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Meeting Agenda
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1) Call Meeting to Order and Establish Quorum
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2) Invocation
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3) Open Forum
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4) Recognitions
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4)a. November Student of the Month
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4)b. UIL Academic Results for JH and Elementary Campus
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5) Reports
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5)a. Public Hearing on District AEIS
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6) Consent Agenda
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6)a. Check Register
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6)b. Financials
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6)c. Minutes from November 14, 2011
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7) Business and Financials
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7)a. Report of Board Member Training Received to Date
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7)b. Audit Report
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7)c. Selection of Board of Directors for Wood County Appraisal District
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7)d. Selection for Board of Directors for Upshur County Appraisal District
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7)e. Policy Update 92, Affecting Local Polices (see attached list)
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7)f. Struck Off Property Wiley Blvd
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7)g. Struck Off Property Red Cedar
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7)h. Struck Off Property Strickland Rd.
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7)i. Struck Off Property Moore Rd
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7)j. Bond Update and Additional Projects
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8) Personnel
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8)a. Professional and Auxiliary Personnel Positions for JH, HS Elementary, UCSSA and District
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8)b. Superintendent Evaluation Procedures
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9) Superintendent's Report
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9)a. Student Enrollment
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9)b. District Events
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9)c. Teacher Incentive Winners for 2nd Six Weeks
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9)d. Information
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9)d.1. Board Appreciation Dinner for January
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10) Adjourn
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Agenda Item Details
Reload Your Meeting
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| Meeting: | December 12, 2011 at 6:30 PM - Regular | |
| Subject: |
1) Call Meeting to Order and Establish Quorum
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| Subject: |
2) Invocation
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| Subject: |
3) Open Forum
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Description:
All persons who address the Board at this time must complete a registration form before the meeting begins. Each Speaker is limited to 5 minutes. No action may be taken regarding the information received by the board. The topic must be placed on the agenda at a future meeting to receive deliberate action.
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| Subject: |
4) Recognitions
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| Subject: |
4)a. November Student of the Month
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Description:
November students of the month will be presented by the campus principals. Attached is a list of the students.
No Action. |
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| Subject: |
4)b. UIL Academic Results for JH and Elementary Campus
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Description:
Big Sandy ISD competed in UIL Academics in Jh on Dec. 1 with 67 students competing. As of this time JH placed 2nd in the competition. Elementary hosted UIL Academics on Dec 8 and had 54 different students compete and placed 2nd overall.
No Action |
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| Subject: |
5) Reports
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| Subject: |
5)a. Public Hearing on District AEIS
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Description:
Mrs. Robbins will present in a public hearing the district results of the AEIS report. Big Sandy ISD was Academically Acceptable for the 2011 year.
No action, information only. |
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| Subject: |
6) Consent Agenda
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Description:
Items appearing on the Consent Agenda are routine in nature and may be dealt with using a single motion, second and affirmative vote. At the request of any Board Member(s) any item can be pulled from the Consent Agenda and moved to the regular agenda for the Board’s consideration as a single item. If you have any questions concerning bills please call in advance for more detailed information. Recommendation: Approve the Consent Agenda as presented.
Motion: I move we accept the consent agenda as presented. Second is needed. |
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| Subject: |
6)a. Check Register
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| Subject: |
6)b. Financials
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| Subject: |
6)c. Minutes from November 14, 2011
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| Subject: |
7) Business and Financials
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| Subject: |
7)a. Report of Board Member Training Received to Date
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Description:
According to laws implemented in 2007 the Board President must read minimum hours a member must receive each calendar year . New members are to have 10 hours in the first year and 5 hours per year there after. Board President must read aloud each members hours earned during the calendar year. Also, the Board President must read aloud which members have met the requirement and which members are delinquent in hours. No action is needed on this item.
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| Subject: |
7)b. Audit Report
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Description:
Mr. Caver will be present to discuss the 2010-2011 school year audit. Big Sandy was sited with 1 finding again in the area of cash. As I expressed last month to the board, Mary was off the same amount all year, Mr. Caver did recognize that issue and provided her with new audit entries to rectify the issue. As I stated last month as well, the beginning year audit numbers were not correctly given to Big Sandy ISD. As of today, "cash" is corrected and I sign off each month on the bank statements being reconciled. On a positive note $201,985 was added to our fund balance.
