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Meeting Agenda
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I. 6:00 P.M. Open Forum: Bob Stenger, Mark Messman
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II. Call meeting to Order @ 6:30
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III. Pledge of Allegiance
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IV. Consent Agenda
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IV.A. Approval of the December 16, 2015 School Board Meeting Minutes -attached
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IV.B. Personnel Actions -attached
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IV.C. Notice of upcoming Board Committee Meetings:
1. TBD |
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IV.D. Second reading and adoption of Policy #605 Alternative Programs -attached
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IV.E. Second reading and adoption of Policy #904 Distribution of Materials on School District Property by Nonschool Persons -attached
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IV.F. Second reading and adoption of policy #905 Advertising -attached
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V. Finance
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V.A. Approve bills -attached
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V.B. Review the Student Activity Accounts - attached
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V.C. January 13 enrollment update -attached
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V.D. Resolution for Acceptance of Gifts - none
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VI. Board Business
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VI.A. Annual Organizational Meeting and Elections for:
1. Board Chair 2. Vice Chair 3. Clerk 4. Treasurer |
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VI.B. Recommendation to confirm dates, times, location and assignments for the Open Forum Schedule -attached
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VI.C. Recommendation to approve designations to the following Depositories and Authorities
1. District Funds - Eden Valley State Bank 2. Payroll, Student Activity Account and Accounts Payable - Chair, Clerk, Treasurer 3. Money Market - Accounting Clerk, Business Mgr., Superintendent, 4. MSBA Liquid Asset Funds - Business Mgr., Superintendent 5. Electronic Transfers - Payroll Clerk, Business Mgr., Superintendent |
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VI.D. Recommend designation of Ratwik, Roszak & Maloney, P.A. Brooklyn Center, MN as ISD #463 Legal Counsel
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VI.E. Review and recommend approval of Board Member compensation -attached
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VI.F. Review and approve the Board Member committees, assignments, and terms -attached
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VI.G. Review and recommend approval of the 2016 Financial Calendar and assignments -attached
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VI.H. Recommendation to designate the EVW Voice as the Official School District Newspaper for 2016
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VI.I. First reading and review of policy #907 Rewards -attached
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VI.J. First reading and review of policy #906 Community Notification of Predatory Offenders -attached
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VI.K. Review and then approve Substitute Rates of Pay to be effective Dec. 31, 2015 -attached
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VI.L. Discuss and recommend the use of Administrative Discretion to add advisor/coach to address the potential for safety and liability concerns or when participant/advisor-coach ratios exceed 15:1
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VI.M. Buildings and Grounds members will share updates on Rotary Mower information -attached -
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VII. Board Member Updates and Reports
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VII.A. Board Member Committee Reports
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VII.A.1. Sunshine Committee
2. Buildings & Grounds |
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VII.B. Superintendent Report
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VII.C. Elementary Principal Report
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VII.D. Secondary Principal Report
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VIII. Other Business
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IX. Develop Agenda for the February 3, 2016 Regular Board Meeting
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IX.A. 2016-17 School Calendar
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IX.B. Assumptions and projections to be used in creating the Revised 2015-16 Budget
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IX.C. Adopt revised budget (Feb. 17)
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Agenda Item Details
Reload Your Meeting
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| Meeting: | January 13, 2016 at 6:30 PM - Regular Board Meeting | |
| Subject: |
I. 6:00 P.M. Open Forum: Bob Stenger, Mark Messman
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| Subject: |
II. Call meeting to Order @ 6:30
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Description:
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| Subject: |
III. Pledge of Allegiance
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Description:
Following the Pledge, the Board Chair will welcome staff and guests to the meeting
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| Subject: |
IV. Consent Agenda
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| Subject: |
IV.A. Approval of the December 16, 2015 School Board Meeting Minutes -attached
|
|
| Subject: |
IV.B. Personnel Actions -attached
|
|
| Subject: |
