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Meeting Agenda
A. Call to Order
B. Roll Call
C. Student Led Pledge of Allegiance
D. Public Communications
E. Consent Agenda
E.1. Minutes
E.2. Financial Statements
E.3. Investment Report
E.4. State Aid Comparison - Budgeted vs. Earned
E.5. Earned vs. TEA Payments
E.6. Tax Collection Report
E.7. Budget Amendments
F. Information Items
F.1. Financial Report
F.2. Superintendent's Report
F.3. Memorandum of Understanding for the Bastrop County Juvenile Boot Camp
F.4. Tentative January Agenda Items
G. Action Items
H. Consider Approval of TASB Board Policy Update 122 and Local Policies as Follows: CQB(LOCAL): TECHNOLOGY RESOURCES - CYBERSECURITY, CSA(LOCAL): FACILITY STANDARDS - SAFETY AND SECURITY, DC(LOCAL): EMPLOYMENT PRACTICES, EHB(LOCAL): CURRICULUM DESIGN - SPECIAL PROGRAMS, EHBC(LOCAL): SPECIAL PROGRAMS - COMPENSATORY SERVICES AND INTENSIVE PROGRAMS, EHBCA(LOCAL): COMPENSATORY SERVICES AND INTENSIVE PROGRAMS - ACCELERATED INSTRUCTION, FEA(LOCAL): ATTENDANCE - COMPULSORY ATTENDANCE, FFAC(LOCAL): WELLNESS AND HEALTH SERVICES - MEDICAL TREATMENT, FFB(LOCAL): STUDENT WELFARE - CRISIS INTERVENTION, FL(LOCAL): STUDENT RECORDS
I. Personnel
I.1. Resignations of Certified Personnel
I.2. Employment of Certified Personnel
I.3. Superintendent's Self-Evaluation Submission to the Board of Trustees and Distribution of Evaluation Materials
I.4. Closed Session: 
Discussion regarding assignment/reassignment of administrative positions. Tex. Gov’t Code sec. 551.071
Agenda Item Details Reload Your Meeting
 
Meeting: December 11, 2023 at 6:00 PM - Regular Meeting
Subject:
A. Call to Order
Description:
The Board President or his/her designee will call the meeting to order.
Subject:
B. Roll Call
Description:
The Board President or his/her designee will call the roll of members.
Subject:
C. Student Led Pledge of Allegiance
Description:
Students representing the House System at Smithville Elementary will lead the group in the Pledge of Allegiance.  Those students are:
 

1st Grade:  Lane Hurst, Maevin Hodge, Blayne Bennett
2nd Grade:  Kaylee Munson, Alijah Gilbert, Britney Larsen
3rd Grade:  Alyson Jaramillo Ulloa, Lucy Burch, Malina Guillen
4th Grade:  Jesse Garza, Carmillo Hernandez, Lukas Henry
5th Grade:  Ella Doane, Scarlett Knight, Layla Garcia
Subject:
D. Public Communications
Description:
Citizens wishing to address the Board of Trustees have so indicated by listing their name on the Communications from the Public sign-in sheet located on the table at the entrance to the boardroom if the meeting is done in person, or at the link provided on the published board agenda if conducted remotely. Those signing have given a brief indication of the topics to be addressed.
Comments to the Board of Trustees under this provision will be limited to three minutes.
The members of the Board of Trustees will listen to citizen presentations during this portion of a regularly scheduled meeting, but they will not comment or participate in a discussion of the topic. 
Subject:
E. Consent Agenda
Description:
Board members routinely approve items on the consent agenda as a group.  These are routine agenda items.  Board members have the option to ask questions regarding any of the items listed under "consent agenda".
Subject:
E.1. Minutes
Description:
State law requires that a record be kept in the form of official minutes on each meeting held by a governmental body and that these minutes be approved at the next regular meeting.

