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Meeting Agenda
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A. Call to Order
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B. Roll Call
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C. Student Led Pledge of Allegiance
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D. Board Recognitions
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D.1. Smithville Elementary Tiger of the Month
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E. Public Communications
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F. Consent Agenda
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F.1. Minutes
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F.2. Financial Statements
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F.3. Investment Report
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F.4. State Aid Comparison - Budgeted vs. Earned
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F.5. Earned vs. TEA Payments
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F.6. Tax Collection Report
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F.7. Budget Amendments
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G. Information Items
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G.1. Financial Report
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G.2. Superintendent's Report
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G.3. Review of District and Campus Improvement Plans Status Reports
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G.4. Tentative January Agenda Items
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H. Action Items
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H.1. Personnel
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H.1.a. Resignations of Certified Personnel
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H.1.b. Employment of Certified Personnel
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H.2. Superintendent's Self-Evaluation Submission to the Board of Trustees and Distribution of Evaluation Materials
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I. Closed Session Disclaimer - During the course of the meeting, the Board of Trustees may conduct a closed meeting in accordance with the Texas Open Meetings Act, Texas Government Code, Chapter 551, Subchapter D and E. Decisions may be made as a result of executive session.
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Agenda Item Details
Reload Your Meeting
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| Meeting: | December 16, 2024 at 6:00 PM - Regular Meeting | |
| Subject: |
A. Call to Order
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Description:
The Board President or his/her designee will call the meeting to order.
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| Subject: |
B. Roll Call
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Description:
The Board President or his/her designee will call the roll of members.
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| Subject: |
C. Student Led Pledge of Allegiance
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Description:
Students from Smithville Elementary who have received the most Tiger Tokens for the month will lead the group in the pledge. Those students are:
1st Grade Casen Allen Quinn Vanegas Kolt Kietsch 2nd Grade Clark Hawkins Brant Staton Ava White 3rd Grade Anton Hajek Kyzer Macks Ja'Maya Parker 4th Grade Preston Behrens Denarii Hill Ryan Sanchez 5th Grade Rylie Lewis Koda Sellers Colin Whitlow |
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D. Board Recognitions
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D.1. Smithville Elementary Tiger of the Month
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Description:
Smithville Elementary School is excited to celebrate outstanding students by introducing the "Tiger of the Month" recognition. Elementary staff nominate students who exhibit characteristics such as kindness, strong character, and helpfulness. Each month, one exceptional student will be honored by the campus, recognized at the school board meeting, and will receive a special yard sign to proudly display at home.
The Tiger of the Month is Kash Kellough, a fourth grader in Mr. Vasquez's class. Great job, Kash! |
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E. Public Communications
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Description:
Citizens wishing to address the Board of Trustees have so indicated by listing their name on the Communications from the Public sign-in sheet located on the table at the entrance to the boardroom if the meeting is done in person, or at the link provided on the published board agenda if conducted remotely. Those signing have given a brief indication of the topics to be addressed.
Comments to the Board of Trustees under this provision will be limited to three minutes. The members of the Board of Trustees will listen to citizen presentations during this portion of a regularly scheduled meeting, but they will not comment or participate in a discussion of the topic. |
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F. Consent Agenda
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Description:
Board members routinely approve items on the consent agenda as a group. These are routine agenda items. Board members have the option to ask questions regarding any of the items listed under "consent agenda".
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F.1. Minutes
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Description:
State law requires that a record be kept in the form of official minutes on each meeting held by a governmental body and that these minutes be approved at the next regular meeting.
The minutes from the November 18, 2024 board meeting are attached. |
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Attachments:
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F.2. Financial Statements
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Description:
Monthly reporting of financial position in relation to the budget. The Board is provided monthly financial statements.
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Attachments:
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F.3. Investment Report
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Description:
Meet legal reporting requirements for investments.
In order the meet legal reporting requirements for investments, the Board receives quarterly reports on District investments. |
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Attachments:
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F.4. State Aid Comparison - Budgeted vs. Earned
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Description:
The Board has requested a monthly status report of earned state aid in relation to the budget.
