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Meeting Agenda
1. Call to Order
2. Roll Call
3. Agenda --Additions or Deletions
4. Seating of Newly Elected Members--Oath of Office
5. Organization of 2013 Board of Education
5.1. Election of Officers
5.1.1. Chairperson
5.1.2. Vice-Chairperson
5.1.3. Clerk
5.1.4. Treasurer
5.2. Establish Remuneration for Board Members
5.3. Establish Board Meeting Dates
5.4. Authorize Bank Depositories
5.5. Authoirze Official Signatures
5.6. Select Official Newspaper
5.7. Select School District Attorney and Identify Who May Contact Attorney on behalf of the District.
5.8. Select School District Auditor
5.9. Authorize Business Manager and Superintendent to Invest Excess Funds
5.10. Authorize Business Manager and Superintendent to Make Electronic Fund transfers
5.11. Authorize Superintendent to Expend Funds within Budget Guidelines
5.12. Board of Education 2013 Committee Assignments
6. Public Forum
7. Approvals
7.1. Previous Meeting Minutes
7.2. Expenditures
7.3. November Cash Flow Report
8. Consent Agenda
9. Education Report
9.1. Student Representative Report
9.2. Junior and Senior High Course Registration Manuals
10. Unfinished Business
10.1. Negotiations with Albany Confidential Classified Supervisory Personnel
10.2. Board Travel Policy #214-Second Reading
10.3. District Investment Policy #705--Second Reading
11. New Business
11.1. AFT Seniority List
11.2. 2013-14 Calendar
11.3. January Meeting Change
12. Board Committee Reports
12.1. Staff Development Report
12.2. Community Education Advisory Meeting Report
12.3. AESP Negotiations Update
12.4. Finance Committee Report
13. Superintendent's Report
13.1. MSBA Leadership Conference
13.2. Other
14. Adjournment
Agenda Item Details Reload Your Meeting
Meeting: January 9, 2013 at 8:00 PM - REGULAR SCHOOL BOARD MEETING
Subject:
1. Call to Order
Subject:
2. Roll Call
Subject:
3. Agenda --Additions or Deletions
Subject:
4. Seating of Newly Elected Members--Oath of Office
Description:
Oath of Office forms will be at the meeting for your signature.  Sue Clemen will notarize them as well.  Original should be left for filing in the District Office. 
Subject:
5. Organization of 2013 Board of Education
Description:
The organizational part of the meeting has been scripted for your convenience, but that does not mean that there cannot be discussions and resolutions other than those scripted below.  Please feel free to change or develop new resolutions based on board discussion.
Subject:
5.1. Election of Officers
Description:
Acting Chair will ask for nominations for chair and repeat the call for nominations twice after the initial call.  NOTE:  If only one name is entered into nominations for a position the chair may declare the office filled by acclamation.  IE.  “Jane Smith is the only candidate nominated for the office of______, and I hereby declare her elected by acclamation and direct the acting clerk to so record in the minutes.”
Subject:
5.1.1. Chairperson
Description:
Call for nominations for Chair (No second needed)
Subject:
5.1.2. Vice-Chairperson
Description:
Repeat for Vice-Chair
Subject:
5.1.3. Clerk
Description:
Repeat for Clerk
Subject:
5.1.4. Treasurer
Description:
Repeat for Treasurer
Subject:
5.2. Establish Remuneration for Board Members
Description:
Motioned by _______ Seconded by _________ to set the annual board compensation as follows:  Regular, Special and Committee Meetings $______.  Chair $______.  Clerk $_____. Treasurer $_____.   Workshops/Conferences (1/2 day or less) $_____  (Full Day) $_____.   NOTE:  Current rates $50 per meeting, $300 Chair, $250 Clerk, $200 Treasurer, Workshops/Conferences of ½ day or less $50, full day $100. The Board increased the regular meeting rate from $40 to $50 last year. 
Subject:
5.3. Establish Board Meeting Dates
Description:
Motioned by _______ Seconded by ______ to hold Regular Board Meetings for 2013 on the second Wednesday of the month and, if needed, the fourth Monday of the month for special meetings, unless changed by the School Board for good and sufficient reason. The time of each meeting shall be _____ p.m.
