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Meeting Agenda
A. Call to Order
B. Roll Call
C. Student Led Pledge of Allegiance
D. Public Hearing
D.1. Present F.I.R.S.T. Ratings
E. Board Recognitions
E.1. Character Education Speakers
F. Public Communications
G. Consent Agenda
G.1. Minutes
G.2. Financial Statements
G.3. Investment Report
G.4. State Aid Comparison - Budgeted vs. Earned
G.5. Earned vs. TEA Payments
G.6. Tax Collection Report
G.7. Budget Amendments
G.8. Investment Policy Review
G.9. Review Approved Providers of Investment Training
H. Information Items
H.1. Financial Report
H.2. Superintendent's Report
H.3. Child Nutrition Report
H.4. Safety and Security Update
H.5. Teacher Certification Status Report
H.6. Tentative October Agenda Items
I. Action Items
I.1. Nominations for Bastrop Central Appraisal District Board of Trustees
I.2. Personnel
I.2.a. Resignations of Certified Personnel
I.2.b. Employment of Certified Personnel
Agenda Item Details Reload Your Meeting
 
Meeting: September 18, 2023 at 6:00 PM - Regular Meeting
Subject:
A. Call to Order
Description:
The Board President or his/her designee will call the meeting to order.
Subject:
B. Roll Call
Description:
The Board President or his/her designee will call the roll of members.
Subject:
C. Student Led Pledge of Allegiance
Description:
These students have earned the most Tiger Tokens in their grade level and will lead the group in the Pledge of Allegiance:
1st Grade:  Micheal Reyes, Clark Hawkins, Jasiah Johnson
2nd Grade:  Nolan Ault, Austin Andrus, Avery Doane
3rd Grade:  Laneton Bisland, Nathaniel Garcia, Owen Chaloupka
4th Grade:  Leighna Roberson, Athena Berdecia, Mason Fowler
5th Grade:  Lily Garza, Nathanael Brending  
Subject:
D. Public Hearing
Subject:
D.1. Present F.I.R.S.T. Ratings
Description:
As a mandate of the 77th Legislative session, districts must hold a public hearing to report the rating received by the district based upon financial performance in relation to the FIRST rating standards.
Attachments:
Subject:
E. Board Recognitions
Subject:
E.1. Character Education Speakers
Description:
Student guest speakers will be present at each board meeting to read a short essay on the Character Trait of the Month.  
Elle Browning, a second grade student in Ms. Martinez's class, Chloe Cox, a third grader in Ms. Natal's class, and Olive Wells in Ms. Brockenbush’s fourth grade class will read their essays about courage.

 
Subject:
F. Public Communications
Description:
Citizens wishing to address the Board of Trustees have so indicated by listing their name on the Communications from the Public sign-in sheet located on the table at the entrance to the boardroom if the meeting is done in person, or at the link provided on the published board agenda if conducted remotely. Those signing have given a brief indication of the topics to be addressed.
Comments to the Board of Trustees under this provision will be limited to three minutes.
The members of the Board of Trustees will listen to citizen presentations during this portion of a regularly scheduled meeting, but they will not comment or participate in a discussion of the topic. 
Subject:
G. Consent Agenda
Description:
Board members routinely approve items on the consent agenda as a group.  These are routine agenda items.  Board members have the option to ask questions regarding any of the items listed under "consent agenda".
Subject:
G.1. Minutes
Description:
State law requires that a record be kept in the form of official minutes on each meeting held by a governmental body and that these minutes be approved at the next regular meeting.

Attached are the minutes from the August 28, 2023 regular board meeting and the September 11, 2013 special workshop.
Attachments:
Subject:
G.2. Financial Statements
Description:
Monthly reporting of financial position in relation to the budget.  The Board is provided monthly financial statements.
Attachments:
Subject:
G.3. Investment Report
Description:
Meet legal reporting requirements for investments.
In order the meet legal reporting requirements for investments, the Board receives quarterly reports on District investments.
Attachments:
Subject:
G.4. State Aid Comparison - Budgeted vs. Earned
Description:
The Board has requested a monthly status report of earned state aid in relation to the budget.
Attachments:
Subject:
G.5. Earned vs. TEA Payments
Description:
The Board has requested a monthly status report of earned state aid in relation to the budget.
Attachments:
Subject:
G.6. Tax Collection Report
Description:
Attached is the Tax Assessor-Collector's Report.
Attachments:
Subject:
G.7. Budget Amendments
Description:
To bring the functions in line with required expenditures, budget amendments are vital to properly appropriate funds for the necessary expenditures of the District.  Budget Amendments on the function level require Board approval.
Attachments:
Subject:
G.8. Investment Policy Review
Description:
As required by law, the investment policy and the investment strategy shall be reviewed not less than annually.  The Board shall adopt a written instrument stating that it has reviewed the investment policy and investment strategies and that the written instrument so adopted shall record any changes that were made.  CDA [Legal]
Attachments:
Subject:
G.9. Review Approved Providers of Investment Training
Description:
In accordance with Section 2256.008(a), Texas Government Code, local governing body must approve sources of training for the treasurer, chief financial officer and investment officer of the District, relating to investment responsibilities.  Officers must have training every two years and not less than 8 hours of training are required by law.
Attachments:
Subject:
H. Information Items
Subject:
H.1. Financial Report
Description:
The Chief Financial Officer, Jean Ann McCarthy, will review the financial disbursements for the previous month with the Board of Trustees.  No action is required.
Attachments:
Subject:
H.2. Superintendent's Report
Description:
The Superintendent will update the Board on important issues pertaining to the District.
Subject:
H.3. Child Nutrition Report
Description:
Candy Biehle, Child Nutrition Director, will be present at the meeting to report to the Board on numerous activities that she and her staff are involved in throughout the year.  The Child Nutrition department is responsible for the meals programs for breakfast, lunch, the After School Program, and Summer Feeding.  They also offer catering services for school activities on a fee basis.  This department is funded through federal dollars and regularly operates in the black paying for all expenses including salaries and benefits of its employees.
This information report is presented in an effort to keep the Board informed of various programs and activities within the Child Nutrition Department.
 
