Meeting Agenda
I. CALL TO ORDER
II. ROLL CALL
III. ADJOURN TO CLOSED SESSION PER WISCONSIN STATUTES 19.85 (1) (c), (e), (f) AND (g)
III.A. Review Minutes of May 12, 2025 Regular Meeting.
III.B. Update and Consideration of Legal Matters Related to the School District Including Current and Potential Actions Involving the School District.
III.C. Open Enrollment Revocation
III.D. Review Individual Administrator, Teacher, Co-Curricular, Support Staff & Custodial Recommendations, Resignations, Leaves & Retirements
III.E. Review Summer School Contract Recommendations
IV. RETURN TO OPEN SESSION
V. BOARD DEVELOPMENT WORKSHOP
V.A. Great on Their Behalf by AJ Crabill book study
VI. APPROVAL OF MINUTES
VI.A.  Review Minutes of May 12, 2025 regular meeting.
VII. APPROVAL OF AGENDA AND ADDITIONS
VIII. PUBLIC COMMENTS
IX. BOARD REPORTS/RECOMMENDATIONS/ACTION ITEMS
IX.A. Student Reports
IX.A.1. Student Council Report
IX.B. Board Reports/Action Items
IX.B.1. Individual Board Reports on Educational Related Events, Meetings, or Training's Attended by Individual Board Members
X. COMMITTEE REPORTS/RECOMMENDATIONS/ACTION ITEMS
X.A. DEI Committee
X.A.1. Review minutes from the May 19, 2025 DEI committee meeting
X.B. Policy Committee 
X.B.1. Review the minutes from the May 27, 2025 policy committee meeting 
X.B.2. Policy 662.3 Fund Policy
X.B.3. Policy 672.1 and 672.1 Rule Purchasing Policy
X.B.4. Policy 423 & 423 Rule 1 Open Enrollment Policy 
X.B.5. Policy 363.2 Rule 1 Student Staff Relationships Policies
X.B.6. Policy 345.41 3rd Grade to 4th Grade Promotion & Retention Policy 
X.B.7. Policy 345.7 Graduation Requirements Policy 
X.B.8. 771 and 771 Rule (1) & (2) Copyright Policies 
X.C. Curriculum Committee
X.C.1. Review the minutes from the June 2, 2025 curriculum committee meeting.
X.C.2. Testing and Assessment Schedule for 2025-2026 
X.C.3. Proposed Academic Achievement Goal 
X.D. Budget Committee
X.D.1. Review June 4, 2025 budget committee meeting minutes
X.D.2. Consideration of the Second Draft of the 2025-2026 Budget
X.D.3. Consideration of 2025-2026 Lease Agreements
X.D.4. Consideration of Fund Balance Classifications
X.D.5. Consideration of 24-25 Budget Revisions
X.E. Facility Committee 
X.E.1. Review the minutes of the June 4, 2025 facility committee meeting.
X.E.2. Consideration of  Capital Projects Approval
X.F. Co-Curricular Committee Meeting 
X.F.1. Review the minutes from the June 5, 2025 co-curricular committee meeting
X.F.2. Co-Curricular Handbook Updates 
X.F.2.a. 2025-26 Booster Club Handbook
X.F.2.b. 2025-26 High School Co-Curricular Code
X.F.2.c. 2025-26 Middle School Co-Curricular Code
X.F.2.d. 2025-26 Coaches Handbook
XI. ADMINISTRATIVE REPORTS/RECOMMENDATIONS/ACTION ITEMS
XI.A. Administrative Reports/Action Items
XI.A.1. DPI Disproportionality Data Update
XI.A.2. Student Financial Assistance Fund Update
XI.A.3. 2024-2025 End of School Year Review
XI.A.4. Announcements/Correspondence
XII. CONSENT AGENDA
XII.A. Finance
XII.A.1. Monthly Finance Reports
XII.B. Approval of Checks
XII.C. Consideration of School Safety Drills
XII.D. Consideration of Dane County Driver Education Scholarship Program
XII.E. Consideration of Secondary Education Family Handbooks.
XII.F. Consideration of the Aquatic Center Handbook
XII.G. Consideration of the Substitute Teacher Handbook
XII.H. Consideration of F1 Visa Student to the High School 
XII.I. Gifts and Field Trips
XII.I.1. Gifts
XII.I.1.a. 6 Pride Flags - The Waunakee IDEA Group - $54.25
XII.I.1.b. Alto Saxophone from Judy & Robert Hughes valued at $2,500-$3,000
XII.I.2. Field Trips
XII.I.2.a. Final Consideration of the HS China Trip June 15-29, 2025
XII.J. Approve Individual Administrative, Teacher, Co-curricular, Support Staff & Custodial Recommendations, Resignations, Leaves & Retirements
XII.K. Summer School Recommendations
XIII. BOARD BUSINESS
XIII.A. Legislative Update
XIV. FUTURE AGENDAS AND MEETINGS
XIV.A. Agenda Items for Next Meeting
XIV.B. Special Meeting
XIV.C. Budget Committee -
XIV.D. Co-Curricular Committee
XIV.E. Curriculum Committee
XIV.F. DEI Committee
XIV.G. Facility Committee  
XIV.H. Human Resources Committee
XIV.I. Policy Committee 
XV. RETURN TO CLOSED SESSION - (if necessary) to complete agenda as listed under agenda item III
XVI. RETURN TO OPEN SESSION
XVII. ACTION AS APPROPRIATE, ON ITEMS DISCUSSED IN CLOSED SESSION
XVIII. ADJOURN
Agenda Item Details Reload Your Meeting
Meeting: June 9, 2025 at 6:00 PM - Regular Meeting
Subject:
I. CALL TO ORDER
Subject:
II. ROLL CALL
Subject:
III. ADJOURN TO CLOSED SESSION PER WISCONSIN STATUTES 19.85 (1) (c), (e), (f) AND (g)
Subject:
III.A. Review Minutes of May 12, 2025 Regular Meeting.
Subject:
III.B. Update and Consideration of Legal Matters Related to the School District Including Current and Potential Actions Involving the School District.
Subject:
III.C. Open Enrollment Revocation
Subject:
III.D. Review Individual Administrator, Teacher, Co-Curricular, Support Staff & Custodial Recommendations, Resignations, Leaves & Retirements
Subject:
III.E. Review Summer School Contract Recommendations
Subject:
IV. RETURN TO OPEN SESSION
Subject:
V. BOARD DEVELOPMENT WORKSHOP