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Attachments:
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F.5. Earned vs. TEA Payments
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Description:
The Board has requested a monthly status report of earned state aid in relation to the budget.
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Attachments:
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F.6. Tax Collection Report
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Description:
Attached is the Tax Assessor-Collector's Report.
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Attachments:
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F.7. Budget Amendments
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Description:
Budget Amendments allow for properly appropriated funds for the necessary expenditures of the District. Budget Amendments on the function level require Board approval.
The business office provides monthly monitoring and reporting to the Board of Trustees of potential areas that require amendment and the reasons they are necessary. |
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G. Information Items
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G.1. Financial Report
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Description:
The business manager, Sean Sanchez, will review the financial disbursements for the previous month with the Board of Trustees. No action is required.
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Attachments:
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G.2. Superintendent's Report
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Description:
The Superintendent will update the Board on important issues pertaining to the District.
December Superintendent Report
****A little about HOSA: it is an international healthcare careers organization that is meant to prepare students to enter healthcare and/or similar fields. Mrs. Cassie Kovar, our Health Sciences teacher at the high school, started the first Smithville Chapter of HOSA this year. |
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G.3. Review of District and Campus Improvement Plans Status Reports
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Description:
A format has been designed for a status report which allows the Board to monitor the implementation of the District and Campus Improvement Plan. District and campus site-based committees have reviewed the progress of the implementation of each plan and staff members have prepared the status reports for the respective improvement plans. The principal, staff, and site base committee are responsible for evaluating each improvement plan. Dr. Bethany Logan, Assistant Superintendent, will review the status of the District Improvement Plan and each campus principal will review the Campus Improvement Plan status.
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G.4. Tentative January Agenda Items
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Description:
Tentative items for the January board meeting include:
a. Board Recognitions b. Public Hearing - Texas Academic Performance Report c. District Improvement Plan Mid-Year Update d. Call for Regular School Board Election, May 3, 2025 e. Consider Approval of Election Services Contract with Fayette County, Bastrop County and Joint Election Contract with City of Smithville f. Personnel including Superintendent’s Evaluation/Contract Renewal |
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H. Action Items
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H.1. Personnel
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H.1.a. Resignations of Certified Personnel
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Description:
The Superintendent would like to inform the Board of the resignations of Richard King, teacher/coach at the junior high, and Dorothy King, teacher at Smithville Elementary.
No action is required. |
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H.1.b. Employment of Certified Personnel
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Description:
According to Board Policy DC [Local], the Superintendent has the authority to make recommendations to the Board regarding the selection of all personnel.
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H.2. Superintendent's Self-Evaluation Submission to the Board of Trustees and Distribution of Evaluation Materials
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Description:
Board Policy BJCD [Legal] requires the Board to annually evaluate the Superintendent. One part of the appraisal process involves the superintendent completing and providing to Board members a self-evaluation. After the superintendent completes her self-evaluation, and prior to the regular January meeting, Board members will individually complete an evaluation form on the Superintendent and submit it to the Board President who will compile a consensus evaluation of the Superintendent. The formal evaluation of the Superintendent will be given to the Superintendent at the January board meeting in closed session. The Board will then return to open session and act upon the contract of the Superintendent.
The Superintendent will deliver her self-evaluation to the Board of Trustees. Materials for evaluation of the Superintendent will be distributed to the Board and a deadline set for return of the completed form to the Board President. |
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Attachments:
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I. Closed Session Disclaimer - During the course of the meeting, the Board of Trustees may conduct a closed meeting in accordance with the Texas Open Meetings Act, Texas Government Code, Chapter 551, Subchapter D and E. Decisions may be made as a result of executive session.
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Description:
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During the course of the meeting, the Board of Trustees may conduct a closed meeting in accordance with the Texas Open Meetings Act, Texas Government Code, Chapter 551, Subchapter D and E. Decisions may be made as a result of executive session. |
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