that as of this date sufficient funds are available to meet the District's financial obligations for the remainder of the fiscal year |
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G.4. Travel and Related Expenses Reimbursement
Upon the recommendation of the Superintendent of Schools that the Board approve work-related and related expenses reimbursement for the following staff members that is directly related to and within the scope of their current work responsibilities, promotes the delivery of instruction, and is critical to the instructional needs of the School District or furthers the efficient operation of the School District, and is educationally necessary and fiscally prudent.
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G.5. Approve Staff Summaries of Approved Conferences/Workshops
Upon the recommendation of the Superintendent the Holland Township Board of Education accepts the staff summary sheets for BOE approved workshops. |
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H. BOARD PRESIDENT REPORT
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I. SUPERINTENDENT REPORT
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I.1. Public Budget Presentation
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J. PRINCIPAL REPORT
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K. COMMENTS: PUBLIC - AGENDA ITEMS ONLY
Please approach the podium, state your name, and address your comments to the board president. Because this is a meeting at which the board needs to conduct its business, each member of the public will be limited to three minutes. And please refrain from abusive, obscene, or defamatory remarks; we expect that everyone will hold themselves to the highest level of professional courtesy and personal respect, given our shared interests and goals. Please remember that the board has an obligation to protect the privacy of district employees and students. |
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L. EDUCATION
Motion made by , seconded by , to approve the following items: Roll Call Vote: Friend_____Giovannetti_____Hance_____Muller_____Walker_____Moustakas_____Davis_____ |
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L.1. Accept Superintendent's Harassment, Intimidation, Bullying Report
RESOLVED that the Holland Township Board of Education accepts the Superintendent's Harassment, Intimidation, Bullying report for March 15, 2024 to April 12, 2024 and affirms the actions of the administration. (5 investigation, 5 found to be HIB). (School Year 2023-2024 17 total investigations, 11 found to be HIB) |
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L.2. Approve School Bus Emergency Evacuation Drill Statement
RESOLVED that the Holland Township Board of Education accepts the following statement for the School Bus Emergency Evacuation Drill as per 6A:27-11.2; WHEREAS, on Wednesday, April 17, 2024 the Holland Township School Principal Mrs. Susan Wardell oversaw the school bus emergency evacuation drill for all bus routes. The drill will be held at approximately 2:15 pm for both the elementary school students and the middle school students in the front of the school in the bus unloading area. |
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L.3. Approve American Heart Association Donation
RESOLVED that upon the recommendation of the Superintendent the Holland Township Board of Education accepts a donation of $500 from the American Heart Association towards US Games Certificate. The Board recognizes, and thanks the American Heart Association for their continued and generous support of our school district |
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M. PERSONNEL
Motion made by , seconded by , to approve the following items: Roll Call Vote: Friend_____Giovannetti_____Hance_____Muller_____Walker_____Moustakas_____Davis_____ |
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M.1. Approve Substitutes
RESOLVED that upon the recommendation of the Superintendent the Holland Township Board of Education approves the following substitutes for the 2023-2024 and 2024-2025 school years:
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M.2. Approve Tenure
RESOLVED that upon the recommendation of the Superintendent the Holland Township Board of Education approves to grant tenure to staff as per the attached listing |
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M.3. Approve Staff for the 2024-2025 School Year
RESOLVED that upon the recommendation of the Superintendent the Holland Township Board of Education approves to rehire teachers, support staff, non tenured staff and non-association staff for the 2024-2025 school year as per the listing. |
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M.4. Approve Organizational Chart for the 2024-2025 School Year
RESOLVED that upon the recommendation of the Superintendent the Holland Township Board of Education approves the Organizational chart for the 2024- 2025 school year |
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M.5. Approve Substitute List
RESOLVED that upon the recommendation of the Superintendent the Holland Township Board of Education approves substitutes for the 2024/2025 school year |
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M.6. Annual Appointment of Officers/Appointments - Reappointment
RESOLVED that upon the recommendation of the Superintendent the Holland Township Board of Education appoints the following officials, for the period July 1, 2024 through June 30, 2025
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M.7. Approve Media Specialist Teacher Shared Services Contract with Bloomsbury Board of Education
RESOLVED, upon the recommendation of the Superintendent, the Holland Township Board of Education approves Shared Services contract for Media Specialist Teacher with Bloomsbury Board of Education for the 2024-2025 School Year. FURTHER RESOLVED The Annual contract amount is $857.33, .01 FTE $85,733 |
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M.8. Approve PreSchool Teacher
RESOLVED that upon the recommendation of the Superintendent the Holland Township Board of Education approves the employment, of Ms. Kaitlyn Zoe (DeBosh) Chioffe as PreSchool Teacher for the 2024-2025 school year beginning August 22, 2023. FURTHER RESOLVED, Ms. Chioffe will be placed on Step 5 MA of the 2023-2024 HTEA Salary guide, $63,158 (Subject to salary adjustment upon settlement of HTEA contract) |
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M.9. Approve ESY Personnel
RESOLVED that upon the recommendation of the Superintendent the Holland Township Board of Education approves the following personnel to work the Special Education Extended School Year (ESY). The program will be in effect from July 1, 2024 - July 31, 2024; 4 days per week. Teachers and Nurses will work from 8:30 am - 1:00 pm. Nurse (Schedule to be worked out between nurses. Only 1 nurse per day) T. J. Hirsch:$47.88 per hour Lori Matthews:$53.26 per hour Speech Therapist Rose Branosky:$63.92 per hour Special Education Teacher Preschool: Keri Bender: $47.88 per hour Primary: Isa Knapp:$47.88 per hour Upper Elementary: Amy Bashford: $62.72 per hour Upper Elementary: John Horak: $47.88 per hour Middle School: Wade Chilmonik:$56.27 per hour Paraprofessionals: 8 - Provided by ESC Occupational Therapist Alison Nickel: $69.89 per hour Rates are subject to adjustment after settlement of contract. Commission of the Blind |
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M.10. Approve Unpaid FMLA/NJFLA/NJFLIA Leave
RESOLVED that upon the recommendation of the Superintendent the Holland Township Board of Education approves Employee 1879 request for unpaid FMLA/NJFLA/NJFLIA leave beginning on or about April 12, 2024 not to exceed 12 weeks on an intermittent basis. |
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M.11. Restore Increment Withholding for Employee Number 21960687
WHEREAS, employee number 21960687 (“Employee 21960687”) is currently employed by the Holland Township Board of Education (“Board”) as a teaching staff member; and WHEREAS, the Board’s Superintendent has recommended that Employee 21960687’s employment salary and adjustment increments be restored for the 2021-2022 school year, and that the salary of such employee be moved at the same rate as the salary level for such employee as during the 2020-2021 school year; and NOW, THEREFORE, BE IT RESOLVED, that the Board hereby affirms the recommendation of the Superintendent and restores the withholding the employment salary and adjustment increments of Employee 21960687 for the 2021-2022 school year only. BE IT FURTHER RESOLVED, that the Board hereby directs the Business Administrator/Board Secretary to provide Employee 21960687 with one check for the salary difference and adjustment increments for the 2021-2022 school year. |