Subject:
V.A. Great on Their Behalf by AJ Crabill book study
Description:
Chapter 2 & 3 will be discussed.  Board, please be prepared to discuss one statement or item from chapter 2 & 3 that stood out to you and how it pertains to the good of the order. 
Subject:
VI. APPROVAL OF MINUTES
Subject:
VI.A.  Review Minutes of May 12, 2025 regular meeting.
Attachments:
Subject:
VII. APPROVAL OF AGENDA AND ADDITIONS
Description:
A motion will be necessary to approve the agenda as presented (or) with changes as recommended.
Subject:
VIII. PUBLIC COMMENTS
Description:
Individuals may use this time to comment on any topic. A copy of Board Policy 187 —Public Participation at Board Meetings is enclosed for your reference. Each speaker will be allowed 3 minutes to speak for a total of  30 minutes.  .  Emailed comments will be shared and reviewed by all the board members but will not be read out loud.
Attachments:
Subject:
IX. BOARD REPORTS/RECOMMENDATIONS/ACTION ITEMS
Subject:
IX.A. Student Reports
Subject:
IX.A.1. Student Council Report
Description:
Abigail Anderson and Alena Wagoner are the student representatives from the high school and will be present to report to the Board on what is occurring at the high school.
Subject:
IX.B. Board Reports/Action Items
Subject:
IX.B.1. Individual Board Reports on Educational Related Events, Meetings, or Training's Attended by Individual Board Members
Subject:
X. COMMITTEE REPORTS/RECOMMENDATIONS/ACTION ITEMS
Subject:
X.A. DEI Committee
Subject:
X.A.1. Review minutes from the May 19, 2025 DEI committee meeting
Attachments:
Subject:
X.B. Policy Committee 
Subject:
X.B.1. Review the minutes from the May 27, 2025 policy committee meeting 
Attachments:
Subject:
X.B.2. Policy 662.3 Fund Policy
Attachments:
Subject:
X.B.3. Policy 672.1 and 672.1 Rule Purchasing Policy
Attachments:
Subject:
X.B.4. Policy 423 & 423 Rule 1 Open Enrollment Policy 
Attachments:
Subject:
X.B.5. Policy 363.2 Rule 1 Student Staff Relationships Policies
Attachments:
Subject:
X.B.6. Policy 345.41 3rd Grade to 4th Grade Promotion & Retention Policy 
Description:
This is a new policy due to Act 20.
Attached please find: 
Sample Policy 1
Sample Policy 2
Sample Policy 3
Administrative Recommendation (Edited Version)
Final Draft - Clean.
Attachments:
Subject:
X.B.7. Policy 345.7 Graduation Requirements Policy 
Attachments:
Subject:
X.B.8. 771 and 771 Rule (1) & (2) Copyright Policies 
Description:
Policy 771.1 - update to PRG version with edits
Policy 771.1 Rule 1 - update as per edits
Policy 771 Rule 2 - Repeal 
Attachments:
Subject:
X.C. Curriculum Committee
Subject:
X.C.1. Review the minutes from the June 2, 2025 curriculum committee meeting.
Attachments:
Subject:
X.C.2. Testing and Assessment Schedule for 2025-2026 
Description:
Attached is the testing and assessment schedule for 2025-2026.   This is an action item and the committee is requesting this be approved for adoption at June 9, 2025 regular meeting of the Board of Education.
Attachments:
Subject:
X.C.3. Proposed Academic Achievement Goal 
Presenter:
Dr. Monica Kelsey-Brown
Description:
The administration is recommending updating our district's academic goal to focus on the district and all six schools reaching and maintaining Significantly Exceeds Expectations on the state accountability report cards by 2029.  This is an action item. The committee approved this on a 3-0 vote for full board consideration.
Attachments:
Subject:
X.D. Budget Committee
Subject:
X.D.1. Review June 4, 2025 budget committee meeting minutes
Attachments:
Subject:
X.D.2. Consideration of the Second Draft of the 2025-2026 Budget
Description:
The purpose of this agenda item is to request approval of the second draft of the budget for the 25-26 school year. I have attached the second draft of the budget for your review. Please note that the second draft of the budget is based on the following:
1. The $0/student increase in the per pupil categorical aid, with a $325/student increase in the revenue limit formula
2. The personnel cost line includes an inflationary salary increase of 2.95%, implementation of the teacher and classified staff compensation systems, implementation of the classified staff operational referendum funds pay adjustments, a 0% increase in dental insurance rates, and a 5% increase for health insurance rates, utilities, and transportation.
3. The capital maintenance projects are funded from Fund 49
4. The second draft includes an increase of 2.4 FTE, as outlined on page 13 of the document. The second draft includes an additional 1.0 FTE for Arboretum Elementary School Nursing Staff. This Nursing Staff is related to an individual need. These services were contracted out in 24-25 and the service would be more cost-effective and consistent for the student if we hired our own staff. 
5. The debt service fund includes the financial plan from the last borrowing that the board approved in March.
6. Updates to the Food Service budget (Fund 50), and other budgets as a result of School Board approved student fees.
7. Updates to the gift fund (Fund 21)
8. All of the remaining budget requests have been placed on hold at this time.

