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Meeting Agenda
I. Call to Order and Announce Quorum Present
II. Proclamations/Recognitions
II. -SHS:  FFA Champions
II. -Hook Elementary:  Texas Top 30 Hoops for Heart, 
    Tyler Kelsey & Theresa Hutchins
II. -SHS:  2013 UIL Sponsor Excellence Award, Casey Weil
II. -SHS:  National Art Winner
II. -HJH:  Middle School Region Band
III. Comments from Visitors
IV. Consent Agenda
IV. - Minutes from November 18, 2013 - Regular Meeting
IV. - Review of monthly bills
V. Action Item:  Hear Annual Audit and Compliance Report/CAFR (Comprehensive Annual Financial Report) for Fiscal Year 2012-2013 and Consider Approval:  Davis, Kinard & Co., P.C. auditors Diane Terrell and Kevin Randolph
VI. Hear Erath County Appraisal District Report:  Les Gandy
VII. Hear Special Education PBMAS Intervention Plan Report:  Tracy Newby
VII. PBMAS - Hook Elementary
VII. PBMAS - Gilbert Intermediate
VII. PBMAS - Henderson Jr. High
VII. PBMAS - Stephenville High School
VIII. Hear Construction Report:  Keith Starnes
VIII. - Action Item:  Consider Approval of Walking Tracks around the inside perimeter of playgrounds at Central Elementary and Chamberlin Elementary
IX. Action Item:  Consider Approval of Attendance Waiver Request for Tuesday, December 10th (3rd ice day):
    Dr. Darrell Floyd/Dr. Kathy Ray
X. Action Item:  Consider Approval of Pay for Hourly Employees for Dec. 10th:  
    Dr. Darrell Floyd/Debbie Hummel
XI. Hear Report on Current Financials:  Debbie Hummel
XI. -Action Item:  Determination of Disposition of IRS Rebate of Arbitrage 
    Payment from 1997 Bonds Issue
XI. - Annual Business Office Report
XI. -Hear Required Board Fraud Awareness Report
XI. -Hear Reports:  Cash and Investments, General Operating, Debt Service, 
    Child Nutrition, Capital Projects
XI. -Action Item:  Consider Approval of Budget Amendments (if needed)
XI. -Other Financial Matters
XII. Superintendent's Report
XII. -SHS Academic Hall of Fame Nominations being sought.  Ceremony is scheduled for April 24, 2014.  Dinner at 6:30 pm; Program at 7:30 pm.  Sponsored by Optimist Club.
    --Criteria for selection:  a person (student, faculty, administration) who has brought academic excellence to Stephenville High School and has been out of SHS for at least five years.  Selection committee meets in January.
XII. -Board Member Continuing Education Hours (Jan.-Dec. 2013)
XII. -Action Item (if necessary):  Discuss State Football Championship 
    Date and make appropriate School Calendar Change 
    (if necessary)
XII. -Discuss Regular Board Meeting Date in January
XII. -Board Visioning Retreat Meeting:  Saturday, January 11th 10:00 am-2:00 pm 
    in Administration Building Large Meeting Room
XII. -Board Policy Update #98 (1st Reading)
XIII. Closed Session:  Closed Session will be held for purposes permitted by the Texas Open Meetings Act, Texas Government Code Section 551, Subchapters D and E.
    -Discuss purchase, exchange, lease, or value of real property (551.072)
    - Discuss personnel matters and/or hear complaints against 
        Personnel (551.074)
       -- Annual superintendent evaluation, contract, and goals for 2014
XIV. Reconvene Open Session for any action relative to discussion during Closed Session
XV. Topics for future discussion
XVI. Adjourn
Agenda Item Details Reload Your Meeting
Meeting: December 16, 2013 at 5:30 PM - Regular
Subject:
I. Call to Order and Announce Quorum Present
Subject:
II. Proclamations/Recognitions
Subject:
II. -SHS:  FFA Champions
Subject:
II. -Hook Elementary:  Texas Top 30 Hoops for Heart, 
    Tyler Kelsey & Theresa Hutchins
Subject:
II. -SHS:  2013 UIL Sponsor Excellence Award, Casey Weil
Subject:
II. -SHS:  National Art Winner
Subject:
II. -HJH:  Middle School Region Band
Subject:
III. Comments from Visitors
Description:
A maximum of thirty (30) minutes will be allotted for this section, with each person being allowed no more than five (5) minutes.  Any person/group wishing to address the Board must sign in on the Open Forum list no later than 5:30 pm.  Groups of five or more shall select a representative to speak for the group; the representative will have five minutes.  The board may not act on any matter not on the agenda.  Any person/group wishing to have a specific item placed on the Board Agenda must complete a Board of Trustees Item Request no later than noon of the tenth calendar day before the meeting.  Per Board Policy GF (Local), members of the public having complaints or concerns may present their complaints or concerns to the Board only after following the procedure defined in that policy.  The Board intends that, whenever feasible, complaints shall be resolved at the lowest possible administrative level.  If a complaint comes before the Board that involves concerns or charges regarding an employee or student, it shall be heard by the Board in closed session unless the employee or student to whom the complaint pertains requests that it be heard in open session.