IV.C. Notice of upcoming Board Committee Meetings:
1. TBD |
|
| Subject: |
IV.D. Second reading and adoption of Policy #605 Alternative Programs -attached
|
|
| Subject: |
IV.E. Second reading and adoption of Policy #904 Distribution of Materials on School District Property by Nonschool Persons -attached
|
|
| Subject: |
IV.F. Second reading and adoption of policy #905 Advertising -attached
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|
| Subject: |
V. Finance
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|
| Subject: |
V.A. Approve bills -attached
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|
| Subject: |
V.B. Review the Student Activity Accounts - attached
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|
| Subject: |
V.C. January 13 enrollment update -attached
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|
| Subject: |
V.D. Resolution for Acceptance of Gifts - none
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|
| Subject: |
VI. Board Business
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| Subject: |
VI.A. Annual Organizational Meeting and Elections for:
1. Board Chair 2. Vice Chair 3. Clerk 4. Treasurer |
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Description:
1. Election of the Board Chair who will preside over the remainder of the meeting. 3 calls for nominations, after 3rd call the presiding Chair will close nominations and then take a public vote
2. Chair will preside over the meeting and call 3 times for nominations, and then close nominations for a public vote in this order: Vice Chair, Clerk, Treasurer 3. Elected officers and members will be recorded and information provided to Co. Auditors |
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| Subject: |
VI.B. Recommendation to confirm dates, times, location and assignments for the Open Forum Schedule -attached
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| Subject: |
VI.C. Recommendation to approve designations to the following Depositories and Authorities
1. District Funds - Eden Valley State Bank 2. Payroll, Student Activity Account and Accounts Payable - Chair, Clerk, Treasurer 3. Money Market - Accounting Clerk, Business Mgr., Superintendent, 4. MSBA Liquid Asset Funds - Business Mgr., Superintendent 5. Electronic Transfers - Payroll Clerk, Business Mgr., Superintendent |
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| Subject: |
VI.D. Recommend designation of Ratwik, Roszak & Maloney, P.A. Brooklyn Center, MN as ISD #463 Legal Counsel
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| Subject: |
VI.E. Review and recommend approval of Board Member compensation -attached
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|
| Subject: |
VI.F. Review and approve the Board Member committees, assignments, and terms -attached
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|
| Subject: |
VI.G. Review and recommend approval of the 2016 Financial Calendar and assignments -attached
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|
| Subject: |
VI.H. Recommendation to designate the EVW Voice as the Official School District Newspaper for 2016
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|
| Subject: |
VI.I. First reading and review of policy #907 Rewards -attached
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|
| Subject: |
VI.J. First reading and review of policy #906 Community Notification of Predatory Offenders -attached
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|
| Subject: |
VI.K. Review and then approve Substitute Rates of Pay to be effective Dec. 31, 2015 -attached
|
|
| Subject: |
VI.L. Discuss and recommend the use of Administrative Discretion to add advisor/coach to address the potential for safety and liability concerns or when participant/advisor-coach ratios exceed 15:1
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Description:
Due to the timing of Board meetings, activity seasons and participation numbers, we occasionally add advisors/coaches after a program has already started. We would prefer to be proactive and have advisors/coaches contracted and Board approved to provide a quality experience and also eliminate the potential for liability and safety issues. Administrative Discretion would be Superintendent authorized decisions. Examples include: Speech and Jr. FB
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| Subject: |
VI.M. Buildings and Grounds members will share updates on Rotary Mower information -attached -
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| Subject: |
VII. Board Member Updates and Reports
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| Subject: |
VII.A. Board Member Committee Reports
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| Subject: |
VII.A.1. Sunshine Committee
2. Buildings & Grounds |
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| Subject: |
VII.B. Superintendent Report
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Description:
Mark will provide updates on Paraprofessional Recognition Week, potential retirements, Barton Reading, MSBA and MREA political platforms, officer training, Tech. Hierarchy and staffing, PLC's and Credit, Webpage and Social Media , ParentLink partnerships, mower, etc...
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VII.C. Elementary Principal Report
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| Subject: |
VII.D. Secondary Principal Report
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| Subject: |
VIII. Other Business
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| Subject: |
IX. Develop Agenda for the February 3, 2016 Regular Board Meeting
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| Subject: |
IX.A. 2016-17 School Calendar
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| Subject: |
IX.B. Assumptions and projections to be used in creating the Revised 2015-16 Budget
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|
| Subject: |
IX.C. Adopt revised budget (Feb. 17)
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