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Meeting Agenda
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A. CALL TO ORDER
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B. FLAG SALUTE
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C. WELCOME
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D. ROLL CALL
Davis___ Hackman___ Hance___ McGuire___ Muller___ Scheibener___ Somers__ Walker___ Witucki ___ |
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E. CORRESPONDENCE
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F. EXECUTIVE SESSION
WHEREAS the “Open Public Meetings Act” (Chapter 231 Laws of 1975) authorizes a public body to exclude the public from that portion of a meeting at which specified topics are to be discussed under circumstances where the public consideration of such topics will clearly endanger the public or where the personal privacy or guaranteed rights of individuals whose activities or affairs are to be discussed would clearly in danger of unwarranted invasion; be it RESOLVED that the Board of Education of the Township of Holland now adjourns its public session to reconvene in Executive Session for the purpose of discussing the following: __Confidential Matters by Law or Court Order __Purchase Property _x_Personnel Matters __Invasion of Individual Privacy Employee or Student __Investigation into Violations of Law __Suspension, Civil Penalty or Loss of a License or Permit __Disclosure would Impair District’s Right to Receive Funding __School/Public Security _XCollective Bargaining __Pending, Ongoing or Anticipated Litigation And be it further RESOLVED that the matters discussed in Executive Session will be made public when confidentiality is no longer required. |
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F.1. Motion to Enter Executive Session
Motion made by ______, seconded by ______, upon the recommendation of the Superintendent of Schools the Holland Board of Education enter Executive Session at ______ to discuss _________. |
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F.2. Motion to Enter Public Session
Motion made by ______, seconded by ______, upon the recommendation of the Superintendent of Schools the Holland Board return to Open Session at __________. |
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G. CONSENT AGENDA
Motion made by ______, seconded by ______, upon the recommendation of the Superintendent of Schools that the Holland Township Board of Education approve the consent agenda as follows: |
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G.1. Approval of Minutes
Upon the recommendation of the Superintendent of Schools that the Board approve the Regular minutes of September 24th 2019 and the Executive minutes of September 24th 2019. |
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G.2. Bill List
Upon the recommendation of the Superintendent of Schools that the Board approve the Bill List dated September 30, 2019 check numbers NO379 in the amount of $299, 906.57 and the Bill List dated October 15, 2019 check numbers 09375 thru 09457 in the amount of $426,124.38. |
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G.3. Finance
1) Upon the recommendation of the Superintendent of Schools that the Board approve the transfers for the month ending September 30, 2019 as submitted by the Superintendent, as authorized by N.J.S.A. 18A:22-8.1. 2) To accept the Holland Township Board of Education's certification that the Superintendent, Stephanie Snyder, recommends that the Board of Education accept the monthly financial reports of the Board Secretary and the Treasurer of School Moneys for the month ending September 30, 2019 she recommends in compliance with N.J.A.C. 6:20-2.13(3) that the Board of Education certify that no major account or fund has been overexpended and that as of this report sufficient funds are available to meet the District's financial obligations for the remainder of the fiscal year. 3) Upon the recommendation of the Superintendent of Schools that the Board accept the School Business Administrator/Board Secretary's, Brian McCarthy certification as required by N.J.A.C. 6:20- 2.13(d), that no line item account has been over expended as of September 30, 2019 and that as of this date sufficient funds are available to meet the District's financial obligations for the remainder of the fiscal year. ( reports will be handed out Tuesday night) |
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G.4. Travel and Related Expenses Reimbursement
Upon the recommendation of the Superintendent of Schools that the Board approve work-related and related expenses reimbursement for the following staff members that is directly related to and within the scope of their current work responsibilities, promotes the delivery of instruction, and is critical to he instructional needs of the School District or furthers the efficient operation of the School District, and is educationally necessary and fiscally prudent. •Stephanie Bacskai: November 22, 2019, Rutges Gifted Education Conference, Somerset, NJ, $199.00 Registration |
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G.5. Approve Staff Summaries of Approved Conferences/Workshops
Upon the recommendation of the Superintendent the Holland Township Board of Education accepts the staff summary sheets for BOE approved workshops. |
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H. BOARD PRESIDENT REPORT
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I. SUPERINTENDENT REPORT
