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Meeting Agenda
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A. CALL TO ORDER
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B. FLAG SALUTE
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C. WELCOME
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D. ROLL CALL
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E. CORRESPONDENCE
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F. 2017-18 BUDGET PRESENTATION
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G. PUBLIC COMMENTS ON BUDGET PRESENTATION ONLY
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G.1. PUBLIC HEARING OF THE SCHOOL DISTRICT BUDGET STATEMENT 2017-2018
Upon the recommendation of the Superintendent of Schools that the Holland Township Board of Education approve the following resolution: BE IT SO RESOLVED, to approve the 2017-18 School District Budget for submission to the Hunterdon County Department of Education as follows: General Fund Operating Budget: $10,941,518 Special Revenue Fund (Grants and Entitlements): $136,000 BE IT FURTHER RESOLVED, to acknowledge that the 2017-18 School District Budget as described above results in tax levies as follows: General Fund (Operating Budget): $8,943,061 The School District has proposed programs and services in addition to the core curriculum content standards adopted by the State Board of Education. WHEREAS, School District Policy #6371-N.J.A.C. 6:A23A-7 provides that the Board of Education shall establish in the annual budget a maximum expenditure amount that may be allotted for such travel and expenses reimbursement for the 2017-18 school year. NOW, THEREFORE, BE IT RESOLVED, that the Holland Township Board of Education hereby established the School District travel maximum for the school year at the sum of $65,000. Regular business travel maximum is $1,500 per person. Current business travel for the 2016-17 school year is $1,538.02. BE IT FURTHER RESOLVED, that the School Business Administrator shall track and record these costs to insure that the maximum amount is not exceeded. The amount established for the 2017-18 school year is $65,000. |
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G.2. Closing of the Budget Presentation portion of the meeting at _____________ PM.
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H. CONSENT AGENDA
Motion made by ______, seconded by ______, upon the recommendation of the Superintendent of Schools that the Holland Township Board of Education approve the consent agenda as follows: |
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H.1. Approval of Minutes
Upon the recommendation of the Superintendent of Schools that the Board approve the Regular minutes of March 28, 2017 and the Executive minutes of March 28, 2017. |
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H.2. Bill List
Upon the recommendation of the Superintendent of Schools that the Board approve the Bill List dated March 31, 2017, check numbers 06570 thru N0299, in the amount of $314,887.58 and April 25, 2017, check numbers 06588 thru 06646, in the amount of $138,523.12. . |
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H.3. Travel and Related Expenses Reimbursement
Upon the recommendation of the Superintendent of Schools that the Board approve work-related and related expenses reimbursement for the following staff members that is directly related to and within the scope of their current work responsibilities, promotes the delivery of instruction, and is critical to the instructional needs of the School District or furthers the efficient operation of the School District, and is educationally necessary and fiscally prudent. •Casey Bickhardt: 10/23/17 - 10/25/17, NJ School Board, Mileage, Hotel, Registration, $850.00 •Phillip Brennan: 10/23/17 - 10/25/17, NJ School Board, Mileage, Hotel, Registration, $850.00 •Brett Curry: 10/23/17 - 10/25/17, NJ School Board, Mileage, Hotel, Registration, $850.00 •Matthew Davis: 10/23/17 - 10/25/17, NJ School Board, Mileage, Hotel, Registration, $850.00 •Laurie Hance: 10/23/17 - 10/25/17, NJ School Board, Mileage, Hotel, Registration, $850.00 •Edward Johnson: 10/23/17 - 10/25/17, NJ School Board, Mileage, Hotel, Registration, $850.00 •Timothy McGuire: 10/23/17 - 10/25/17, NJ School Board, Mileage, Hotel, Registration, $850.00 •Joseph Somers: 10/23/17 - 10/25/17, NJ School Board, Mileage, Hotel, Registration, $850.00 •William Soucie: 10/23/17 - 10/25/17, NJ School Board, Mileage, Hotel, Registration, $850.00 •David Bailey, 10/23/17 - 10/25/17, NJ School Board, Mileage, Hotel, Registration, $850.00 |
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H.4. Approve Staff Summaries of Approved Conferences/Workshops
Upon the recommendation of the Superintendent the Holland Township Board of Education accepts the staff summary sheets for BOE approved workshops. |
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I. BOARD PRESIDENT REPORT
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J. SUPERINTENDENT REPORT
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J.1. HIB Report
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K. PRINCIPAL REPORT
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K.1. Student Change Hunger
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K.2. Anti Bullying Assembly
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K.3. Kindergarten Readiness Program
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K.4. Green Fair
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L. COMMENTS: PUBLIC - AGENDA ITEMS ONLY
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M. EDUCATION
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M.1. Accept Superintendent's Harassment, Intimidation, Bullying Report
RESOLVED that the Holland Township Board of Education accepts the Superintendent's Harassment, Intimidation, Bullying report for March 22, 2017 - April 10, 2017 and affirms the actions of the administration. |
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M.2. Approve Field Trips
RESOLVED that upon the recommendation of the Superintendent the Holland Township Board of Education approves the following field trips: •Red Mill Inn •Fairview Lake (Fall 2017) •McCarter Theater (Fall/Winter 2017) •Music in the Parks |
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M.3. Approve PTO Donation
RESOLVED that upon the recommendation of the Superintendent the Holland Township Board of Education accepts the PTO Donation in the amount of $200 to be applied towards Tournament of Champions. The Board recognizes and thanks the PTO for their continued and generous support of our school district. |
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M.4. Approve Annual Programs and Curriculum
RESOLVED that upon the recommendation of the Superintendent the Holland Township Board of Education adopts the programs, educational organization, textbooks, and the following curriculum guides of the Holland Township School District presently in effect: •Visual and Performance Arts •Comprehensive P.E./Health •LAL •Math •Science •Social Studies •World Language •Technology •21st Century Life and Career •Library |
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M.5. Approve Police Presence
RESOLVED that upon the recommendation of the Superintendent the Holland Township Board of Education approves police presence at the eighth grade graduation dance on Monday, June 19, 2017 at a rate of $50 per hour not to exceed $200.00. |
