Meeting Agenda
I. OPENING
I.A. Call to Order
I.B. Roll Call
I.C. Pledge of Allegiance
I.D. Governing Board Comments**
II. OPENING (Continued)
II.A. Review, revision and ratification of Agenda
III. REPORTS
III.A. Superintendent's Report
III.A.1. December 2025 Superintendent Report:
  • National Indian Impacted Schools Association (NIISA) Conference — Impact Aid Advocacy
  • Administrative Leadership — Instructional Focus & Walkthroughs
  • Vision Care Partnership - Free Glasses for Students
  • San Carlos Apache College (SCAC) — San Carlos Middle School (SCMS) AmeriCorps Planning Partnership
  • Districtwide Chronic Absenteeism Plan
    • Direct Communication with Families
    • School - Based Truancy Committees
    • Strengthening Partnership with Families & Elders
  • Customer Service Initiative — Strengthening School Culture
  • Arizona School Board Association Annual Conference (ASBA) — December 16–19, 2025
III.B. Chief Financial Officer's Report
III.B.1. December 2025 Chief Financial Officer's Report:
  • Meal Service
  • Daily Expense Average — FY26
  • Facilities/Information Technology/Transportation
IV. CONSENT AGENDA
IV.A. * Personnel Items:  Discussion and possible approval on the following personnel Items:
IV.A.1. Recommendation for dual credit teacher stipends for San Carlos High school 2025 for the following: Hubilla, N., Roojam, G., Agus, Z., Kitehcyan, B., Franco, N., Babu, R., Pietila, C., Uppal, A., Villaruel, C., Villaruel, S.
IV.B. Requesting approval on the October 21, 2025, San Carlos Unified School District Governing Board Meeting Minutes and the revised November 4, 2025, Governing Board Meeting Minutes.
IV.C. Approval for disposal of several outdated textbooks from San Carlos Middle School.
IV.D. Requesting approval for the disposal of the following items due to theft and these items fall under the Stewardship category:
  • Lenovo Thinkpad X1 Yoga Carbon, TAG # 11899
  • LenovoThinkpad X1 Yoga Gen 5 TAG # 10880
  • Lenovo Thinkpad X1 yoga Gen 5 TAG # 10877
IV.E. Requesting approval for the disposal of the following items:
  • 11 Lenovo 300e  Chromebooks
  • Chromebook screens, batteries, keyboards
  • 2 Hot Water Heaters — will be auctioned
  • Four (4) broken desks
IV.F. Recommendation to approve the disposal of San Carlos High School Culinary Art Equipment in 2025:
  • Dishwater machine — non-functional
  • Microwave unit — no longer operational
  • Freezer R305HW Manufactured — non-working condition
  • Refrigerator — non-operational for culinary use
  • Freezer — originally donated by S.E.F.E., no longer operational
IV.G. Requesting approval of three (3) Expense Vouchers for November 2615: 2616, 2617
IV.H. Ratification of the following payroll vouchers: 610, 611
IV.I. Requesting approval for a $500 STEM-Mini Grant from the Freeport-McMorRan Foundation for Tice Elementary STEM Club's "From Seeds to STEM" project.
IV.J. Requesting board approval for donation from University of Arizona AETI/Dr. Franklin's AGM 350 class: 20 wind turbine projects and a KidWind Advanced Class Pack.
IV.K. Approval to Partnership with Fit To Champion, Inc. Supporting Rice Elementary School Champion Life Skills Program.
IV.L. Ratification of the prior approval for San Carlos High School's Varsity Girls Basketball team for overnight travel to participate in the Round Valley High School Girls Basketball Tournament on December 12–13, 2025.
IV.M. Approval for the following San Carlos High School teachers for out-of-state travel to attend the National Council of Teachers of Mathematics (NCTM) 2026 Spring Math Conference in Indianapolis, Indiana on February 10-14, 2026: Ciar, G., Joseph, A., Hubilla, N.
IV.N. Approval for Dr. Jeniffer G. Madrid to attend the Final Cultivating Relationships (CR) Teacher Research Gathering on April 24–26, 2026 at the Northern Quest Resort and Casino in Airway Heights, Washington.
