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Meeting Agenda
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A. CALL TO ORDER
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B. FLAG SALUTE
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C. WELCOME
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D. ROLL CALL
Davis___ Hackmann___ Hance___ McGuire___ Muller___ Somers__ Walker___ Witucki ___ |
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E. CORRESPONDENCE
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E.1. Audit Report from Suplee, Clooney & Company
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E.2. Happy Holidays - The Grundstrom Family
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E.3. Resolution - Laurie Hance
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E.4. Resolution - Lorraine Scheibener
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F. EXECUTIVE SESSION
WHEREAS the “Open Public Meetings Act” (Chapter 231 Laws of 1975) authorizes a public body to exclude the public from that portion of a meeting at which specified topics are to be discussed under circumstances where the public consideration of such topics will clearly endanger the public or where the personal privacy or guaranteed rights of individuals whose activities or affairs are to be discussed would clearly in danger of unwarranted invasion; be it RESOLVED that the Board of Education of the Township of Holland now adjourns its public session to reconvene in Executive Session for the purpose of discussing the following: __Confidential Matters by Law or Court Order __Purchase Property _x_Personnel Matters __Invasion of Individual Privacy Employee or Student __Investigation into Violations of Law __Suspension, Civil Penalty or Loss of a License or Permit __Disclosure would Impair District’s Right to Receive Funding _XSchool/Public Security __Collective Bargaining __Pending, Ongoing or Anticipated Litigation And be it further RESOLVED that the matters discussed in Executive Session will be made public when confidentiality is no longer required. |
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F.1. Motion to Enter Executive Session
Motion made by ______, seconded by ______, upon the recommendation of the Superintendent of Schools the Holland Board of Education enter Executive Session at ______ to discuss _________. |
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F.2. Motion to Enter Public Session
Motion made by ______, seconded by ______, upon the recommendation of the Superintendent of Schools the Holland Board return to Open Session at __________. |
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G. CONSENT AGENDA
Motion made by ______, seconded by ______, upon the recommendation of the Superintendent of Schools that the Holland Township Board of Education approve the consent agenda as follows: |
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G.1. Approval of Minutes
Upon the recommendation of the Superintendent of Schools that the Board approve the Regular minutes of November 26, 2019 and the Executive minutes of November 26, 2019. |
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G.2. Bill List
Upon the recommendation of the Superintendent of Schools that the Board approve the Bill List dated December 17, 2019 check numbers N0387 thru 09600 in the amount of $660,342.09. |
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G.3. Finance
1) Upon the recommendation of the Superintendent of Schools that the Board approve the transfers for the month ending November 30, 2019 as submitted by the Superintendent, as authorized by N.J.S.A. 18A:22-8.1. 2) To accept the Holland Township Board of Education's certification that the Superintendent, Stephanie Snyder, recommends that the Board of Education accept the monthly financial reports of the Board Secretary and the Treasurer of School Moneys for the months ending November 30, 2019 and she recommends in compliance with N.J.A.C. 6:20-2.13(3) that the Board of Education certify that no major account or fund has been overexpended and that as of this report sufficient funds are available to meet the District's financial obligations for the remainder of the fiscal year. 3) Upon the recommendation of the Superintendent of Schools that the Board accept the School Business Administrator/Board Secretary's, Brian McCarthy certification as required by N.J.A.C. 6:20- 2.13(d), that no line item account has been over expended as of November 30, 2019 and that as of this date sufficient funds are available to meet the District's financial obligations for the remainder of the fiscal year |
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G.4. Travel and Related Expenses Reimbursement
Upon the recommendation of the Superintendent of Schools that the Board approve work-related and related expenses reimbursement for the following staff members that is directly related to and within the scope of their current work responsibilities, promotes the delivery of instruction, and is critical to he instructional needs of the School District or furthers the efficient operation of the School District, and is educationally necessary and fiscally prudent. •Rose Branosky: February 10, 2020, SLP & Enhance Therapy Effectiveness, Allentown, PA $279 Registration |