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M.6. Approve Principal Evaluation Framework
RESOLVED that upon the recommendation of the Superintendent the Holland Township Board of Education approves the Multidimensional Principal Performance Rubric, Lerner-Centered Initiatives, Ltd. to evaluate the building principal for the 2017-2018 school year. |
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M.7. Approve Danielson Framework for Teaching Evaluation
RESOLVED that upon the recommendation of the Superintendent the Holland Township Board of Education approves the Danielson Framework for Teaching as the model for teacher evaluation for the 2017-2018 school year. |
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M.8. Approve Annual Summative Teacher Evaluation
RESOLVED that upon the recommendation of the Superintendent the Holland Township Board of Education approves the Annual Summative for the Teacher Evaluation for the 2017-2018 school year. |
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M.9. Approve Observation/Evaluation Tools for Non Teaching Staff Members
RESOLVED that upon the recommendation of the Superintendent the Holland Township Board of Education approves observation/evaluation tools for the following non teaching staff members for the 2017-2018 school year: •School Counselor •Social Worker •Psychologist •Learning Consultant •Nurse •Aide •Educational Technology Coordinator/Integration Specialist |
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M.10. Approve Professional Development/Curriculum Writing
RESOLVED that upon the recommendation of the Superintendent the Holland Township Board of Education approves Mrs. Sarah Tainow for 6 hours of professional development/ curriculum writing in Math (Algebra I) on June 22, 2017 with an hourly rate of $50.59. |
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M.11. Approve Professional Development/Curriculum Writing
RESOLVED that upon the recommendation of the Superintendent the Holland Township Board of Education approves the following teachers for 6 hours of professional development/curriculum writing in Math (new textbook training) on July 31, 2017 with the hourly rate of : •Sarah Tainow: $52.33/hr •Stephanie Kane:$58.05/hr •Lindsey Brychta:$42.88/hr •Donna Luzzo: $42.88/hr •Allison Dolan: $42.88/hr •Denise Carney: $42.88/hr •Diane Udovich: $42.88/hr •Colleen Speth: $48.82/hr |
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N. PERSONNEL
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N.1. Approve Substitutes
RESOLVED that upon the recommendation of the Superintendent the Holland Township Board of Education approves the following substitutes for the 2016-2017 school year: •Colin Makombe: Custodian |
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N.2. Approve Annual Child Study Team Services
RESOLVED that upon the recommendation of the Superintendent the Holland Township Board of Education approves the annual 2017-2018 services of the Child Study Team: Learning Disabilities Teacher/Consultant, Behaviorist, School Psychologist and School Social Worker. |
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N.3. Approve Staff for the 2017-2018 School Year
RESOLVED that upon the recommendation of the Superintendent the Holland Township Board of Education approves to rehire the non-tenured staff for the 2017-2018 school year as per the listing below. |
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N.4. Approve Organizational Chart for the 2017-2018 School Year
RESOLVED that upon the recommendation of the Superintendent the Holland Township Board of Education approves the Organizational chart for the 2017-2018 school year. |
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N.5. Approve Substitute List
RESOLVED that upon the recommendation of the Superintendent the Holland Township Board of Education approves substitutes for the 2017/2018 school year. |
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N.6. Annual Appointment of Officers/Appointments - Reappointments
RESOLVED that upon the recommendation of the Superintendent the Holland Township Board of Education appoints the following officials, for the period July 1, 2017 through June 30, 2018: •Business Administrator: David Pawlowski •Board Secretary: David Pawlowski •Purchasing Agent: David Pawlowski •Treasurer of School Monies: Patti Fischer •Custodian of School Records: David Pawlowski •Attendance Officer: Police Chief John Harris •Affirmative Action Officer: David Pawlowski •504 Officer: Nancy Yard •Public Agency Compliance Officer: David Pawlowski •HIB Coordinator: Nancy Yard •HIB Specialist: Jennifer Leap •Drug Liaison Officer: Jennifer Leap •DYFS Liaison: Jennifer Leap •Homeless Liaison: Kathleen Stannard •Right to Know Coordinator: Edward Pico •Indoor Air Quality Compliance Officer: Edward Pico •AHERA Representative: Edward Pico •Safety Committee Coordinator: Edward Pico •Integrated Pest Management Manager Coordinator/Plan: Edward Pico |
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N.7. Approve Revised Job Description
RESOLVED that upon the recommendation of the Superintendent the Holland Township Board of Education approves the revised job description for Aide. |
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N.8. Approve ESY Services
RESOLVED that upon the recommendation of the Superintendent the Holland Township Board of Education approves Mrs. Josiely Garcia to work 4 hours per week to monitor and adjust academic programs for our students with Autism during our ESY Program. Mrs. Garcia hourly rate will be $52.33, the ESY program will be in effect from July 5, 2017 - July 31, 2017. |
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N.9. Approve Resignation
RESOLVED that upon the recommendation of the Superintendent the Holland Township Board of Education accepts the resignation of Dr. Kathleen Stannard (Supervisor of Special Services), with regret for the purpose of retirement, effective August 1, 2017. |
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O. POLICY
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O.1. Adoption of Annual Rules, Policies and By-Laws
RESOLVED that upon the recommendation of the Superintendent the Holland Township Board of Education approves all rules, policies and by-laws of the Holland Township School District presently in effect are hereby adopted for the 2017-2018 school year. |
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O.2. Approve Second Readings of Policies and Regulations
RESOLVED that upon the recommendation of the Superintendent the Holland Township Board of Education approves the second reading and adoption of the following Policies and Regulations: •0164 (Conduct of Board Meeting) •8600 (Transportation) |
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O.3. Approve First Reading of Policies and Regulations
RESOLVED that upon the recommendation of the Superintendent the Holland Township Board of Education approves the first reading of the following Bylaws, Policies and Regulations: •0000.02 (Introduction) •2415.06 (Unsafe School Choice Option) •2464 (Gifted and Talented Students) •2622 (Student Assessment) •3160 (Physical Examination) •4160 (Physical Examination) •5116 (Education of Homeless Children) •7446 (School Security Program) •8350 (Records Retention) |
