Projector: June 17, 2013 at 5:00 PM - Regular

Meeting Agenda

I. OPENING

I.A. Call to Order

I.B. Roll Call

I.C. Pledge of Allegiance

I.D. Governing Board Comments**

II. PUBLIC COMMENTS***

III. EXECUTIVE SESSION

III.A. Discussion/Consideration/Review of Applicants, Employment, assignment,
appointment, promotion, demotion, salaries, discipline, resignation or
dismissal of a public officer, appointee or employee as identified on agenda:

IV. OPENING (Continued)

IV.A. Review, revision and ratification of Agenda*

V. REPORTS

V.A. Personnel Director's Report

V.B. Business Manager's Report

V.C. Superintendent's Report

V.C.1. Review of to a three year Revenue and Expenditure projection
inclusive of major programmatic decisions:

VI. CONSENT AGENDA

VI.A. Approval of Regular Board Meeting minutes of May 16, 2013 and
Special Board Meeting minutes of June 3, 2013, along with the
Executive Meeting minutes of May 16, 2013.

VI.B. Approval to Ratify Expense Vouchers: 1330, 1331, 1332 & 1333

VI.C. Approval to Ratify Payroll Vouchers: 242, 243, 244, 245 & 246

VI.D. Approval of Personnel Action:

VI.D.1. New Hires:

VI.D.1.a. Certificated Employees: D. Cole, A. Gatewood

VI.D.2. Resignations: G. Wilde, R. Wilde

VI.D.3. Leave of Absence: M. K. Titla

VI.D.4. Request for Sabbatical Leave: L. Williams

VI.E. Approval of the following Arizona State Procurement, Mohave Educational Services,
National Joint Powers Alliance (NJPA), and Strategic Alliance of Volume Expenditures
(SAVE) contracts and their awarded vendors for the approximate amounts (list attached)
for the Fiscal Year 2013-2014.

VI.F. Approval of the designation of Sole Source suppliers and approximate expenditures
for the Fiscal Year 2013-2014: San Carlos Irrigation Project, Gila County ESA, San
Carlos Apache Tribe Utility Incorporated, Southwest Gas, Tyler Technologies, Arizona
School Boards Association, San Carlos Utility Authority, Internal Revenue Services,
Bureau of Indian Affairs, NCS Pearson, Inc., National School Boards Association
Arizona Interscholastic Association, Inc., ASIAA-AZ State Impact Aid Association,
Arizona Department of Revenue, and Pitney Bowes.

VI.G. Approval of the Renewal of Contracts to the following vendors for the
approximate amounts and that the Superintendent be authorized to
sign the contract renewals for Fiscal Year 2013-2014: SPS+Architects,
SCF Arizona, Benefits Insurance, Southwest Foodservices Excellence,
SD Crane Builders, Inc., SDB Contractors, Odennetto Contractors,
Exceptional Educational Services, Lawynn Brown, Kelly Educational
Services.

VII. OLD BUSINESS

VII.A. Discussion and Possible Action on Approval to Award the Select Bidders
Contract to SD Crane Building, Inc. for the Rice Campus Building Expansion
Project for the low bid dollar amount of $7,387,000.00.

VIII. NEW BUSINESS

VIII.A. Discussion:

VIII.B. Action:

VIII.B.1. Discussion and Possible Action on Approval of the Proposed Maintenance & Operation
Budget for Fiscal Year 2013-2014.

VIII.B.2. Discussion and Possible Action on Approval of a Salary Increases for
non-supervisory Classified Positions

VIII.B.3. Discussion and Possible Action on Approval of Request for Proposal Number 2013-07,
Digital Curriculum and Resources, Multiple Bid Award to vendors beginning June 18, 2013
and ending June 19, 2014, and may be renewed annually up to a maximum of four (4)
additional years: Pearson, Conceptua Math, Edmentum, Agile Mind, Mind Research Institute,
Curriculum Associates, Scientific Learning, Capstone, Tumbleweed Press and Odyssey Ware.

VIII.B.4. Discussion and Possible Action on Approval of the Intergovernmental
Agreement (IGA) by and between the San Carlos Unified School District
and the Gila County Education Service Agency District.