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G.5. Approve Staff Summaries of Approved Conferences/Workshops
Upon the recommendation of the Superintendent the Holland Township Board of Education accepts the staff summary sheets for BOE approved workshops. |
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H. BOARD PRESIDENT REPORT
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I. SUPERINTENDENT REPORT
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I.1. Special Education Update
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J. PRINCIPAL REPORT
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K. COMMENTS: PUBLIC - AGENDA ITEMS ONLY
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L. EDUCATION
Motion made by , seconded by , to approve the following items: Roll Call Vote: Hackmann___Hance___McGuire___Muller___Somers___Walker___Witucki___Davis___ |
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L.1. Accept Superintendent's Harassment, Intimidation, Bullying Report
RESOLVED that the Holland Township Board of Education accepts the Superintendent's Harassment, Intimidation, Bullying report for November 12, 2019 - December 6, 2019 and affirms the actions of the administration. |
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M. PERSONNEL
Motion made by , seconded by , to approve the following items: Roll Call Vote: Hackman___Hance___McGuire___Muller___Somers___Walker___Witucki___Davis___ |
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M.1. Approve Student Shadowing
RESOLVED that upon the recommendation of the Superintendent the Holland Township Board of Education approves Geena Basile as a student shadow from Bloomsburg University for one day in the month of January 2020. Ms. Basile will spend her time with Mrs. Branosky. |
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M.2. Approve Business Administrator/Board Secretary Updated Contract
RESOLVED that upon the recommendation of the Superintendent the Holland Township Board of Education approves executing the updated contract of employment between the Holland Township Board of Education and Mr. Brian McCarthy, Business Administrator/Board Secretary, from January 1, 2020 through June 30, 2020 at annual salary of $140,000, as per the contract terms and conditions. |
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M.3. Approve Business Administrator Shared Services Contract with Alexandria Township Schools
RESOLVED, upon the recommendation of the Superintendent, the Holland Township Board of Education approves Shared Services contract for Business Administrator Services with Alexandria Township Public Schools. The Annual contract is for $70,000, prorated from January 3, 2020 through June 30, 2020. |
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M.4. Approve Unpaid FMLA/NJFLA/NJFLIA Leave
RESOLVED that upon the recommendation of the Superintendent the Holland Township Board of Education approves Stephanie Bacskai's request for unpaid FMLA/NJFLA/NJFLIA (pending physician documentation) leave beginning on or about December 15, 2019 not to exceed 12 weeks on an intermittent basis |
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N. POLICY
Motion made by , seconded by , to approve the following items: Roll Call Vote:Hackmann___Hance___McGuire___Muller___Somers___Walker___Witucki___Davis___ |
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N.1. Approve Adoption of Policy
RESOLVED that upon the recommendation of the Superintendent the Holland Township Board of Education approves the second reading and adoption of the following Policy: •0141 (Board Member Number and Term) |
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O. FINANCE AND FACILITIES
Motion made by , seconded by , to approve the following items: Roll Call Vote: Hackmann___Hance___McGuire___Muller___Somers___Walker___Witucki___Davis___ |
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O.1. Accept the 2018-2019 Annual CAFR/Financial Audit
RESOLVED, upon the recommendation of the Superintendent, the Holland Township Board of Education accepts the annual CAFR / Financial Audit for the fiscal year ending June 30, 2019, as prepared by the firm Suplee, Clooney & Company, and acknowledge there is one finding and recommendation. |
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O.2. Approve and Accept Corrective Action Plan (CAP) for 2018-2019 Audit
RESOLVED, upon the recommendation of the Superintendent, the Holland Township Board of Education approves and accepts the attached Corrective Action Plan (CAP) for Finding 2019-1. The auditor recommended "That the District maintain an accurate and detailed capital assets ledger". The Corrective Action is that "the district will provide work papers from the auditor to 3rd party provider, to accurately reflect the district's capital assets. In addition, the district will review the hiring of this service to another contractor." |
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O.3. Approve and Accept the Certification of Implementation (COI) of Corrective Action Plan (CAP) for 2018-2019 Audit
