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Meeting Agenda
I. 6:00 P.M. Open Forum: J. Evens, V. Meyers, M. Messman
II. Call meeting to Order @ 6:30
III. Pledge of Allegiance
IV. Approval of the Agenda
V. Consent Agenda
V.A. Minutes -attached
V.B. Personnel Actions  -attached
VI. Finance
VI.A. Approve bills -attached
VI.B. Monthly enrollment update  -attached
VI.C. Resolution for Acceptance of Gifts - attached
VII. Board Business
VII.A. Conduct the Annual Organizational Meeting and Elections calling for:
  1. Board Chair
  2. Vice Chair
  3. Clerk
  4. Treasurer
VII.B. Recommendation to approve the 2024 Open Forum Schedule -attached
VII.C. Recommendation to approve the annual designations and assignments to the following depositories, authorities, and accounts
  1. School District Funds - Farmers & Merchants Bank of Eden Valley
  2. Payroll and Financial Accounts Payable - Schoolboard Chair, Clerk, Treasurer
  3. Money Market - Accounting Clerk, Business Manager, Superintendent
  4. MSBA Liquid Asset Funds - Business Manager, Superintendent
  5. Electronic Transfers - Payroll Clerk, Business Manager, Superintendent
VII.D. Recommend the designation of Ratwik, Roszak, & Maloney, P.A. Brooklyn Center, MN as ISD #0463 Legal Counsel
VII.E. Review and recommend approval of the 2024 Board Member Committee Assignments - attached
VII.F. Review and recommend approval of the 2024 Board Member compensation rates -attached
VII.G. Review and then recommend approving the 2024 Board Member's elected terms and contact information -attached
VII.H. Recommendation to designate the EVW Voice as the Official School District Newspaper for 2024 publications -statute attached
VII.I. Administration will provide updates to the 2024-2025 EVW Secondary Registration Guide and request a recommendation for approval -attached
VII.J. Board member recommendation to add two Work Sessions to the 2024 school board calendar -attached
VII.K. Recommendation to review and then approve the retirement of Cathy Wuertz, Business Manager, effective July 1, 2024 -attached
VIII. Board Member Updates and Reports
VIII.A. Student-Schoolboard Representative Updates
VIII.B. Superintendent Report 
VIII.C. Elementary Principal Report
VIII.D. Secondary Principal Report
IX. Other Business
X. Items to be considered at the next meeting 
  1. 24-25 school calendar
  2. Assumptions and projections used in creating a revised budget
  3. Adopt a revised budget 
  4. Monitor legislative activity
  5. Personnel updates
  6. Resolution authorizing administration to explore reductions in staffing and programming  
XI. Adjourn the meeting
Agenda Item Details Reload Your Meeting
Meeting: January 10, 2024 at 6:30 PM - Regular Meeting
Subject:
I. 6:00 P.M. Open Forum: J. Evens, V. Meyers, M. Messman
Subject:
II. Call meeting to Order @ 6:30
Description:
Subject:
III. Pledge of Allegiance
Description:
Following the Pledge, the Board Chair will welcome staff and guests to the meeting
Subject:
IV. Approval of the Agenda
Subject:
V. Consent Agenda
Subject:
V.A. Minutes -attached
Subject:
V.B. Personnel Actions  -attached
Subject:
VI. Finance
Subject:
VI.A. Approve bills -attached
Subject:
VI.B. Monthly enrollment update  -attached
Subject:
VI.C. Resolution for Acceptance of Gifts - attached
Subject:
VII. Board Business
Subject:
VII.A. Conduct the Annual Organizational Meeting and Elections calling for:
  1. Board Chair
  2. Vice Chair
  3. Clerk
  4. Treasurer
Description:
First, the election of the board chair who will preside over the remainder of the meeting.  Start with 3 calls for nominations. If there are no additional nominations, the chair will close nominations.  If more than 1 nomination, an open vote will be taken.  If there is only 1 nomination, the chair will identify and award the single nominee.

Follow the same procedure to elect the vice chair, clerk, and treasurer.

Elected officers and members will be recorded, and the information forwarded to the county auditors (Meeker & Stearns) and MSBA.
Subject:
VII.B. Recommendation to approve the 2024 Open Forum Schedule -attached
Subject:
VII.C. Recommendation to approve the annual designations and assignments to the following depositories, authorities, and accounts
  1. School District Funds - Farmers & Merchants Bank of Eden Valley
  2. Payroll and Financial Accounts Payable - Schoolboard Chair, Clerk, Treasurer
  3. Money Market - Accounting Clerk, Business Manager, Superintendent
  4. MSBA Liquid Asset Funds - Business Manager, Superintendent
  5. Electronic Transfers - Payroll Clerk, Business Manager, Superintendent
Subject:
VII.D. Recommend the designation of Ratwik, Roszak, & Maloney, P.A. Brooklyn Center, MN as ISD #0463 Legal Counsel
Subject:
VII.E. Review and recommend approval of the 2024 Board Member Committee Assignments - attached
Subject:
VII.F. Review and recommend approval of the 2024 Board Member compensation rates -attached
Subject:
VII.G. Review and then recommend approving the 2024 Board Member's elected terms and contact information -attached
Subject:
VII.H. Recommendation to designate the EVW Voice as the Official School District Newspaper for 2024 publications -statute attached
Subject:
VII.I. Administration will provide updates to the 2024-2025 EVW Secondary Registration Guide and request a recommendation for approval -attached
Subject:
VII.J. Board member recommendation to add two Work Sessions to the 2024 school board calendar -attached
Description:
Proposed dates include:
  1. Wednesday, February 21
  2. Wednesday, October 23
Topics include planning and vision for:
  1. Main street/bank building
  2. Transition of leadership positions and strategic planning
  3. Sports complex
Subject:
VII.K. Recommendation to review and then approve the retirement of Cathy Wuertz, Business Manager, effective July 1, 2024 -attached
Description:
Cathy started at EVW in August 1995.
  • Variety of rolls and assignments in the district office
  • Selected as the business manager 2012-13 SY
  • Experienced, knowledgeable, and highly regarded and respected for her integrity, work ethic, empathy, and commitment to the EVW school-community
Subject:
VIII. Board Member Updates and Reports
Subject:
VIII.A. Student-Schoolboard Representative Updates
Subject:
VIII.B. Superintendent Report 
Description:
  • 2024-2025 School Calendar
  • Jan. 15 Staff Development
  • Certified Negotiations
  • ESST
  • READ Act
  • Health Insurance 
  • Jan. 29 School Board - Self Evaluation Training
Subject:
VIII.C. Elementary Principal Report
Subject:
VIII.D. Secondary Principal Report
Subject:
IX. Other Business
Subject:
X. Items to be considered at the next meeting 
  1. 24-25 school calendar
  2. Assumptions and projections used in creating a revised budget
  3. Adopt a revised budget 
  4. Monitor legislative activity
  5. Personnel updates
  6. Resolution authorizing administration to explore reductions in staffing and programming  
Subject:
XI. Adjourn the meeting

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