Subject:
IV. Consent Agenda
Subject:
IV. - Minutes from November 18, 2013 - Regular Meeting
Subject:
IV. - Review of monthly bills
Subject:
V. Action Item:  Hear Annual Audit and Compliance Report/CAFR (Comprehensive Annual Financial Report) for Fiscal Year 2012-2013 and Consider Approval:  Davis, Kinard & Co., P.C. auditors Diane Terrell and Kevin Randolph
Subject:
VI. Hear Erath County Appraisal District Report:  Les Gandy
Subject:
VII. Hear Special Education PBMAS Intervention Plan Report:  Tracy Newby
Subject:
VII. PBMAS - Hook Elementary
Subject:
VII. PBMAS - Gilbert Intermediate
Subject:
VII. PBMAS - Henderson Jr. High
Subject:
VII. PBMAS - Stephenville High School
Subject:
VIII. Hear Construction Report:  Keith Starnes
Subject:
VIII. - Action Item:  Consider Approval of Walking Tracks around the inside perimeter of playgrounds at Central Elementary and Chamberlin Elementary
Subject:
IX. Action Item:  Consider Approval of Attendance Waiver Request for Tuesday, December 10th (3rd ice day):
    Dr. Darrell Floyd/Dr. Kathy Ray
Subject:
X. Action Item:  Consider Approval of Pay for Hourly Employees for Dec. 10th:  
    Dr. Darrell Floyd/Debbie Hummel
Subject:
XI. Hear Report on Current Financials:  Debbie Hummel
Subject:
XI. -Action Item:  Determination of Disposition of IRS Rebate of Arbitrage 
    Payment from 1997 Bonds Issue
Subject:
XI. - Annual Business Office Report
Subject:
XI. -Hear Required Board Fraud Awareness Report
Subject:
XI. -Hear Reports:  Cash and Investments, General Operating, Debt Service, 
    Child Nutrition, Capital Projects
Subject:
XI. -Action Item:  Consider Approval of Budget Amendments (if needed)
Subject:
XI. -Other Financial Matters
Subject:
XII. Superintendent's Report
Subject:
XII. -SHS Academic Hall of Fame Nominations being sought.  Ceremony is scheduled for April 24, 2014.  Dinner at 6:30 pm; Program at 7:30 pm.  Sponsored by Optimist Club.
    --Criteria for selection:  a person (student, faculty, administration) who has brought academic excellence to Stephenville High School and has been out of SHS for at least five years.  Selection committee meets in January.
Subject:
XII. -Board Member Continuing Education Hours (Jan.-Dec. 2013)
Subject:
XII. -Action Item (if necessary):  Discuss State Football Championship 
    Date and make appropriate School Calendar Change 
    (if necessary)
Subject:
XII. -Discuss Regular Board Meeting Date in January
Subject:
XII. -Board Visioning Retreat Meeting:  Saturday, January 11th 10:00 am-2:00 pm 
    in Administration Building Large Meeting Room
Subject:
XII. -Board Policy Update #98 (1st Reading)
Subject:
XIII. Closed Session:  Closed Session will be held for purposes permitted by the Texas Open Meetings Act, Texas Government Code Section 551, Subchapters D and E.
    -Discuss purchase, exchange, lease, or value of real property (551.072)
    - Discuss personnel matters and/or hear complaints against 
        Personnel (551.074)
       -- Annual superintendent evaluation, contract, and goals for 2014
Subject:
XIV. Reconvene Open Session for any action relative to discussion during Closed Session
Subject:
XV. Topics for future discussion
Subject:
XVI. Adjourn

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