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I.1. PARCC and NJASK Test Scores
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J. PRINCIPAL REPORT
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K. COMMENTS: PUBLIC - AGENDA ITEMS ONLY
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L. EDUCATION
Motion made by , seconded by , to approve the following items: Roll Call Vote: Hackman___Hance___McGuire___Muller___Somers___Walker___Witucki___Davis___Scheibener____ |
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L.1. Accept Superintendent's Harassment, Intimidation, Bullying Report
RESOLVED that the Holland Township Board of Education accepts the Superintendent's Harassment, Intimidation, Bullying report for September 19, 2019 - October 7, 2019 and affirms the actions of the administration. |
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L.2. Approve G&T Curriculum
RESOLVED that upon the recommendation of the Superintendent the Holland Township Board of Education approves the K-8 G&T Curriculum aligned to the New Jersey Learning Standards. |
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L.3. Approve QSAC Equivalency Application
RESOLVED that upon the recommendation of the Superintendent the Holland Township Board of Education approves the New Jersey Department of Education Equivalency Application N.J.A.C. 6A:5. for the Quality Single Accountability Continuum (QSAC) District Performance Review (DPR). |
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L.4. Approve Annual HIB Self-Assessment
RESOLVED that upon the recommendation of the Superintendent the Holland Township Board of Education approves the Annual HIB Self-Assessment for the 2018-2019 school year. |
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L.5. Approve Grant Submission
RESOLVED that upon the recommendation of the Superintendent the Holland Township Board of Education approves the submission of the Eco Green Program Grant through National Wildlife Federation and General Motors for STEM education in the amount of $700.00. |
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L.6. Approve Memorandums of Agreements
RESOLVED that upon the recommendation of the Superintendent the Holland Township Board of Education approves the following Memorandums of Agreements: •2019-2020 Uniformed State Memorandum of Agreement between Holland Township School District, Holland Township Police Department and Law Enforcement Officials •2019-2020 Memorandum of Agreement between Holland Township School District, Holland Township Police Department and Law Enforcement Officials Regarding 18A:41-9 Access to School Surveillance Equipment •2019-2020 School Resource Officer Program Agreement between Holland Township School District, Holland Township Police Department and Law Enforcement Officials |
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L.7. Approve District and Superintendent Goals
RESOLVED that upon the recommendation of the Superintendent the Holland Township Board of Education approves the District and Superintendent Goals for the 2019-2020 school year. |
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L.8. Approve VB-MAPP Training
RESOLVED that upon the recommendation of the Superintendent the Holland Township Board of Education approves VB-MAPP Training for 3 staff members at a rate of $400 each. This training is also open to outside districts. |
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M. PERSONNEL
Motion made by , seconded by , to approve the following items: Roll Call Vote: Hackman___Hance___McGuire___Muller___Somers___Walker___Witucki___Davis___Scheibener____ |
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M.1. Approve Movement on Salary Guide
RESOLVED that upon the recommendation of the Superintendent the Holland Township Board of Education approves Mr. Wade Chilmonik's movement on the salary guide from 11 MA ($62,825) to 11 MA +30 ($65,100) effective retroactive to September 1, 2019 as per HTEA Contract. |
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M.2. Approve Substitutes
RESOLVED that upon the recommendation of the Superintendent the Holland Township Board of Education approves the following substitutes for the 2019-2020 school year: •Katherine Ujvary: Nurse |
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M.3. Approve Volunteers
RESOLVED that upon the recommendation of the Superintendent the Holland Township Board of Education approves the following people to volunteer with the maintenance of the school's geodome for the 2019-2020 school year: •Carl and Betsy Molter •Denise Saldutti Egielski •Ellen and John Apgar |
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M.4. Approve Addendum to Superintendent's Contract
RESOLVED that the Holland Township Board of Education approves an addendum to the Superintendent's contract of employment for Mrs. Stephanie Snyder to include Supervisor of Special Services position effective July 1, 2019 through June 30, 2020. FURTHER RESOLVED the Holland Township Board of Education approves an additional $5,000 prorated salary for the Supervisor of Special Services to Mrs. Stephanie Snyder. |
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M.5. Rescind Approve Extra and Co-Curricular Activities Directors (August 27, 2019 BOE Meeting)
RESOLVED that upon the recommendation of the Superintendent the Holland Township Board of Education rescinds Skip LaVigna’s appointment of Softball Coach with a stipend of $2,092. |
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M.6. Approve Extra and Co-Curricular Activities Directors