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M.12. Approve Student Shadowing
RESOLVED that upon the recommendation of the Superintendent the Holland Township Board of Education approves Gracie Burkhardt as a student shadow from Rutgers University for at least 25 hours of observation time. Ms. Burkhardt will spend her time with Mrs. Branosky. |
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M.13. Approve Unpaid NJFLA/NJFLI Leave
RESOLVED that upon the recommendation of the Superintendent the Holland Township Board of Education approves Employee #1843 request for unpaid NJFLA leave (New Jersey Family Leave Act) utilizing NJFLI (New Jersey Federal Leave Insurance) beginning on or about April 23, 2024 until on or about May 3, 2024. (Pending Physician's Certification). |
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N. POLICY
Motion made by , seconded by , to approve the following items: Roll Call Vote: Friend_____Giovannetti_____Hance_____Muller_____Walker_____Moustakas_____Davis_____ |
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N.1. Approve Second Reading and Adoption of Policy
RESOLVED that upon the recommendation of the Superintendent the Holland Township Board of Education approves the second reading and adoption of the following Policy::
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O. FINANCE AND FACILITIES
Motion made by , seconded by , to approve the following items: Roll Call Vote: Friend_____Giovannetti_____Hance_____Muller_____Walker_____Moustakas_____Davis_____ |
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O.1. Multifunction Lease Agreement
Motion to award a contract to United Business Systems for the lease of six (6) Canon multifunction copier/printer/scanner devices as per NJ State Contract G2075/A40462 effective July 1, 2024 and to be financed through LEAF Commercial Capital, Inc. for 60 months as an interest rate of .0485 for a total monthly payment of $849.00. Be it Further Resolved, that the Board of Education enter into a maintenance agreement for the equipment for which the district will pay the actual per copy amount as follows:
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O.2. Designation of Depositor of School Funds
Upon the recommendation of the Superintendent of Schools that the Board designate the following bank as the official depository for the Board of Education: Investors /Citizens Savings Bank Accounts General Fund President Vice President Board Secretary Treasurer (3 required) Payroll Board Secretary Treasurer(1 required) Payroll Agency Board Secretary Treasurer(1 required) Cafeteria Board Secretary Treasurer (2 required) Student Activities Superintendent of School Board Secretary Principal (2 required) SUI Board Secretary Treasurer (1 required) Reserve Accounts (Maint., Emergency) President Vice President Board Secretary Treasurer (3 required) FSA Board Secretary Treasurer (1 required) |
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O.3. Investment Authorization
Upon the recommendation of the Superintendent of Schools that the Board authorize the School Business Administrator to invest funds, not immediately needed, in any authorized bank in the State of New Jersey, as per Board policy. |
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O.4. Implementation of the Budget
Upon the recommendation of the Superintendent of Schools that the Board empower the Superintendent of Schools and the School Business Administrator to implement the Budget pursuant to policies and regulations of the State Board and Local Board, upon final adoption. |
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O.5. Insurance Agents of Record
RESOLVED that the Holland Township Board of Education appoints Brown and Brown Insurance Agency, as Insurance Agent of Record, for the 2024-2025 school year; and, FURTHER NOW THEREFORE, BE IT RESOLVED that the Holland Township Board of Education does hereby appoint Bob Gemmell as its Risk Management Consultant in accordance with the SAIF Fund's Bylaws. RESOLVED that the Holland Township Board of Education appoints Brown & Brown Benefit Advisors as Agent of Record for employee benefits, for the 2024-2025 school year; FURTHER RESOLVED that the Board Secretary has permission to review other brokers for possible savings |
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O.6. Professional Services
Upon the recommendation of the Superintendent of Schools, the Board approve professional services provided by the following for the 2024-25 school year: Pursuant to 18A:18A.5, the Board of Education of the Township of Holland in the County of Hunterdon and the State of New Jersey awarded the following contracts for licensed professionals for the 2024-25 school year as listed below. These contracts are awarded without competitive bidding as a "professional service" under the provisions of the Public Procurement Law. The contract itself is available for public inspection at the Office of the Board Secretary, located at 714 Milford Warren Glenn Road County Road, Milford, New Jersey, between the hours of 9:00 AM-3:00 PM, Monday through Friday. Auditing Services: BKC, CPA'S PC $21, 900 Boiler Services: Mack Industries $84.00 Tech per hour $126.00 Tech OT per hour $84.00 Helper per hour $126.00 Helper OT per hour 20% Material markup Bond Counsel: Wilentz, Goldman and Spitzer Corp. Electrical: MT. Salem Electric $105.00 Foreman per hour $160.00 Journeyman OT per hour $85.00 Journeyman Helper per hour $125.00 Journey Man OT per hour 15% Material markup FIxed Assest Company Acclaim Inventory, LLC $2200.00 Health Insurance Consultants Brown & Brown Benefit Advisors. Inc. $2,000 per month HVAC: Mack Industries $84.00 Tech per hour $126.00 Tech OT per hour $84.00 Helper per hour $126.00 Helper OT per hour 20% Material markup Legal Services Hatfield Schwartz LLC Partners $165 per hour Comegno Law Group P.C. $225 per hour Medical Commission for Blind Services Official Newspapers Hunterdon County Democrat The Express Times The Star Ledger Payroll Services R & L Data Centers, Inc. $552 per payroll Pest Management Services Rentokil North America, Inc. (Ehrlich) $60.00 per month Plumbing Robert Griggs Plumbing and Heating LLC $115.00 per hour Plumber $172.50 Plumber Overtime per hour $105.00 Plumber's Helper per hour $157.50 Plumber's Helper Overtime per hour 25% Material markup Refuse/Recycling Services LMR Disposal $783.05 per month. Contract value estimated $9400 School Physician: Hunterdon Family Medicine at Delaware Valley Physician: $400.00 per hour, Total Administrative annual service fee for health services: $3000.00 School OT/PT for Katzenbach Student Penn Medicine Princeton Medical Center $118 per hour School Psychiatrists; as needed Dr. Bhalla Princeton Mental Health LLC $1000 per 1 1/2 hour evaluation. Dr. Chen Hunterdon Behavioral Health Care $1337.00 school evaluation and report. Dr. Theodore Petti Dr. Sheryl Novotny both Rutgers University Behavioral Health, $1000 per 2 1/2 hour evaluation Dr. Bryan Fennelly $1,120 per evaluation. Dr. Altagracia Gomez-Aracena $1,5000 per evaluation. Dr. Padma Palvai $900 per evaluation. Pediatric Neuropsychology: Next Generation Neuropathology, LLC/Dr. Jennifer WestGavin/Dr. Nicolas Hope -f $1,500 per evaluation Psychiatrist: Dr. Jay Kuris - $1,900 per evaluation |
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O.7. Tax Shelter Annuity Companies/Brokers
Upon recommendation of the Superintendent of Schools that the Holland Township Board of Education approves the following Tax Shelter Annuity Programs, 403b providers and representatives for the 2024-2025 school year for the Holland Township Board of Education Employees: Pen Serve Plan Service Inc.formerly Foresters /First Investors Lincoln Financial Group AXA Equitable |
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O.8. Transfer of Funds
Upon recommendation of the Superintendent of Schools, the Holland Township Board of Education authorizes the Business Administrator to approve line item transfers as necessary between board meetings and such transfers shall be reported to the Board of Education, ratified and duly recorded in the minutes of the next regular meeting, pursuant to N.J.S.A. 18A:22-8.1. |
