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Meeting Agenda
I. Call to Order and Announce Quorum Present
II. Proclamations/Recognitions
II. - Elementary Teacher of the Year - Hannah Clary
II. - Secondary Teacher of the Year - Jennifer Stewart
II. - SHS:  CORE VALUE: Excellence - National Board Certification - Shelly Saunders 
II. - SHS:  Track - (Yellow Jackets & Honeybees) - Area, Regional and State Qualifiers
II. - SHS:  Theatrical Design
II. - SHS:  State Visual Art Scholastic Event
II. - SHS:  Congressional Art Contest
II. - SHS:  Academics
II. - SHS:  DECA
III. Recognize Phyllis Stewart for School Board Service
IV. Action Item:  Consider Canvassing May 6, 2023 School Board Election Results
V. Certificate of Election is issued to newly-elected officers.  Administer the Statement of Elected Officers and Administer the Official Oaths of Office for newly elected school board members.
VI. Action Item:  Organize the Board and Elect Officers for 2023-2024
VI. - Complete Authorization for Release/Disclosure of Personal Information
VI. - Complete Conflict of Interest Forms
VI. - Set Time, Place and Dates for Regular Board Meetings (2023-2024)
VII. Comments from Visitors
VIII. Action Item:  Consider Approval of AIA Document B101-2017 Standard Form of Agreement Between Owner and the Engineer (Stephenville ISD and Owner's Building Resource, LLC)
IX. Action Item:  Approve Recommendation from the Design Committee for Stadium
X. Action Item:  Consent Agenda
X. -Minutes:  
X. - Minutes:  April 17, 2023 - Regular Meeting
X. - Minutes:  April 24, 2023 - Called Meeting
X. -Review Check Registry
X. -Review of Additional Vendors
X. -Monthly Financial Statements
X. -General Fund (Revenue, Expense, Summary), Investments, Debt Service Fund, Child Nutrition Fund and Capital Projects & Bond Proceeds
X. -Budget Amendments
XI. Superintendent's Report
XI. - Campus Showcase:
XI. - Central Elementary Minute
XI. - Special Education Department
XI. - Cybersecurity Training Date
XI. - Current Cellphone Policies
XI. - SLI - June 14-17, 2023 (San Antonio)
XI. - Other
XII. Action Item:  Consider Approval of Replacement of High School Cafeteria HVAC.
XIII. Action Item:  Consider Approval of 2023-2024 ESC XI Service Contracts
XIV. Action Item:  Consider approval of Application for Expedited and General State Waivers
XV. Action Item:  Consider Board Designation of Contract Hiring Authority to Superintendent
XVI. Closed Session:  Closed Session will be held for purposes permitted by the Texas Open Meetings Act, Texas Government Code Section 551, Subchapters D and E.
XVI. - Discuss Personnel Matters and/or Hear Complaints against Personnel (551.074)
XVI. --Deliberate appointment, employment, evaluation, reassignment,
duties or discipline of contract and/or at-will employees
XVI. -- Consider hiring Chamberlin Elementary Principal
XVI. -- Consider hiring Athletic Director
XVI. - Discuss purchase, exchange, lease, or value of real property (551.072)
XVI. - Discuss the deployment, specific occasions for, or implementation of, security personnel or devices (551.076)
XVII. Action Item:  Reconvene Open Session for any action relative to discussion during Closed Session
XVIII. Board Communications and Future Action Items
XIX. Adjourn
Agenda Item Details Reload Your Meeting
Meeting: May 15, 2023 at 5:30 PM - Regular Meeting
Subject:
I. Call to Order and Announce Quorum Present
Subject:
II. Proclamations/Recognitions
Subject:
II. - Elementary Teacher of the Year - Hannah Clary
Subject:
II. - Secondary Teacher of the Year - Jennifer Stewart
Subject:
II. - SHS:  CORE VALUE: Excellence - National Board Certification - Shelly Saunders 
Subject:
II. - SHS:  Track - (Yellow Jackets & Honeybees) - Area, Regional and State Qualifiers
Subject:
II. - SHS:  Theatrical Design
Subject:
II. - SHS:  State Visual Art Scholastic Event
Subject:
II. - SHS:  Congressional Art Contest
Subject:
II. - SHS:  Academics
Subject:
II. - SHS:  DECA
Subject:
III. Recognize Phyllis Stewart for School Board Service
Subject:
IV. Action Item:  Consider Canvassing May 6, 2023 School Board Election Results
Subject:
V. Certificate of Election is issued to newly-elected officers.  Administer the Statement of Elected Officers and Administer the Official Oaths of Office for newly elected school board members.
Subject:
VI. Action Item:  Organize the Board and Elect Officers for 2023-2024
Subject:
VI. - Complete Authorization for Release/Disclosure of Personal Information
Subject:
VI. - Complete Conflict of Interest Forms
Subject:
VI. - Set Time, Place and Dates for Regular Board Meetings (2023-2024)
Attachments:
Subject:
VII. Comments from Visitors
Description:

