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Meeting Agenda
A. Call to Order
B. Roll Call
C. Student Led Pledge of Allegiance
D. Board Recognitions
D.1. Smithville Elementary Tiger of the Month
E. Public Communications
F. Consent Agenda
F.1. Minutes
F.2. Financial Statements
F.3. Investment Report
F.4. State Aid Comparison - Budgeted vs. Earned
F.5. Earned vs. TEA Payments
F.6. Tax Collection Report
G. Information Items
G.1. Financial Report
G.2. Superintendent's Report
G.3. Smithville ISD Strategic Plan 2023-2027 Update
G.4. Tentative December Agenda Items
H. Action Items
H.1. Review and Approve 2023-2024 District Financial Audit
H.2. Consider Approval of Certified Levy in Accordance with the Texas Property Tax Code 26.09(e)
H.3. Voting for Bastrop Central Appraisal District Board of Directors
H.4. Personnel
H.4.a. Resignations of Certified Personnel
H.4.b. Employment of Certified Personnel
I. Closed Session Disclaimer - During the course of the meeting, the Board of Trustees may conduct a closed meeting in accordance with the Texas Open Meetings Act, Texas Government Code, Chapter 551, Subchapter D and E.  Decisions may be made as a result of executive session.
Agenda Item Details Reload Your Meeting
 
Meeting: November 18, 2024 at 6:00 PM - Regular Meeting
Subject:
A. Call to Order
Description:
The Board President or his/her designee will call the meeting to order.
Subject:
B. Roll Call
Description:
The Board President or his/her designee will call the roll of members.
Subject:
C. Student Led Pledge of Allegiance
Description:
Students from Smithville Elementary who have received the most Tiger Tokens for the month will lead the group in the pledge. Those students are:

1st grade 
David Owen 
Camila Aguilar Castillo 
Layla Gilbert 

2nd grade
Ruby Washington 
Scarlett Goertz 
Jasiah Johnson 

3rd grade
Alijah Gilbert 
Toryn Bauman 
Austin Andrus 

4th grade 
Layton Vicencio 
Norah Meuth 
Trenety Ibarra 
Cooper Dominy 

5th grade 
Mason Buckner 
Peyton James 
Madison Moore 

 
Subject:
D. Board Recognitions
Subject:
D.1. Smithville Elementary Tiger of the Month
Description:
Smithville Elementary School is excited to celebrate outstanding students by introducing the "Tiger of the Month" recognition.  Elementary staff will nominate students who exhibit characteristics such as kindness, strong character, and helpfulness.  Each month, one exceptional student will be honored by the campus, recognized at the school board meeting, and will receive a special yard sign to proudly display at home.
Our Tiger of the Month for November is Luna Diaz, a 2nd grader nominated by Mrs. Martinez.  Great job, Luna!
Subject:
E. Public Communications
Description:
Citizens wishing to address the Board of Trustees have so indicated by listing their name on the Communications from the Public sign-in sheet located on the table at the entrance to the boardroom if the meeting is done in person, or at the link provided on the published board agenda if conducted remotely. Those signing have given a brief indication of the topics to be addressed.
Comments to the Board of Trustees under this provision will be limited to three minutes.
The members of the Board of Trustees will listen to citizen presentations during this portion of a regularly scheduled meeting, but they will not comment or participate in a discussion of the topic. 
Subject:
F. Consent Agenda
Description:
Board members routinely approve items on the consent agenda as a group.  These are routine agenda items.  Board members have the option to ask questions regarding any of the items listed under "consent agenda".
Subject:
F.1. Minutes
Description:
State law requires that a record be kept in the form of official minutes on each meeting held by a governmental body and that these minutes be approved at the next regular meeting.

Attached are the minutes from the October 21, 2024 regular meeting.
Attachments:
Subject:
F.2. Financial Statements
Description:
Monthly reporting of financial position in relation to the budget.  The Board is provided monthly financial statements.
Attachments:
Subject:
F.3. Investment Report
Description:
Meet legal reporting requirements for investments.
In order the meet legal reporting requirements for investments, the Board receives quarterly reports on District investments.
Attachments:
Subject:
F.4. State Aid Comparison - Budgeted vs. Earned
Description:
The Board has requested a monthly status report of earned state aid in relation to the budget.
Attachments:
Subject:
F.5. Earned vs. TEA Payments
Description:
The Board has requested a monthly status report of earned state aid in relation to the budget.
Attachments:
Subject:
F.6. Tax Collection Report
Description:
Attached is the Tax Assessor-Collector's Report.
Attachments:
Subject:
G. Information Items
Subject:
G.1. Financial Report
Description:
The business manager, Sean Sanchez, will review the financial disbursements for the previous month with the Board of Trustees.  No action is required.
Attachments:
Subject:
G.2. Superintendent's Report
Description:
The Superintendent will update the Board on important issues pertaining to the District.

November Superintendent's Report
  • Enrollment numbers as of November 15th, there are 1837 students with an average daily attendance of 92.32%.

  • At the last board meeting, there was a discussion about possibly developing a local policy involving the School Health Advisory Committee.  After discussion with TASB, we were advised to utilize legal policy and not adopt a local policy.