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O.9. Authorization to Implement the 2024-2025 Tuition Rates
Upon the recommendation of the Superintendent of Schools, that the Holland Township Board of Education implements the following Non-Resident Tuition Rates for 2024-2025 as follows: Special Education Programs for Out of District LLD Program: $20,000 MD Program: $25,000 ES Program: $25,000 ESY Program $3,000 Autistic Program $33,000 |
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O.10. Petty Cash Account
RESOLVED that a Petty Cash Account be established for the 2024-2025 year, in the amount of $300.00; and appoints the School Business Administrator/Board Secretary as custodian of the same |
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O.11. Cooperative Pricing Agreements County Education Services Commissions
Upon the recommendation of the Superintendent of Schools that the Holland Township Board of Education approves the Cooperative Pricing Agreements between the Holland Township Board of Education and the following Education Services Commissions:
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O.12. Budget Hearing and Adoption of the 2024-2025 Budget
WHEREAS, the Holland Township Board of Education approved the tentative 2024- 2025 budget at its March 19, 2024 board meeting; and WHEREAS, the Holland Township Board of Education forwarded the tentative 2024- 2025 budget to the Executive County Superintendent of Schools for review and approval on March 20,2024; and WHEREAS, the district’s 2024-2025 budget was prepared to be consistent with the New Jersey Quality Single Accountability Continuum (NJQSAC) focusing on quality performance indicators in all five areas of school district effectiveness; Operations Management, Instruction and Program, Fiscal Management, Personnel and Governance; and WHEREAS, the district’s 2024-2025 budget was prepared consistent with the district’s Finance Policy 6220 addressing budget preparation, with primary consideration given to educational priorities identified by the Superintendent of Schools; and WHEREAS, the district’s 2024-2025 budget is designed to carry out the educational plan in a thorough and efficient manner, to maintain school district facilities, and to honor continuing obligations of the district; and WHEREAS, the district’s 2024-2025 budget evolved primarily from the needs of the schools as expressed by the Principal, the Director of Curriculum, the Information Technology Manager, the Director of Special Services, the Supervisor of Building & Grounds, the School Business Administrator and the Superintendent of Schools, and is compatible with approved district plans; and WHEREAS, the 2024-2025 budget was constructed consistent with the School Funding Reform Act of 2008, under which a district could apply for some tax levy adjustments to cover extraordinary conditions such as, for health benefit cost increase above two (2) percent; an enrollment adjustment, and banked cap, the results which could increase local taxes above the two (2) percent cap; and WHEREAS, the 2024-2025 budget does not include the adjustment for increased costs of health benefits; and WHEREAS, the Holland Township Board of Education desires to apply for the Enrollment Adjustment generated in the 2024-2025 budget for increased number of students over the state projected enrollments in the amount of $688,440 which is not included in the tentative budget but will become banked cap for the ensuing three-year period; and WHEREAS, the 2024-2025 budget does not include the use of previously banked cap, which will continue to be available for future budget years; and WHEREAS, the following diagram provides a breakdown of the 2024-2025 budget by fund: FUND/BUDGET/ LOCAL TAX LEVY General Fund/$12,754,232/$10,762,090 Special Revenue Fund/$1,373,974/ $0 Total Base Budget/$14,128,206/$10,762,090 Whereas, the 2024-2025 budget was approved for advertising by the Executive County Superintendent on April 10, 2024 and published in the Hunterdon County Democrat on April 18,2024: and NOW, THEREFORE BE IT RESOLVED, upon the recommendation of the Superintendent, that the Holland Township Board of Education adopts the budget for the 2024-2025 school year using the 2024-2025 state aid figures, and BE IT FURTHER RESOLVED, the Holland Township Board of Education affixes/determines that the amount of money necessary to be appropriated for the use of the public schools for the 2024-2025 school year shall be submitted at $12,754,232 in the General Fund and the General Fund local tax levy shall be submitted at $10,762,090; and BE IT FURTHER RESOLVED, included in budget line 580, Budgeted Fund BalanceOperating, is $250,000; and BE IT FURTHER RESOLVED, included in the budget line 600, Withdrawal from Capital Reserve – for Local Share in the amount of $310,020 for the purpose of HVAC Upgrades for State Project #2220-060-23-R501/SDA Grant #G5-6627; and BE IT FURTHER RESOLVED, included in the budget line 630, Withdrawal from Maintenance Reserve in the amount of $100,000 for the purpose of various maintenance projects such as lockers and floor tile replacements; and BE IT FURTHER RESOLVED, that pursuant to N.J.A.C. 6A:23A:5.2(a), the maximum general fund travel allowance for the 2024-2025 for travel shall be established at $50,000, and the maximum regular business travel amount shall not exceed $1,500 per employee; and BE IT FURTHER RESOLVED, that this resolution shall take effect immediately upon its adoption and authorizes the Superintendent and the School Business Administrator to take such action to ensure that the 2024-2025 adopted by the Holland Township Board of Education is implemented consistent with the intent of this resolution. |
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O.13. Approve REAP Grant Application for the 2024-2025 School Year
RESOLVED, upon the recommendation of the Superintendent, the Holland Township Board of Education approve an application for: Federal Grant: Small, Rural School Achievement Program CFDA Number 84.358A (REAP) for the 2024-2025)school year |
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O.14. Approve School Photographer Contract for the 2024-2025 School Year
RESOLVED that upon the recommendation of the Superintendent, the Holland Township Board of Education approved BNL Enterprises, Inc. as the school photographer for the 2024-2025 School Year. |
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O.15. Approve School Yearbook Contract for the 2024-2025 School Year
RESOLVED that upon the recommendation of the Superintendent, the Holland Township Board of Education approves Lifetouch as the yearbook provider for the 2024-2025 school year. |
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O.16. Approve 2024-2025 Tuition Contracts with Marie H. Katzenbach New Jersey School for the Deaf
RESOLVED, upon the recommendation of the Superintendent, the Holland Township Board of Education approves the 24-25 tuition contracts for SID # 7875264920 to attend the Marie H. Katzenbach New Jersey School for the Deaf. 2024-2025 school year. Tuition $87,693.00 Estimate Personal Assistant $36,000 Estimate ESY Program: Tuition $4,000.00 Personal Assistant $3,400.00 |
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O.17. Approve 2024-2025 LLD Receiving Tuition Contracts with Pohatcong Township School
RESOLVED, upon the recommendation of the Superintendent, the Holland Township Board of Education approves the 2024-2025 receiving tuition contracts with Pohatcong Township School District. LLD Tuition $20,000 Special Education Aide $46,568.10 Related services: OT/PT and or speech if required from the IEP. ESY $3000 Additional ESY Students: $3000 per student: 6-8 Students |
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O.18. Approve 2024-2025 Autistic Receiving Tuition Contract with Milford School
RESOLVED, upon the recommendation of the Superintendent, the Holland Township Board of Education approves an Autistic receiving tuition contract with Milford School District School for the 2024-2025 school year. Autistic Tuition $33,000 Special Education Aide $36,556.50 OT/PT and or speech if required from the IEP ESY $3000.00 |
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O.19. Approve 2024-2025 Hunterdon County Educational Services Commission (HCESC) Para-professional, Case Manager, Speech and Language Specialist contracts.