V. NEW BUSINESS
V.A. Personnel 
V.A.1. Requesting approval to hire the following listed per recommendation received by the San Carlos Unified School District's Human Resource Department: Burnette, L., Harvey, S.*, Bishop-Talgo, T., Stevens, K., Logan, M.*
* Alternate
V.A.2. Requesting approval of the following employees to work for the fall and winter sports season of SY25-26: Cosay, J., Bull Calf, W., Chee, J.*
*Volunteer
V.A.3. Requesting approval of the following staff resignations/retirement notice (s) received by the San Carlos Unified School District Human Resource Department: Delarosa, I., Allen, N., Jr., Nevarez, C., Dean, S., Jones, F.
V.A.4. Requesting approval of the following recommendation for San Carlos High School Cultural Advisor for SY2025-2026 and to receive a stipend of $1,500.00: Natsyn, L.
V.A.5. Requesting approval for unused sick leave payout for the following staff: Delarosa, I,
V.B. Business and Operations - Action:
V.B.1. Approval of Impact Aid Student Source Check Form 2027 application.
V.B.2. Request for approval to establish the U.N.I.T.Y. Club at San Carlos High School and to approve Mrs. Pietila to receive a $1,500.00 annual stipend for her role as sponsor and advisor to the U.N.I.T.Y. Club.
V.B.3. Approve a partnership with Bonfire Leadership Solutions LLC for an independent systems audit and leadership coaching to enhance district operations, ensure alignment with board policies and goals, and strengthen transparency, stakeholder confidence, and organizational effectiveness.
V.B.4. Approval of November monthly Budget Reports for general ledger and student funds.
V.B.5. Approval to purchase two new buses under Mohave Purchase Cooperative:
  • 1 Yellow Bus with underneath storage (can be used for athletics and regular runs) = $277,712.66
  • 1 Wrapped activity bus for athletics — $316,826.74.
V.C. EXECUTIVE SESSION: The Governing Board may vote to go into Executive Session pursuant to A.R.S. 38-431.03 (A)(1) to discuss personnel issues, regarding an applicant or employee of the District, pursuant to A.R.A. 38-431.03 (A)(2) to discuss records exempt by law from public inspection, pursuant to A.R.S. 38-431.03 (A)(3) for consultation with the District Attorneys or pursuant to A.R.S. 38-431.03 (A)(4) to discuss pending or contemplated litigation with the District Attorney(s).
V.C.1. Personnel 
V.C.2. New Business
V.C.3. Board Action Item.
VI. CORRESPONDENCE
VI.A. Rice Elementary School Principal's Board Report
VI.B. San Carlos Middle School Principal's Board Report
VI.C. Exceptional Student Services Director's Board Report
 
VI.D. San Carlos High School Board Report
 
VII. ANNOUNCEMENTS AND DATES OF NEXT MEETING: 
  • December 22, 2025–January 2, 2026, Winter Break
  • January 13, 2026, Regular monthly SCUSD Governing Board Meeting
  • January 19, 2026, Martin King Holiday (MLK Day) — NO School
  • February 6, 2026, Arixona School Board Association's Board Operation and Leadership Training (BOLTS), Flagstaff, AZ
  • February 10, 2026, SCUSD Governing Board Meeting
  • February 16, 2026, President's Day — NO School
  • February 18, 2026, Arizona School Board Association's Board Operation and Leadership Training (BOLTS), Phoenix, AZ
  • February 25, 2026, SCUSD Staff Institute Day — NO School
  • February 27, 2026, Arizona School Board Association's Board Operation and Leadership Training (BOLTS), Tucson, AZ
  • March 15–17, 2026, National Association of Federally Impacted School Spring Conference (NAFIS), Washington, D.C.
