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Meeting Agenda
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A. CALL TO ORDER
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B. FLAG SALUTE
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C. WELCOME
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D. ROLL CALL
Bickhardt___ Brennan___ Curry___ Davis___ Hance___ McGuire___ Scheibener___ Johnson__ Somers___ |
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E. CORRESPONDENCE
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E.1. BKC Certified Public Accounts, PC< Presented the School Audit Year End June 2017
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F. CONSENT AGENDA
Motion made by ______, seconded by ______, upon the recommendation of the Superintendent of Schools that the Holland Township Board of Education approve the consent agenda as follows: |
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F.1. Approval of Minutes
Upon the recommendation of the Superintendent of Schools that the Board approve the Regular session minutes of October 17, 2017, and the Executive session minutes of October 17, 2017. |
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F.2. Finance
1) Upon the recommendation of the Superintendent of Schools that the Board approve the transfers for the month ending September 30, 2017 as submitted by the Superintendent, as authorized by N.J.S.A. 18A:22-8.1. 2) To accept the Holland Township Board of Education's certification that the Superintendent, David Bailey, recommends that the Board of Education accept the monthly financial reports of the Board Secretary and the Treasurer of School Moneys for the month ending September 30, 2017 and he recommends in compliance with N.J.A.C. 6:20-2.13(3) that the Board of Education certify that no major account or fund has been overexpended and that as of this report sufficient funds are available to meet the District's financial obligations for the remainder of the fiscal year. 3) Upon the recommendation of the Superintendent of Schools that the Board accept the School Business Administrator/Board Secretary's, Julie Mumaw, certification as required by N.J.A.C. 6:20-2.13(d), that no line item account has been over expended as of September 30, 2017 and that as of this date sufficient funds are available to meet the District's financial obligations for the remainder of the fiscal year. |
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F.3. Bill List
Upon the recommendation of the Superintendent of Schools that the Board approve the Bill List dated October 31, 2017 check numbers N0313 thru N0314 in the amount of $618,663.70 and November 21, 2017 check numbers 07320 thru 07437 in the amount of $485,912.58. |
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F.4. Travel and Related Expenses Reimbursement
Upon the recommendation of the Superintendent of Schools that the Board approve work-related and related expenses reimbursement for the following staff members that is directly related to and within the scope of their current work responsibilities, promotes the delivery of instruction, and is critical to the instructional needs of the School District or furthers the efficient operation of the School District, and is educationally necessary and fiscally prudent. •Rose Branosky: 1/12/18, Practical Therapy Techniques for Challenging Articulation Cases, Allentown, PA , $249 Registration |
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F.5. Approve Staff Summaries of Approved Conferences/Workshops
Upon the recommendation of the Superintendent the Holland Township Board of Education accepts the staff summary sheets for BOE approved workshops. |
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G. BOARD PRESIDENT REPORT
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H. SUPERINTENDENT REPORT
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H.1.
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I. PRINCIPAL REPORT
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J. COMMENTS: PUBLIC - AGENDA ITEMS ONLY
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K. EDUCATION
Role Call Vote: Bickhardt___Brennan___Curry___Davis___Hance___McGuire____Scheibener___Johnson___Somers__ |
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K.1. Accept Superintendent's Harassment, Intimidation, Bullying Report
RESOLVED that the Holland Township Board of Education accepts the Superintendent's Harassment, Intimidation, Bullying report for October 12, 2017 - November 15, 2017 and affirms the actions of the administration. (0 investigations, 0 found to be HIB) |
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K.2. Approve Field Trips
RESOLVED that upon the recommendation of the Superintendent the Holland Township Board of Education approves the following field trips: •University of Pennsylvania - School of Design |
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K.3. Approve Memorandums of Agreements