RESOLVED, upon the recommendation of the Superintendent, the Holland Township Board of Education approves the attached contract with HCESC to provide Paraprofessional, Case Manager and Speech and Language Specialist contracts l services to Holland Township school per terms and conditions of the attached contracts. |
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O.20. Approve 2024-2025 Contract Services and Rates from Hunterdon County Educational Services Commission (HCESC)
RESOLVED, upon the recommendation of the Superintendent, the Holland Township Board of Education approves the attached rates for services. |
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O.21. Approve 2024-2025 Dental and Vision Plan Rates
RESOLVED, that upon the recommendation of the Superintendent, the Holland Township Board of Education, approves the 24-25 Renewal of Dental and Vision rates for the Holland Township School. Dental rates 3% increase (2024 expiring 2026) Vision rates 0% increase (2024 expiring 2026) |
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O.22. Approve 2024-2025 YMCA Contract
RESOLVED, that upon the recommendation of the Superintendent, the Holland Township Board of Education approves the YMCA contract for the use of the Holland Township school to provide before and aftercare child services. |
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O.23. Cafeteria Point of Service System
Motion to award a contract to EMS Linq, Inc. for the conversion of the Cafeteria Point of Service System from MealsPlus to Linq Nutrition with an implementation fee of $9,681.83 and an annual renewal fee of $5,000 effective with the 2024/2025 school year. |
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O.24. Food Service Management Company Contract for 2024-2025
Motion to approve the 2024/2025 Food Service Management Company Renewal Contract with Maschio's Food Services, Inc. as follows: Effective Date:July 1, 2024 - June 30, 2025 Annual Management Fee: $10.686.18 payable in monthly installments of $1,068.62 per month commencing on September 1, 2024 and ending on June 30, 2025. Guarantee Loss: $10,000 Contract Cost: $158,647.21 |
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O.25. Preschool 2023/2024 Carryover Request
Motion to approve a Preschool Expansion Carryover Request for available balances in the 2023/2024 Preschool Expansion Budget in the amount of $185,200 to be included in the 24/25 Preschool Expansion Spending Plan. |
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O.26. Revised 2024/2025 Preschool Expansion Budget and Narrative
Motion to approve a revised 2024/2025 Preschool Expansion Budget and Narrative to include a carryover from 2023/2024 in the amount of $185,200 and an additional general fund contribution in the amount of $47,175 for a total of $940,000. |
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O.27. Approve the Physical Therapist Shared Service Contract with Union Township Board of Education 24-25
RESOLVED, upon the recommendation of the Superintendent, the Holland Township Board of Education approves the Shared Services contract for Physical Therapy Services with the Union Township Board of Education. |
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O.28. Holland Township School Tax Levy Schedule 2024-2025
RESOLVED, upon the recommendation of the Superintendent, the Holland Township Board of Education approves the 2024-2025 tax schedule. |
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O.29. Approve 2023-2024 MD Receiving Tuition Contract with Delaware Township School District
RESOLVED, upon the recommendation of the Superintendent, the Holland Township Board of Education approves a 2023-2024 student contract with Delaware Township School District. Tuition is prorated for May and June based on $22,272 $3464.44 Related services if required in the IEP. |
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O.30. Approve 2024-2025 MD Receiving Tuition Contract with Delaware Township School District
RESOLVED, upon the recommendation of the Superintendent, the Holland Township Board of Education approves a 2024-2025 student contract with the Delaware Township School District. MD Tuitioin $25,000 Related services if required in the IEP |
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P. SUPPLEMENTARY MATTERS
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P.1. General
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P.2. Budget
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P.3. Kids Heart Challenge
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Q. COMMENTS: PUBLIC - GENERAL
Please approach the podium, state your name, and address your comments to the board president. Because this is a meeting at which the board needs to conduct its business, each member of the public will be limited to three minutes. And please refrain from abusive, obscene, or defamatory remarks; we expect that everyone will hold themselves to the highest level of professional courtesy and personal respect, given our shared interests and goals. Please remember that the board has an obligation to protect the privacy of district employees and students. |
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R. EXECUTIVE SESSION
WHEREAS the “Open Public Meetings Act” (Chapter 231 Laws of 1975) authorizes a public body to exclude the public from that portion of a meeting at which specified topics are to be discussed under circumstances where the public consideration of such topics will clearly endanger the public or where the personal privacy or guaranteed rights of individuals whose activities or affairs are to be discussed would clearly in danger of unwarranted invasion; be it RESOLVED that the Board of Education of the Township of Holland now adjourns its public session to reconvene in Executive Session for the purpose of discussing the following: __Confidential Matters by Law or Court Order __Purchase Property __Personnel Matters _XInvasion of Individual Privacy Employee or Student __Investigation into Violations of Law __Suspension, Civil Penalty or Loss of a License or Permit __Disclosure would Impair District’s Right to Receive Funding __School/Public Security __Collective Bargaining __Pending, Ongoing or Anticipated Litigation And be it further RESOLVED that the matters discussed in Executive Session will be made public when confidentiality is no longer required. |
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R.1. Motion to Enter Executive Session
Motion made by ______, seconded by ______, upon the recommendation of the Superintendent of Schools the Holland Board of Education enter Executive Session at ______ to discuss _________. |
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R.2. Motion to Enter Public Session
Motion made by ______, seconded by ______, upon the recommendation of the Superintendent of Schools the Holland Board return to Open Session at __________. |
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S. ADJOURNMENT
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S.1. Motion to Adjourn
Motion made by ______, seconded by ______, upon the recommendation of the Superintendent of Schools that the Holland Board of Education adjourn the meeting at ________. |
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Agenda Item Details
Reload Your Meeting
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| Meeting: | April 24, 2024 at 7:00 PM - Regular Meeting | |
| Subject: |
A. CALL TO ORDER
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| Subject: |
B. FLAG SALUTE
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C. WELCOME
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Description:
Welcome to a meeting of the Board of Education of the Township of Holland. Please be advised that this and all meetings of the Board are open to the public and media, consistent with the Open Public Meetings Act (Chapter 231 Laws of 1975); and that advance notice as required therein has been provided. This is a regular meeting of the Board of Education of the Township of Holland at which formal action may be taken. The public will have an opportunity to be heard as indicated on the Agenda, at points in the meeting provided for the public to address the Board.
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D. ROLL CALL
Davis Friend Giovannetti Hance Moustakas Muller Walker |
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E. CORRESPONDENCE
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F. EXECUTIVE SESSION
WHEREAS the “Open Public Meetings Act” (Chapter 231 Laws of 1975) authorizes a public body to exclude the public from that portion of a meeting at which specified topics are to be discussed under circumstances where the public consideration of such topics will clearly endanger the public or where the personal privacy or guaranteed rights of individuals whose activities or affairs are to be discussed would clearly in danger of unwarranted invasion; be it RESOLVED that the Board of Education of the Township of Holland now adjourns its public session to reconvene in Executive Session for the purpose of discussing the following: __Confidential Matters by Law or Court Order __Purchase Property __Personnel Matters __Invasion of Individual Privacy Employee or Student __Investigation into Violations of Law __Suspension, Civil Penalty or Loss of a License or Permit __Disclosure would Impair District’s Right to Receive Funding __School/Public Security _XCollective Bargaining __Pending, Ongoing or Anticipated Litigation And be it further RESOLVED that the matters discussed in Executive Session will be made public when confidentiality is no longer required. |
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F.1. Motion to Enter Executive Session Motion made by ______, seconded by ______, upon the recommendation of the Superintendent of Schools the Holland Board of Education enter Executive Session at ______ to discuss _________.