VIII.C. Discussion and Possible Action on Approval of Out-of-state Travel:

VIII.C.1. PowerSchool University 2013, June 23-29, 2013, Anaheim, CA

VIII.C.2. 2013 National Kindergarten Teachers Conference, July 15-18, 2013,
Las Vegas, NV

IX. CORRESPONDENCE

IX.A. Rice Elementary School Board Report
• Student Attendance
• Student Discipline
• Staff Attendance

IX.B. San Carlos Secondary School Board Report
• Student Attendance
• Student Discipline
• Staff Attendance

IX.C. Alternative School Board Report
*Student Attendance
*Student Discipline
*Staff Attendance

IX.D. Department of Health & Human Services

IX.E. Arizona School Risk Retention Trust

X. ADJOURNMENT

Agenda Item

Agenda Item Details Reload Your Meeting
Meeting:	June 17, 2013 at 5:00 PM - Regular
Subject:	I. OPENING
Subject:	I.A. Call to Order
Subject:	I.B. Roll Call
Subject:	I.C. Pledge of Allegiance
Subject:	I.D. Governing Board Comments**
Subject:	II. PUBLIC COMMENTS***
Subject:	III. EXECUTIVE SESSION
Subject:	III.A. Discussion/Consideration/Review of Applicants, Employment, assignment, appointment, promotion, demotion, salaries, discipline, resignation or dismissal of a public officer, appointee or employee as identified on agenda:
Subject:	IV. OPENING (Continued)
Subject:	IV.A. Review, revision and ratification of Agenda*
Subject:	V. REPORTS
Subject:	V.A. Personnel Director's Report
Subject:	V.B. Business Manager's Report
Attachments: BUSINESS MANAGER'S REPORT 11JUN13 BUSINESS MANAGER'S REPORT 11JUN13 6/14/2013 at 3:55 PM
Subject:	V.C. Superintendent's Report
Subject:	V.C.1. Review of to a three year Revenue and Expenditure projection inclusive of major programmatic decisions:
Attachments: SENATE PROPOSED BUDGET 10JUN13 SENATE PROPOSED BUDGET 10JUN13 6/14/2013 at 3:59 PM Budget Projection to 6 30 15 Budget Projection to 6 30 15 6/14/2013 at 4:00 PM
Subject:	VI. CONSENT AGENDA
Subject:	VI.A. Approval of Regular Board Meeting minutes of May 16, 2013 and Special Board Meeting minutes of June 3, 2013, along with the Executive Meeting minutes of May 16, 2013.
Subject:	VI.B. Approval to Ratify Expense Vouchers: 1330, 1331, 1332 & 1333
Attachments: EXPENSE VOUCHERS 11JUN13 EXPENSE VOUCHERS 11JUN13 6/14/2013 at 4:01 PM
Subject:	VI.C. Approval to Ratify Payroll Vouchers: 242, 243, 244, 245 & 246
Attachments: PAYROLL VOUCHERS 11JUN13 PAYROLL VOUCHERS 11JUN13 6/14/2013 at 4:01 PM
Subject:	VI.D. Approval of Personnel Action:
Subject:	VI.D.1. New Hires:
Subject:	VI.D.1.a. Certificated Employees: D. Cole, A. Gatewood
Subject:	VI.D.2. Resignations: G. Wilde, R. Wilde
Subject:	VI.D.3. Leave of Absence: M. K. Titla
Subject:	VI.D.4. Request for Sabbatical Leave: L. Williams
Subject:	VI.E. Approval of the following Arizona State Procurement, Mohave Educational Services, National Joint Powers Alliance (NJPA), and Strategic Alliance of Volume Expenditures (SAVE) contracts and their awarded vendors for the approximate amounts (list attached) for the Fiscal Year 2013-2014.
Attachments: FY 2013-2014 CONSORTIUM PROCURMENT 11JUN13 FY 2013-2014 CONSORTIUM PROCURMENT 11JUN13 6/14/2013 at 4:03 PM
Subject:	VI.F. Approval of the designation of Sole Source suppliers and approximate expenditures for the Fiscal Year 2013-2014: San Carlos Irrigation Project, Gila County ESA, San Carlos Apache Tribe Utility Incorporated, Southwest Gas, Tyler Technologies, Arizona School Boards Association, San Carlos Utility Authority, Internal Revenue Services, Bureau of Indian Affairs, NCS Pearson, Inc., National School Boards Association Arizona Interscholastic Association, Inc., ASIAA-AZ State Impact Aid Association, Arizona Department of Revenue, and Pitney Bowes.
Attachments: FY 2013-2014 SOLE SOURCE 11JUN13 FY 2013-2014 SOLE SOURCE 11JUN13 6/14/2013 at 4:03 PM