RESOLVED that upon the recommendation of the Superintendent the Holland Township Board of Education approves John Horak’s appointment of Softball Coach with a stipend of $2,092. |
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M.7. Approve Unpaid FMLA/NJFLA/NJFLIA Leave
RESOLVED that upon the recommendation of the Superintendent the Holland Township Board of Education approves Amy Bashford's request for unpaid FMLA/NJFLA/NJFLIA leave beginning on October 6, 2019 not to exceed 12 weeks on an intermittent basis. |
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M.8. Approve Part Time Special Education Teacher
RESOLVED that upon the recommendation of the Superintendent the Holland Township Board of Education approves the employment, of Ms. Amanda Smith as Part-Time Special Education Teacher (24.75 hours per week/.67 FTE) for the 2019-2020 school year beginning on or about November 1, 2019. FURTHER RESOLVED, Ms. Smith will be placed on Step 1 BA at .67 FTE of the 2019-2020 HTEA salary guide, $34, 770 (pro-rated). |
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N. POLICY
Motion made by , seconded by , to approve the following items: Roll Call Vote: Hackman___Hance___McGuire___Muller___Somers___Walker___Witucki___Davis___Scheibener____ |
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N.1. Approve First Reading of Policies and Regulations
RESOLVED that upon the recommendation of the Superintendent the Holland Township Board of Education approves the first reading of the following Policies and Regulations: •P 8600 (Student Transportation) •R 8600 (Student Transportation) |
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N.2. Approve Second Reading and Adoption of Policies and Regulations
RESOLVED that upon the recommendation of the Superintendent the Holland Township Board of Education approves the second reading and adoption of the following Policies and Regulations:: •P & R 1642 (Earned Sick Leave Law) •P 3159 (Teaching Staff Member/School District Reporting Responsibilities) •P & R 3218 (Use, Possession, or Distribution of Substances) •P & R 4218 (Use, Possession, or Distribution of Substances) •P 4219 (Commercial Driver’s License Controlled Substance and Alcohol Use Testing) •P & R 6112 (Reimbursement of Federal and Other Grant Expenditures) •P & R 7440 (School District Security) •P 8630 (Bus Driver/Bus Aide Responsibility) •R 8630 (Emergency School Bus Procedures) •P 8670 (Transportation of Special Needs Students) •P 9210 (Parent Organizations) •P 9400 (Media Relations) |
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O. FINANCE AND FACILITIES
Motion made by , seconded by , to approve the following items: Roll Call Vote: Hackman___Hance___McGuire___Muller___Somers___Walker___Witucki___Davis___Scheibener____ |
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O.1. Approve Corrective Action Plan for the 2017-2018 Audit
RESOLVED, that upon the recommendation of the Superintendent, the Holland Township Board of Education approves and accepts the attached Corrective Action Plan (CAP) for Finding 2018-001. The auditor recommended that "the payroll agency fund should be maintained in a complete and accurate manner". The Corrective Action is that the payroll agency account will be reconciled each pay period to match the exact disbursements outlined in R & L payroll agency reports. Furthermore, a Microsoft spreadsheet will be utilized to detail all payroll agency transactions for each pay period. |
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O.2. Approve Proposal from McCloskey Mechanical Contractors Inc. for HVAC unit.
RESOLVED, upon the recommendation of the Superintendent, the Holland Township Board of Education approve the attached proposal from McCloskey Mechanical Contractors Inc. to replace HVAC unit through Hunterdon Educational Services Commission. Contract Bid # HCESC-SER-12A, HVAC SERVICES in the amount of $199,327.40 |
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O.3. Approve Transfer from Capital Reserve Account to General Account at Investors Bank
RESOLVED, upon the recommendation of the Superintendent, the Holland Township Board of Education retroactively approves the September 2019 transfer of $323,316.00 from Capital Reserve account at Investors Bank to General Fund account at Investors Bank to fund Budgeted Long Range Facilities Projects in FY20. |
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O.4. Approve Change Order for Parking Lot Construction with HC Constructors
RESOLVED, upon the recommendation of the Superintendent, the Holland Township Board of Education approves attached Change Order for Parking Lot Improvement Project in the amount of $2,159.00 |
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O.5. Approve Supplementary Chromebook Order from FY20 REAP Grant
RESOLVED, upon the recommendation of the Superintendent, the Holland Township Board of Education approve the supplementary order of 24 Chromebooks from CDWG through ESCNJ18/19-03 Cooperative Contract for $5,868.00 |
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O.6. Approve Retroactive transfers to correct account errors in 2019 original budget
RESOLVED, upon the recommendation of the Superintendent, the Holland Township Board of Education retroactively approves the following transfers effective June 30, 2019: 11-000-270-505 +$3,350 11-000-270-505 +$1,000 11-000-270-515 -$4,350 |
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O.7. Approve Proposal from Spiezle Architecture for Bid services related to construction of Ramp.