  • The SHS Tiger Theatre Troupe will be performing their fall play "The Game’s Afoot" this Friday, Saturday, and Sunday at the Main Cafeteria.  Tickets can be purchased through Hometown Ticketing.

  • Turkey Trot to the Top was an instructional incentive to encourage teachers and instructional staff on all campuses to continue the use of HQIMs.  Prizes include donated prizes including rounds of golf, Consuela, and free oil changes.  Winners will be drawn on Friday.

  • Thanksgiving lunches will be at the Elementary on Thursday and Brown Primary on Friday.

  • Mrs. Perez, our ACE After School Program Site Coordinator, was one of 20 Site Coordinators, out of ~700 in the State, to be selected to do a program evaluation interview with TEA. These 20 were selected because of promising areas in our family engagement programs, and TEA felt other coordinators would benefit from learning more about them.  Examples of some of the programs they will discuss are our Trunk or Treat event, the Winter Safety Event, and the ACE Cares Program, which focuses on giving back to the community.

  • This spring Mrs. Burns and Mr. Harris will be investigating options to address the recent discussion concerning the high school baseball/softball field upgrades.

  • We would like to invite the Board of Trustees to attend our annual Central Office Holiday Social on Wednesday, Dec 18, 2024 from 2:00 p.m. to 4:30 p.m. at the Red Brick Building.
Subject:
G.3. Smithville ISD Strategic Plan 2023-2027 Update
Description:
Dr. Logan, Assistant Superintendent, will give a regular progress report/update on the Smithville I.S.D. Strategic Plan.
Subject:
G.4. Tentative December Agenda Items
Description:
Tentative items for the December meeting include:

a.   Consent Agenda - Investment Policy Review
b.   Consent Agenda - Review Approved Providers of Investment              
c.   Superintendent’s Self-Evaluation Submission to the Board
d.   Distribution of Superintendent Evaluation Materials
Subject:
H. Action Items
Subject:
H.1. Review and Approve 2023-2024 District Financial Audit
Description:
As required by the Texas Education Agency, an annual audit of financial information is conducted to assure that all legal requirements are being met and sound fiscal responsibility is maintained.  The audit was conducted by Armstrong, Vaughn and Assoc, P.C.  Kim Roach, who is a Principal with Armstrong, will present the audit.   Included in the board packet is the Management's Discussion and Analysis, Exhibit C-2 and the Governance Letter for the Board's review. 
Attachments:
Subject:
H.2. Consider Approval of Certified Levy in Accordance with the Texas Property Tax Code 26.09(e)
Description:
The district is in receipt of a request from Ellen Owens, Tax Assessor/Collector for the Smithville Independent School District, for approval of the attached document in accordance with Texas Property Tax Code 26.09(e).  This document requires that the Board of Trustees approve the original certified tax levy.
Attachments:
Subject:
H.3. Voting for Bastrop Central Appraisal District Board of Directors
Description:
The Bastrop County Appraisal District is governed by a five-member board of directors which is elected by the governing bodies of the taxing entities in Bastrop County.  Board members serve two-year at-large terms, which begin on January 1st of even numbered years. Chapter 6 of the Property Tax Code allows each tax unit to cast votes for the Board of Directors of the Bastrop Central Appraisal District in proportion to their tax levy.  At its regular meeting in September, the Board of Trustees nominated Justin Bezner to be placed on the ballot for BCAD Board of Directors. The Smithville Independent School District is allocated 338 votes out of a total of 5,000 to cast for the candidate of its choice.  The vote must be conducted at an open meeting of the Board of Trustees. The deadline to return a signed resolution of votes cast is December 15th. The five candidates who receive the largest cumulative vote totals will become the five appointed board of directors.  We will be notified of the results after December 15th.  Our goal is to elect a Smithville representative to the Bastrop County Appraisal District Board of Directors.
Included in the board information is a voting entitlement for each of the taxing entities in Bastrop County, and a voting resolution. 
 
Attachments:
Subject:
H.4. Personnel
Subject:
H.4.a. Resignations of Certified Personnel
Description:
The Superintendent would like to inform the Board of the resignations of Clayton Mayo and Jeffrey Neely, teacher/coaches at the high school, effective at the end of their current 2024-2025 contracts, and Krystal Brian, a teacher at the high school, effective December 20, 2024.

No action is required.
Subject:
H.4.b. Employment of Certified Personnel
Description:
According to Board Policy DC [Local], the Superintendent has the authority to make recommendations to the Board regarding the selection of all personnel.
No employment is recommended at this time.
Subject:
I. Closed Session Disclaimer - During the course of the meeting, the Board of Trustees may conduct a closed meeting in accordance with the Texas Open Meetings Act, Texas Government Code, Chapter 551, Subchapter D and E.  Decisions may be made as a result of executive session.
Description:

 

During the course of the meeting, the Board of Trustees may conduct a closed meeting in accordance with the Texas Open Meetings Act, Texas Government Code, Chapter 551, Subchapter D and E.  Decisions may be made as a result of executive session.

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