Subject:	VI.G. Approval of the Renewal of Contracts to the following vendors for the approximate amounts and that the Superintendent be authorized to sign the contract renewals for Fiscal Year 2013-2014: SPS+Architects, SCF Arizona, Benefits Insurance, Southwest Foodservices Excellence, SD Crane Builders, Inc., SDB Contractors, Odennetto Contractors, Exceptional Educational Services, Lawynn Brown, Kelly Educational Services.
Attachments: FY 2013-2014 CONTRACT RENEWAL 11JUN13 FY 2013-2014 CONTRACT RENEWAL 11JUN13 6/14/2013 at 4:03 PM
Subject:	VII. OLD BUSINESS
Subject:	VII.A. Discussion and Possible Action on Approval to Award the Select Bidders Contract to SD Crane Building, Inc. for the Rice Campus Building Expansion Project for the low bid dollar amount of $7,387,000.00.
Attachments: SPS+ RECOMMENDATION OF BID 11JUN13 SPS+ RECOMMENDATION OF BID 11JUN13 6/14/2013 at 4:05 PM
Subject:	VIII. NEW BUSINESS
Subject:	VIII.A. Discussion:
Subject:	VIII.B. Action:
Subject:	VIII.B.1. Discussion and Possible Action on Approval of the Proposed Maintenance & Operation Budget for Fiscal Year 2013-2014.
Attachments: FY 2013-2014 PROPOSED EXPENDITURE BUDGET FY 2013-2014 PROPOSED EXPENDITURE BUDGET 6/14/2013 at 4:09 PM
Subject:	VIII.B.2. Discussion and Possible Action on Approval of a Salary Increases for non-supervisory Classified Positions
Subject:	VIII.B.3. Discussion and Possible Action on Approval of Request for Proposal Number 2013-07, Digital Curriculum and Resources, Multiple Bid Award to vendors beginning June 18, 2013 and ending June 19, 2014, and may be renewed annually up to a maximum of four (4) additional years: Pearson, Conceptua Math, Edmentum, Agile Mind, Mind Research Institute, Curriculum Associates, Scientific Learning, Capstone, Tumbleweed Press and Odyssey Ware.
Attachments: RFP- DIGITAL CURRICULUM BID AWARD 11JUN13 RFP- DIGITAL CURRICULUM BID AWARD 11JUN13 6/14/2013 at 4:20 PM
Subject:	VIII.B.4. Discussion and Possible Action on Approval of the Intergovernmental Agreement (IGA) by and between the San Carlos Unified School District and the Gila County Education Service Agency District.
Attachments: GILA COUNTY EDUCATION IGA 11JUN13 GILA COUNTY EDUCATION IGA 11JUN13 6/14/2013 at 4:13 PM
Subject:	VIII.C. Discussion and Possible Action on Approval of Out-of-state Travel:
Subject:	VIII.C.1. PowerSchool University 2013, June 23-29, 2013, Anaheim, CA
Attachments: POWERSCHOOL UNIVERSITY 11JUN13 POWERSCHOOL UNIVERSITY 11JUN13 6/14/2013 at 4:13 PM
Subject:	VIII.C.2. 2013 National Kindergarten Teachers Conference, July 15-18, 2013, Las Vegas, NV
Attachments: 2013 NATIONAL KDG CONFERENCE 11JUN13 2013 NATIONAL KDG CONFERENCE 11JUN13 6/14/2013 at 4:14 PM
Subject:	IX. CORRESPONDENCE
Subject:	IX.A. Rice Elementary School Board Report • Student Attendance • Student Discipline • Staff Attendance
Attachments: ELEMENTARY BOARD REPORT 11JUNE13 ELEMENTARY BOARD REPORT 11JUNE13 6/14/2013 at 4:14 PM
Subject:	IX.B. San Carlos Secondary School Board Report • Student Attendance • Student Discipline • Staff Attendance
Attachments: SECONDARY SCHOOL BOARD REPORT 11JUNE13 SECONDARY SCHOOL BOARD REPORT 11JUNE13 6/14/2013 at 4:15 PM
Subject:	IX.C. Alternative School Board Report Student Attendance Student Discipline *Staff Attendance
Attachments: ALTERNATIVE BOARD REPORT 11JUN13 ALTERNATIVE BOARD REPORT 11JUN13 6/14/2013 at 4:15 PM
Subject:	IX.D. Department of Health & Human Services
Attachments: DEPT OF HEALTH & HUMAN SERVICES 11JUN13 DEPT OF HEALTH & HUMAN SERVICES 11JUN13 6/14/2013 at 4:17 PM
Subject:	IX.E. Arizona School Risk Retention Trust
Subject:	X. ADJOURNMENT

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