RESOLVED, upon the recommendation of the Superintendent, the Holland Township Board of Education approves the proposal from Spiezle Architecture to provide Bid services for construction of ADA compliant ramp at main entrance of school, in the amount of $4500.00 |
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O.8. Approve Hearts and Hands Professional Development & Educational Consulting, LLC. contract.
RESOLVED, upon the recommendation of the Superintendent, the Holland Township Board of Education approve Consulting/Coaching Services Contract with Hearts and Hands Professional Development & Educational Consulting, LLC. Consulting Services provide instruction for both General Education and Special Education teachers about teaching in the Inclusive Classroom. Contract is from October 2019 to Spring 2020. Hourly rate are:$275.00 for first (6) sessions; $250.00 per hour for 7 sessions or more. |
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O.9. Approve Katzenbach FY20 Tuition Contract
RESOLVED, upon the recommendation of the Superintendent, the Holland Township Board of Education approves the FY20 (2019-2020) Tuition agreement with Marie H. Katzenbach School for the Deaf for Student ID #28008 in the amount of $53,487. |
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O.10. Approve Katzenbach FY20 Personal Assistant Contract
RESOLVED, upon the recommendation of the Superintendent, the Holland Township Board of Education approves the FY20 (2019-2020) Personal Assistant agreement with Marie H. Katzenbach School for the Deaf for Student ID #28008 in the amount of $35,000. |
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P. SUPPLEMENTARY MATTERS
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P.1. Board Goals
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Q. COMMENTS: PUBLIC - GENERAL
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R. EXECUTIVE SESSION
WHEREAS the “Open Public Meetings Act” (Chapter 231 Laws of 1975) authorizes a public body to exclude the public from that portion of a meeting at which specified topics are to be discussed under circumstances where the public consideration of such topics will clearly endanger the public or where the personal privacy or guaranteed rights of individuals whose activities or affairs are to be discussed would clearly in danger of unwarranted invasion; be it RESOLVED that the Board of Education of the Township of Holland now adjourns its public session to reconvene in Executive Session for the purpose of discussing the following: __Confidential Matters by Law or Court Order __Purchase Property __Personnel Matters __Invasion of Individual Privacy Employee or Student __Investigation into Violations of Law __Suspension, Civil Penalty or Loss of a License or Permit __Disclosure would Impair District’s Right to Receive Funding __School/Public Security __Collective Bargaining __Pending, Ongoing or Anticipated Litigation And be it further RESOLVED that the matters discussed in Executive Session will be made public when confidentiality is no longer required. |
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R.1. Motion to Enter Executive Session
Motion made by ______, seconded by ______, upon the recommendation of the Superintendent of Schools the Holland Board of Education enter Executive Session at ______ to discuss _________. |
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R.2. Motion to Enter Public Session
Motion made by ______, seconded by ______, upon the recommendation of the Superintendent of Schools the Holland Board return to Open Session at __________. |
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S. ADJOURNMENT
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S.1. Motion to Adjourn
Motion made by ______, seconded by ______, upon the recommendation of the Superintendent of Schools that the Holland Board of Education adjourn the meeting at ________. |
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Agenda Item Details
Reload Your Meeting
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| Meeting: | October 15, 2019 at 7:00 PM - Regular Board Meeting | |
| Subject: |
A. CALL TO ORDER
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| Subject: |
B. FLAG SALUTE
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| Subject: |
C. WELCOME
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Description:
Welcome to a meeting of the Board of Education of the Township of Holland. Please be advised that this and all meetings of the Board are open to the public and media, consistent with the Open Public Meetings Act (Chapter 231 Laws of 1975); and that advance notice as required therein has been provided. This is a regular meeting of the Board of Education of the Township of Holland at which formal action may be taken. The public will have an opportunity to be heard as indicated on the Agenda, at points in the meeting provided for the public to address the Board.