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P. FINANCE AND FACILITIES
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P.1. Designation of Depositor of School Funds
Upon the recommendation of the Superintendent of Schools that the Board designate the following bank as the official depository for the Board of Education: Investors Savings Bank Accounts General Fund President Vice President Board Secretary Treasurer (3 required) Payroll Secretary Treasurer(1 required) Payroll Agency Board Secretary Treasurer(1 required) Cafeteria Board Secretary Treasurer (2 required) Student Activities Superintendent of School Board Secretary Principal (2 required) SUI Board Secretary Treasurer (1 required) Reserve Accounts (Capital, Maint., Emergency) President Vice President Board Secretary Treasurer (3 required) FSA Board Secretary Treasurer (1 required) |
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P.2. Investment Authorization
Upon the recommendation of the Superintendent of Schools that the Board authorize the School Business Administrator/Board Secretary to invest funds, not immediately needed, in any authorized bank in the State of New Jersey, as per Board policy. |
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P.3. Attorneys
Upon the recommendation of the Superintendent of Schools that the Board appoint the firms of: Scarinci and Hollenbeck, as the general counsel at the following rates: $168.00 Partners/ Counsel $163.00 for Associates and $125.00 for paralegals Schwartz Simon & Edelstein & Celso LLC as the special education counsel at the following rates: $171.36 Partners/ Counsel, $166.26 for Associates and $127.50 for paralegals |
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P.4. Implementation of the Budget
Upon the recommendation of the Superintendent of Schools that the Board empower the Superintendent of Schools and the School Business Administrator/Board Secretary to implement the Budget pursuant to policies and regulations of the State Board and Local Board, upon final adoption. |
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P.5. Insurance Agents of Record
RESOLVED that the Holland Township Board of Education appoints the Lisa A. Pfenninger Insurance Agency, LLC. as Insurance Agent of Record, for the 2017-2018 school year; and, FURTHER NOW THEREFORE, BE IT RESOLVED that the Holland Township Board of Education, does hereby appoint Lisa A. Pfenninger Insurance Agency, LLC. as its Risk Management Consultant in accordance with the Fund's Bylaws. RESOLVED that the Holland Township Board of Education appoints Brown & Brown Benefit Advisors as Agent of Record for employee benefits, for the 2017-2018 school year; FURTHER RESOLVED that the Board Secretary has permission to review other brokers for possible savings. |
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P.6. Professional Services
Upon the recommendation of the Superintendent of Schools that the Board approve professional services provided by the following for the 2017-18 school year: Pursuant to 18A:18A.5, the Board of Education of the Township of Holland in the County of Hunterdon and the State of New Jersey awarded the following contracts for licensed professionals for the 2017-18 school year as listed below. These contracts are awarded without competitive bidding as a "professional service" under the provisions of the Public Procurement Law. The contract itself is available for public inspection at the Office of the Board Secretary, located at 714 Milford Warren Glenn Road County Road, Milford, New Jersey, between the hours of 9:00 AM-3:00 PM, Monday through Friday. Alarm System SDG Security Fast Fire and Security Architect of Record Architect Spiezle Group, Inc. Principal Rate: $155.00 per hour Licensed Engineer: $160.00 per hour Architect: $145.00 per hour Field Inspection: $140.00 per hour Design Draftsman: $95.00 per hour Technicians: $95.00 per hour Auditing Bedard, Kurowicki & Company, CPA's, PC.: $18,050.00 Boiler Services Metz Inc.: $81.00 per hour Bond Counsel Wilentz, Goldman and Spitzer Corp. Electrical J.Tufaro and Sons Inc. $112.00 per hour 17-18 $117.00 per hour 18-19 $122.00 per hour 19-20 Environmental Services R K Occupational & Environmental Analysis, Inc. Fire Protection Dependable Fire Equipment Inc. Fixed Asset Inventory Acclaim Inventory LLC General Construction Venus Tile and Marble DeSapio Management Hahr Construction Insurance Agent Brown & Brown Benefit Advisors, Inc. Lisa A. Pfenninger Insurance Agency LLC Legal Services Scarinci & Hollenbeck, LLC Partners and Counsel: $168.00 per hour Associates: $163.00 per hour Paralegals: $125.00 Schwartz Simon Edelstein & Celso LLC Partners and Counsel: $171.36 Associates: $166.26 Paralegals: $127.50 Medical Hunterdon ESC : $425.00 per evaluation Children's Therapy Services Occupational Therapy: $81.00 per hour Physical Therapy: $95.50 per hour Nursing Services (Substitutes) Delta-T Group North Jersey, Inc. Per Diem Rate: $243.75 Pest Control Ehrlich Pest Management Plumbing and Heating and HVAC CR Service: $84.00 per hour Richard Yard Plumbing and Heating Inc.: $90.00 per hour Vail Energy Services: $99.00 per hour School Physician Hunterdon Family Medicine at Delaware Valley Physician: $400.00 per hour Retainer for health services: $3000.00 Snow Plowing Chris's Lawn Mowing Service, Inc. Water Testing R K Occupational & Environmental Analysis, Inc. |
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P.7. Appointments
Upon the recommendation of the Superintendent of Schools that the Board appoint the following for the 2017-18 school year: BE IT SO RESOLVED, that the Board Secretary is authorized to execute contracts for the following professional services, from July 1, 2017 thru June 30, 2018. Attorney Schwartz. Simon Edelstein & Celso LLC Scarinci & Hollenbeck, LLC Auditor Bedard, Kurowicki & Company, CPA's, PC Physician Hunterdon Family Medicine at Delaware Valley Official Newspapers Hunterdon County Democrat The Express-Times The Star Ledger Architect The Spiezle Group Inc. |
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P.8. Tax Shelter Annuity Companies/Brokers
Upon recommendation of the Superintendent of Schools that the Holland Township Board of Education approves the following Tax Shelter Annuity Programs, 403b providers and representatives for the 2017-2018school year for the Holland Township Board of Education Employees: Foresters /First Investors Lincoln Financial Group AXA Equitable Oppenheimer Funds Services Vanguard Group |
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P.9. Transfer of Funds
Upon recommendation of the Superintendent of Schools that the Holland Township Board of Education authorizes the Business Administrator/Board Secretary to transfer funds from the General Account for the purpose of purchasing Certificates of Deposit, Repurchase Agreements and any other instruments of investment. |
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P.10. Annual Section 125 Plan: Health Benefits Waiver
