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Meeting Agenda
1. Call to Order
2. Pledge to Flag
3. Board Chairs Comment
4. Roll Call
5. Approval of Agenda
5.a. Addition of new item(s) for discussion
6. Approval of Minutes
7. Appreciation, Recognition and Presentations
8. Recognition of Citizens for Input Purposes
9. Reports/News
9.a. Board Committee Report
9.a.1. Non-Union Terms and Conditions of Employment Committee
9.a.2. Superintendent Negotiations Committee
9.b. Business Manager’s Report
9.c. Principals’ Reports
9.c.1. Elementary - Dr. Gurbada
9.c.2. MS/HS - Joel Swenson
9.d. Director of Student Activities - Anthony Neumann
9.e. Community Education Director - Theodore Hanson
9.f. Superintendent’s Report - John Phelps
9.f.1. Sourcewell Vote for Board
9.f.2. Donation From Former Teachers Wife
9.f.3. Each School Board Member One Year Goal for the District
9.f.4. Request for Out of District Residences With No Attending Students for Fitness Center Use
9.f.5. Suggested adding two meetings to be set and approved for "Upcoming Meeting Schedule Meetings".
1.  Non-Union/Superintendent Negotiations Closed meeting (could do that tonight with majority vote.
2.  Open Meeting for:
a.   Possible approval of Non-Union Terms and Conditions of Employment
                b.   Possible approval of Superintendents contract
10. Policy Reading
10.a. Second Reading
10.b. Third and Final Reading
11. Discussion/Information Items
11.a. Non-Union Discussion, New Agreement of Terms and Conditions of Employment
11.b. Teachers (REM) Contract
11.c. 2020-21 School Calendar
12. Action Items
12.a. Claims, Accounts and Financial
12.b. Approval of Donations
12.c. Approval of th 2020-21 School Year Calendar
12.d. New Hires
12.e. Teachers (REM) Contract
12.f. Approval of Policies 
13. Upcoming Meeting Schedule
14. Adjournment
Agenda Item Details Reload Your Meeting
Meeting: January 27, 2020 at 6:00 PM - Regular Meeting
Subject:
1. Call to Order
Subject:
2. Pledge to Flag
Subject:
3. Board Chairs Comment
Subject:
4. Roll Call
Description:
Randy Hackett _________       Ellie Holm                          
Russ Gerads __________        Mary Lange                      _
Noel Guerard __________       Mark Petron___________
John Phelps Superintendent ____________
Subject:
5. Approval of Agenda
Description:
It was moved by Director _____________ and seconded by Director ____________ to approve the agenda as presented/amended. Motion carried/failed by ___________ vote.
Subject:
5.a. Addition of new item(s) for discussion
Presenter:
John Phelps
Description:
Request for Out of District Employees for use of Fitness Center
Subject:
6. Approval of Minutes
Description:
It was moved by Director ________ and seconded by Director ________ to approve the minutes of the  
Organizational Meeting on 1/6/2020, Truth in Taxation Hearing on 12/23/19, regular board meeting 12/23/19, Superintendent Status meeting 1/6/20, 1.13.2020 Strategic Planning Committee, 1.24.2020 Superintendents Committee Meeting, and 1.24.2020 Nonunion Committee Meeting. Motion carried/failed by ________ vote.
Subject:
7. Appreciation, Recognition and Presentations
Description:

Subject:
8. Recognition of Citizens for Input Purposes
Subject:
9. Reports/News
Subject:
9.a. Board Committee Report
Subject:
9.a.1. Non-Union Terms and Conditions of Employment Committee
Subject:
9.a.2. Superintendent Negotiations Committee
Subject:
9.b. Business Manager’s Report
Subject:
9.c. Principals’ Reports
Subject:
9.c.1. Elementary - Dr. Gurbada
Subject:
9.c.2. MS/HS - Joel Swenson
Subject:
9.d. Director of Student Activities - Anthony Neumann
Subject:
9.e. Community Education Director - Theodore Hanson
Subject:
9.f. Superintendent’s Report - John Phelps
Subject:
9.f.1. Sourcewell Vote for Board
Subject:
9.f.2. Donation From Former Teachers Wife
Subject:
9.f.3. Each School Board Member One Year Goal for the District
Subject:
9.f.4. Request for Out of District Residences With No Attending Students for Fitness Center Use
Description:
Requested by a district resident for out of district non-resident/non district attending student, that is employed by a district business to join the Fitness Center. Points of request.
1. Some of these employees do not reside in the district but pay property taxes to the district.
2. Others work in the district at a business that pays taxes to the district.