The third draft of the budget in July will include:
1. Grant allocations, if available
2. Staffing updates based on additional schedule changes, reallocation proposals or new positions
3. Updates to building/department revenue accounts and corresponding expense accounts
4. Updates based on any progress with the 2025-2027 State Budget. 
Please let me know if you have any questions on the second draft of the budget.

The budget committee is recommending approval 3-0.
Attachments:
Subject:
X.D.3. Consideration of 2025-2026 Lease Agreements
Description:
The purpose of this agenda item is to request approval the lease agreements for the 25-26 school year. I have attached the lease agreement for your review.

The district currently has leases with the Wisconsin Youth Company (K-4 after-school program for the school year) and the New Teacher Project. The New Teacher Project is moving to CESA #2.
 
The administrative recommendation is to approve this lease with the Wisconsin Youth Company lease changing from $2,900 to $3,000 per building. The budget committee is recommending approval 3-0.
Attachments:
Subject:
X.D.4. Consideration of Fund Balance Classifications
Description:
The purpose of this agenda item is to request approval of the fund balance classifications. The School Board is annually required to approve fund balance accounts prior to the close of the fiscal year. I have attached the fund balance accounts that are currently being used, and were last presented to the school board at the conclusion of the 2023-2024 audit. Administration is recommending no changes. Please let me know if you have any questions on the fund balance classifications. The budget committee is recommending approval 3-0.
Attachments:
Subject:
X.D.5. Consideration of 24-25 Budget Revisions
Description:
The purpose of this agenda item is to request approval of the formal budget change process. The budget change document is attached. 

All budget revisions are entered into the Skyward Financial System using the Skyward Budget Revision process. The budget revisions for 24-25 include: 

* changes in grant allocations (both Fund 10 and 27)
* changes to the State of Wisconsin Library Aid (Fund 10)
* transfer of funds between Fund 10 & 27
*changes between funds 10, 49, 50 & 73 to reflect the board-approved goal of $0 end of the year balance

Please recall that this board-approved goal has been connected to the capital maintenance projects tracking spreadsheet. The funds that have been transferred to fund 49 have been allocated by the Facility Commitee.
The budget committee is recommending approval 3-0.
Attachments:
Subject:
X.E. Facility Committee 
Subject:
X.E.1. Review the minutes of the June 4, 2025 facility committee meeting.
Attachments:
Subject:
X.E.2. Consideration of  Capital Projects Approval
Description:
The purpose of this agenda item is to request approval of our standard agenda item for district-wide capital maintenance requests. . Attached please find capital maintenance requests for June. The facility committee is recommending approval 3-0, with the exception of reducing the robotic vacuum and scrubber to one of each and placed in the building decided by the Director of Facilities. 
 