RESOLVED that upon the recommendation of the Superintendent the Holland Township Board of Education approves the following Memorandums of Agreements: •2017-2018 Uniformed State Memorandum of Agreement between Holland Township School District, Holland Township Police Department and Law Enforcement Officials •2017-2018 Memorandum of Agreement between Holland Township School District, Holland Township Police Department and Law Enforcement Officials Regarding 18A:41-9 Access to School Surveillance Equipment |
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K.4. Approve Language Arts Materials
RESOLVED that upon the recommendation of the Superintendent the Holland Township Board of Education approves the following Language Arts material purchase: •Grades K-5 (Special Education):McGraw-Hill, Reading Wonders Series Digital and Print, $14,959.11 |
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K.5. Approve Wildlife Foundation Donation
RESOLVED that upon the recommendation of the Superintendent the Holland Township Board of Education accepts the Wildlife Donation in the amount of $700 to be applied towards Geodome/STEM learning activities. The Board recognizes and thanks the Wildlife Foundation for their continued and generous support of our school district. |
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K.6. Approve updated NJQSAC Statement of Assurance
RESOLVED that upon the recommendation of the Superintendent the Holland Township Board of Education approves the updated NJQSAC Statement of Assurance for the 2017-2018 school year. The updated NJQSAC SOA will be submitted to the Department of Education. |
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L. PERSONNEL
Role Call Vote: Bickhardt___Brennan___Curry___Davis___Hance___McGuire____Scheibener___Johnson___Somers__ |
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L.1. Approve Substitutes
RESOLVED that upon the recommendation of the Superintendent the Holland Township Board of Education approves the following substitutes for the 2016-2017 school year: •Lisa Hartpence: Teacher/Aide •Kyle Nolan: Custodian •Lois Bondor: Teacher/Aide/Library Clerk •Deborah Czerna: Teacher/Aide •Shannon Croasdale: Teacher/Aide (pending substitute certificate) |
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L.2. Approve Maternity Leave/NJ Family Leave Insurance Program/FMLA/NJ Family Leave Act
RESOLVED that upon the recommendation of the Superintendent the Holland Township Board of Education approves Sarah Ortman's maternity leave utilizing New Jersey’s Family Leave Insurance Program/NJFMLA/FMLA request starting on or about February 12, 2018 through on or about June 30, 2018. |
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L.3. Ratify Approval of Girls Basketball Coach
RESOLVED that upon the recommendation of the Superintendent the Holland Township Board of Education approves Ms. Shannon Croasdale (pending substitute certificate) and Mrs. Deborah Croasdale as girls basketball co-coaches. Further RESOLVED the entire stipend of $3,563 will be paid to Ms. Shannon Croasdale. |
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L.4. Approve Business Administrator/Board Secretary Job Description
RESOLVED that upon the recommendation of the Superintendent the Holland Township Board of Education approves the Business Administrator/Board Secretary Job Description. |
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M. POLICY
Role Call Vote: Bickhardt___Brennan___Curry___Davis___Hance___McGuire____Scheibener___Johnson___Somers__ |
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M.1. Approve Second Readings of Policies and Regulations
RESOLVED that upon the recommendation of the Superintendent the Holland Township Board of Education approves the second reading and adoption of the following Policies and Regulations: •5111 (Eligibility of Resident/Non-Resident Students) |
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M.2. Approve First Reading of Policies and Regulations
RESOLVED that upon the recommendation of the Superintendent the Holland Township Board of Education approves the first reading of the following Policies and Regulations: •1320 (Duties of School Business Administrator/Board Secretary) •0131 (Bylaws and Policies) •0152 (Board Officers) |
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N. FINANCE AND FACILITIES
Role Call Vote: Bickhardt___Brennan___Curry___Davis___Hance___McGuire____Scheibener___Johnson___Somers__ |
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N.1. Accept the Annual CAFR/Financial Audit
RESOLVED that upon the recommendation of the Superintendent the Holland Township Board of Education approves the the annual CAFR/ Financial Audit for the fiscal year ended June 30, 2017 as prepared by the firm of Bedard, Kurowcki & Com and acknowledge that there is one recommendation. |
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N.2. Accept Corrective Action plan for the 2016-2017 Audit.
