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Meeting Agenda
1. Call to Order
2. Roll Call
3. Agenda-Additions or Deletions
4. Public Participation/Forum
5. Organization of 2012 Board of Education
5.1. Election of Officers
5.1.1. Chairperson
5.1.2. Vice-Chairperson
5.1.3. Clerk
5.1.4. Treasurer
5.2. Establish Remuneration for Board Members
5.3. Establish Regular and Special Board Meeting Dates
5.3.1. Resolution to Change May 16th Meeting Date to May 23rd.
5.4. Authorize Bank Depositories
5.5. Authorize Official Signatures
5.6. Select Official Newspaper
5.7. Select School District Attorney and Identify Who May Contact Attorney on behalf of the District
5.8. Select School District Auditor
5.9. Authorize Business Manager and Superintendent to Invest Excess Funds
5.10. Authorize Business Manager and Superintendent to Make Electronic Fund transfers
5.11. Authorize Superintendent to Expend Funds within Budget Guidelines
5.12. Board of Education 2012 Committee Assignments
6. Approvals
6.1. Previous Meeting Minutes
6.2. Expenditures
6.3. November Cash Flow Report
7. Consent Agenda
8. Education Report
8.1. Junior and Senior High Course Registration Manuals
9. Unfinished Business
10. New Business
10.1. Certified Seniority List
10.2. Policy 515 Protection and Privacy of Students Records--First Reading
10.3. Substitute Pay Policies
11. Board Committee Reports
11.1. Staff Development Report
11.2. Technology Committee Report
12. Superintendent's Report
12.1. Track Re-finish Project
12.2. Slip and Fall Grant
13. Adjournment
Agenda Item Details Reload Your Meeting
Meeting: January 4, 2012 at 8:00 PM - REGULAR SCHOOL BOARD MEETING
Subject:
1. Call to Order
Subject:
2. Roll Call
Subject:
3. Agenda-Additions or Deletions
Subject:
4. Public Participation/Forum
Subject:
5. Organization of 2012 Board of Education
Description:
The organizational part of the meeting has been scripted for your convenience, but that does not mean that there cannot be discussions and resolutions other than those scripted below.  Please feel free to change or develop new resolutions based on board discussion.
Subject:
5.1. Election of Officers
Description:
Acting Chair will ask for nominations for chair and repeat the call for nominations twice after the initial call.  NOTE:  If only one name is entered into nominations for a position the chair may declare the office filled by acclamation.  IE.  “Jane Smith is the only candidate nominated for the office of______, and I hereby declare her elected by acclamation and direct the acting clerk to so record in the minutes.”
Subject:
5.1.1. Chairperson
Description:
Call for nominations for Chair (No second needed)
Subject:
5.1.2. Vice-Chairperson
Description:
Repeat for Vice-Chair
Subject:
5.1.3. Clerk
Description:
Repeat for Clerk
Subject:
5.1.4. Treasurer
Description:
Repeat for Treasurer
Subject:
5.2. Establish Remuneration for Board Members
Description:
Motioned by _______ Seconded by _________ to set the annual board compensation as follows:  Regular, Special and Committee Meetings $______.  Chair $______.  Clerk $_____. Treasurer $_____.   Workshops/Conferences (1/2 day or less) $_____  (Full Day) $_____.   NOTE:  Current rates $40 per meeting, $300 Chair, $250 Clerk, $200 Treasurer, Workshops/Conferences of ½ day or less $50, full day $100.
Subject:
5.3. Establish Regular and Special Board Meeting Dates
Description:
Motioned by _______ Seconded by ______ to hold Regular Board Meetings for 2012 on the first Wednesday of the month and, if needed, the third Wednesday of the month for special meetings, unless changed by the School Board for good and sufficient reason.
Subject:
5.3.1. Resolution to Change May 16th Meeting Date to May 23rd.
Description:
The reason for the need to make this change is that the only Wednesday available for a timely Honors Banquet is May 16th so the request is to move the 16th meeting to the 23rd.
Subject:
5.4. Authorize Bank Depositories
Description:

1.1  Motioned by ______ Seconded by _______ to authorize the following bank depositories:

·         Stearns Bank

·         Central Minnesota Federal Credit Union – Albany Branch

·         Avon State Bank

·         Minnesota School District Liquid Asset Fund Plus (MSDLAF+)

·         PMA Financial Network “MN Trust”
NOTE:  Susan is recommending entering into an agreement with PMA’s MN

Trust to take advantage of PMA’s excellent Cash Flow Analysis and Investment Planning. This will need a  resolution to set up for the first time.(Motion By ______ Seconded by ________ authorizing entry into joint powers agreement in the form of a declaration of trust establishing “MN Trust” and Authorizing participation therin”
Subject:
5.5. Authorize Official Signatures
Description:

1.1  Motioned by ____ Seconded by _______ to designate the Board Chairperson _________,  Board Clerk, ________ Superintendent ____________ and Business Manager __________ as authorized             signatories for the district.

Subject:
5.6. Select Official Newspaper
Description:

1.1  Motioned by __________ Seconded by _________ to designate the Albany Enterprise as official newspaper of the school district

Subject:
5.7. Select School District Attorney and Identify Who May Contact Attorney on behalf of the District
Description:

Motioned by __________ Seconded by _________ to retain the firm of Ratwik, Roszak and Maloney as legal counsel for the district and designate the Board Chair and the Superintendent as district representatives who may contact legal counsel when it is in the best interest of the district.

Subject:
5.8. Select School District Auditor
Description:

1.1  Motioned by ___________ Seconded by ________  to continue with the firm of Kern, DeWenter, Viere Ltd. for audit services.

Subject:
5.9. Authorize Business Manager and Superintendent to Invest Excess Funds
Description:

Motioned by ___________ Seconded by ________ to authorize the business manager and superintendent to invest excess funds on behalf of the school district.

Subject:
5.10. Authorize Business Manager and Superintendent to Make Electronic Fund transfers
Description:

Motioned by __________ Seconded by ________ to authorize the business manager and superintendent to make electronic fund transfers.

Subject:
5.11. Authorize Superintendent to Expend Funds within Budget Guidelines
Description:

Motion by __________ Seconded by ________ to authorize the superintendent to expend funds within budget guidelines.

Subject:
5.12. Board of Education 2012 Committee Assignments
Description:
as per Chairperson’s Directive
Subject:
6. Approvals
Subject:
6.1. Previous Meeting Minutes
Attachments:
Subject:
6.2. Expenditures
Subject:
6.3. November Cash Flow Report
Subject:
7. Consent Agenda
Attachments:
Subject:
8. Education Report
Subject:
8.1. Junior and Senior High Course Registration Manuals
Attachments:
Subject:
9. Unfinished Business
Subject:
10. New Business
Subject:
10.1. Certified Seniority List
Subject:
10.2. Policy 515 Protection and Privacy of Students Records--First Reading
Attachments:
Subject:
10.3. Substitute Pay Policies
Attachments:
Subject:
11. Board Committee Reports
Subject:
11.1. Staff Development Report
Subject:
11.2. Technology Committee Report
Subject:
12. Superintendent's Report
Subject:
12.1. Track Re-finish Project
Subject:
12.2. Slip and Fall Grant
Subject:
13. Adjournment

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