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| Subject: |
D. ROLL CALL
Davis___ Hackman___ Hance___ McGuire___ Muller___ Scheibener___ Somers__ Walker___ Witucki ___ |
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| Subject: |
E. CORRESPONDENCE
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| Subject: |
F. EXECUTIVE SESSION
WHEREAS the “Open Public Meetings Act” (Chapter 231 Laws of 1975) authorizes a public body to exclude the public from that portion of a meeting at which specified topics are to be discussed under circumstances where the public consideration of such topics will clearly endanger the public or where the personal privacy or guaranteed rights of individuals whose activities or affairs are to be discussed would clearly in danger of unwarranted invasion; be it RESOLVED that the Board of Education of the Township of Holland now adjourns its public session to reconvene in Executive Session for the purpose of discussing the following: __Confidential Matters by Law or Court Order __Purchase Property _x_Personnel Matters __Invasion of Individual Privacy Employee or Student __Investigation into Violations of Law __Suspension, Civil Penalty or Loss of a License or Permit __Disclosure would Impair District’s Right to Receive Funding __School/Public Security _XCollective Bargaining __Pending, Ongoing or Anticipated Litigation And be it further RESOLVED that the matters discussed in Executive Session will be made public when confidentiality is no longer required. |
|
| Subject: |
F.1. Motion to Enter Executive Session
Motion made by ______, seconded by ______, upon the recommendation of the Superintendent of Schools the Holland Board of Education enter Executive Session at ______ to discuss _________. |
|
| Subject: |
F.2. Motion to Enter Public Session
Motion made by ______, seconded by ______, upon the recommendation of the Superintendent of Schools the Holland Board return to Open Session at __________. |
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| Subject: |
G. CONSENT AGENDA
Motion made by ______, seconded by ______, upon the recommendation of the Superintendent of Schools that the Holland Township Board of Education approve the consent agenda as follows: |
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Description:
All in favor:Yes:______ No:______Abstentions:______
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| Subject: |
G.1. Approval of Minutes
Upon the recommendation of the Superintendent of Schools that the Board approve the Regular minutes of September 24th 2019 and the Executive minutes of September 24th 2019. |
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| Subject: |
G.2. Bill List
Upon the recommendation of the Superintendent of Schools that the Board approve the Bill List dated September 30, 2019 check numbers NO379 in the amount of $299, 906.57 and the Bill List dated October 15, 2019 check numbers 09375 thru 09457 in the amount of $426,124.38. |
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| Subject: |
G.3. Finance
1) Upon the recommendation of the Superintendent of Schools that the Board approve the transfers for the month ending September 30, 2019 as submitted by the Superintendent, as authorized by N.J.S.A. 18A:22-8.1. 2) To accept the Holland Township Board of Education's certification that the Superintendent, Stephanie Snyder, recommends that the Board of Education accept the monthly financial reports of the Board Secretary and the Treasurer of School Moneys for the month ending September 30, 2019 she recommends in compliance with N.J.A.C. 6:20-2.13(3) that the Board of Education certify that no major account or fund has been overexpended and that as of this report sufficient funds are available to meet the District's financial obligations for the remainder of the fiscal year. 3) Upon the recommendation of the Superintendent of Schools that the Board accept the School Business Administrator/Board Secretary's, Brian McCarthy certification as required by N.J.A.C. 6:20- 2.13(d), that no line item account has been over expended as of September 30, 2019 and that as of this date sufficient funds are available to meet the District's financial obligations for the remainder of the fiscal year. ( reports will be handed out Tuesday night) |
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| Subject: |
G.4. Travel and Related Expenses Reimbursement