WHEREAS The Board wishes to continue the adoption of the Section 125 Cafeteria Plan, which permits employees to waive health benefit coverage in return for a taxable cash payment, and which will maintain the tax-free status of the health benefits themselves; and WHEREAS The Board also wishes to continue the adoption of the Section 125 Cafeteria Plan, which will permit employees to pay the employee share of applicable health benefits with a payroll deduction taken before federal payroll taxes are computed; and RESOLVED that the School Business Administrator/Board Secretary is appointed as Plan Administrator; FURTHER RESOLVED that the Plan Administrator is hereby instructed to take such actions that are necessary and proper to implement the Plan, which are to include the continuation of adequate accounting and administrative procedures to administer the Plan, and notifying eligible employees of their options under the Plan. |
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P.11. Authorization to Implement the 2017-2018 Tuition Rates
Upon the recommendation of the Superintendent of Schools that the Holland Township Board of Education implements the following Non-Resident and Resident Tuition Rates for 2017-2018 as follows: Preschool Preschool (Resident) Regular Program Part Time: $2,000 Preschool (Resident Only) Regular Program PT: Qualified Reduced Lunch: $1,500 Preschool (Resident Only) Regular Program PT: Qualified Free Lunch: $1,000 Preschool (Non-Resident Only) Regular Program PT: $2,250 Special Education Programs (LEA Out of District Received) Preschool Special Education Integrated (LEA Out of District) Part Time: $10,700 Autistic Program: $23,500 LLD Program: $19,900 MD Program: $19,900 |
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P.12. Petty Cash Account
RESOLVED that a Petty Cash Account be established for the 2017-2018 year, in the amount of $300.00; and appoints the School Business Administrator/Board Secretary as custodian of the same. |
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P.13. Use of Facilities Contract : YMCA Before/After School Program
RESOLVED that the Holland Township Board of Education approves the contract with the Hunterdon County YMCA to provide Before and After School Programs or the 2017-2018 school year: FURTHER RESOLVED that the Holland Township Board of Education charges the use of facility fee, as per Policy 7510. |
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P.14. Cooperative Pricing Agreements County Education Services Commissions
Upon the recommendation of the Superintendent of Schools that the Holland Township Board of Education approves the Cooperative Pricing Agreements between the Holland Township Board of Education and the following Education Services Commissions: Hunterdon County Education Services Commission Middlesex Regional Education Services Commission |
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P.15. Educational Services
Upon the recommendation of the Superintendent of Schools that the Holland Township Board of Education approve a contract with Dr. Lee Sietz for personnel services not to exceed $5,000 for the 2016-2017 school year. |
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Q. SUPPLEMENTARY MATTERS
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R. COMMENTS: PUBLIC - GENERAL
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S. EXECUTIVE SESSION
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S.1. Motion to Enter Executive Session
Motion made by ______, seconded by ______, upon the recommendation of the Superintendent of Schools the Holland Board of Education enter Executive Session at ______ to discuss _________. |
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S.2. Motion to Enter Public Session
Motion made by ______, seconded by ______, upon the recommendation of the Superintendent of Schools the Holland Board return to Open Session at __________. |
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T. ADJOURNMENT
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T.1. Motion to Adjourn
Motion made by ______, seconded by ______, upon the recommendation of the Superintendent of Schools that the Holland Board of Education adjourn the meeting at ________. |
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Agenda Item Details
Reload Your Meeting
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| Meeting: | April 25, 2017 at 7:00 PM - Regular Board Meeting and Budget Hearing on the 2017/2018 School Budget | |
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A. CALL TO ORDER
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| Subject: |
B. FLAG SALUTE
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| Subject: |
C. WELCOME
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Description:
Welcome to a meeting of the Board of Education of the Township of Holland. Please be advised that this and all meetings of the Board are open to the public and media, consistent with the Open Public Meetings Act (Chapter 231 Laws of 1975); and that advance notice as required therein has been provided. This is a regular meeting of the Board of Education of the Township of Holland at which formal action may be taken. The public will have an opportunity to be heard as indicated on the Agenda, at points in the meeting provided for the public to address the Board.
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| Subject: |
D. ROLL CALL
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Description:
Bickhardt___
Brennan___ Curry___ Davis___ Hance___ Johnson___ McGuire___ Somers___ Soucie___ |
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| Subject: |
E. CORRESPONDENCE
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| Subject: |
F. 2017-18 BUDGET PRESENTATION
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| Subject: |
G. PUBLIC COMMENTS ON BUDGET PRESENTATION ONLY
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| Subject: |
G.1. PUBLIC HEARING OF THE SCHOOL DISTRICT BUDGET STATEMENT 2017-2018
Upon the recommendation of the Superintendent of Schools that the Holland Township Board of Education approve the following resolution: BE IT SO RESOLVED, to approve the 2017-18 School District Budget for submission to the Hunterdon County Department of Education as follows: General Fund Operating Budget: $10,941,518 Special Revenue Fund (Grants and Entitlements): $136,000 BE IT FURTHER RESOLVED, to acknowledge that the 2017-18 School District Budget as described above results in tax levies as follows: General Fund (Operating Budget): $8,943,061 The School District has proposed programs and services in addition to the core curriculum content standards adopted by the State Board of Education. WHEREAS, School District Policy #6371-N.J.A.C. 6:A23A-7 provides that the Board of Education shall establish in the annual budget a maximum expenditure amount that may be allotted for such travel and expenses reimbursement for the 2017-18 school year. NOW, THEREFORE, BE IT RESOLVED, that the Holland Township Board of Education hereby established the School District travel maximum for the school year at the sum of $65,000. Regular business travel maximum is $1,500 per person. Current business travel for the 2016-17 school year is $1,538.02. BE IT FURTHER RESOLVED, that the School Business Administrator shall track and record these costs to insure that the maximum amount is not exceeded. The amount established for the 2017-18 school year is $65,000. |
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Description:
Motion made by _______, seconded by ______, to approve the proposed 2017-2018 school budget: Role Call Vote: Bickhardt___Brennan___Curry___Davis___Hance___Johnson___McGuire____Somers___ Soucie___ |
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G.2. Closing of the Budget Presentation portion of the meeting at _____________ PM.