To change our policy we would need to:
1. discuss it tonight
2. should wait by policy and past practice, for a major change until the next meeting to discuss the     request for the board and public to:
a. consider and formulate pro/cons, concerns and review the current policy
b. questions to ask at the meeting
c. prepare the tax payers for input
d. vote to change the policy with new key parts moving the new policy if voted
                    on to the policy committee discuss and prepare the new policy.

After the policy is formulated and presented at the next meeting for its first reading for the public and school board input/changes. If the new policy is not objected to and voted to dismiss by the majority it would move to the 2nd and 3rd regular meetings it would needed to be voted on to approve or disapprove.
Subject:
9.f.5. Suggested adding two meetings to be set and approved for "Upcoming Meeting Schedule Meetings".
1.  Non-Union/Superintendent Negotiations Closed meeting (could do that tonight with majority vote.
2.  Open Meeting for:
a.   Possible approval of Non-Union Terms and Conditions of Employment
                b.   Possible approval of Superintendents contract
Subject:
10. Policy Reading
Subject:
10.a. Second Reading
Subject:
10.b. Third and Final Reading
Subject:
11. Discussion/Information Items
Subject:
11.a. Non-Union Discussion, New Agreement of Terms and Conditions of Employment
Description:
This is the time for Non-Union Staff to express their needs and wants to the board and the board asking questions about those needs and wants for the next two agreement.
Subject:
11.b. Teachers (REM) Contract
Subject:
11.c. 2020-21 School Calendar
Subject:
12. Action Items
Subject:
12.a. Claims, Accounts and Financial
Description:
It was moved by Director ____________ and seconded by Director _____________ to approve accounts payable and receivables, and employee reimbursements as attached and approve all other financial reports as presented. Motion carried/failed by _______ vote.
Subject:
12.b. Approval of Donations
Description:
It was moved by Director ____________ and seconded by Director _____________ to Mary Hemmesch for $500 dollars for students in education or athletics in her husband's name Kevin Hemmesch. Move carried/failed by _______ vote.
Subject:
12.c. Approval of th 2020-21 School Year Calendar
Description:
It was moved by Director____________and seconded by Director____________to approve the 20-21 School Year Calendar.  Motion carried/failed by___________vote.
Subject:
12.d. New Hires
Description:
The Royalton School Board will approve the following hires based upon the findings of each 
individual’s background check, licensure status, and discipline report from the MN Department 
of Education.

Sarah Rosvold - Media Para/Long term Sub

It was moved by Director _______ and seconded by Director _____ to approve the hiring listed above, as per administration recommendation. Motion carried/failed by ____ vote.
Subject:
12.e. Teachers (REM) Contract
Description:
It was approved by Director _____________ and seconded by Director ___________ to approve the teachers (REM) contract as presented.  Motion carried/failed by _________ vote. 
Subject:
12.f. Approval of Policies 
Description:
It was moved by Director ________ and seconded by Director ________ to approve the amended or new policies 205, 401,535,535 form, 704, and 706. Motion carried/failed by ________ vote.
Subject:
13. Upcoming Meeting Schedule
Description:
  1. Tuesday, February 11th, 8:30 AM Policy Meeting
  2. Monday, February 24th, 6:00 PM Regular Board Meeting
Subject:
14. Adjournment
Description:
It was moved by Director ______________ and seconded by Director _____________ to adjourn the meeting at _________ p.m. Motion carried/failed by ________ vote.

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