Upon the recommendation of the Superintendent of Schools that the Board approve work-related and related expenses reimbursement for the following staff members that is directly related to and within the scope of their current work responsibilities, promotes the delivery of instruction, and is critical to he instructional needs of the School District or furthers the efficient operation of the School District, and is educationally necessary and fiscally prudent. •Stephanie Bacskai: November 22, 2019, Rutges Gifted Education Conference, Somerset, NJ, $199.00 Registration |
|
| Subject: |
G.5. Approve Staff Summaries of Approved Conferences/Workshops
Upon the recommendation of the Superintendent the Holland Township Board of Education accepts the staff summary sheets for BOE approved workshops. |
|
| Subject: |
H. BOARD PRESIDENT REPORT
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| Subject: |
I. SUPERINTENDENT REPORT
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|
| Subject: |
I.1. PARCC and NJASK Test Scores
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| Subject: |
J. PRINCIPAL REPORT
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|
| Subject: |
K. COMMENTS: PUBLIC - AGENDA ITEMS ONLY
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| Subject: |
L. EDUCATION
Motion made by , seconded by , to approve the following items: Roll Call Vote: Hackman___Hance___McGuire___Muller___Somers___Walker___Witucki___Davis___Scheibener____ |
|
| Subject: |
L.1. Accept Superintendent's Harassment, Intimidation, Bullying Report
RESOLVED that the Holland Township Board of Education accepts the Superintendent's Harassment, Intimidation, Bullying report for September 19, 2019 - October 7, 2019 and affirms the actions of the administration. |
|
| Subject: |
L.2. Approve G&T Curriculum
RESOLVED that upon the recommendation of the Superintendent the Holland Township Board of Education approves the K-8 G&T Curriculum aligned to the New Jersey Learning Standards. |
|
| Subject: |
L.3. Approve QSAC Equivalency Application
RESOLVED that upon the recommendation of the Superintendent the Holland Township Board of Education approves the New Jersey Department of Education Equivalency Application N.J.A.C. 6A:5. for the Quality Single Accountability Continuum (QSAC) District Performance Review (DPR). |
|
| Subject: |
L.4. Approve Annual HIB Self-Assessment
RESOLVED that upon the recommendation of the Superintendent the Holland Township Board of Education approves the Annual HIB Self-Assessment for the 2018-2019 school year. |
|
| Subject: |
L.5. Approve Grant Submission
RESOLVED that upon the recommendation of the Superintendent the Holland Township Board of Education approves the submission of the Eco Green Program Grant through National Wildlife Federation and General Motors for STEM education in the amount of $700.00. |
|
| Subject: |
L.6. Approve Memorandums of Agreements
RESOLVED that upon the recommendation of the Superintendent the Holland Township Board of Education approves the following Memorandums of Agreements: •2019-2020 Uniformed State Memorandum of Agreement between Holland Township School District, Holland Township Police Department and Law Enforcement Officials •2019-2020 Memorandum of Agreement between Holland Township School District, Holland Township Police Department and Law Enforcement Officials Regarding 18A:41-9 Access to School Surveillance Equipment •2019-2020 School Resource Officer Program Agreement between Holland Township School District, Holland Township Police Department and Law Enforcement Officials |
|
| Subject: |
L.7. Approve District and Superintendent Goals
RESOLVED that upon the recommendation of the Superintendent the Holland Township Board of Education approves the District and Superintendent Goals for the 2019-2020 school year. |
|
| Subject: |
L.8. Approve VB-MAPP Training
RESOLVED that upon the recommendation of the Superintendent the Holland Township Board of Education approves VB-MAPP Training for 3 staff members at a rate of $400 each. This training is also open to outside districts. |
|
| Subject: |
M. PERSONNEL
Motion made by , seconded by , to approve the following items: Roll Call Vote: Hackman___Hance___McGuire___Muller___Somers___Walker___Witucki___Davis___Scheibener____ |
|
| Subject: |
M.1. Approve Movement on Salary Guide
RESOLVED that upon the recommendation of the Superintendent the Holland Township Board of Education approves Mr. Wade Chilmonik's movement on the salary guide from 11 MA ($62,825) to 11 MA +30 ($65,100) effective retroactive to September 1, 2019 as per HTEA Contract. |
|
| Subject: |
M.2. Approve Substitutes
RESOLVED that upon the recommendation of the Superintendent the Holland Township Board of Education approves the following substitutes for the 2019-2020 school year: •Katherine Ujvary: Nurse |