RESOLVED, upon the recommendation of the Superintendent, the Holland Township Board of Education approves and accepts the Certification of Implementation (COI) of Corrective Action Plan (CAP) for the fiscal year ending June 30, 2019. |
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P. SUPPLEMENTARY MATTERS
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P.1. School Safety Discussion
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Q. COMMENTS: PUBLIC - GENERAL
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R. EXECUTIVE SESSION
WHEREAS the “Open Public Meetings Act” (Chapter 231 Laws of 1975) authorizes a public body to exclude the public from that portion of a meeting at which specified topics are to be discussed under circumstances where the public consideration of such topics will clearly endanger the public or where the personal privacy or guaranteed rights of individuals whose activities or affairs are to be discussed would clearly in danger of unwarranted invasion; be it RESOLVED that the Board of Education of the Township of Holland now adjourns its public session to reconvene in Executive Session for the purpose of discussing the following: __Confidential Matters by Law or Court Order __Purchase Property _XPersonnel Matters __Invasion of Individual Privacy Employee or Student __Investigation into Violations of Law __Suspension, Civil Penalty or Loss of a License or Permit __Disclosure would Impair District’s Right to Receive Funding __School/Public Security _XCollective Bargaining _XPending, Ongoing or Anticipated Litigation And be it further RESOLVED that the matters discussed in Executive Session will be made public when confidentiality is no longer required. |
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R.1. Motion to Enter Executive Session
Motion made by ______, seconded by ______, upon the recommendation of the Superintendent of Schools the Holland Board of Education enter Executive Session at ______ to discuss _________. |
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R.2. Motion to Enter Public Session
Motion made by ______, seconded by ______, upon the recommendation of the Superintendent of Schools the Holland Board return to Open Session at __________. |
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S. ADJOURNMENT
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S.1. Motion to Adjourn
Motion made by ______, seconded by ______, upon the recommendation of the Superintendent of Schools that the Holland Board of Education adjourn the meeting at ________. |
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Agenda Item Details
Reload Your Meeting
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| Meeting: | December 17, 2019 at 7:00 PM - Regular Board Meeting | |
| Subject: |
A. CALL TO ORDER
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| Subject: |
B. FLAG SALUTE
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| Subject: |
C. WELCOME
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Description:
Welcome to a meeting of the Board of Education of the Township of Holland. Please be advised that this and all meetings of the Board are open to the public and media, consistent with the Open Public Meetings Act (Chapter 231 Laws of 1975); and that advance notice as required therein has been provided. This is a regular meeting of the Board of Education of the Township of Holland at which formal action may be taken. The public will have an opportunity to be heard as indicated on the Agenda, at points in the meeting provided for the public to address the Board.
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| Subject: |
D. ROLL CALL
Davis___ Hackmann___ Hance___ McGuire___ Muller___ Somers__ Walker___ Witucki ___ |
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| Subject: |
E. CORRESPONDENCE
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| Subject: |
E.1. Audit Report from Suplee, Clooney & Company
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| Subject: |
E.2. Happy Holidays - The Grundstrom Family
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| Subject: |
E.3. Resolution - Laurie Hance
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| Subject: |
E.4. Resolution - Lorraine Scheibener
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|
| Subject: |
F. EXECUTIVE SESSION
WHEREAS the “Open Public Meetings Act” (Chapter 231 Laws of 1975) authorizes a public body to exclude the public from that portion of a meeting at which specified topics are to be discussed under circumstances where the public consideration of such topics will clearly endanger the public or where the personal privacy or guaranteed rights of individuals whose activities or affairs are to be discussed would clearly in danger of unwarranted invasion; be it RESOLVED that the Board of Education of the Township of Holland now adjourns its public session to reconvene in Executive Session for the purpose of discussing the following: __Confidential Matters by Law or Court Order __Purchase Property _x_Personnel Matters __Invasion of Individual Privacy Employee or Student __Investigation into Violations of Law __Suspension, Civil Penalty or Loss of a License or Permit __Disclosure would Impair District’s Right to Receive Funding _XSchool/Public Security __Collective Bargaining __Pending, Ongoing or Anticipated Litigation And be it further RESOLVED that the matters discussed in Executive Session will be made public when confidentiality is no longer required. |