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| Subject: |
H. CONSENT AGENDA
Motion made by ______, seconded by ______, upon the recommendation of the Superintendent of Schools that the Holland Township Board of Education approve the consent agenda as follows: |
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Description:
All in favor:Yes:______ No:______Abstentions:______
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H.1. Approval of Minutes
Upon the recommendation of the Superintendent of Schools that the Board approve the Regular minutes of March 28, 2017 and the Executive minutes of March 28, 2017. |
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| Subject: |
H.2. Bill List
Upon the recommendation of the Superintendent of Schools that the Board approve the Bill List dated March 31, 2017, check numbers 06570 thru N0299, in the amount of $314,887.58 and April 25, 2017, check numbers 06588 thru 06646, in the amount of $138,523.12. . |
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| Subject: |
H.3. Travel and Related Expenses Reimbursement
Upon the recommendation of the Superintendent of Schools that the Board approve work-related and related expenses reimbursement for the following staff members that is directly related to and within the scope of their current work responsibilities, promotes the delivery of instruction, and is critical to the instructional needs of the School District or furthers the efficient operation of the School District, and is educationally necessary and fiscally prudent. •Casey Bickhardt: 10/23/17 - 10/25/17, NJ School Board, Mileage, Hotel, Registration, $850.00 •Phillip Brennan: 10/23/17 - 10/25/17, NJ School Board, Mileage, Hotel, Registration, $850.00 •Brett Curry: 10/23/17 - 10/25/17, NJ School Board, Mileage, Hotel, Registration, $850.00 •Matthew Davis: 10/23/17 - 10/25/17, NJ School Board, Mileage, Hotel, Registration, $850.00 •Laurie Hance: 10/23/17 - 10/25/17, NJ School Board, Mileage, Hotel, Registration, $850.00 •Edward Johnson: 10/23/17 - 10/25/17, NJ School Board, Mileage, Hotel, Registration, $850.00 •Timothy McGuire: 10/23/17 - 10/25/17, NJ School Board, Mileage, Hotel, Registration, $850.00 •Joseph Somers: 10/23/17 - 10/25/17, NJ School Board, Mileage, Hotel, Registration, $850.00 •William Soucie: 10/23/17 - 10/25/17, NJ School Board, Mileage, Hotel, Registration, $850.00 •David Bailey, 10/23/17 - 10/25/17, NJ School Board, Mileage, Hotel, Registration, $850.00 |
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| Subject: |
H.4. Approve Staff Summaries of Approved Conferences/Workshops
Upon the recommendation of the Superintendent the Holland Township Board of Education accepts the staff summary sheets for BOE approved workshops. |
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| Subject: |
I. BOARD PRESIDENT REPORT
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| Subject: |
J. SUPERINTENDENT REPORT
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| Subject: |
J.1. HIB Report
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| Subject: |
K. PRINCIPAL REPORT
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| Subject: |
K.1. Student Change Hunger
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| Subject: |
K.2. Anti Bullying Assembly
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| Subject: |
K.3. Kindergarten Readiness Program
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| Subject: |
K.4. Green Fair
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| Subject: |
L. COMMENTS: PUBLIC - AGENDA ITEMS ONLY
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| Subject: |
M. EDUCATION
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Description:
Motion made by , seconded by , to approve the following items:
Role Call Vote: Bickhardt___Brennan___Curry___Davis___Hance___Johnson___McGuire____Somers___ Soucie___ |
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| Subject: |
M.1. Accept Superintendent's Harassment, Intimidation, Bullying Report
RESOLVED that the Holland Township Board of Education accepts the Superintendent's Harassment, Intimidation, Bullying report for March 22, 2017 - April 10, 2017 and affirms the actions of the administration. |
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| Subject: |
M.2. Approve Field Trips
RESOLVED that upon the recommendation of the Superintendent the Holland Township Board of Education approves the following field trips: •Red Mill Inn •Fairview Lake (Fall 2017) •McCarter Theater (Fall/Winter 2017) •Music in the Parks |
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| Subject: |
M.3. Approve PTO Donation
RESOLVED that upon the recommendation of the Superintendent the Holland Township Board of Education accepts the PTO Donation in the amount of $200 to be applied towards Tournament of Champions. The Board recognizes and thanks the PTO for their continued and generous support of our school district. |
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| Subject: |
M.4. Approve Annual Programs and Curriculum
RESOLVED that upon the recommendation of the Superintendent the Holland Township Board of Education adopts the programs, educational organization, textbooks, and the following curriculum guides of the Holland Township School District presently in effect: •Visual and Performance Arts •Comprehensive P.E./Health •LAL •Math •Science •Social Studies •World Language •Technology •21st Century Life and Career •Library |
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| Subject: |
M.5. Approve Police Presence
RESOLVED that upon the recommendation of the Superintendent the Holland Township Board of Education approves police presence at the eighth grade graduation dance on Monday, June 19, 2017 at a rate of $50 per hour not to exceed $200.00. |
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| Subject: |
M.6. Approve Principal Evaluation Framework
RESOLVED that upon the recommendation of the Superintendent the Holland Township Board of Education approves the Multidimensional Principal Performance Rubric, Lerner-Centered Initiatives, Ltd. to evaluate the building principal for the 2017-2018 school year. |
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| Subject: |
M.7. Approve Danielson Framework for Teaching Evaluation
RESOLVED that upon the recommendation of the Superintendent the Holland Township Board of Education approves the Danielson Framework for Teaching as the model for teacher evaluation for the 2017-2018 school year. |
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| Subject: |
M.8. Approve Annual Summative Teacher Evaluation
RESOLVED that upon the recommendation of the Superintendent the Holland Township Board of Education approves the Annual Summative for the Teacher Evaluation for the 2017-2018 school year. |