  • March 16–20, 2026, San Carlos USD Spring Break
VIII. ADJOURNMENT
Agenda Item Details Reload Your Meeting
Meeting: December 15, 2025 at 5:00 PM - Regular Meeting
Subject:
I. OPENING
Subject:
I.A. Call to Order
Subject:
I.B. Roll Call
Subject:
I.C. Pledge of Allegiance
Subject:
I.D. Governing Board Comments**
Subject:
II. OPENING (Continued)
Subject:
II.A. Review, revision and ratification of Agenda
Subject:
III. REPORTS
Subject:
III.A. Superintendent's Report
Subject:
III.A.1. December 2025 Superintendent Report:
  • National Indian Impacted Schools Association (NIISA) Conference — Impact Aid Advocacy
  • Administrative Leadership — Instructional Focus & Walkthroughs
  • Vision Care Partnership - Free Glasses for Students
  • San Carlos Apache College (SCAC) — San Carlos Middle School (SCMS) AmeriCorps Planning Partnership
  • Districtwide Chronic Absenteeism Plan
    • Direct Communication with Families
    • School - Based Truancy Committees
    • Strengthening Partnership with Families & Elders
  • Customer Service Initiative — Strengthening School Culture
  • Arizona School Board Association Annual Conference (ASBA) — December 16–19, 2025
Subject:
III.B. Chief Financial Officer's Report
Subject:
III.B.1. December 2025 Chief Financial Officer's Report:
  • Meal Service
  • Daily Expense Average — FY26
  • Facilities/Information Technology/Transportation
Subject:
IV. CONSENT AGENDA
Subject:
IV.A. * Personnel Items:  Discussion and possible approval on the following personnel Items:
Subject:
IV.A.1. Recommendation for dual credit teacher stipends for San Carlos High school 2025 for the following: Hubilla, N., Roojam, G., Agus, Z., Kitehcyan, B., Franco, N., Babu, R., Pietila, C., Uppal, A., Villaruel, C., Villaruel, S.
Subject:
IV.B. Requesting approval on the October 21, 2025, San Carlos Unified School District Governing Board Meeting Minutes and the revised November 4, 2025, Governing Board Meeting Minutes.
Subject:
IV.C. Approval for disposal of several outdated textbooks from San Carlos Middle School.
Subject:
IV.D. Requesting approval for the disposal of the following items due to theft and these items fall under the Stewardship category:
  • Lenovo Thinkpad X1 Yoga Carbon, TAG # 11899
  • LenovoThinkpad X1 Yoga Gen 5 TAG # 10880
  • Lenovo Thinkpad X1 yoga Gen 5 TAG # 10877
Subject:
IV.E. Requesting approval for the disposal of the following items:
  • 11 Lenovo 300e  Chromebooks
  • Chromebook screens, batteries, keyboards
  • 2 Hot Water Heaters — will be auctioned
  • Four (4) broken desks
Subject:
IV.F. Recommendation to approve the disposal of San Carlos High School Culinary Art Equipment in 2025:
  • Dishwater machine — non-functional
  • Microwave unit — no longer operational
  • Freezer R305HW Manufactured — non-working condition
  • Refrigerator — non-operational for culinary use
  • Freezer — originally donated by S.E.F.E., no longer operational
Subject:
IV.G. Requesting approval of three (3) Expense Vouchers for November 2615: 2616, 2617
Subject:
IV.H. Ratification of the following payroll vouchers: 610, 611
Subject:
IV.I. Requesting approval for a $500 STEM-Mini Grant from the Freeport-McMorRan Foundation for Tice Elementary STEM Club's "From Seeds to STEM" project.
Subject:
IV.J. Requesting board approval for donation from University of Arizona AETI/Dr. Franklin's AGM 350 class: 20 wind turbine projects and a KidWind Advanced Class Pack.
Subject:
IV.K. Approval to Partnership with Fit To Champion, Inc. Supporting Rice Elementary School Champion Life Skills Program.
Subject:
IV.L. Ratification of the prior approval for San Carlos High School's Varsity Girls Basketball team for overnight travel to participate in the Round Valley High School Girls Basketball Tournament on December 12–13, 2025.
Subject:
IV.M. Approval for the following San Carlos High School teachers for out-of-state travel to attend the National Council of Teachers of Mathematics (NCTM) 2026 Spring Math Conference in Indianapolis, Indiana on February 10-14, 2026: Ciar, G., Joseph, A., Hubilla, N.
Subject:
IV.N. Approval for Dr. Jeniffer G. Madrid to attend the Final Cultivating Relationships (CR) Teacher Research Gathering on April 24–26, 2026 at the Northern Quest Resort and Casino in Airway Heights, Washington.