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| Subject: |
7)c. Selection of Board of Directors for Wood County Appraisal District
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Description:
Our current representative is Al Smith. I visited with Hawkins and that is who we have typically supported in the past.
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7)d. Selection for Board of Directors for Upshur County Appraisal District
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Description:
Jarred Maddox is the member we have generally supported. Mr. Maddox is from Union Grove and has asked for our support again.
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7)e. Policy Update 92, Affecting Local Polices (see attached list)
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Description:
Update 92 focuses on Reduction in Force for districts. On the LOCAL level is splits out RIF's for financial extigency and program change. There are no policy comparisons to add to the packet. Recommendation is to adopt update 92 as presented. Motion: "I move that the board add, revise, or delete (LOCAL) policies as recommended by TASB Policy Service and according to the Instruction Sheet for TASB Localized Policy Manual Update 92.
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7)f. Struck Off Property Wiley Blvd
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Description:
This is actually on Lyles Street, the tax office called to point this out. Bid is for $100. Recommendation is to reject the bid. Motion: I move the board reject the bid of $100 for struck off property on Lyles (Wylie) rd.
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7)g. Struck Off Property Red Cedar
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Description:
This is 2.7 acres. Bid is for $100. Recommendation is to reject the bid. Motion: I move the board reject the bid of $100 for struck off property on Red Cedar rd.
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7)h. Struck Off Property Strickland Rd.
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Description:
This is 2.9 acres. Bid is for $100. Recommendation is to reject the bid. Motion: I move the board reject the bid of $100 for struck off property on Strickland Rd.
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7)i. Struck Off Property Moore Rd
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Description:
This property we rejected a bid of $5,000 in September. New bidder and bid was increased to $5,500. Recommendation:??? Motion: I move the board (accept/reject) the bid of $5,500 for struck off property on Moore Rd.
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7)j. Bond Update and Additional Projects
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Description:
We are still on hold with our technology initiative. We are currently working with students and staff to gain more input. I am strongly leaning towards ipads, my plan would be to allow administration and staff to have them approximately 1 month prior to students receiving to gain knowledge of how to incorporate.
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| Subject: |
8) Personnel
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8)a. Professional and Auxiliary Personnel Positions for JH, HS Elementary, UCSSA and District
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Description:
Time to begin discussion of staff members that may not be renewed. As of this time some staff members being discussed are Coach Nichols (SAC), Coach McCarty (JH Math), Mr. Jones (HS Math), Mrs. Landry (Band). Also this will be a time to discuss possible addition of staff to CTE areas.
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8)b. Superintendent Evaluation Procedures
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Description:
Each year we discuss the process and procedure in completing the evaluation of the superintendent. Generally, I have provided each of you a copy of a blank evaluation tool prior to the holiday. This gives you time to think and process the role I have played in the district and provide your opinion individually on the evaluation. During the meeting in Jan, exclusive of the superintendent, the board discusses and evaluates job performance. Last year, I believe you invited me in while you went through the process, which is fine with me too. Finally, if there is something you dislike about the process please let me know and we can determine a way to "ease the pain".
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9) Superintendent's Report
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9)a. Student Enrollment
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9)b. District Events
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Description:
I have asked Karen to provide this for each of you each month. It is a list of events we are aware of at the time of the meeting for the next 30 days.
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9)c. Teacher Incentive Winners for 2nd Six Weeks
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Description:
High school - Linda Reaves and Steve Watson
Junior high - Tammy Fountain Elementary - Carla Baker, Amanda Mullins, Britney Akin Support Staff - Shirley Brisby UCSSA - David Ham and Erin Bremmer |
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9)d. Information
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9)d.1. Board Appreciation Dinner for January
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Description:
Board appreciation dinner is Monday, January 9 at 6:00, board meeting will start at 7:00.
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10) Adjourn
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