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F.2. Motion to Enter Public Session Motion made by ______, seconded by ______, upon the recommendation of the Superintendent of Schools the Holland Board return to Open Session at __________.
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G. CONSENT AGENDA
Motion made by ______, seconded by ______, upon the recommendation of the Superintendent of Schools that the Holland Township Board of Education approve the consent agenda as follows: Roll Call Vote: Friend_____Giovannetti_____Hance_____Muller_____Walker_____Moustakas_____Davis_____ |
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Description:
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G.1. Approval of Minutes
Upon the recommendation of the Superintendent of Schools, the Board approves the following minutes; March 19, 2024 Work Session Meeting Minutes March 19, 2024 Executive Work Session Meeting Minutes March 26, 2024 Regular Board Meeting Minutes |
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G.2. Bill List
Upon the recommendation of the Superintendent of Schools that the Board approve the Bill List dated April 24, 2024 check numbers NO328 thru 13654 in the amount of $1,138,780.75. |
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G.3. Finance
1) Upon the recommendation of the Superintendent of Schools, the Board approve the transfers for the month ending March 31, 2024 as submitted by the Superintendent, as authorized by N.J.S.A. 18A:22-8.1. 2) To accept the Holland Township Board of Education's certification that the Superintendent, Stephanie Snyder, recommends that the Board of Education accept the monthly financial reports of the Board Secretary and the Treasurer of School Moneys for the months ending March 31, 2024 and she recommends in compliance with N.J.A.C. 6:20-2.13(3) that the Board of Education certify that no major account or fund has been overexpended and that as of this report sufficient funds are available to meet the District's financial obligations for the remainder of the fiscal year. 3) Upon the recommendation of the Superintendent of Schools that the Board accept the School Business Administrator/Board Secretary's, Teresa O'Brien certification as required by N.J.A.C. 6:20-2.13(d), that no line item account has been over expended as of March 31, 2024 and that as of this date sufficient funds are available to meet the District's financial obligations for the remainder of the fiscal year |
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G.4. Travel and Related Expenses Reimbursement
Upon the recommendation of the Superintendent of Schools that the Board approve work-related and related expenses reimbursement for the following staff members that is directly related to and within the scope of their current work responsibilities, promotes the delivery of instruction, and is critical to the instructional needs of the School District or furthers the efficient operation of the School District, and is educationally necessary and fiscally prudent.
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G.5. Approve Staff Summaries of Approved Conferences/Workshops
Upon the recommendation of the Superintendent the Holland Township Board of Education accepts the staff summary sheets for BOE approved workshops. |
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H. BOARD PRESIDENT REPORT
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I. SUPERINTENDENT REPORT
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I.1. Public Budget Presentation
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J. PRINCIPAL REPORT
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K. COMMENTS: PUBLIC - AGENDA ITEMS ONLY
Please approach the podium, state your name, and address your comments to the board president. Because this is a meeting at which the board needs to conduct its business, each member of the public will be limited to three minutes. And please refrain from abusive, obscene, or defamatory remarks; we expect that everyone will hold themselves to the highest level of professional courtesy and personal respect, given our shared interests and goals. Please remember that the board has an obligation to protect the privacy of district employees and students. |
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L. EDUCATION
Motion made by , seconded by , to approve the following items: Roll Call Vote: Friend_____Giovannetti_____Hance_____Muller_____Walker_____Moustakas_____Davis_____ |
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L.1. Accept Superintendent's Harassment, Intimidation, Bullying Report
RESOLVED that the Holland Township Board of Education accepts the Superintendent's Harassment, Intimidation, Bullying report for March 15, 2024 to April 12, 2024 and affirms the actions of the administration. (5 investigation, 5 found to be HIB). (School Year 2023-2024 17 total investigations, 11 found to be HIB) |
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L.2. Approve School Bus Emergency Evacuation Drill Statement
RESOLVED that the Holland Township Board of Education accepts the following statement for the School Bus Emergency Evacuation Drill as per 6A:27-11.2; WHEREAS, on Wednesday, April 17, 2024 the Holland Township School Principal Mrs. Susan Wardell oversaw the school bus emergency evacuation drill for all bus routes. The drill will be held at approximately 2:15 pm for both the elementary school students and the middle school students in the front of the school in the bus unloading area. |
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L.3. Approve American Heart Association Donation
RESOLVED that upon the recommendation of the Superintendent the Holland Township Board of Education accepts a donation of $500 from the American Heart Association towards US Games Certificate. The Board recognizes, and thanks the American Heart Association for their continued and generous support of our school district |
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M. PERSONNEL
Motion made by , seconded by , to approve the following items: Roll Call Vote: Friend_____Giovannetti_____Hance_____Muller_____Walker_____Moustakas_____Davis_____ |
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M.1. Approve Substitutes
RESOLVED that upon the recommendation of the Superintendent the Holland Township Board of Education approves the following substitutes for the 2023-2024 and 2024-2025 school years:
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M.2. Approve Tenure
RESOLVED that upon the recommendation of the Superintendent the Holland Township Board of Education approves to grant tenure to staff as per the attached listing |
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M.3. Approve Staff for the 2024-2025 School Year
RESOLVED that upon the recommendation of the Superintendent the Holland Township Board of Education approves to rehire teachers, support staff, non tenured staff and non-association staff for the 2024-2025 school year as per the listing. |
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M.4. Approve Organizational Chart for the 2024-2025 School Year
RESOLVED that upon the recommendation of the Superintendent the Holland Township Board of Education approves the Organizational chart for the 2024- 2025 school year |
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M.5. Approve Substitute List
RESOLVED that upon the recommendation of the Superintendent the Holland Township Board of Education approves substitutes for the 2024/2025 school year |
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M.6. Annual Appointment of Officers/Appointments - Reappointment
RESOLVED that upon the recommendation of the Superintendent the Holland Township Board of Education appoints the following officials, for the period July 1, 2024 through June 30, 2025
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M.7. Approve Media Specialist Teacher Shared Services Contract with Bloomsbury Board of Education
RESOLVED, upon the recommendation of the Superintendent, the Holland Township Board of Education approves Shared Services contract for Media Specialist Teacher with Bloomsbury Board of Education for the 2024-2025 School Year. FURTHER RESOLVED The Annual contract amount is $857.33, .01 FTE $85,733 |
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M.8. Approve PreSchool Teacher
RESOLVED that upon the recommendation of the Superintendent the Holland Township Board of Education approves the employment, of Ms. Kaitlyn Zoe (DeBosh) Chioffe as PreSchool Teacher for the 2024-2025 school year beginning August 22, 2023. FURTHER RESOLVED, Ms. Chioffe will be placed on Step 5 MA of the 2023-2024 HTEA Salary guide, $63,158 (Subject to salary adjustment upon settlement of HTEA contract) |
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M.9. Approve ESY Personnel