|
| Subject: |
F.1. Motion to Enter Executive Session
Motion made by ______, seconded by ______, upon the recommendation of the Superintendent of Schools the Holland Board of Education enter Executive Session at ______ to discuss _________. |
|
| Subject: |
F.2. Motion to Enter Public Session
Motion made by ______, seconded by ______, upon the recommendation of the Superintendent of Schools the Holland Board return to Open Session at __________. |
|
| Subject: |
G. CONSENT AGENDA
Motion made by ______, seconded by ______, upon the recommendation of the Superintendent of Schools that the Holland Township Board of Education approve the consent agenda as follows: |
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Description:
Roll Call Vote: Hackmann___Hance___McGuire___Muller___Somers___Walker___Witucki___Davis___ |
||
| Subject: |
G.1. Approval of Minutes
Upon the recommendation of the Superintendent of Schools that the Board approve the Regular minutes of November 26, 2019 and the Executive minutes of November 26, 2019. |
|
| Subject: |
G.2. Bill List
Upon the recommendation of the Superintendent of Schools that the Board approve the Bill List dated December 17, 2019 check numbers N0387 thru 09600 in the amount of $660,342.09. |
|
| Subject: |
G.3. Finance
1) Upon the recommendation of the Superintendent of Schools that the Board approve the transfers for the month ending November 30, 2019 as submitted by the Superintendent, as authorized by N.J.S.A. 18A:22-8.1. 2) To accept the Holland Township Board of Education's certification that the Superintendent, Stephanie Snyder, recommends that the Board of Education accept the monthly financial reports of the Board Secretary and the Treasurer of School Moneys for the months ending November 30, 2019 and she recommends in compliance with N.J.A.C. 6:20-2.13(3) that the Board of Education certify that no major account or fund has been overexpended and that as of this report sufficient funds are available to meet the District's financial obligations for the remainder of the fiscal year. 3) Upon the recommendation of the Superintendent of Schools that the Board accept the School Business Administrator/Board Secretary's, Brian McCarthy certification as required by N.J.A.C. 6:20- 2.13(d), that no line item account has been over expended as of November 30, 2019 and that as of this date sufficient funds are available to meet the District's financial obligations for the remainder of the fiscal year |
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| Subject: |
G.4. Travel and Related Expenses Reimbursement
Upon the recommendation of the Superintendent of Schools that the Board approve work-related and related expenses reimbursement for the following staff members that is directly related to and within the scope of their current work responsibilities, promotes the delivery of instruction, and is critical to he instructional needs of the School District or furthers the efficient operation of the School District, and is educationally necessary and fiscally prudent. •Rose Branosky: February 10, 2020, SLP & Enhance Therapy Effectiveness, Allentown, PA $279 Registration |
|
| Subject: |
G.5. Approve Staff Summaries of Approved Conferences/Workshops
Upon the recommendation of the Superintendent the Holland Township Board of Education accepts the staff summary sheets for BOE approved workshops. |
|
| Subject: |
H. BOARD PRESIDENT REPORT
|
|
| Subject: |
I. SUPERINTENDENT REPORT
|
|
| Subject: |
I.1. Special Education Update
|
|
| Subject: |
J. PRINCIPAL REPORT
|
|
| Subject: |
K. COMMENTS: PUBLIC - AGENDA ITEMS ONLY
|
|
| Subject: |
L. EDUCATION
Motion made by , seconded by , to approve the following items: Roll Call Vote: Hackmann___Hance___McGuire___Muller___Somers___Walker___Witucki___Davis___ |
|
| Subject: |
L.1. Accept Superintendent's Harassment, Intimidation, Bullying Report
RESOLVED that the Holland Township Board of Education accepts the Superintendent's Harassment, Intimidation, Bullying report for November 12, 2019 - December 6, 2019 and affirms the actions of the administration. |
|
| Subject: |
M. PERSONNEL
Motion made by , seconded by , to approve the following items: Roll Call Vote: Hackman___Hance___McGuire___Muller___Somers___Walker___Witucki___Davis___ |
|
| Subject: |
M.1. Approve Student Shadowing
RESOLVED that upon the recommendation of the Superintendent the Holland Township Board of Education approves Geena Basile as a student shadow from Bloomsburg University for one day in the month of January 2020. Ms. Basile will spend her time with Mrs. Branosky. |
|
| Subject: |
M.2. Approve Business Administrator/Board Secretary Updated Contract
RESOLVED that upon the recommendation of the Superintendent the Holland Township Board of Education approves executing the updated contract of employment between the Holland Township Board of Education and Mr. Brian McCarthy, Business Administrator/Board Secretary, from January 1, 2020 through June 30, 2020 at annual salary of $140,000, as per the contract terms and conditions. |
|
| Subject: |