Any person/group wishing to address the Board must sign in on the Open Forum list no later than 5:30 pm.  A maximum of thirty (30) minutes will be allotted for this section only, with each person being allowed no more than three (3) minutes.  The board may not act on any matter not on the agenda.  Any person/group wishing to have a specific item placed on the Board Agenda must complete a Board of Trustees Item Request no later than noon of the tenth calendar day before the meeting.  Per Board Policy GF (Local), members of the public having complaints or concerns may present their complaints or concerns to the Board only after following the procedure defined in that policy.  The Board intends that, whenever feasible, complaints shall be resolved at the lowest possible administrative level.  If a complaint comes before the Board that involves concerns or charges regarding an employee or student, it shall be heard by the Board in closed session unless the employee or student to whom the complaint pertains requests that it be heard in open session.

Any person wishing to address a specific agenda item must sign in no later than 5:30 pm and indicate the agenda item to be addressed.  Each person will be allowed no more than three (3) minutes when the agenda item is called.
Subject:
VIII. Action Item:  Consider Approval of AIA Document B101-2017 Standard Form of Agreement Between Owner and the Engineer (Stephenville ISD and Owner's Building Resource, LLC)
Subject:
IX. Action Item:  Approve Recommendation from the Design Committee for Stadium
Subject:
X. Action Item:  Consent Agenda
Subject:
X. -Minutes:  
Subject:
X. - Minutes:  April 17, 2023 - Regular Meeting
Attachments:
Subject:
X. - Minutes:  April 24, 2023 - Called Meeting
Attachments:
Subject:
X. -Review Check Registry
Attachments:
Subject:
X. -Review of Additional Vendors
Attachments:
Subject:
X. -Monthly Financial Statements
Subject:
X. -General Fund (Revenue, Expense, Summary), Investments, Debt Service Fund, Child Nutrition Fund and Capital Projects & Bond Proceeds
Attachments:
Subject:
X. -Budget Amendments
Attachments:
Subject:
XI. Superintendent's Report
Subject:
XI. - Campus Showcase:
Subject:
XI. - Central Elementary Minute
Subject:
XI. - Special Education Department
Subject:
XI. - Cybersecurity Training Date
Description:
Subject:
XI. - Current Cellphone Policies
Attachments:
Subject:
XI. - SLI - June 14-17, 2023 (San Antonio)
Subject:
XI. - Other
Subject:
XII. Action Item:  Consider Approval of Replacement of High School Cafeteria HVAC.
Subject:
XIII. Action Item:  Consider Approval of 2023-2024 ESC XI Service Contracts
Attachments:
Subject:
XIV. Action Item:  Consider approval of Application for Expedited and General State Waivers
Attachments:
Subject:
XV. Action Item:  Consider Board Designation of Contract Hiring Authority to Superintendent
Subject:
XVI. Closed Session:  Closed Session will be held for purposes permitted by the Texas Open Meetings Act, Texas Government Code Section 551, Subchapters D and E.
Subject:
XVI. - Discuss Personnel Matters and/or Hear Complaints against Personnel (551.074)
Subject:
XVI. --Deliberate appointment, employment, evaluation, reassignment,
duties or discipline of contract and/or at-will employees
Subject:
XVI. -- Consider hiring Chamberlin Elementary Principal
Subject:
XVI. -- Consider hiring Athletic Director
Subject:
XVI. - Discuss purchase, exchange, lease, or value of real property (551.072)
Subject:
XVI. - Discuss the deployment, specific occasions for, or implementation of, security personnel or devices (551.076)
Subject:
XVII. Action Item:  Reconvene Open Session for any action relative to discussion during Closed Session
Subject:
XVIII. Board Communications and Future Action Items
Subject:
XIX. Adjourn

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