RESOLVED that upon the recommendation of the Superintendent the Holland Township Board of Education approves the following personnel to work the Special Education Extended School Year (ESY). The program will be in effect from July 1, 2024 - July 31, 2024; 4 days per week. Teachers and Nurses will work from 8:30 am - 1:00 pm. Nurse (Schedule to be worked out between nurses. Only 1 nurse per day) T. J. Hirsch:$47.88 per hour Lori Matthews:$53.26 per hour Speech Therapist Rose Branosky:$63.92 per hour Special Education Teacher Preschool: Keri Bender: $47.88 per hour Primary: Isa Knapp:$47.88 per hour Upper Elementary: Amy Bashford: $62.72 per hour Upper Elementary: John Horak: $47.88 per hour Middle School: Wade Chilmonik:$56.27 per hour Paraprofessionals: 8 - Provided by ESC Occupational Therapist Alison Nickel: $69.89 per hour Rates are subject to adjustment after settlement of contract. Commission of the Blind |
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M.10. Approve Unpaid FMLA/NJFLA/NJFLIA Leave
RESOLVED that upon the recommendation of the Superintendent the Holland Township Board of Education approves Employee 1879 request for unpaid FMLA/NJFLA/NJFLIA leave beginning on or about April 12, 2024 not to exceed 12 weeks on an intermittent basis. |
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M.11. Restore Increment Withholding for Employee Number 21960687
WHEREAS, employee number 21960687 (“Employee 21960687”) is currently employed by the Holland Township Board of Education (“Board”) as a teaching staff member; and WHEREAS, the Board’s Superintendent has recommended that Employee 21960687’s employment salary and adjustment increments be restored for the 2021-2022 school year, and that the salary of such employee be moved at the same rate as the salary level for such employee as during the 2020-2021 school year; and NOW, THEREFORE, BE IT RESOLVED, that the Board hereby affirms the recommendation of the Superintendent and restores the withholding the employment salary and adjustment increments of Employee 21960687 for the 2021-2022 school year only. BE IT FURTHER RESOLVED, that the Board hereby directs the Business Administrator/Board Secretary to provide Employee 21960687 with one check for the salary difference and adjustment increments for the 2021-2022 school year. |
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M.12. Approve Student Shadowing
RESOLVED that upon the recommendation of the Superintendent the Holland Township Board of Education approves Gracie Burkhardt as a student shadow from Rutgers University for at least 25 hours of observation time. Ms. Burkhardt will spend her time with Mrs. Branosky. |
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M.13. Approve Unpaid NJFLA/NJFLI Leave
RESOLVED that upon the recommendation of the Superintendent the Holland Township Board of Education approves Employee #1843 request for unpaid NJFLA leave (New Jersey Family Leave Act) utilizing NJFLI (New Jersey Federal Leave Insurance) beginning on or about April 23, 2024 until on or about May 3, 2024. (Pending Physician's Certification). |
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N. POLICY
Motion made by , seconded by , to approve the following items: Roll Call Vote: Friend_____Giovannetti_____Hance_____Muller_____Walker_____Moustakas_____Davis_____ |
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N.1. Approve Second Reading and Adoption of Policy
RESOLVED that upon the recommendation of the Superintendent the Holland Township Board of Education approves the second reading and adoption of the following Policy::
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O. FINANCE AND FACILITIES
Motion made by , seconded by , to approve the following items: Roll Call Vote: Friend_____Giovannetti_____Hance_____Muller_____Walker_____Moustakas_____Davis_____ |
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O.1. Multifunction Lease Agreement
Motion to award a contract to United Business Systems for the lease of six (6) Canon multifunction copier/printer/scanner devices as per NJ State Contract G2075/A40462 effective July 1, 2024 and to be financed through LEAF Commercial Capital, Inc. for 60 months as an interest rate of .0485 for a total monthly payment of $849.00. Be it Further Resolved, that the Board of Education enter into a maintenance agreement for the equipment for which the district will pay the actual per copy amount as follows:
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O.2. Designation of Depositor of School Funds
Upon the recommendation of the Superintendent of Schools that the Board designate the following bank as the official depository for the Board of Education: Investors /Citizens Savings Bank Accounts General Fund President Vice President Board Secretary Treasurer (3 required) Payroll Board Secretary Treasurer(1 required) Payroll Agency Board Secretary Treasurer(1 required) Cafeteria Board Secretary Treasurer (2 required) Student Activities Superintendent of School Board Secretary Principal (2 required) SUI Board Secretary Treasurer (1 required) Reserve Accounts (Maint., Emergency) President Vice President Board Secretary Treasurer (3 required) FSA Board Secretary Treasurer (1 required) |
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O.3. Investment Authorization
Upon the recommendation of the Superintendent of Schools that the Board authorize the School Business Administrator to invest funds, not immediately needed, in any authorized bank in the State of New Jersey, as per Board policy. |
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O.4. Implementation of the Budget
Upon the recommendation of the Superintendent of Schools that the Board empower the Superintendent of Schools and the School Business Administrator to implement the Budget pursuant to policies and regulations of the State Board and Local Board, upon final adoption. |
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O.5. Insurance Agents of Record
RESOLVED that the Holland Township Board of Education appoints Brown and Brown Insurance Agency, as Insurance Agent of Record, for the 2024-2025 school year; and, FURTHER NOW THEREFORE, BE IT RESOLVED that the Holland Township Board of Education does hereby appoint Bob Gemmell as its Risk Management Consultant in accordance with the SAIF Fund's Bylaws. RESOLVED that the Holland Township Board of Education appoints Brown & Brown Benefit Advisors as Agent of Record for employee benefits, for the 2024-2025 school year; FURTHER RESOLVED that the Board Secretary has permission to review other brokers for possible savings |
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O.6. Professional Services
Upon the recommendation of the Superintendent of Schools, the Board approve professional services provided by the following for the 2024-25 school year: Pursuant to 18A:18A.5, the Board of Education of the Township of Holland in the County of Hunterdon and the State of New Jersey awarded the following contracts for licensed professionals for the 2024-25 school year as listed below. These contracts are awarded without competitive bidding as a "professional service" under the provisions of the Public Procurement Law. The contract itself is available for public inspection at the Office of the Board Secretary, located at 714 Milford Warren Glenn Road County Road, Milford, New Jersey, between the hours of 9:00 AM-3:00 PM, Monday through Friday. Auditing Services: BKC, CPA'S PC $21, 900 Boiler Services: Mack Industries $84.00 Tech per hour $126.00 Tech OT per hour $84.00 Helper per hour $126.00 Helper OT per hour 20% Material markup Bond Counsel: Wilentz, Goldman and Spitzer Corp. Electrical: MT. Salem Electric $105.00 Foreman per hour $160.00 Journeyman OT per hour $85.00 Journeyman Helper per hour $125.00 Journey Man OT per hour 15% Material markup FIxed Assest Company Acclaim Inventory, LLC $2200.00 Health Insurance Consultants Brown & Brown Benefit Advisors. Inc. $2,000 per month HVAC: Mack Industries $84.00 Tech per hour $126.00 Tech OT per hour $84.00 Helper per hour $126.00 Helper OT per hour 20% Material markup Legal Services Hatfield Schwartz LLC Partners $165 per hour Comegno Law Group P.C. $225 per hour Medical Commission for Blind Services Official Newspapers Hunterdon County Democrat The Express Times The Star Ledger Payroll Services R & L Data Centers, Inc. $552 per payroll Pest Management Services Rentokil North America, Inc. (Ehrlich) $60.00 per month Plumbing Robert Griggs Plumbing and Heating LLC $115.00 per hour Plumber $172.50 Plumber Overtime per hour $105.00 Plumber's Helper per hour $157.50 Plumber's Helper Overtime per hour 25% Material markup Refuse/Recycling Services LMR Disposal $783.05 per month. Contract value estimated $9400 School Physician: Hunterdon Family Medicine at Delaware Valley Physician: $400.00 per hour, Total Administrative annual service fee for health services: $3000.00 School OT/PT for Katzenbach Student Penn Medicine Princeton Medical Center $118 per hour School Psychiatrists; as needed Dr. Bhalla Princeton Mental Health LLC $1000 per 1 1/2 hour evaluation. Dr. Chen Hunterdon Behavioral Health Care $1337.00 school evaluation and report. Dr. Theodore Petti Dr. Sheryl Novotny both Rutgers University Behavioral Health, $1000 per 2 1/2 hour evaluation Dr. Bryan Fennelly $1,120 per evaluation. Dr. Altagracia Gomez-Aracena $1,5000 per evaluation. Dr. Padma Palvai $900 per evaluation. Pediatric Neuropsychology: Next Generation Neuropathology, LLC/Dr. Jennifer WestGavin/Dr. Nicolas Hope -f $1,500 per evaluation Psychiatrist: Dr. Jay Kuris - $1,900 per evaluation |
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O.7. Tax Shelter Annuity Companies/Brokers