RESOLVED that upon the recommendation of the Superintendent that the Holland Township Board of Education approves the corrective action plan for the 2016-2017 audit. |
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N.3. Accept the Certification of Implementation of Corrective Action Plan
RESOLVED that upon the recommendation of the Superintendent that the Holland Township Board of Education approves the Certification of Implenentation of Corrective Action Plan for the fiscal year ended June 30, 2017. |
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O. SUPPLEMENTARY MATTERS
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P. COMMENTS: PUBLIC - GENERAL
The Holland Township Board of Education welcomes input from public entities and/or private persons as described in Policy #0167. At the discretion of the presiding officer, comments may be limited to three minutes in length. |
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Q. EXECUTIVE SESSION
WHEREAS the “Open Public Meetings Act” (Chapter 231 Laws of 1975) authorizes a public body to exclude the public from that portion of a meeting at which specified topics are to be discussed under circumstances where the public consideration of such topics will clearly endanger the public or where the personal privacy or guaranteed rights of individuals whose activities or affairs are to be discussed would clearly in danger of unwarranted invasion; be it RESOLVED that the Board of Education of the Township of Holland now adjourns its public session to reconvene in Executive Session for the purpose of discussing the following: __Confidential Matters by Law or Court Order __Purchase Property _XPersonnel Matters __Invasion of Individual Privacy Employee or Student __Investigation into Violations of Law __Suspension, Civil Penalty or Loss of a License or Permit __Disclosure would Impair District’s Right to Receive Funding __School/Public Security _XCollective Bargaining _XPending, Ongoing or Anticipated Litigation And be it further RESOLVED that the matters discussed in Executive Session will be made public when confidentiality is no longer required. |
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Q.1. Motion to Enter Executive Session
Motion made by ______, seconded by ______, upon the recommendation of the Superintendent of Schools the Holland Board of Education enter Executive Session at ______ to discuss _________. |
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Q.2. Motion to Enter Public Session
Motion made by ______, seconded by ______, upon the recommendation of the Superintendent of Schools the Holland Board return to Open Session at __________. |
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R. ADJOURNMENT
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R.1. Motion to Adjourn
Motion made by ______, seconded by ______, upon the recommendation of the Superintendent of Schools that the Holland Board of Education adjourn the meeting at ________. |
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Agenda Item Details
Reload Your Meeting
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| Meeting: | November 21, 2017 at 7:00 PM - Regular Board Meeting | |
| Subject: |
A. CALL TO ORDER
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| Subject: |
B. FLAG SALUTE
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| Subject: |
C. WELCOME
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Description:
Welcome to a meeting of the Board of Education of the Township of Holland. Please be advised that this and all meetings of the Board are open to the public and media, consistent with the Open Public Meetings Act (Chapter 231 Laws of 1975); and that advance notice as required therein has been provided. This is a regular meeting of the Board of Education of the Township of Holland at which formal action may be taken. The public will have an opportunity to be heard as indicated on the Agenda, at points in the meeting provided for the public to address the Board.
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| Subject: |
D. ROLL CALL
Bickhardt___ Brennan___ Curry___ Davis___ Hance___ McGuire___ Scheibener___ Johnson__ Somers___ |
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| Subject: |
E. CORRESPONDENCE
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| Subject: |
E.1. BKC Certified Public Accounts, PC< Presented the School Audit Year End June 2017
|
|
| Subject: |
F. CONSENT AGENDA
Motion made by ______, seconded by ______, upon the recommendation of the Superintendent of Schools that the Holland Township Board of Education approve the consent agenda as follows: |
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Description:
All in favor:Yes:______ No:______Abstentions:______
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| Subject: |
F.1. Approval of Minutes
Upon the recommendation of the Superintendent of Schools that the Board approve the Regular session minutes of October 17, 2017, and the Executive session minutes of October 17, 2017. |
|
| Subject: |
F.2. Finance
1) Upon the recommendation of the Superintendent of Schools that the Board approve the transfers for the month ending September 30, 2017 as submitted by the Superintendent, as authorized by N.J.S.A. 18A:22-8.1. 2) To accept the Holland Township Board of Education's certification that the Superintendent, David Bailey, recommends that the Board of Education accept the monthly financial reports of the Board Secretary and the Treasurer of School Moneys for the month ending September 30, 2017 and he recommends in compliance with N.J.A.C. 6:20-2.13(3) that the Board of Education certify that no major account or fund has been overexpended and that as of this report sufficient funds are available to meet the District's financial obligations for the remainder of the fiscal year. 3) Upon the recommendation of the Superintendent of Schools that the Board accept the School Business Administrator/Board Secretary's, Julie Mumaw, certification as required by N.J.A.C. 6:20-2.13(d), that no line item account has been over expended as of September 30, 2017 and that as of this date sufficient funds are available to meet the District's financial obligations for the remainder of the fiscal year. |
|
| Subject: |
F.3. Bill List
Upon the recommendation of the Superintendent of Schools that the Board approve the Bill List dated October 31, 2017 check numbers N0313 thru N0314 in the amount of $618,663.70 and November 21, 2017 check numbers 07320 thru 07437 in the amount of $485,912.58. |
|
| Subject: |
F.4. Travel and Related Expenses Reimbursement
Upon the recommendation of the Superintendent of Schools that the Board approve work-related and related expenses reimbursement for the following staff members that is directly related to and within the scope of their current work responsibilities, promotes the delivery of instruction, and is critical to the instructional needs of the School District or furthers the efficient operation of the School District, and is educationally necessary and fiscally prudent. •Rose Branosky: 1/12/18, Practical Therapy Techniques for Challenging Articulation Cases, Allentown, PA , $249 Registration |
|
| Subject: |
F.5. Approve Staff Summaries of Approved Conferences/Workshops
Upon the recommendation of the Superintendent the Holland Township Board of Education accepts the staff summary sheets for BOE approved workshops. |
|
| Subject: |
G. BOARD PRESIDENT REPORT
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|
| Subject: |
H. SUPERINTENDENT REPORT
|
|
| Subject: |
H.1.