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| Subject: |
M.9. Approve Observation/Evaluation Tools for Non Teaching Staff Members
RESOLVED that upon the recommendation of the Superintendent the Holland Township Board of Education approves observation/evaluation tools for the following non teaching staff members for the 2017-2018 school year: •School Counselor •Social Worker •Psychologist •Learning Consultant •Nurse •Aide •Educational Technology Coordinator/Integration Specialist |
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M.10. Approve Professional Development/Curriculum Writing
RESOLVED that upon the recommendation of the Superintendent the Holland Township Board of Education approves Mrs. Sarah Tainow for 6 hours of professional development/ curriculum writing in Math (Algebra I) on June 22, 2017 with an hourly rate of $50.59. |
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M.11. Approve Professional Development/Curriculum Writing
RESOLVED that upon the recommendation of the Superintendent the Holland Township Board of Education approves the following teachers for 6 hours of professional development/curriculum writing in Math (new textbook training) on July 31, 2017 with the hourly rate of : •Sarah Tainow: $52.33/hr •Stephanie Kane:$58.05/hr •Lindsey Brychta:$42.88/hr •Donna Luzzo: $42.88/hr •Allison Dolan: $42.88/hr •Denise Carney: $42.88/hr •Diane Udovich: $42.88/hr •Colleen Speth: $48.82/hr |
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N. PERSONNEL
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Description:
Motion made by , seconded by , to approve the following items:
Role Call Vote: Bickhardt___Brennan___Curry___Davis___Hance___Johnson___McGuire____Somers___ Soucie___ |
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N.1. Approve Substitutes
RESOLVED that upon the recommendation of the Superintendent the Holland Township Board of Education approves the following substitutes for the 2016-2017 school year: •Colin Makombe: Custodian |
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N.2. Approve Annual Child Study Team Services
RESOLVED that upon the recommendation of the Superintendent the Holland Township Board of Education approves the annual 2017-2018 services of the Child Study Team: Learning Disabilities Teacher/Consultant, Behaviorist, School Psychologist and School Social Worker. |
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N.3. Approve Staff for the 2017-2018 School Year
RESOLVED that upon the recommendation of the Superintendent the Holland Township Board of Education approves to rehire the non-tenured staff for the 2017-2018 school year as per the listing below. |
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Description:
Christine Haffling
Sandra Phillips Lori Matthews Deborah Zdepski Allison Dolan Teresa Hirsch Sarah Ortman Ryan Pfenning Laura Burke Jennifer Leap Alison Wilt Donna Luzzo Megan Whipple Kelly Hedlund Lori Regep Diane Udovich Marissa Rebimbas Josi Garcia Jacqueline Martoccia Jennifer Baker Alantha Carter |
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N.4. Approve Organizational Chart for the 2017-2018 School Year
RESOLVED that upon the recommendation of the Superintendent the Holland Township Board of Education approves the Organizational chart for the 2017-2018 school year. |
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N.5. Approve Substitute List
RESOLVED that upon the recommendation of the Superintendent the Holland Township Board of Education approves substitutes for the 2017/2018 school year. |
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N.6. Annual Appointment of Officers/Appointments - Reappointments
RESOLVED that upon the recommendation of the Superintendent the Holland Township Board of Education appoints the following officials, for the period July 1, 2017 through June 30, 2018: •Business Administrator: David Pawlowski •Board Secretary: David Pawlowski •Purchasing Agent: David Pawlowski •Treasurer of School Monies: Patti Fischer •Custodian of School Records: David Pawlowski •Attendance Officer: Police Chief John Harris •Affirmative Action Officer: David Pawlowski •504 Officer: Nancy Yard •Public Agency Compliance Officer: David Pawlowski •HIB Coordinator: Nancy Yard •HIB Specialist: Jennifer Leap •Drug Liaison Officer: Jennifer Leap •DYFS Liaison: Jennifer Leap •Homeless Liaison: Kathleen Stannard •Right to Know Coordinator: Edward Pico •Indoor Air Quality Compliance Officer: Edward Pico •AHERA Representative: Edward Pico •Safety Committee Coordinator: Edward Pico •Integrated Pest Management Manager Coordinator/Plan: Edward Pico |
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N.7. Approve Revised Job Description
RESOLVED that upon the recommendation of the Superintendent the Holland Township Board of Education approves the revised job description for Aide. |
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N.8. Approve ESY Services
RESOLVED that upon the recommendation of the Superintendent the Holland Township Board of Education approves Mrs. Josiely Garcia to work 4 hours per week to monitor and adjust academic programs for our students with Autism during our ESY Program. Mrs. Garcia hourly rate will be $52.33, the ESY program will be in effect from July 5, 2017 - July 31, 2017. |
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N.9. Approve Resignation
RESOLVED that upon the recommendation of the Superintendent the Holland Township Board of Education accepts the resignation of Dr. Kathleen Stannard (Supervisor of Special Services), with regret for the purpose of retirement, effective August 1, 2017. |
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O. POLICY
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Description:
Motion made by , seconded by , to approve the following items:
Role Call Vote: Bickhardt___Brennan___Curry___Davis___Hance___Johnson___McGuire____Somers___ Soucie___ |
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O.1. Adoption of Annual Rules, Policies and By-Laws
RESOLVED that upon the recommendation of the Superintendent the Holland Township Board of Education approves all rules, policies and by-laws of the Holland Township School District presently in effect are hereby adopted for the 2017-2018 school year. |
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O.2. Approve Second Readings of Policies and Regulations
RESOLVED that upon the recommendation of the Superintendent the Holland Township Board of Education approves the second reading and adoption of the following Policies and Regulations: •0164 (Conduct of Board Meeting) •8600 (Transportation) |
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O.3. Approve First Reading of Policies and Regulations