|
| Subject: |
M.3. Approve Volunteers
RESOLVED that upon the recommendation of the Superintendent the Holland Township Board of Education approves the following people to volunteer with the maintenance of the school's geodome for the 2019-2020 school year: •Carl and Betsy Molter •Denise Saldutti Egielski •Ellen and John Apgar |
|
| Subject: |
M.4. Approve Addendum to Superintendent's Contract
RESOLVED that the Holland Township Board of Education approves an addendum to the Superintendent's contract of employment for Mrs. Stephanie Snyder to include Supervisor of Special Services position effective July 1, 2019 through June 30, 2020. FURTHER RESOLVED the Holland Township Board of Education approves an additional $5,000 prorated salary for the Supervisor of Special Services to Mrs. Stephanie Snyder. |
|
| Subject: |
M.5. Rescind Approve Extra and Co-Curricular Activities Directors (August 27, 2019 BOE Meeting)
RESOLVED that upon the recommendation of the Superintendent the Holland Township Board of Education rescinds Skip LaVigna’s appointment of Softball Coach with a stipend of $2,092. |
|
| Subject: |
M.6. Approve Extra and Co-Curricular Activities Directors
RESOLVED that upon the recommendation of the Superintendent the Holland Township Board of Education approves John Horak’s appointment of Softball Coach with a stipend of $2,092. |
|
| Subject: |
M.7. Approve Unpaid FMLA/NJFLA/NJFLIA Leave
RESOLVED that upon the recommendation of the Superintendent the Holland Township Board of Education approves Amy Bashford's request for unpaid FMLA/NJFLA/NJFLIA leave beginning on October 6, 2019 not to exceed 12 weeks on an intermittent basis. |
|
| Subject: |
M.8. Approve Part Time Special Education Teacher
RESOLVED that upon the recommendation of the Superintendent the Holland Township Board of Education approves the employment, of Ms. Amanda Smith as Part-Time Special Education Teacher (24.75 hours per week/.67 FTE) for the 2019-2020 school year beginning on or about November 1, 2019. FURTHER RESOLVED, Ms. Smith will be placed on Step 1 BA at .67 FTE of the 2019-2020 HTEA salary guide, $34, 770 (pro-rated). |
|
| Subject: |
N. POLICY
Motion made by , seconded by , to approve the following items: Roll Call Vote: Hackman___Hance___McGuire___Muller___Somers___Walker___Witucki___Davis___Scheibener____ |
|
| Subject: |
N.1. Approve First Reading of Policies and Regulations
RESOLVED that upon the recommendation of the Superintendent the Holland Township Board of Education approves the first reading of the following Policies and Regulations: •P 8600 (Student Transportation) •R 8600 (Student Transportation) |
|
| Subject: |
N.2. Approve Second Reading and Adoption of Policies and Regulations
RESOLVED that upon the recommendation of the Superintendent the Holland Township Board of Education approves the second reading and adoption of the following Policies and Regulations:: •P & R 1642 (Earned Sick Leave Law) •P 3159 (Teaching Staff Member/School District Reporting Responsibilities) •P & R 3218 (Use, Possession, or Distribution of Substances) •P & R 4218 (Use, Possession, or Distribution of Substances) •P 4219 (Commercial Driver’s License Controlled Substance and Alcohol Use Testing) •P & R 6112 (Reimbursement of Federal and Other Grant Expenditures) •P & R 7440 (School District Security) •P 8630 (Bus Driver/Bus Aide Responsibility) •R 8630 (Emergency School Bus Procedures) •P 8670 (Transportation of Special Needs Students) •P 9210 (Parent Organizations) •P 9400 (Media Relations) |
|
| Subject: |
O. FINANCE AND FACILITIES
Motion made by , seconded by , to approve the following items: Roll Call Vote: Hackman___Hance___McGuire___Muller___Somers___Walker___Witucki___Davis___Scheibener____ |
|
| Subject: |
O.1. Approve Corrective Action Plan for the 2017-2018 Audit
RESOLVED, that upon the recommendation of the Superintendent, the Holland Township Board of Education approves and accepts the attached Corrective Action Plan (CAP) for Finding 2018-001. The auditor recommended that "the payroll agency fund should be maintained in a complete and accurate manner". The Corrective Action is that the payroll agency account will be reconciled each pay period to match the exact disbursements outlined in R & L payroll agency reports. Furthermore, a Microsoft spreadsheet will be utilized to detail all payroll agency transactions for each pay period. |
|
| Subject: |
O.2. Approve Proposal from McCloskey Mechanical Contractors Inc. for HVAC unit.
