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Meeting Agenda
I. 6:00 P.M. Open Forum:  Jenny Evens, Vienna Meyers, Mark Messman
II. Call meeting to Order @ 6:30
III. Pledge of Allegiance
IV. Seat newly elected board member and administer the Oath of Office -attached
V. Approval of the Agenda
VI. Consent Agenda
VI.A. Minutes -attached
VI.B. Personnel Actions  - attached
VI.C. Second reading and approval of the 2023 Schoolboard Meeting Calendar -attached
VII. Finance
VII.A. Approve bills -attached
VII.B. Monthly enrollment update  -attached
VII.C. Resolution for Acceptance of Gifts - attached
VIII. Board Business
VIII.A. Conduct the Annual Organizational Meeting and Elections calling for:
  1. Board Chair
  2. Vice Chair
  3. Clerk
  4. Treasurer
VIII.B. Recommendation to approve the 2023 Open Forum schedule -attached
VIII.C. Recommendation to approve the annual designations and assignments to the following depositories and authorities
  1. District Funds - Farmers and Merchants Bank of Eden Valley
  2. Payroll and Financial Accounts Payable - Schoolboard Chair, Clerk, Treasurer 
  3. Money Market - Accounting Clerk, Business Manager, Superintendent
  4. MSBA Liquid Asset Funds - Business Manager, Superintendent
  5. Electronic Transfers - Payroll Clerk, Business Manager, Superintendent
VIII.D. Recommend the designation of Ratwik, Roszak & Maloney, P.A. Brooklyn Center, MN as ISD #0463 Legal Counsel
VIII.E. Review and recommend approval of the 2023 Board Member Committee assignments - attached
VIII.F. Review and recommend approval of the 2023 Board Member compensation rates -attached
VIII.G. Review and then recommend approving the 2023 Board Member's elected terms and contact information -attached
VIII.H. Recommendation to designate the EVW Voice as the Official School District Newspaper for 2023 - Statute attached
VIII.I. Review of resources and policy supporting board member development and expectations -attached
VIII.J. MS Social Worker, Haley Miller will provide Safe & Strong curriculum resources and mental health support -attached
VIII.K. Administration will provide updates to the 2023-2024 EVW Secondary Registration Guide and request a recommendation for approval -attached
VIII.L. Recommendation to approve the MSHSL Form B2 Resolution purchasing a portable AED -attached
VIII.M. First reading and review of updated Policy #702 Accounting -attached
IX. Board Member Updates and Reports
IX.A. Student School Board Representative updates -attached
IX.B. Superintendent Report 
IX.C. Elementary Principal Report
IX.D. Secondary Principal Report
X. Other Business
XI. Items to be considered at the next meeting include:
  1. Assumptions and projections used in creating a revised budget
  2. Adopt a revised budget 
  3. Monitor legislative activity
  4. Personnel updates
  5. Resolution authorizing administration to explore reductions in staffing and programming  
XII. Adjourn the meeting
Agenda Item Details Reload Your Meeting
Meeting: January 18, 2023 at 6:30 PM - Regular Meeting
Subject:
I. 6:00 P.M. Open Forum:  Jenny Evens, Vienna Meyers, Mark Messman
Description:
Open Forum Procedures -attached
Subject:
II. Call meeting to Order @ 6:30
Description:
Subject:
III. Pledge of Allegiance
Description:
Following the Pledge, the Board Chair will welcome staff and guests to the meeting
Subject:
IV. Seat newly elected board member and administer the Oath of Office -attached
Subject:
V. Approval of the Agenda
Subject:
VI. Consent Agenda
Subject:
VI.A. Minutes -attached
Subject:
VI.B. Personnel Actions  - attached
Subject:
VI.C. Second reading and approval of the 2023 Schoolboard Meeting Calendar -attached
Subject:
VII. Finance
Subject:
VII.A. Approve bills -attached
Subject:
VII.B. Monthly enrollment update  -attached
Subject:
VII.C. Resolution for Acceptance of Gifts - attached
Subject:
VIII. Board Business
Subject:
VIII.A. Conduct the Annual Organizational Meeting and Elections calling for:
  1. Board Chair
  2. Vice Chair
  3. Clerk
  4. Treasurer
Description:
First, the election of the board chair who will preside over the remainder of the meeting.  Start with 3 calls for nominations. If there are no additional nominations, the chair will close nominations.  If more than I nomination, an open vote will be taken.  If there is only 1 nomination, the chair will identify and award the single nominee.  

Follow the same procedure to elect the vice chair, clerk and treasurer.  

Elected officers and members will be recorded and the information forwarded to the County Auditors (Stearns & Meeker). 

 
Subject:
VIII.B. Recommendation to approve the 2023 Open Forum schedule -attached
Subject:
VIII.C. Recommendation to approve the annual designations and assignments to the following depositories and authorities
  1. District Funds - Farmers and Merchants Bank of Eden Valley
  2. Payroll and Financial Accounts Payable - Schoolboard Chair, Clerk, Treasurer 
  3. Money Market - Accounting Clerk, Business Manager, Superintendent
  4. MSBA Liquid Asset Funds - Business Manager, Superintendent
  5. Electronic Transfers - Payroll Clerk, Business Manager, Superintendent
Subject:
VIII.D. Recommend the designation of Ratwik, Roszak & Maloney, P.A. Brooklyn Center, MN as ISD #0463 Legal Counsel
Subject:
VIII.E. Review and recommend approval of the 2023 Board Member Committee assignments - attached
Subject:
VIII.F. Review and recommend approval of the 2023 Board Member compensation rates -attached
Subject:
VIII.G. Review and then recommend approving the 2023 Board Member's elected terms and contact information -attached
Subject:
VIII.H. Recommendation to designate the EVW Voice as the Official School District Newspaper for 2023 - Statute attached
Subject:
VIII.I. Review of resources and policy supporting board member development and expectations -attached
Subject:
VIII.J. MS Social Worker, Haley Miller will provide Safe & Strong curriculum resources and mental health support -attached
Subject:
VIII.K. Administration will provide updates to the 2023-2024 EVW Secondary Registration Guide and request a recommendation for approval -attached
Subject:
VIII.L. Recommendation to approve the MSHSL Form B2 Resolution purchasing a portable AED -attached
Subject:
VIII.M. First reading and review of updated Policy #702 Accounting -attached
Description:
P-Card updates provide compliance with the 2022 auditing recommendations from KDV.
Subject:
IX. Board Member Updates and Reports
Subject:
IX.A. Student School Board Representative updates -attached
Subject:
IX.B. Superintendent Report 
Description:
Mark will provide updates on:
  • AD/Dean position
  • Accounting/Admin. Asst. posiition
  • Weather impacts and E-Learning 
  • 2023-2024 school calendar 
  • Staff Development
  • Paraprofessional Appreciation Week - Jan. 23-29
Subject:
IX.C. Elementary Principal Report
Description:
  • Friday, Jan. 20 is Superhero Day - dress as a superhero or someone admired.  A fundraising event for the Nicholas P. Koenig HERO Foundation that supports local families affected by cancer and other medical challenges.
Subject:
IX.D. Secondary Principal Report
Subject:
X. Other Business
Subject:
XI. Items to be considered at the next meeting include:
  1. Assumptions and projections used in creating a revised budget
  2. Adopt a revised budget 
  3. Monitor legislative activity
  4. Personnel updates
  5. Resolution authorizing administration to explore reductions in staffing and programming  
Subject:
XII. Adjourn the meeting

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