Upon recommendation of the Superintendent of Schools that the Holland Township Board of Education approves the following Tax Shelter Annuity Programs, 403b providers and representatives for the 2024-2025 school year for the Holland Township Board of Education Employees: Pen Serve Plan Service Inc.formerly Foresters /First Investors Lincoln Financial Group AXA Equitable |
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O.8. Transfer of Funds
Upon recommendation of the Superintendent of Schools, the Holland Township Board of Education authorizes the Business Administrator to approve line item transfers as necessary between board meetings and such transfers shall be reported to the Board of Education, ratified and duly recorded in the minutes of the next regular meeting, pursuant to N.J.S.A. 18A:22-8.1. |
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O.9. Authorization to Implement the 2024-2025 Tuition Rates
Upon the recommendation of the Superintendent of Schools, that the Holland Township Board of Education implements the following Non-Resident Tuition Rates for 2024-2025 as follows: Special Education Programs for Out of District LLD Program: $20,000 MD Program: $25,000 ES Program: $25,000 ESY Program $3,000 Autistic Program $33,000 |
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O.10. Petty Cash Account
RESOLVED that a Petty Cash Account be established for the 2024-2025 year, in the amount of $300.00; and appoints the School Business Administrator/Board Secretary as custodian of the same |
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O.11. Cooperative Pricing Agreements County Education Services Commissions
Upon the recommendation of the Superintendent of Schools that the Holland Township Board of Education approves the Cooperative Pricing Agreements between the Holland Township Board of Education and the following Education Services Commissions:
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O.12. Budget Hearing and Adoption of the 2024-2025 Budget
WHEREAS, the Holland Township Board of Education approved the tentative 2024- 2025 budget at its March 19, 2024 board meeting; and WHEREAS, the Holland Township Board of Education forwarded the tentative 2024- 2025 budget to the Executive County Superintendent of Schools for review and approval on March 20,2024; and WHEREAS, the district’s 2024-2025 budget was prepared to be consistent with the New Jersey Quality Single Accountability Continuum (NJQSAC) focusing on quality performance indicators in all five areas of school district effectiveness; Operations Management, Instruction and Program, Fiscal Management, Personnel and Governance; and WHEREAS, the district’s 2024-2025 budget was prepared consistent with the district’s Finance Policy 6220 addressing budget preparation, with primary consideration given to educational priorities identified by the Superintendent of Schools; and WHEREAS, the district’s 2024-2025 budget is designed to carry out the educational plan in a thorough and efficient manner, to maintain school district facilities, and to honor continuing obligations of the district; and WHEREAS, the district’s 2024-2025 budget evolved primarily from the needs of the schools as expressed by the Principal, the Director of Curriculum, the Information Technology Manager, the Director of Special Services, the Supervisor of Building & Grounds, the School Business Administrator and the Superintendent of Schools, and is compatible with approved district plans; and WHEREAS, the 2024-2025 budget was constructed consistent with the School Funding Reform Act of 2008, under which a district could apply for some tax levy adjustments to cover extraordinary conditions such as, for health benefit cost increase above two (2) percent; an enrollment adjustment, and banked cap, the results which could increase local taxes above the two (2) percent cap; and WHEREAS, the 2024-2025 budget does not include the adjustment for increased costs of health benefits; and WHEREAS, the Holland Township Board of Education desires to apply for the Enrollment Adjustment generated in the 2024-2025 budget for increased number of students over the state projected enrollments in the amount of $688,440 which is not included in the tentative budget but will become banked cap for the ensuing three-year period; and WHEREAS, the 2024-2025 budget does not include the use of previously banked cap, which will continue to be available for future budget years; and WHEREAS, the following diagram provides a breakdown of the 2024-2025 budget by fund: FUND/BUDGET/ LOCAL TAX LEVY General Fund/$12,754,232/$10,762,090 Special Revenue Fund/$1,373,974/ $0 Total Base Budget/$14,128,206/$10,762,090 Whereas, the 2024-2025 budget was approved for advertising by the Executive County Superintendent on April 10, 2024 and published in the Hunterdon County Democrat on April 18,2024: and NOW, THEREFORE BE IT RESOLVED, upon the recommendation of the Superintendent, that the Holland Township Board of Education adopts the budget for the 2024-2025 school year using the 2024-2025 state aid figures, and BE IT FURTHER RESOLVED, the Holland Township Board of Education affixes/determines that the amount of money necessary to be appropriated for the use of the public schools for the 2024-2025 school year shall be submitted at $12,754,232 in the General Fund and the General Fund local tax levy shall be submitted at $10,762,090; and BE IT FURTHER RESOLVED, included in budget line 580, Budgeted Fund BalanceOperating, is $250,000; and BE IT FURTHER RESOLVED, included in the budget line 600, Withdrawal from Capital Reserve – for Local Share in the amount of $310,020 for the purpose of HVAC Upgrades for State Project #2220-060-23-R501/SDA Grant #G5-6627; and BE IT FURTHER RESOLVED, included in the budget line 630, Withdrawal from Maintenance Reserve in the amount of $100,000 for the purpose of various maintenance projects such as lockers and floor tile replacements; and BE IT FURTHER RESOLVED, that pursuant to N.J.A.C. 6A:23A:5.2(a), the maximum general fund travel allowance for the 2024-2025 for travel shall be established at $50,000, and the maximum regular business travel amount shall not exceed $1,500 per employee; and BE IT FURTHER RESOLVED, that this resolution shall take effect immediately upon its adoption and authorizes the Superintendent and the School Business Administrator to take such action to ensure that the 2024-2025 adopted by the Holland Township Board of Education is implemented consistent with the intent of this resolution. |
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O.13. Approve REAP Grant Application for the 2024-2025 School Year
RESOLVED, upon the recommendation of the Superintendent, the Holland Township Board of Education approve an application for: Federal Grant: Small, Rural School Achievement Program CFDA Number 84.358A (REAP) for the 2024-2025)school year |
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O.14. Approve School Photographer Contract for the 2024-2025 School Year
RESOLVED that upon the recommendation of the Superintendent, the Holland Township Board of Education approved BNL Enterprises, Inc. as the school photographer for the 2024-2025 School Year. |
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O.15. Approve School Yearbook Contract for the 2024-2025 School Year
RESOLVED that upon the recommendation of the Superintendent, the Holland Township Board of Education approves Lifetouch as the yearbook provider for the 2024-2025 school year. |
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O.16. Approve 2024-2025 Tuition Contracts with Marie H. Katzenbach New Jersey School for the Deaf
RESOLVED, upon the recommendation of the Superintendent, the Holland Township Board of Education approves the 24-25 tuition contracts for SID # 7875264920 to attend the Marie H. Katzenbach New Jersey School for the Deaf. 2024-2025 school year. Tuition $87,693.00 Estimate Personal Assistant $36,000 Estimate ESY Program: Tuition $4,000.00 Personal Assistant $3,400.00 |
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O.17. Approve 2024-2025 LLD Receiving Tuition Contracts with Pohatcong Township School
RESOLVED, upon the recommendation of the Superintendent, the Holland Township Board of Education approves the 2024-2025 receiving tuition contracts with Pohatcong Township School District. LLD Tuition $20,000 Special Education Aide $46,568.10 Related services: OT/PT and or speech if required from the IEP. ESY $3000 Additional ESY Students: $3000 per student: 6-8 Students |
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O.18. Approve 2024-2025 Autistic Receiving Tuition Contract with Milford School
RESOLVED, upon the recommendation of the Superintendent, the Holland Township Board of Education approves an Autistic receiving tuition contract with Milford School District School for the 2024-2025 school year. Autistic Tuition $33,000 Special Education Aide $36,556.50 OT/PT and or speech if required from the IEP ESY $3000.00 |
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O.19. Approve 2024-2025 Hunterdon County Educational Services Commission (HCESC) Para-professional, Case Manager, Speech and Language Specialist contracts.