Subject:
5.4. Authorize Bank Depositories
Description:
Motioned by ______ Seconded by _______ to
      authorize the following bank depositories:
·         Stearns Bank
·         Central Minnesota Federal Credit Union – Albany Branch
·         Avon State Bank
·         Minnesota School District Liquid Asset Fund Plus (MSDLAF+)
·         PMA Financial Network “MN Trust”
Subject:
5.5. Authoirze Official Signatures
Description:
Motioned by ____ Seconded by _______ to
      designate the Board Chairperson _________,  Board Clerk, ________
      Superintendent ____________ and Business Manager __________ as authorized
      signatories for the district.
Subject:
5.6. Select Official Newspaper
Description:
Motioned by __________ Seconded by _________ to
      designate the Albany Enterprise as official newspaper of the school district
Subject:
5.7. Select School District Attorney and Identify Who May Contact Attorney on behalf of the District.
Description:
Motioned by __________ Seconded by _________ to retain the firm of Ratwik, Roszak and Maloney as legal counsel for the district and designate the Board Chair and the Superintendent as district representatives who may contact legal counsel when it is in the best interest of the district.
Subject:
5.8. Select School District Auditor
Description:
Motioned by ___________ Seconded by _________to continue with the firm of Kern, DeWenter, Viere Ltd. for audit services.
Subject:
5.9. Authorize Business Manager and Superintendent to Invest Excess Funds
Description:
Motioned by ___________ Seconded by ________ to authorize the business manager and superintendent to invest excess funds on behalf of the school district.
Subject:
5.10. Authorize Business Manager and Superintendent to Make Electronic Fund transfers
Description:
Motioned by __________ Seconded by ________ to authorize the business manager and superintendent to make electronic fund transfers.
Subject:
5.11. Authorize Superintendent to Expend Funds within Budget Guidelines
Description:
Motioned by __________ Seconded by ________ to authorize the superintendent to expend funds within budget guidelines.
Subject:
5.12. Board of Education 2013 Committee Assignments
Description:
as per Chairperson’s Directive
Attachments:
Subject:
6. Public Forum
Subject:
7. Approvals
Subject:
7.1. Previous Meeting Minutes
Attachments:
Subject:
7.2. Expenditures
Subject:
7.3. November Cash Flow Report
Subject:
8. Consent Agenda
Description:
None available for this meeting. Will prepare for the second meeting in January.
Subject:
9. Education Report
Subject:
9.1. Student Representative Report
Subject:
9.2. Junior and Senior High Course Registration Manuals
Description:
Tim Wege will present and   answer any questions
Attachments:
Subject:
10. Unfinished Business
Subject:
10.1. Negotiations with Albany Confidential Classified Supervisory Personnel
Description:
This group is next to negotiate and we will need to discuss some dates
Subject:
10.2. Board Travel Policy #214-Second Reading
Description:
Recommend approval of numbering change
Attachments:
Subject:
10.3. District Investment Policy #705--Second Reading
Description:
Recommend approval of numbering change
Attachments:
Subject:
11. New Business
Subject:
11.1. AFT Seniority List
Description:
This will be the Board’s first look at this list, the AFT is also reviewing it.  Final action will take place at the next meeting.
Subject:
11.2. 2013-14 Calendar
Description:
Tim Wege will present next year’s calendar for adoption at this meeting.
Subject:
11.3. January Meeting Change
Description:
A conflict with the CMETS Annual Board meeting necessitates this change.  It is recommended that our second January meeting take place on Jan. 30th instead of Jan. 23rd.  This, of course, is recommended if meeting days are not changed from the previous year.
Subject:
12. Board Committee Reports
Subject:
12.1. Staff Development Report
Presenter:
Patti Gersch
Subject:
12.2. Community Education Advisory Meeting Report
Presenter:
Patti Gersch
Subject:
12.3. AESP Negotiations Update
Description:
Committee members will report.
Subject:
12.4. Finance Committee Report
Subject:
13. Superintendent's Report
Subject:
13.1. MSBA Leadership Conference
Subject:
13.2. Other
Subject:
14. Adjournment

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