RESOLVED that upon the recommendation of the Superintendent the Holland Township Board of Education approves the first reading of the following Bylaws, Policies and Regulations: •0000.02 (Introduction) •2415.06 (Unsafe School Choice Option) •2464 (Gifted and Talented Students) •2622 (Student Assessment) •3160 (Physical Examination) •4160 (Physical Examination) •5116 (Education of Homeless Children) •7446 (School Security Program) •8350 (Records Retention) |
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P. FINANCE AND FACILITIES
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Description:
Motion made by , seconded by , to approve the following items:
Role Call Vote: Bickhardt___Brennan___Curry___Davis___Hance___Johnson___McGuire____Somers___ Soucie___ |
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P.1. Designation of Depositor of School Funds
Upon the recommendation of the Superintendent of Schools that the Board designate the following bank as the official depository for the Board of Education: Investors Savings Bank Accounts General Fund President Vice President Board Secretary Treasurer (3 required) Payroll Secretary Treasurer(1 required) Payroll Agency Board Secretary Treasurer(1 required) Cafeteria Board Secretary Treasurer (2 required) Student Activities Superintendent of School Board Secretary Principal (2 required) SUI Board Secretary Treasurer (1 required) Reserve Accounts (Capital, Maint., Emergency) President Vice President Board Secretary Treasurer (3 required) FSA Board Secretary Treasurer (1 required) |
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P.2. Investment Authorization
Upon the recommendation of the Superintendent of Schools that the Board authorize the School Business Administrator/Board Secretary to invest funds, not immediately needed, in any authorized bank in the State of New Jersey, as per Board policy. |
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P.3. Attorneys
Upon the recommendation of the Superintendent of Schools that the Board appoint the firms of: Scarinci and Hollenbeck, as the general counsel at the following rates: $168.00 Partners/ Counsel $163.00 for Associates and $125.00 for paralegals Schwartz Simon & Edelstein & Celso LLC as the special education counsel at the following rates: $171.36 Partners/ Counsel, $166.26 for Associates and $127.50 for paralegals |
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P.4. Implementation of the Budget
Upon the recommendation of the Superintendent of Schools that the Board empower the Superintendent of Schools and the School Business Administrator/Board Secretary to implement the Budget pursuant to policies and regulations of the State Board and Local Board, upon final adoption. |
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P.5. Insurance Agents of Record
RESOLVED that the Holland Township Board of Education appoints the Lisa A. Pfenninger Insurance Agency, LLC. as Insurance Agent of Record, for the 2017-2018 school year; and, FURTHER NOW THEREFORE, BE IT RESOLVED that the Holland Township Board of Education, does hereby appoint Lisa A. Pfenninger Insurance Agency, LLC. as its Risk Management Consultant in accordance with the Fund's Bylaws. RESOLVED that the Holland Township Board of Education appoints Brown & Brown Benefit Advisors as Agent of Record for employee benefits, for the 2017-2018 school year; FURTHER RESOLVED that the Board Secretary has permission to review other brokers for possible savings. |
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P.6. Professional Services
Upon the recommendation of the Superintendent of Schools that the Board approve professional services provided by the following for the 2017-18 school year: Pursuant to 18A:18A.5, the Board of Education of the Township of Holland in the County of Hunterdon and the State of New Jersey awarded the following contracts for licensed professionals for the 2017-18 school year as listed below. These contracts are awarded without competitive bidding as a "professional service" under the provisions of the Public Procurement Law. The contract itself is available for public inspection at the Office of the Board Secretary, located at 714 Milford Warren Glenn Road County Road, Milford, New Jersey, between the hours of 9:00 AM-3:00 PM, Monday through Friday. Alarm System SDG Security Fast Fire and Security Architect of Record Architect Spiezle Group, Inc. Principal Rate: $155.00 per hour Licensed Engineer: $160.00 per hour Architect: $145.00 per hour Field Inspection: $140.00 per hour Design Draftsman: $95.00 per hour Technicians: $95.00 per hour Auditing Bedard, Kurowicki & Company, CPA's, PC.: $18,050.00 Boiler Services Metz Inc.: $81.00 per hour Bond Counsel Wilentz, Goldman and Spitzer Corp. Electrical J.Tufaro and Sons Inc. $112.00 per hour 17-18 $117.00 per hour 18-19 $122.00 per hour 19-20 Environmental Services R K Occupational & Environmental Analysis, Inc. Fire Protection Dependable Fire Equipment Inc. Fixed Asset Inventory Acclaim Inventory LLC General Construction Venus Tile and Marble DeSapio Management Hahr Construction Insurance Agent Brown & Brown Benefit Advisors, Inc. Lisa A. Pfenninger Insurance Agency LLC Legal Services Scarinci & Hollenbeck, LLC Partners and Counsel: $168.00 per hour Associates: $163.00 per hour Paralegals: $125.00 Schwartz Simon Edelstein & Celso LLC Partners and Counsel: $171.36 Associates: $166.26 Paralegals: $127.50 Medical Hunterdon ESC : $425.00 per evaluation Children's Therapy Services Occupational Therapy: $81.00 per hour Physical Therapy: $95.50 per hour Nursing Services (Substitutes) Delta-T Group North Jersey, Inc. Per Diem Rate: $243.75 Pest Control Ehrlich Pest Management Plumbing and Heating and HVAC CR Service: $84.00 per hour Richard Yard Plumbing and Heating Inc.: $90.00 per hour Vail Energy Services: $99.00 per hour School Physician Hunterdon Family Medicine at Delaware Valley Physician: $400.00 per hour Retainer for health services: $3000.00 Snow Plowing Chris's Lawn Mowing Service, Inc. Water Testing R K Occupational & Environmental Analysis, Inc. |
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P.7. Appointments
Upon the recommendation of the Superintendent of Schools that the Board appoint the following for the 2017-18 school year: BE IT SO RESOLVED, that the Board Secretary is authorized to execute contracts for the following professional services, from July 1, 2017 thru June 30, 2018. Attorney Schwartz. Simon Edelstein & Celso LLC Scarinci & Hollenbeck, LLC Auditor Bedard, Kurowicki & Company, CPA's, PC Physician Hunterdon Family Medicine at Delaware Valley Official Newspapers Hunterdon County Democrat The Express-Times The Star Ledger Architect The Spiezle Group Inc. |