Attached are the minutes from the November 13, 2023 regular board meeting.
Attachments:
Subject:
E.2. Financial Statements
Description:
Monthly reporting of financial position in relation to the budget.  The Board is provided monthly financial statements.
Attachments:
Subject:
E.3. Investment Report
Description:
Meet legal reporting requirements for investments.
In order the meet legal reporting requirements for investments, the Board receives quarterly reports on District investments.
Attachments:
Subject:
E.4. State Aid Comparison - Budgeted vs. Earned
Description:
The Board has requested a monthly status report of earned state aid in relation to the budget.
Attachments:
Subject:
E.5. Earned vs. TEA Payments
Description:
The Board has requested a monthly status report of earned state aid in relation to the budget.
Attachments:
Subject:
E.6. Tax Collection Report
Description:
Attached is the Tax Assessor-Collector's Report.
Attachments:
Subject:
E.7. Budget Amendments
Description:
Budget Amendments allow for  properly appropriated funds for the necessary expenditures of the District. Budget Amendments on the function level require Board approval.
The business office provides monthly monitoring and reporting to the Board of Trustees of potential areas that require amendment and the reasons they are necessary.
Attachments:
Subject:
F. Information Items
Subject:
F.1. Financial Report
Description:
The Chief Financial Officer, Jean Ann McCarthy, will review the financial disbursements for the previous month with the Board of Trustees.  No action is required.
Attachments:
Subject:
F.2. Superintendent's Report
Description:
The Superintendent will update the Board on important issues pertaining to the District.

December Superintendent Report

  • Enrollment numbers as of December 8, 2023 are 1824 students with an attendance rate of 92.88%.

  • The Tiger Band had 26 members make the All Region Band this past Saturday and 2 members earned alternate positions.  Out of the 26 band members that made the All Region Band, 12 placed high enough to advance to Area and will compete in January for a spot in All State Band. 

  • SHS Tiger Band Concert is at 8:00 p.m. tonight at the high school band hall.

  • SJHS Tiger Band Concert is tomorrow evening at the junior high band hall.  6th grade at 5:30 p.m., 7th and 8th grade are at 7:00 p.m. 

  • The Lady Tigers basketball team will play in Caldwell on Tuesday and the Tigers will play in Elgin.

  • Soccer has begun and the first scrimmage is on Tuesday for the boys.

  • Board Policy DP (Local) addresses school chaplains.  School districts must make a decision whether they will proceed with allowing school chaplains in schools by March 1st.

  • The Fall issue of the Tiger Insider is at your seats.
Subject:
F.3. Memorandum of Understanding for the Bastrop County Juvenile Boot Camp
Description:
This Memorandum of Understanding ("Agreement") is an interlocal agreement entered into pursuant to Texas Education Code, Chapter 37 and the Texas Interlocal Cooperation Act, Texas Government Code Chapter 791, and is entered into to be effective between Bastrop County, the Bastrop County Juvenile Probation Department, (BCJPD) and the following educational and local government entities: Bastrop Independent School District, Elgin  Independent School District, Smithville Independent School District, McDade  Independent School District, Cities of Bastrop, Elgin, and Smithville.
Dr. Caudill, Assistant Superintendent, will share information about the MOU and answer any questions from the Board of Trustees.
Attachments:
Subject:
F.4. Tentative January Agenda Items
Description:
Tentative items to be included on the January agenda:

a.  Board Recognitions
b.  Public Hearing - Texas Academic Performance Report
c.  District Improvement Plan Mid-Year Update
d.  Call for Regular School Board Election, May 4, 2024
e.  Consider Approval of Election Services Contract with Fayette County,       Bastrop County and Joint Election Contract with City of Smithville
f.  Personnel including Superintendent’s Evaluation/Contract Renewal
Subject:
G. Action Items
Subject:
H. Consider Approval of TASB Board Policy Update 122 and Local Policies as Follows: CQB(LOCAL): TECHNOLOGY RESOURCES - CYBERSECURITY, CSA(LOCAL): FACILITY STANDARDS - SAFETY AND SECURITY, DC(LOCAL): EMPLOYMENT PRACTICES, EHB(LOCAL): CURRICULUM DESIGN - SPECIAL PROGRAMS, EHBC(LOCAL): SPECIAL PROGRAMS - COMPENSATORY SERVICES AND INTENSIVE PROGRAMS, EHBCA(LOCAL): COMPENSATORY SERVICES AND INTENSIVE PROGRAMS - ACCELERATED INSTRUCTION, FEA(LOCAL): ATTENDANCE - COMPULSORY ATTENDANCE, FFAC(LOCAL): WELLNESS AND HEALTH SERVICES - MEDICAL TREATMENT, FFB(LOCAL): STUDENT WELFARE - CRISIS INTERVENTION, FL(LOCAL): STUDENT RECORDS
Description:
The District must update and maintain its policies with the most recent legislation and educational regulation changes.  In your packet of information, you have been provided the Update 122 Local Policy Overview. The board should not adopt (LEGAL) policies, but TASB recommends that they be reviewed. Therefore (LEGAL) policies are included for review in Update 122. The attachments provide you with information concerning the policy changes found in the update.  The information included in the board packet is a summary of each of the policy changes. The update includes changes to the following local board policies: 
CQB(LOCAL): TECHNOLOGY RESOURCES - CYBERSECURITY, CSA(LOCAL): FACILITY STANDARDS - SAFETY AND SECURITY, DC(LOCAL): EMPLOYMENT PRACTICES, EHB(LOCAL): CURRICULUM DESIGN - SPECIAL PROGRAMS, EHBC(LOCAL): SPECIAL PROGRAMS - COMPENSATORY SERVICES AND INTENSIVE PROGRAMS, EHBCA(LOCAL): COMPENSATORY SERVICES AND INTENSIVE PROGRAMS - ACCELERATED INSTRUCTION, FEA(LOCAL): ATTENDANCE - COMPULSORY ATTENDANCE, FFAC(LOCAL): WELLNESS AND HEALTH SERVICES - MEDICAL TREATMENT, FFB(LOCAL): STUDENT WELFARE - CRISIS INTERVENTION, FL(LOCAL): STUDENT RECORDS
Attachments:
Subject:
I. Personnel
Subject:
I.1. Resignations of Certified Personnel
Description:
The Superintendent would like to inform the Board of the resignation of Claude Bassett, teacher coach at the high school.  Mr. Bassett will retire at the end of this semester.

No action is required.
Subject:
I.2. Employment of Certified Personnel
Description:
According to Board Policy DC [Local], the Superintendent has the authority to make recommendations to the Board regarding the selection of all personnel.
Subject:
I.3. Superintendent's Self-Evaluation Submission to the Board of Trustees and Distribution of Evaluation Materials
Description:
Board Policy BJCD [Legal] requires the Board to annually evaluate the Superintendent.  One part of the appraisal process involves the superintendent completing and providing to Board members a self-evaluation.  After the superintendent completes her self-evaluation, and prior to the regular January meeting, Board members will individually complete an evaluation form on the Superintendent and submit it to the Board President who will compile a consensus evaluation of the Superintendent.  The formal evaluation of the Superintendent will be given to the Superintendent at the January board meeting in closed session.  The Board will then return to open session and act upon the contract of the Superintendent.

The Superintendent will deliver her self-evaluation to the Board of Trustees. Materials for evaluation of the Superintendent will be distributed to the Board and a deadline set for return of the completed form to the Board President.
 
Attachments:
Subject:
I.4. Closed Session: 
Discussion regarding assignment/reassignment of administrative positions. Tex. Gov’t Code sec. 551.071

During the course of the meeting, the Board of Trustees may conduct a closed meeting in accordance with the Texas Open Meetings Act, Texas Government Code, Chapter 551, Subchapter D and E.  Decisions may be made as a result of executive session.

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