RESOLVED, upon the recommendation of the Superintendent, the Holland Township Board of Education approves the attached contract with HCESC to provide Paraprofessional, Case Manager and Speech and Language Specialist contracts l services to Holland Township school per terms and conditions of the attached contracts. |
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O.20. Approve 2024-2025 Contract Services and Rates from Hunterdon County Educational Services Commission (HCESC)
RESOLVED, upon the recommendation of the Superintendent, the Holland Township Board of Education approves the attached rates for services. |
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O.21. Approve 2024-2025 Dental and Vision Plan Rates
RESOLVED, that upon the recommendation of the Superintendent, the Holland Township Board of Education, approves the 24-25 Renewal of Dental and Vision rates for the Holland Township School. Dental rates 3% increase (2024 expiring 2026) Vision rates 0% increase (2024 expiring 2026) |
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O.22. Approve 2024-2025 YMCA Contract
RESOLVED, that upon the recommendation of the Superintendent, the Holland Township Board of Education approves the YMCA contract for the use of the Holland Township school to provide before and aftercare child services. |
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O.23. Cafeteria Point of Service System
Motion to award a contract to EMS Linq, Inc. for the conversion of the Cafeteria Point of Service System from MealsPlus to Linq Nutrition with an implementation fee of $9,681.83 and an annual renewal fee of $5,000 effective with the 2024/2025 school year. |
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O.24. Food Service Management Company Contract for 2024-2025
Motion to approve the 2024/2025 Food Service Management Company Renewal Contract with Maschio's Food Services, Inc. as follows: Effective Date:July 1, 2024 - June 30, 2025 Annual Management Fee: $10.686.18 payable in monthly installments of $1,068.62 per month commencing on September 1, 2024 and ending on June 30, 2025. Guarantee Loss: $10,000 Contract Cost: $158,647.21 |
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O.25. Preschool 2023/2024 Carryover Request
Motion to approve a Preschool Expansion Carryover Request for available balances in the 2023/2024 Preschool Expansion Budget in the amount of $185,200 to be included in the 24/25 Preschool Expansion Spending Plan. |
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O.26. Revised 2024/2025 Preschool Expansion Budget and Narrative
Motion to approve a revised 2024/2025 Preschool Expansion Budget and Narrative to include a carryover from 2023/2024 in the amount of $185,200 and an additional general fund contribution in the amount of $47,175 for a total of $940,000. |
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O.27. Approve the Physical Therapist Shared Service Contract with Union Township Board of Education 24-25
RESOLVED, upon the recommendation of the Superintendent, the Holland Township Board of Education approves the Shared Services contract for Physical Therapy Services with the Union Township Board of Education. |
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O.28. Holland Township School Tax Levy Schedule 2024-2025
RESOLVED, upon the recommendation of the Superintendent, the Holland Township Board of Education approves the 2024-2025 tax schedule. |
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O.29. Approve 2023-2024 MD Receiving Tuition Contract with Delaware Township School District
RESOLVED, upon the recommendation of the Superintendent, the Holland Township Board of Education approves a 2023-2024 student contract with Delaware Township School District. Tuition is prorated for May and June based on $22,272 $3464.44 Related services if required in the IEP. |
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O.30. Approve 2024-2025 MD Receiving Tuition Contract with Delaware Township School District
RESOLVED, upon the recommendation of the Superintendent, the Holland Township Board of Education approves a 2024-2025 student contract with the Delaware Township School District. MD Tuitioin $25,000 Related services if required in the IEP |
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P. SUPPLEMENTARY MATTERS
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P.1. General
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P.2. Budget
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P.3. Kids Heart Challenge
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Q. COMMENTS: PUBLIC - GENERAL
Please approach the podium, state your name, and address your comments to the board president. Because this is a meeting at which the board needs to conduct its business, each member of the public will be limited to three minutes. And please refrain from abusive, obscene, or defamatory remarks; we expect that everyone will hold themselves to the highest level of professional courtesy and personal respect, given our shared interests and goals. Please remember that the board has an obligation to protect the privacy of district employees and students. |
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Description:
The Holland Township Board of Education welcomes input from public entities and/or private persons as described in Policy #0167. At the discretion of the presiding officer, comments may be limited to three minutes in length.
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R. EXECUTIVE SESSION
WHEREAS the “Open Public Meetings Act” (Chapter 231 Laws of 1975) authorizes a public body to exclude the public from that portion of a meeting at which specified topics are to be discussed under circumstances where the public consideration of such topics will clearly endanger the public or where the personal privacy or guaranteed rights of individuals whose activities or affairs are to be discussed would clearly in danger of unwarranted invasion; be it RESOLVED that the Board of Education of the Township of Holland now adjourns its public session to reconvene in Executive Session for the purpose of discussing the following: __Confidential Matters by Law or Court Order __Purchase Property __Personnel Matters _XInvasion of Individual Privacy Employee or Student __Investigation into Violations of Law __Suspension, Civil Penalty or Loss of a License or Permit __Disclosure would Impair District’s Right to Receive Funding __School/Public Security __Collective Bargaining __Pending, Ongoing or Anticipated Litigation And be it further RESOLVED that the matters discussed in Executive Session will be made public when confidentiality is no longer required. |
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R.1. Motion to Enter Executive Session
Motion made by ______, seconded by ______, upon the recommendation of the Superintendent of Schools the Holland Board of Education enter Executive Session at ______ to discuss _________. |
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R.2. Motion to Enter Public Session
Motion made by ______, seconded by ______, upon the recommendation of the Superintendent of Schools the Holland Board return to Open Session at __________. |
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S. ADJOURNMENT
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S.1. Motion to Adjourn
Motion made by ______, seconded by ______, upon the recommendation of the Superintendent of Schools that the Holland Board of Education adjourn the meeting at ________. |
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