Attachments:
Subject:
H.4. Safety and Security Update
Description:
Dr. Michael Caudill, Assistant Superintendent, will report to the Board on measures being taken in the district to address safety and security for students and staff.
Subject:
H.5. Teacher Certification Status Report
Description:
Texas Education Code §21.057 and Board Policy DBA [Legal] require the superintendent to notify the parents or guardian of each student in a classroom that is staffed by a teacher who is inappropriately certified or uncertified for their classroom instruction assignment.  Furthermore, the school district is required to make teacher certification information available to the public upon request. No parent notification is required for teachers currently enrolled in alternative certification programs, serving under a one-year certificate, or who are certified under the District of Innovation. 

Twelve members of our staff are employed under non-certified contracts as allowed by the District of Innovation.  Eight employees are either enrolled in alternative certification programs and have not yet met ACP requirements or are teaching outside his/her certification area.  Reports will be made as mandated by TEA.
Subject:
H.6. Tentative October Agenda Items
Description:
Tentative items to be included on the October agenda are:

a.  Board Recognitions
b.  Financial Report
c.  Superintendent's Report
d.  Board Recognitions
e.  Curriculum Highlight
f.   Consider Approval of District and Campus Improvement         Plans and Performance Objectives  
g.  Personnel
Subject:
I. Action Items
Subject:
I.1. Nominations for Bastrop Central Appraisal District Board of Trustees
Description:
The membership of the Bastrop Central Appraisal District Board of Directors is a position appointed by the participating taxing jurisdictions, the County, the Cities, the School Districts, and the Community College.
 
The term for the current Board of Directors will expire on December 31, 2023.   This is an appointment year for Bastrop and there are several stages in the process that are subject to a deadline.
Taxing jurisdictions nominate up to five members on or before October 15th.
Taxing jurisdictions receive a ballot of all nominations on or before October 30th.
Taxing jurisdictions distribute their allocated votes to a single nominee or several nominations on the ballot, by resolution at a regular session, delivered to the appraisal district on or before December 15th.
Legislative changes if approved by the voters will require the number of board members for the appraisal district to be increased from five to nine.  Five members appointed by the taxing jurisdictions, three members elected at large at the May, 2024 election, and one elected Tax Assessor/Collector.  So, there will be five appointed and four elected officials for the Board of Directors, effective July 1, 2024.
 
Please note that the Tax Assessor/Collector becomes a voting board member effective July 1, 2024.  It is recommended that the Tax Assessor/Collector NOT be appointed as one of the five appointed members.  The Tax Assessor/Collector will continue to serve on the Board of Directors from January 1, 2024 to June 30, 2024 as a non-voting member, with voting privileges beginning July 1, 2024.
 
The term for the appointed member will be from January 1, 2024 to December 31, 2024, one-year.  Legislative changes this year will require a staggered four-year term, requiring an appointment process again in 2024 and 2025 to accomplish the staggered terms.
 
Current board members that have expressed an interest in being nominated are:
 
David Redd - Bastrop Community
David Glass - Elgin Community
William (Bill) Archer - Bastrop Community
 
Should you nominate the three listed, we still need an additional two or more nominations. The ballot can have more than five nominations listed.  The top five votes will determine the five appointed members.
 
Those who have expressed an interest from the community (the taxing authority who nominates must have contacted the individual to confirm the interest to serve).
 
Jeannie Ralph - Smithville Community
Stacy Tiner - Smithville Community
Pamela Harkins - Elgin Community
 
When you are looking for individuals to nominate, they must be a resident of the county and they must have lived in the county for at least two years.  They cannot be related to an employee of the appraisal district.  Further qualifications can be found on the Comptroller’s website.  The following link should direct you to the source document:  https://bastropcad.org/wp-content/uploads/2023/04/96-301-27.pdf
 
Other helpful information:  The Board of Directors meets at least once a quarter.  Meetings typically start at 3:00 p.m. and last from one to two hours. 
 
Attached is the Allocation of Votes and a sample Nomination Resolution.
 
If you have any questions, please let Faun Cullens, Bastrop Central Appraisal District, know as soon as possible.  Please note the first deadline is for the nominations and it is October 15th.
Attachments:
Subject:
I.2. Personnel
Subject:
I.2.a. Resignations of Certified Personnel
Description:
The Superintendent would like to report the resignations of Jean Ann McCarthy, Chief Financial Officer, and Noel McCarthy, Tiger Academy instructor.  Mr. and Mrs. McCarthy will be retiring from education on June 30, 2024.

 
Subject:
I.2.b. Employment of Certified Personnel
Description:
According to Board Policy DC [Local], the Superintendent has the authority to make recommendations to the Board regarding the selection of all personnel from June through August.  

The Superintendent wants to inform the Board of the following new hires:

Rae Danette Perez - ACE Coordinator
Shelbie Page - Occupational Therapist Assistant

No action is required.

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