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P.8. Tax Shelter Annuity Companies/Brokers
Upon recommendation of the Superintendent of Schools that the Holland Township Board of Education approves the following Tax Shelter Annuity Programs, 403b providers and representatives for the 2017-2018school year for the Holland Township Board of Education Employees: Foresters /First Investors Lincoln Financial Group AXA Equitable Oppenheimer Funds Services Vanguard Group |
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P.9. Transfer of Funds
Upon recommendation of the Superintendent of Schools that the Holland Township Board of Education authorizes the Business Administrator/Board Secretary to transfer funds from the General Account for the purpose of purchasing Certificates of Deposit, Repurchase Agreements and any other instruments of investment. |
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P.10. Annual Section 125 Plan: Health Benefits Waiver
WHEREAS The Board wishes to continue the adoption of the Section 125 Cafeteria Plan, which permits employees to waive health benefit coverage in return for a taxable cash payment, and which will maintain the tax-free status of the health benefits themselves; and WHEREAS The Board also wishes to continue the adoption of the Section 125 Cafeteria Plan, which will permit employees to pay the employee share of applicable health benefits with a payroll deduction taken before federal payroll taxes are computed; and RESOLVED that the School Business Administrator/Board Secretary is appointed as Plan Administrator; FURTHER RESOLVED that the Plan Administrator is hereby instructed to take such actions that are necessary and proper to implement the Plan, which are to include the continuation of adequate accounting and administrative procedures to administer the Plan, and notifying eligible employees of their options under the Plan. |
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P.11. Authorization to Implement the 2017-2018 Tuition Rates
Upon the recommendation of the Superintendent of Schools that the Holland Township Board of Education implements the following Non-Resident and Resident Tuition Rates for 2017-2018 as follows: Preschool Preschool (Resident) Regular Program Part Time: $2,000 Preschool (Resident Only) Regular Program PT: Qualified Reduced Lunch: $1,500 Preschool (Resident Only) Regular Program PT: Qualified Free Lunch: $1,000 Preschool (Non-Resident Only) Regular Program PT: $2,250 Special Education Programs (LEA Out of District Received) Preschool Special Education Integrated (LEA Out of District) Part Time: $10,700 Autistic Program: $23,500 LLD Program: $19,900 MD Program: $19,900 |
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P.12. Petty Cash Account
RESOLVED that a Petty Cash Account be established for the 2017-2018 year, in the amount of $300.00; and appoints the School Business Administrator/Board Secretary as custodian of the same. |
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P.13. Use of Facilities Contract : YMCA Before/After School Program
RESOLVED that the Holland Township Board of Education approves the contract with the Hunterdon County YMCA to provide Before and After School Programs or the 2017-2018 school year: FURTHER RESOLVED that the Holland Township Board of Education charges the use of facility fee, as per Policy 7510. |
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P.14. Cooperative Pricing Agreements County Education Services Commissions
Upon the recommendation of the Superintendent of Schools that the Holland Township Board of Education approves the Cooperative Pricing Agreements between the Holland Township Board of Education and the following Education Services Commissions: Hunterdon County Education Services Commission Middlesex Regional Education Services Commission |
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P.15. Educational Services
Upon the recommendation of the Superintendent of Schools that the Holland Township Board of Education approve a contract with Dr. Lee Sietz for personnel services not to exceed $5,000 for the 2016-2017 school year. |
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Q. SUPPLEMENTARY MATTERS
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R. COMMENTS: PUBLIC - GENERAL
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Description:
The Holland Township Board of Education welcomes input from public entities and/or private persons as described in Policy #0167. At the discretion of the presiding officer, comments may be limited to three minutes in length.
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S. EXECUTIVE SESSION
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Description:
WHEREAS the “Open Public Meetings Act” (Chapter 231 Laws of 1975) authorizes a public body to exclude the public from that portion of a meeting at which specified topics are to be discussed under circumstances where the public consideration of such topics will clearly endanger the public or where the personal privacy or guaranteed rights of individuals whose activities or affairs are to be discussed would clearly in danger of unwarranted invasion; be it
RESOLVED that the Board of Education of the Township of Holland now adjourns its public session to reconvene in Executive Session for the purpose of discussing the following: __Confidential Matters by Law or Court Order __Purchase Property _x_Personnel Matters __Invasion of Individual Privacy Employee or Student __Investigation into Violations of Law __Suspension, Civil Penalty or Loss of a License or Permit __Disclosure would Impair District’s Right to Receive Funding __School/Public Security __Collective Bargaining __Pending, Ongoing or Anticipated Litigation And be it further RESOLVED that the matters discussed in Executive Session will be made public when confidentiality is no longer required. |
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S.1. Motion to Enter Executive Session
Motion made by ______, seconded by ______, upon the recommendation of the Superintendent of Schools the Holland Board of Education enter Executive Session at ______ to discuss _________. |
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S.2. Motion to Enter Public Session
Motion made by ______, seconded by ______, upon the recommendation of the Superintendent of Schools the Holland Board return to Open Session at __________. |
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T. ADJOURNMENT
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T.1. Motion to Adjourn
Motion made by ______, seconded by ______, upon the recommendation of the Superintendent of Schools that the Holland Board of Education adjourn the meeting at ________. |
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