M.3. Approve Business Administrator Shared Services Contract with Alexandria Township Schools
RESOLVED, upon the recommendation of the Superintendent, the Holland Township Board of Education approves Shared Services contract for Business Administrator Services with Alexandria Township Public Schools. The Annual contract is for $70,000, prorated from January 3, 2020 through June 30, 2020. |
|
| Subject: |
M.4. Approve Unpaid FMLA/NJFLA/NJFLIA Leave
RESOLVED that upon the recommendation of the Superintendent the Holland Township Board of Education approves Stephanie Bacskai's request for unpaid FMLA/NJFLA/NJFLIA (pending physician documentation) leave beginning on or about December 15, 2019 not to exceed 12 weeks on an intermittent basis |
|
| Subject: |
N. POLICY
Motion made by , seconded by , to approve the following items: Roll Call Vote:Hackmann___Hance___McGuire___Muller___Somers___Walker___Witucki___Davis___ |
|
| Subject: |
N.1. Approve Adoption of Policy
RESOLVED that upon the recommendation of the Superintendent the Holland Township Board of Education approves the second reading and adoption of the following Policy: •0141 (Board Member Number and Term) |
|
| Subject: |
O. FINANCE AND FACILITIES
Motion made by , seconded by , to approve the following items: Roll Call Vote: Hackmann___Hance___McGuire___Muller___Somers___Walker___Witucki___Davis___ |
|
| Subject: |
O.1. Accept the 2018-2019 Annual CAFR/Financial Audit
RESOLVED, upon the recommendation of the Superintendent, the Holland Township Board of Education accepts the annual CAFR / Financial Audit for the fiscal year ending June 30, 2019, as prepared by the firm Suplee, Clooney & Company, and acknowledge there is one finding and recommendation. |
|
| Subject: |
O.2. Approve and Accept Corrective Action Plan (CAP) for 2018-2019 Audit
RESOLVED, upon the recommendation of the Superintendent, the Holland Township Board of Education approves and accepts the attached Corrective Action Plan (CAP) for Finding 2019-1. The auditor recommended "That the District maintain an accurate and detailed capital assets ledger". The Corrective Action is that "the district will provide work papers from the auditor to 3rd party provider, to accurately reflect the district's capital assets. In addition, the district will review the hiring of this service to another contractor." |
|
| Subject: |
O.3. Approve and Accept the Certification of Implementation (COI) of Corrective Action Plan (CAP) for 2018-2019 Audit
RESOLVED, upon the recommendation of the Superintendent, the Holland Township Board of Education approves and accepts the Certification of Implementation (COI) of Corrective Action Plan (CAP) for the fiscal year ending June 30, 2019. |
|
| Subject: |
P. SUPPLEMENTARY MATTERS
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|
| Subject: |
P.1. School Safety Discussion
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|
| Subject: |
Q. COMMENTS: PUBLIC - GENERAL
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Description:
The Holland Township Board of Education welcomes input from public entities and/or private persons as described in Policy #0167. At the discretion of the presiding officer, comments may be limited to three minutes in length.
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| Subject: |
R. EXECUTIVE SESSION
WHEREAS the “Open Public Meetings Act” (Chapter 231 Laws of 1975) authorizes a public body to exclude the public from that portion of a meeting at which specified topics are to be discussed under circumstances where the public consideration of such topics will clearly endanger the public or where the personal privacy or guaranteed rights of individuals whose activities or affairs are to be discussed would clearly in danger of unwarranted invasion; be it RESOLVED that the Board of Education of the Township of Holland now adjourns its public session to reconvene in Executive Session for the purpose of discussing the following: __Confidential Matters by Law or Court Order __Purchase Property _XPersonnel Matters __Invasion of Individual Privacy Employee or Student __Investigation into Violations of Law __Suspension, Civil Penalty or Loss of a License or Permit __Disclosure would Impair District’s Right to Receive Funding __School/Public Security _XCollective Bargaining _XPending, Ongoing or Anticipated Litigation And be it further RESOLVED that the matters discussed in Executive Session will be made public when confidentiality is no longer required. |
|
| Subject: |
R.1. Motion to Enter Executive Session
Motion made by ______, seconded by ______, upon the recommendation of the Superintendent of Schools the Holland Board of Education enter Executive Session at ______ to discuss _________. |
|
| Subject: |
R.2. Motion to Enter Public Session
Motion made by ______, seconded by ______, upon the recommendation of the Superintendent of Schools the Holland Board return to Open Session at __________. |
|
| Subject: |
S. ADJOURNMENT
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| Subject: |
S.1. Motion to Adjourn
Motion made by ______, seconded by ______, upon the recommendation of the Superintendent of Schools that the Holland Board of Education adjourn the meeting at ________. |
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