Attachments:
Subject:
X.F. Co-Curricular Committee Meeting 
Subject:
X.F.1. Review the minutes from the June 5, 2025 co-curricular committee meeting
Attachments:
Subject:
X.F.2. Co-Curricular Handbook Updates 
Description:
The following handbooks related to co-curriculars are up for approval.  Any changes are in green and pink text. 
Attachments:
Subject:
X.F.2.a. 2025-26 Booster Club Handbook
Attachments:
Subject:
X.F.2.b. 2025-26 High School Co-Curricular Code
Attachments:
Subject:
X.F.2.c. 2025-26 Middle School Co-Curricular Code
Attachments:
Subject:
X.F.2.d. 2025-26 Coaches Handbook
Attachments:
Subject:
XI. ADMINISTRATIVE REPORTS/RECOMMENDATIONS/ACTION ITEMS
Subject:
XI.A. Administrative Reports/Action Items
Subject:
XI.A.1. DPI Disproportionality Data Update
Description:
Tiffany Loken will give an update on this data.
Attachments:
Subject:
XI.A.2. Student Financial Assistance Fund Update
Description:
Joan Ensign will give a brief update on SFAF.
Subject:
XI.A.3. 2024-2025 End of School Year Review
Description:
Dr. Brown will provide an overview of accomplishments for the 2024-2025 school year. 
Subject:
XI.A.4. Announcements/Correspondence
Description:

 
Subject:
XII. CONSENT AGENDA
Subject:
XII.A. Finance
Subject:
XII.A.1. Monthly Finance Reports
Description:
Attached you will find the Budget Status report as of May 31st, 2025 and the Cash Reconciliation report for April 2025.
Attachments:
Subject:
XII.B. Approval of Checks
Description:
Attached in the "extras" section of BoardBook, please find a list of the accounts payable payments issued during the month of May 2025.
Subject:
XII.C. Consideration of School Safety Drills
Attachments:
Subject:
XII.D. Consideration of Dane County Driver Education Scholarship Program
Description:
Attached please find the agreement with Dane County for scholarship funds for driver education for economically disadvantaged students.  We have participated in this program in the past and it has been a success and well received.
Attachments:
Subject:
XII.E. Consideration of Secondary Education Family Handbooks.
Description:
Due to the size, the handbooks in their entirety can be found in the Extra Section of BoardBook.
Subject:
XII.F. Consideration of the Aquatic Center Handbook
Attachments:
Subject:
XII.G. Consideration of the Substitute Teacher Handbook
Attachments:
Subject:
XII.H. Consideration of F1 Visa Student to the High School 
Subject:
XII.I. Gifts and Field Trips
Subject:
XII.I.1. Gifts
Subject:
XII.I.1.a. 6 Pride Flags - The Waunakee IDEA Group - $54.25
Description:
These flags will replace the current flags at each building. These flags are the same design that we had.
Attachments:
Subject:
XII.I.1.b. Alto Saxophone from Judy & Robert Hughes valued at $2,500-$3,000
Attachments:
Subject:
XII.I.2. Field Trips
Subject:
XII.I.2.a. Final Consideration of the HS China Trip June 15-29, 2025
Attachments:
Subject:
XII.J. Approve Individual Administrative, Teacher, Co-curricular, Support Staff & Custodial Recommendations, Resignations, Leaves & Retirements
Subject:
XII.K. Summer School Recommendations
Subject:
XIII. BOARD BUSINESS
Subject:
XIII.A. Legislative Update
Subject:
XIV. FUTURE AGENDAS AND MEETINGS
Subject:
XIV.A. Agenda Items for Next Meeting
Subject:
XIV.B. Special Meeting
Subject:
XIV.C. Budget Committee -
Subject:
XIV.D. Co-Curricular Committee
Subject:
XIV.E. Curriculum Committee
Subject:
XIV.F. DEI Committee
Subject:
XIV.G. Facility Committee  
Subject:
XIV.H. Human Resources Committee
Subject:
XIV.I. Policy Committee 
Subject:
XV. RETURN TO CLOSED SESSION - (if necessary) to complete agenda as listed under agenda item III
Subject:
XVI. RETURN TO OPEN SESSION
Subject:
XVII. ACTION AS APPROPRIATE, ON ITEMS DISCUSSED IN CLOSED SESSION
Subject:
XVIII. ADJOURN

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