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Meeting Agenda
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I. 6:00 P.M. Open Forum: Lisa Dockendorf, Bob Stenger, Mark Messman
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II. Call meeting to Order @ 6:30
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III. Pledge of Allegiance
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IV. Approval of the Agenda
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V. Consent Agenda
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V.A. Approval of the December 21, 2016 School Board Meeting Minutes -attached
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V.B. Personnel Actions -attached
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V.C. Notice of upcoming Board Committee Meetings:
1. TBD |
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VI. Finance
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VI.A. Approve bills -attached
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VI.B. Review the Student Activity Accounts - attached
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VI.C. January 11 enrollment update -attached
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VI.D. Resolution for Acceptance of Gifts - attached
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VII. Board Business
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VII.A. Annual Organizational Meeting and Elections for:
1. Board Chair 2. Vice Chair 3. Clerk 4. Treasurer |
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VII.B. Recommendation to confirm dates, times, location and assignments for the Open Forum Schedule -attached
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VII.C. Recommendation to approve designations to the following Depositories and Authorities
1. District Funds - Farmers & Merchants Eden Valley 2. Payroll, Student Activity Account and Accounts Payable - Chair, Clerk, Treasurer 3. Money Market - Accounting Clerk, Business Mgr., Superintendent, 4. MSBA Liquid Asset Funds - Business Mgr., Superintendent 5. Electronic Transfers - Payroll Clerk, Business Mgr., Superintendent |
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VII.D. Recommend designation of Ratwik, Roszak & Maloney, P.A. Brooklyn Center, MN as ISD #463 Legal Counsel
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VII.E. Review and recommend approval of Board Member compensation -attached
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VII.F. Review and approve the Board Member committees, assignments, and terms -attached
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VII.G. Review and recommend approval of the 2017 Financial Calendar and assignments -attached
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VII.H. Recommendation to designate the EVW Voice as the Official School District Newspaper for 2017
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VII.I. Continued discussions on facility planning, meetings & dates, contacts, and studies
-Gary Benson from Kraus-Anderson -Jeff Seeley from Ehlers Financial |
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VII.J. Recommend authorizing Food Service Director, Brittney Hirschauer access to the P-Card for school-related food service purchases
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VII.K. Review and recommend approval of revisions to the district's Crisis Plan and evacuation locations -attached
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VII.L. First Reading and Review of Revised Policy #704 Development And Maintenance Of An Inventory Of Fixed Assets Accounting System -attached
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VII.M. Recommendation to accept retirement letter -attached
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VII.N. Review and then recommend membership in PACT 4 Families Collaborative 2017 -attached
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VIII. Board Member Updates and Reports
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VIII.A. Board Member Committee Reports
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VIII.A.1. Sunshine Committee
2. Buildings & Grounds |
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VIII.B. Superintendent Report
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VIII.C. Elementary Principal Report
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VIII.D. Secondary Principal Report
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IX. Other Business
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X. Develop Agenda for the February 8, 2017 Regular Board Meeting
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X.A. Assumptions and projections to be used in creating the Revised 2016-17 Budget
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X.B. Adopt revised budget (Feb. 22)
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X.C. Technology updates and initiatives
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X.D. Facilities
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X.E. Review and update Board goals for 2017
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X.F. Secondary Registration Guide 2017-18
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Agenda Item Details
Reload Your Meeting
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|---|---|---|
| Meeting: | January 11, 2017 at 6:30 PM - Regular Board Meeting | |
| Subject: |
I. 6:00 P.M. Open Forum: Lisa Dockendorf, Bob Stenger, Mark Messman
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|
| Subject: |
II. Call meeting to Order @ 6:30
