Meeting Agenda
I. 6:00 P.M. Open Forum:  Jennifer Evens, Christina DeRose, Mark Messman
II. Call meeting to Order @ 6:30
III. Pledge of Allegiance
IV. Approval of the Agenda
V. Consent Agenda
V.A. Minutes -attached
V.B. Personnel Actions  -attached
VI. Finance
VI.A. Approve bills -attached
VI.B. Monthly enrollment update  -attached
VI.C. Resolution for Acceptance of Gifts - attached
VII. Board Business
VII.A. Review the responsibilities of a board member, and then conduct the Oath of Office for new members -attached
VII.B. Conduct the Annual Organizational Meeting and Elections calling for:
  1. Board Chair
  2. Vice Chair
  3. Clerk
  4. Treasurer
VII.C. Recommendation to approve the annual designations and assignments to the following depositories and accounts.
  1. School District Funds - Farmers and Merchants Bank of Eden Valley
  2. Payroll and Financial Accounts Payable - Schoolboard Chair, Clerk, Treasurer
  3. Money Market - Accounting Clerk, Business Manager, Superintendent
  4. MSBA Liquid Asset Funds - Business Manager, Superintendent
  5. Electronic Transfers - Payroll Clerk, Business Manager, Superintendent
VII.D. Recommend the designation of Ratwik, Roszak, & Maloney, P.A. Brooklyn Center, MN as School District #0463 legal representatives
VII.E. Review and recommend approval of the 2025 Board Member Committee Assignments -attached
VII.F. Review and recommend approval of the 2025 Board Member compensation rates -attached
VII.G. Review and recommend approving the 2025 Board Member's elected terms and contact information -attached
VII.H. Recommendation to designate the Voice as the official school district newspaper for 2025 -attached
VII.I. Administration will provide updates to the 2025-2026 EVW Secondary Registration Guide and request a recommendation for approval -attached
VII.J. Recommendation to recognize and approve the Certified Union's decision to join the Better Health Collective Pool, and BCBS Sourcewell as the sponsoring association -attached  
VII.K. Review and then recommend approving the mandated Educational Literacy Lead job description -attached
VIII. Board Member Updates and Reports
VIII.A. Student-Schoolboard Representative Updates
VIII.B. Superintendent's Report 
VIII.C. Elementary Principal Report
VIII.D. Secondary Principal Report
IX. Other Business
X. Items to be considered at the next meeting include:
  • Student enrollment and 25–26 projections
  • 25–26 school calendar
  • Review the district's strategic initiatives
  • Projections, calculations used in creating the revised budget
  • Capital and LTFM revised budgets
  • Supt. search update
  • EVW Childcare update
XI. Adjourn the meeting
Agenda Item Details Reload Your Meeting
Meeting: January 8, 2025 at 6:30 PM - Regular Meeting
Subject:
I. 6:00 P.M. Open Forum:  Jennifer Evens, Christina DeRose, Mark Messman
Subject:
II. Call meeting to Order @ 6:30
Description:
Subject:
III. Pledge of Allegiance
Description:
Following the Pledge, the Board Chair will welcome staff and guests to the meeting
Subject:
IV. Approval of the Agenda
Subject:
V. Consent Agenda
Subject:
V.A. Minutes -attached
Subject:
V.B. Personnel Actions  -attached
Subject:
VI. Finance
Subject:
VI.A. Approve bills -attached
Subject:
VI.B. Monthly enrollment update  -attached
Subject:
VI.C. Resolution for Acceptance of Gifts - attached
Subject:
VII. Board Business
Subject:
VII.A. Review the responsibilities of a board member, and then conduct the Oath of Office for new members -attached
Subject:
VII.B. Conduct the Annual Organizational Meeting and Elections calling for:
  1. Board Chair
  2. Vice Chair
  3. Clerk
  4. Treasurer
Description:
First, the election of the board chair, who will preside over the remainder of the meeting.  Provide multiple calls for nominations. Following multiple calls for nominations, if there are no additional nominations, the chair will close nominations. 

Follow the same procedure to elect the Vice Chair, Clerk, and Treasurer.

Elected officers and members will be recorded, and the information provided to the county auditors (Meeker and Stearns) and MSBA.  
Subject:
VII.C. Recommendation to approve the annual designations and assignments to the following depositories and accounts.
  1. School District Funds - Farmers and Merchants Bank of Eden Valley
  2. Payroll and Financial Accounts Payable - Schoolboard Chair, Clerk, Treasurer
  3. Money Market - Accounting Clerk, Business Manager, Superintendent
  4. MSBA Liquid Asset Funds - Business Manager, Superintendent
  5. Electronic Transfers - Payroll Clerk, Business Manager, Superintendent
Subject:
VII.D. Recommend the designation of Ratwik, Roszak, & Maloney, P.A. Brooklyn Center, MN as School District #0463 legal representatives
Subject:
VII.E. Review and recommend approval of the 2025 Board Member Committee Assignments -attached
Subject:
VII.F. Review and recommend approval of the 2025 Board Member compensation rates -attached
Subject:
VII.G. Review and recommend approving the 2025 Board Member's elected terms and contact information -attached
Subject:
VII.H. Recommendation to designate the Voice as the official school district newspaper for 2025 -attached
Subject:
VII.I. Administration will provide updates to the 2025-2026 EVW Secondary Registration Guide and request a recommendation for approval -attached
Subject:
VII.J. Recommendation to recognize and approve the Certified Union's decision to join the Better Health Collective Pool, and BCBS Sourcewell as the sponsoring association -attached  
Subject:
VII.K. Review and then recommend approving the mandated Educational Literacy Lead job description -attached
Subject:
VIII. Board Member Updates and Reports
Subject:
VIII.A. Student-Schoolboard Representative Updates
Subject:
VIII.B. Superintendent's Report 
Description:
  • MN Legislative session begins Jan. 14
  • Qtr. 2 on Jan. 17, MLK/Staff Dev. on Jan. 20, PLC early release on Feb. 7
  • Jan. 22 board meeting & agenda items
  • Supt. search update
  • 25-26 school calendar update
  • Work on a revised budget
  • Substitute costs 2022-2024 comparison -attached
Subject:
VIII.C. Elementary Principal Report
Subject:
VIII.D. Secondary Principal Report
Subject:
IX. Other Business
Subject:
X. Items to be considered at the next meeting include:
  • Student enrollment and 25–26 projections
  • 25–26 school calendar
  • Review the district's strategic initiatives
  • Projections, calculations used in creating the revised budget
  • Capital and LTFM revised budgets
  • Supt. search update
  • EVW Childcare update
Subject:
XI. Adjourn the meeting

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