|
|
| Subject: |
I. PRINCIPAL REPORT
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|
| Subject: |
J. COMMENTS: PUBLIC - AGENDA ITEMS ONLY
|
|
| Subject: |
K. EDUCATION
Role Call Vote: Bickhardt___Brennan___Curry___Davis___Hance___McGuire____Scheibener___Johnson___Somers__ |
|
| Subject: |
K.1. Accept Superintendent's Harassment, Intimidation, Bullying Report
RESOLVED that the Holland Township Board of Education accepts the Superintendent's Harassment, Intimidation, Bullying report for October 12, 2017 - November 15, 2017 and affirms the actions of the administration. (0 investigations, 0 found to be HIB) |
|
| Subject: |
K.2. Approve Field Trips
RESOLVED that upon the recommendation of the Superintendent the Holland Township Board of Education approves the following field trips: •University of Pennsylvania - School of Design |
|
| Subject: |
K.3. Approve Memorandums of Agreements
RESOLVED that upon the recommendation of the Superintendent the Holland Township Board of Education approves the following Memorandums of Agreements: •2017-2018 Uniformed State Memorandum of Agreement between Holland Township School District, Holland Township Police Department and Law Enforcement Officials •2017-2018 Memorandum of Agreement between Holland Township School District, Holland Township Police Department and Law Enforcement Officials Regarding 18A:41-9 Access to School Surveillance Equipment |
|
| Subject: |
K.4. Approve Language Arts Materials
RESOLVED that upon the recommendation of the Superintendent the Holland Township Board of Education approves the following Language Arts material purchase: •Grades K-5 (Special Education):McGraw-Hill, Reading Wonders Series Digital and Print, $14,959.11 |
|
| Subject: |
K.5. Approve Wildlife Foundation Donation
RESOLVED that upon the recommendation of the Superintendent the Holland Township Board of Education accepts the Wildlife Donation in the amount of $700 to be applied towards Geodome/STEM learning activities. The Board recognizes and thanks the Wildlife Foundation for their continued and generous support of our school district. |
|
| Subject: |
K.6. Approve updated NJQSAC Statement of Assurance
RESOLVED that upon the recommendation of the Superintendent the Holland Township Board of Education approves the updated NJQSAC Statement of Assurance for the 2017-2018 school year. The updated NJQSAC SOA will be submitted to the Department of Education. |
|
| Subject: |
L. PERSONNEL
Role Call Vote: Bickhardt___Brennan___Curry___Davis___Hance___McGuire____Scheibener___Johnson___Somers__ |
|
| Subject: |
L.1. Approve Substitutes
RESOLVED that upon the recommendation of the Superintendent the Holland Township Board of Education approves the following substitutes for the 2016-2017 school year: •Lisa Hartpence: Teacher/Aide •Kyle Nolan: Custodian •Lois Bondor: Teacher/Aide/Library Clerk •Deborah Czerna: Teacher/Aide •Shannon Croasdale: Teacher/Aide (pending substitute certificate) |
|
| Subject: |
L.2. Approve Maternity Leave/NJ Family Leave Insurance Program/FMLA/NJ Family Leave Act
RESOLVED that upon the recommendation of the Superintendent the Holland Township Board of Education approves Sarah Ortman's maternity leave utilizing New Jersey’s Family Leave Insurance Program/NJFMLA/FMLA request starting on or about February 12, 2018 through on or about June 30, 2018. |
|
| Subject: |
L.3. Ratify Approval of Girls Basketball Coach
RESOLVED that upon the recommendation of the Superintendent the Holland Township Board of Education approves Ms. Shannon Croasdale (pending substitute certificate) and Mrs. Deborah Croasdale as girls basketball co-coaches. Further RESOLVED the entire stipend of $3,563 will be paid to Ms. Shannon Croasdale. |
|
| Subject: |
L.4. Approve Business Administrator/Board Secretary Job Description
RESOLVED that upon the recommendation of the Superintendent the Holland Township Board of Education approves the Business Administrator/Board Secretary Job Description. |
|
| Subject: |
M. POLICY