|
|
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Description:
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| Subject: |
III. Pledge of Allegiance
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Description:
Following the Pledge, the Board Chair will welcome staff and guests to the meeting
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| Subject: |
IV. Approval of the Agenda
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|
| Subject: |
V. Consent Agenda
|
|
| Subject: |
V.A. Approval of the December 21, 2016 School Board Meeting Minutes -attached
|
|
| Subject: |
V.B. Personnel Actions -attached
|
|
| Subject: |
V.C. Notice of upcoming Board Committee Meetings:
1. TBD |
|
| Subject: |
VI. Finance
|
|
| Subject: |
VI.A. Approve bills -attached
|
|
| Subject: |
VI.B. Review the Student Activity Accounts - attached
|
|
| Subject: |
VI.C. January 11 enrollment update -attached
|
|
| Subject: |
VI.D. Resolution for Acceptance of Gifts - attached
|
|
| Subject: |
VII. Board Business
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|
| Subject: |
VII.A. Annual Organizational Meeting and Elections for:
1. Board Chair 2. Vice Chair 3. Clerk 4. Treasurer |
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Description:
1. Election of the Board Chair who will preside over the remainder of the meeting. 3 calls for nominations, after 3rd call the presiding Chair will close nominations and then take a public vote
2. Chair will preside over the meeting and call 3 times for nominations, and then close nominations for a public vote in this order: Vice Chair, Clerk, Treasurer 3. Elected officers and members will be recorded and information provided to Co. Auditors |
||
| Subject: |
VII.B. Recommendation to confirm dates, times, location and assignments for the Open Forum Schedule -attached
|
|
| Subject: |
VII.C. Recommendation to approve designations to the following Depositories and Authorities
1. District Funds - Farmers & Merchants Eden Valley 2. Payroll, Student Activity Account and Accounts Payable - Chair, Clerk, Treasurer 3. Money Market - Accounting Clerk, Business Mgr., Superintendent, 4. MSBA Liquid Asset Funds - Business Mgr., Superintendent 5. Electronic Transfers - Payroll Clerk, Business Mgr., Superintendent |
|
| Subject: |
VII.D. Recommend designation of Ratwik, Roszak & Maloney, P.A. Brooklyn Center, MN as ISD #463 Legal Counsel
|
|
| Subject: |
VII.E. Review and recommend approval of Board Member compensation -attached
|
|
| Subject: |
VII.F. Review and approve the Board Member committees, assignments, and terms -attached
|
|
| Subject: |
VII.G. Review and recommend approval of the 2017 Financial Calendar and assignments -attached
|
|
| Subject: |
VII.H. Recommendation to designate the EVW Voice as the Official School District Newspaper for 2017
|
|
| Subject: |
VII.I. Continued discussions on facility planning, meetings & dates, contacts, and studies
-Gary Benson from Kraus-Anderson -Jeff Seeley from Ehlers Financial |
|
| Subject: |
VII.J. Recommend authorizing Food Service Director, Brittney Hirschauer access to the P-Card for school-related food service purchases
|
|
| Subject: |
VII.K. Review and recommend approval of revisions to the district's Crisis Plan and evacuation locations -attached
|
|
| Subject: |
VII.L. First Reading and Review of Revised Policy #704 Development And Maintenance Of An Inventory Of Fixed Assets Accounting System -attached
|
|
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Description:
This policy has been revised to reflect a change from assets valued at $2,500.00 and above to assets valued at $5,000.00 and above.
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| Subject: |
VII.M. Recommendation to accept retirement letter -attached
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Description:
Mary Haag has submitted her letter of resignation for retiring at the end of the school year.
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| Subject: |
VII.N. Review and then recommend membership in PACT 4 Families Collaborative 2017 -attached
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|
| Subject: |
VIII. Board Member Updates and Reports
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|
| Subject: |
VIII.A. Board Member Committee Reports
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|
| Subject: |
VIII.A.1. Sunshine Committee
2. Buildings & Grounds |
|
| Subject: |
VIII.B. Superintendent Report
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Description:
Mark will provide updates on legislation and advocacy, Erate funds, Aesop, facilities, Qcomp, Capital expenditures, and other district initiatives.
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| Subject: |
VIII.C. Elementary Principal Report
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| Subject: |
VIII.D. Secondary Principal Report
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| Subject: |
IX. Other Business
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| Subject: |
X. Develop Agenda for the February 8, 2017 Regular Board Meeting
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|
| Subject: |
X.A. Assumptions and projections to be used in creating the Revised 2016-17 Budget
|
|
| Subject: |
X.B. Adopt revised budget (Feb. 22)
|
|
| Subject: |
X.C. Technology updates and initiatives
|
|
| Subject: |
X.D. Facilities
|
|
| Subject: |
X.E. Review and update Board goals for 2017
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|
| Subject: |
X.F. Secondary Registration Guide 2017-18
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