Subject:
V. NEW BUSINESS
Subject:
V.A. Personnel 
Subject:
V.A.1. Requesting approval to hire the following listed per recommendation received by the San Carlos Unified School District's Human Resource Department: Burnette, L., Harvey, S.*, Bishop-Talgo, T., Stevens, K., Logan, M.*
* Alternate
Subject:
V.A.2. Requesting approval of the following employees to work for the fall and winter sports season of SY25-26: Cosay, J., Bull Calf, W., Chee, J.*
*Volunteer
Subject:
V.A.3. Requesting approval of the following staff resignations/retirement notice (s) received by the San Carlos Unified School District Human Resource Department: Delarosa, I., Allen, N., Jr., Nevarez, C., Dean, S., Jones, F.
Subject:
V.A.4. Requesting approval of the following recommendation for San Carlos High School Cultural Advisor for SY2025-2026 and to receive a stipend of $1,500.00: Natsyn, L.
Subject:
V.A.5. Requesting approval for unused sick leave payout for the following staff: Delarosa, I,
Subject:
V.B. Business and Operations - Action:
Subject:
V.B.1. Approval of Impact Aid Student Source Check Form 2027 application.
Subject:
V.B.2. Request for approval to establish the U.N.I.T.Y. Club at San Carlos High School and to approve Mrs. Pietila to receive a $1,500.00 annual stipend for her role as sponsor and advisor to the U.N.I.T.Y. Club.
Subject:
V.B.3. Approve a partnership with Bonfire Leadership Solutions LLC for an independent systems audit and leadership coaching to enhance district operations, ensure alignment with board policies and goals, and strengthen transparency, stakeholder confidence, and organizational effectiveness.
Subject:
V.B.4. Approval of November monthly Budget Reports for general ledger and student funds.
Subject:
V.B.5. Approval to purchase two new buses under Mohave Purchase Cooperative:
  • 1 Yellow Bus with underneath storage (can be used for athletics and regular runs) = $277,712.66
  • 1 Wrapped activity bus for athletics — $316,826.74.
Subject:
V.C. EXECUTIVE SESSION: The Governing Board may vote to go into Executive Session pursuant to A.R.S. 38-431.03 (A)(1) to discuss personnel issues, regarding an applicant or employee of the District, pursuant to A.R.A. 38-431.03 (A)(2) to discuss records exempt by law from public inspection, pursuant to A.R.S. 38-431.03 (A)(3) for consultation with the District Attorneys or pursuant to A.R.S. 38-431.03 (A)(4) to discuss pending or contemplated litigation with the District Attorney(s).
Subject:
V.C.1. Personnel 
Subject:
V.C.2. New Business
Subject:
V.C.3. Board Action Item.
Subject:
VI. CORRESPONDENCE
Subject:
VI.A. Rice Elementary School Principal's Board Report
Subject:
VI.B. San Carlos Middle School Principal's Board Report
Subject:
VI.C. Exceptional Student Services Director's Board Report
 
Subject:
VI.D. San Carlos High School Board Report
 
Subject:
VII. ANNOUNCEMENTS AND DATES OF NEXT MEETING: 
  • December 22, 2025–January 2, 2026, Winter Break
  • January 13, 2026, Regular monthly SCUSD Governing Board Meeting
  • January 19, 2026, Martin King Holiday (MLK Day) — NO School
  • February 6, 2026, Arixona School Board Association's Board Operation and Leadership Training (BOLTS), Flagstaff, AZ
  • February 10, 2026, SCUSD Governing Board Meeting
  • February 16, 2026, President's Day — NO School
  • February 18, 2026, Arizona School Board Association's Board Operation and Leadership Training (BOLTS), Phoenix, AZ
  • February 25, 2026, SCUSD Staff Institute Day — NO School
  • February 27, 2026, Arizona School Board Association's Board Operation and Leadership Training (BOLTS), Tucson, AZ
  • March 15–17, 2026, National Association of Federally Impacted School Spring Conference (NAFIS), Washington, D.C.
  • March 16–20, 2026, San Carlos USD Spring Break
Subject:
VIII. ADJOURNMENT

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