RESOLVED, upon the recommendation of the Superintendent, the Holland Township Board of Education approve the attached proposal from McCloskey Mechanical Contractors Inc. to replace HVAC unit through Hunterdon Educational Services Commission. Contract Bid # HCESC-SER-12A, HVAC SERVICES in the amount of $199,327.40 |
|
| Subject: |
O.3. Approve Transfer from Capital Reserve Account to General Account at Investors Bank
RESOLVED, upon the recommendation of the Superintendent, the Holland Township Board of Education retroactively approves the September 2019 transfer of $323,316.00 from Capital Reserve account at Investors Bank to General Fund account at Investors Bank to fund Budgeted Long Range Facilities Projects in FY20. |
|
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O.4. Approve Change Order for Parking Lot Construction with HC Constructors
RESOLVED, upon the recommendation of the Superintendent, the Holland Township Board of Education approves attached Change Order for Parking Lot Improvement Project in the amount of $2,159.00 |
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O.5. Approve Supplementary Chromebook Order from FY20 REAP Grant
RESOLVED, upon the recommendation of the Superintendent, the Holland Township Board of Education approve the supplementary order of 24 Chromebooks from CDWG through ESCNJ18/19-03 Cooperative Contract for $5,868.00 |
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O.6. Approve Retroactive transfers to correct account errors in 2019 original budget
RESOLVED, upon the recommendation of the Superintendent, the Holland Township Board of Education retroactively approves the following transfers effective June 30, 2019: 11-000-270-505 +$3,350 11-000-270-505 +$1,000 11-000-270-515 -$4,350 |
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O.7. Approve Proposal from Spiezle Architecture for Bid services related to construction of Ramp.
RESOLVED, upon the recommendation of the Superintendent, the Holland Township Board of Education approves the proposal from Spiezle Architecture to provide Bid services for construction of ADA compliant ramp at main entrance of school, in the amount of $4500.00 |
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O.8. Approve Hearts and Hands Professional Development & Educational Consulting, LLC. contract.
RESOLVED, upon the recommendation of the Superintendent, the Holland Township Board of Education approve Consulting/Coaching Services Contract with Hearts and Hands Professional Development & Educational Consulting, LLC. Consulting Services provide instruction for both General Education and Special Education teachers about teaching in the Inclusive Classroom. Contract is from October 2019 to Spring 2020. Hourly rate are:$275.00 for first (6) sessions; $250.00 per hour for 7 sessions or more. |
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O.9. Approve Katzenbach FY20 Tuition Contract
RESOLVED, upon the recommendation of the Superintendent, the Holland Township Board of Education approves the FY20 (2019-2020) Tuition agreement with Marie H. Katzenbach School for the Deaf for Student ID #28008 in the amount of $53,487. |
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O.10. Approve Katzenbach FY20 Personal Assistant Contract
RESOLVED, upon the recommendation of the Superintendent, the Holland Township Board of Education approves the FY20 (2019-2020) Personal Assistant agreement with Marie H. Katzenbach School for the Deaf for Student ID #28008 in the amount of $35,000. |
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P. SUPPLEMENTARY MATTERS
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P.1. Board Goals
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Q. COMMENTS: PUBLIC - GENERAL
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Description:
The Holland Township Board of Education welcomes input from public entities and/or private persons as described in Policy #0167. At the discretion of the presiding officer, comments may be limited to three minutes in length.
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R. EXECUTIVE SESSION
WHEREAS the “Open Public Meetings Act” (Chapter 231 Laws of 1975) authorizes a public body to exclude the public from that portion of a meeting at which specified topics are to be discussed under circumstances where the public consideration of such topics will clearly endanger the public or where the personal privacy or guaranteed rights of individuals whose activities or affairs are to be discussed would clearly in danger of unwarranted invasion; be it RESOLVED that the Board of Education of the Township of Holland now adjourns its public session to reconvene in Executive Session for the purpose of discussing the following: __Confidential Matters by Law or Court Order __Purchase Property __Personnel Matters __Invasion of Individual Privacy Employee or Student __Investigation into Violations of Law __Suspension, Civil Penalty or Loss of a License or Permit __Disclosure would Impair District’s Right to Receive Funding __School/Public Security __Collective Bargaining __Pending, Ongoing or Anticipated Litigation And be it further RESOLVED that the matters discussed in Executive Session will be made public when confidentiality is no longer required. |
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R.1. Motion to Enter Executive Session
Motion made by ______, seconded by ______, upon the recommendation of the Superintendent of Schools the Holland Board of Education enter Executive Session at ______ to discuss _________. |
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R.2. Motion to Enter Public Session
Motion made by ______, seconded by ______, upon the recommendation of the Superintendent of Schools the Holland Board return to Open Session at __________. |
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S. ADJOURNMENT
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S.1. Motion to Adjourn
Motion made by ______, seconded by ______, upon the recommendation of the Superintendent of Schools that the Holland Board of Education adjourn the meeting at ________. |
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