The purpose of this agenda item is to review the budget timeline. I have attached the budget timeline for your review. The budget timeline for July includes a Budget Committee and School Board review/approval of the third draft of the budget. We will also hold a Budget Hearing at the July School Board meeting where I provide a brief overview of the budget followed by public comments. Please let me know if you have any questions on the budget timeline. You can contact me via email at ssummers@waunakee.k12.wi.us or via phone at 849-2491. Thanks.

The purpose of this agenda item is to review the third draft of the budget for the 14-15 school year. I will be on vacation in Colorado from June 30th - July 4th. The Department of Public Instruction will release the 14-15 state equalization aid estimate on July 1st. I will be updating the 3rd draft of the budget on July 7th when I return. As a result, the 3rd draft of the budget is not attached at this time.

Please note the following regarding the third draft of the budget:     
*The revenue cap increase is $75/student based on the 13-15 state budget     
*The state equalization aid/property tax increase are projections based on the July 1st DPI state equalization aid estimate     
*There is a 2.0% increase budgeted for staff salaries/benefits. We have previously agreed to make staff salary increase decisions in the fall, so this figure is simply an estimate at this time.     
*Page eleven of the budget outlines the staff positions that have been changed between 13-14 and 14-15

The third draft of the budget will at least include updates to:
The state equalization aid/property tax amounts based on the July DPI aid estimate
Various Fund 10 federal grant revenues and expenses
Staffing/scheduling changes
District wide kindergarten numbers/sections

Please let me know if you have any questions on the third draft of the budget. You can contact me at ssummers@waunakee.k12.wi.us or 849-2491. Thanks.

The purpose of this agenda item is to discuss the November 2014 referendum, and specifically the operational cost question. Depending on the projected tax levy for 14-15, there may be merit to begin the operational cost referendum in 14-15, and phase the costs in over four year. I will provide projections for 14-15 at the meeting, pending the information that we receive from the DPI on the state equalization aid estimate. Please let me know if you have any questions on the operational cost referendum. You can contact me via email at ssummers@waunakee.k12.wi.us or via phone at 849-2491. Thanks.

There are no items to discuss this month.

There are no items to discuss this month.

The purpose of this agenda item is to continue the discussions regarding the required audit communications from the 12-13 audit. Please review the last page of the attached document. Our audit firm has recommended a change in practice for approving supervisors purchases. I have prepared a staffing survey that has been distributed to the Madison Area School Business Officials. The results are provided on the next agenda item. The business office in Waunakee is understaffed based on this staffing survey, and we will need to increase staffing to respond to this audit suggestion. You can contact me via email at ssummers@waunakee.k12.wi.us or via phone at 849-2491. Thanks.

The purpose of this agenda item is to discuss the results of the staffing level survey. I have attached a copy of the survey report. We received responses from 37 districts to this survey. The average district has a 1.0 FTE in the business office for every 966 students. The average district in the size range of 3,500 - 4,500 students has a 1.0 FTE in the business office for every 1,009 students. Based on the averages, the business office in Waunakee is understaffed by over 1.0 FTE. We will need to increase business office staffing to respond to the audit suggestion on the previous agenda item, plus the additional business services provided during a referendum. The business office does not have the staffing levels to be able to provide the necessary services for a $36 million referendum. I would like to present a proposal that can address the needs in both the business office and the maintenance department. You can contact me via email at ssummers@waunakee.k12.wi.us or via phone at 849-2491 to discuss the results of the staffing survey. Thanks.

The purpose of this agenda item is to discuss financial adviser services. The district currently uses Robert W. Baird for long-term debt issuance and refinancing services. We have also worked with PMA Financial for short-term borrowing debt issuance. We issued a RFP for financial adviser services prior to the 2010 referendum, and the School Board selected the proposal from Robert W. Baird. I see three options at this point:
1. Continue with Robert W. Baird as the financial adviser for long-term debt issuance and refinancing services
2. Create a RFP and only invite Robert W. Baird and PMA to participate
3. Create a RFP and open up the RFP to all firms providing these services

I would recommend Option 2. Option 2 will result in competitive proposals, and we will be working with firms who have had proven success working with our district on debt issues. You can contact me via email at ssummers@waunakee.k12.wi.us or via phone at 849-2491 to discuss the financial adviser services. Thanks.