Role Call Vote: Bickhardt___Brennan___Curry___Davis___Hance___McGuire____Scheibener___Johnson___Somers__ |
|
| Subject: |
M.1. Approve Second Readings of Policies and Regulations
RESOLVED that upon the recommendation of the Superintendent the Holland Township Board of Education approves the second reading and adoption of the following Policies and Regulations: •5111 (Eligibility of Resident/Non-Resident Students) |
|
| Subject: |
M.2. Approve First Reading of Policies and Regulations
RESOLVED that upon the recommendation of the Superintendent the Holland Township Board of Education approves the first reading of the following Policies and Regulations: •1320 (Duties of School Business Administrator/Board Secretary) •0131 (Bylaws and Policies) •0152 (Board Officers) |
|
| Subject: |
N. FINANCE AND FACILITIES
Role Call Vote: Bickhardt___Brennan___Curry___Davis___Hance___McGuire____Scheibener___Johnson___Somers__ |
|
| Subject: |
N.1. Accept the Annual CAFR/Financial Audit
RESOLVED that upon the recommendation of the Superintendent the Holland Township Board of Education approves the the annual CAFR/ Financial Audit for the fiscal year ended June 30, 2017 as prepared by the firm of Bedard, Kurowcki & Com and acknowledge that there is one recommendation. |
|
| Subject: |
N.2. Accept Corrective Action plan for the 2016-2017 Audit.
RESOLVED that upon the recommendation of the Superintendent that the Holland Township Board of Education approves the corrective action plan for the 2016-2017 audit. |
|
| Subject: |
N.3. Accept the Certification of Implementation of Corrective Action Plan
RESOLVED that upon the recommendation of the Superintendent that the Holland Township Board of Education approves the Certification of Implenentation of Corrective Action Plan for the fiscal year ended June 30, 2017. |
|
| Subject: |
O. SUPPLEMENTARY MATTERS
|
|
| Subject: |
P. COMMENTS: PUBLIC - GENERAL
The Holland Township Board of Education welcomes input from public entities and/or private persons as described in Policy #0167. At the discretion of the presiding officer, comments may be limited to three minutes in length. |
|
| Subject: |
Q. EXECUTIVE SESSION
WHEREAS the “Open Public Meetings Act” (Chapter 231 Laws of 1975) authorizes a public body to exclude the public from that portion of a meeting at which specified topics are to be discussed under circumstances where the public consideration of such topics will clearly endanger the public or where the personal privacy or guaranteed rights of individuals whose activities or affairs are to be discussed would clearly in danger of unwarranted invasion; be it RESOLVED that the Board of Education of the Township of Holland now adjourns its public session to reconvene in Executive Session for the purpose of discussing the following: __Confidential Matters by Law or Court Order __Purchase Property _XPersonnel Matters __Invasion of Individual Privacy Employee or Student __Investigation into Violations of Law __Suspension, Civil Penalty or Loss of a License or Permit __Disclosure would Impair District’s Right to Receive Funding __School/Public Security _XCollective Bargaining _XPending, Ongoing or Anticipated Litigation And be it further RESOLVED that the matters discussed in Executive Session will be made public when confidentiality is no longer required. |
|
| Subject: |
Q.1. Motion to Enter Executive Session
Motion made by ______, seconded by ______, upon the recommendation of the Superintendent of Schools the Holland Board of Education enter Executive Session at ______ to discuss _________. |
|
| Subject: |
Q.2. Motion to Enter Public Session
Motion made by ______, seconded by ______, upon the recommendation of the Superintendent of Schools the Holland Board return to Open Session at __________. |
|
| Subject: |
R. ADJOURNMENT
|
|
| Subject: |
R.1. Motion to Adjourn
Motion made by ______, seconded by ______, upon the recommendation of the Superintendent of Schools that the Holland Board of Education adjourn the meeting at ________. |
|