Meeting Agenda
1. Call to Order of Regular Board meeting at 6:00 p.m.
2. Roll Call
3. Pledge of Allegiance: Loves Park Elementary students
4. Approval of Agenda
5. The Mission of the Harlem Consolidated School District, as a vital part of the community, is to help diverse learners realize their unlimited potential by providing an educational program dedicated to academic excellence and the development of strong character in a safe and respectful learning environment.
6. Approval of Board Meeting Minutes for January 20, 2026; Special Board for Public Hearing minutes for January 26, 2026; & Special Board meeting minutes and Closed Session minutes for January 27, 2026: 
7. Jason Blume, Assistant Superintendent for Communications & Community Relations
7.A. Awards and Recognitions
8. Comments from the Community
9. Approval of Bills
9.A. Payables Summary
9.B. Voided Checks
9.C. Payroll Voucher(s)
9.D. Accounts Payable Warrants
10. Administrative Reports
10.A. Dr. Michelle Erb, Assistant Superintendent for Curriculum & Instruction
10.A.1. Recommendation to approve Student Travel Requests:
10.A.2. Presentation of 2026-2027 District calendar
10.A.3.  Recommendation to approve District Behavior Plan
10.B. Josh Aurand, Assistant Superintendent for Business & Operations
10.B.1. Recommendation to approve Resolution Declaring Surplus Property:
10.B.2. Recommendation to accept December 2025 Treasurer's Report
10.B.3. Recommendation to approve an agreement with Legends Global for the rental of BMO Harris Bank Center on Saturday, May 23, 2026, for graduation ceremonies
10.B.4. Recommendation to renew auditing services contract with Sikich at a cost for FY26 at $44,250, FY27 at $45,500, and FY28 at $46,750
10.B.5. Recommendation to approve an agreement with AYA Healthcare Inc. to provide a Speech and Language Pathologist for a short term FMLA leave at a cost of $100 per hour at 37.5 hours per week, for a total cost of $48,750.00, paid with IDEA Flow Through Part B
10.B.6. Recommendation to approve an agreement with Sunbelt LLC to provide a Speech and Language Pathologist for a short term FMLA leave at a cost of $112 per hour at 37.5 hours per week, for a total cost of $54,600.00, paid with IDEA Flow Through Part B
10.B.7. Recommendation to approve a subscription for 300 FastBridge Licenses and Professional Development for a cost of $2,355, paid with School Improvement 1003(a) Funds
10.B.8. Recommendation to approve 4 days of coaching for Into Reading Coaching for a cost of $15,120 and 4 days of coaching for ReadyMath Coaching for a cost of $9,600; for a total of cost of $24,720, paid with School Improvement 1003(a) Funds
10.B.9. Recommendation to approve the purchase of Wilson Just Words Program for $21,861, paid with School Improvement 1003(a) Funds
10.C. Dr. Shelley Wagner, Assistant Superintendent for Human Resources
10.C.1. Recommendation to approve Personnel Agenda & Addendum
10.D. Dr. Terrell Yarbrough, Superintendent
10.D.1. Freedom of Information Act request dated January 1, 2026, was submitted by Owen Wang from Rockford Sun requesting copies of all vendor contracts over $1,000 for the current school fiscal year. The District responded to the requestor on January 16, 2026, with the inclusive document. 
10.D.2. A Freedom of Information Act dated January 6, 2026, was submitted by David Arvayo from the Painter District Council No.30 requesting any properties owned, maintained, or operated by Harlem School District No. 122, including, but not limited to, schools, administrative buildings, or any other facilities owned or maintained by the school district built before January 1, 1978. The District responded on January 20, 2026, with the inclusive documents
10.D.3. Freedom of Information Act request dated January 15, 2026, was submitted by Chris Miller requesting copies of any existing records that describe purchasing or contracting approval authority within your School District.The District responded to the requestor on January 26, 2026, with the inclusive documents. 
10.D.4.  A Freedom of Information Act request dated January 3, 2026, was submitted by Shari Reid of SmartProcure requesting any and all purchasing records from 10/3/2025 to current. The District responded to the requestor on January 30, 2026, with the inclusive documents. 
10.D.5.  Freedom of Information Act request dated December 11, 2025, was submitted by Chad Szekeres of Devine 180 requesting access to records held by the district related to the current security system and life safety solutions, support and maintenance agreements, contracts and equipment which would have been purchased and/or installed in the past 5 years. The District responded to the requestor on February 4, 2026, with the inclusive documents.
11. Consent Agenda
11.A. Approve Personnel Agenda & Addendum
11.B. Approve Student Travel Request(s)
12. ACTION ITEMS
12.A. Approve District Behavior Plan
12.B. Approve Resolution Declaring Surplus Property
12.C. Accept December 2025 Treasurer's Report
12.D. Approve an agreement with Legends Global for the rental of BMO Harris Bank Center on Saturday, May 23, 2026, for graduation ceremonies
12.E. Approve renewal of auditing services contract with Sikich at a cost for FY26 at $44,250, FY27 at $45,500, and FY28 at $46,750
12.F. Approve an agreement with AYA Healthcare Inc. to provide a Speech and Language Pathologist for a short term FMLA leave at a cost of $100 per hour at 37.5 hours per week, for a total cost of $48,750.00, paid with IDEA Flow Through Part B
12.G. Approve an agreement with Sunbelt LLC to provide a Speech and Language Pathologist for a short term FMLA leave at a cost of $112 per hour at 37.5 hours per week, for a total cost of $54,600.00, paid with IDEA Flow Through Part B
12.H. Approve a subscription for 300 FastBridge Licenses and Professional Development for a cost of $2,355, paid with School Improvement 1003(a) Funds
12.I. Approve 4 days of coaching for Into Reading Coaching for a cost of $15,120 and 4 days of coaching for ReadyMath Coaching for a cost of $9,600; for a total of cost of $24,720, paid with School Improvement 1003(a) Funds
12.J. Approve the purchase of Wilson Just Words Program for $21,861, paid with School Improvement 1003(a) Funds
13. Announcements and Discussion:  
14. Executive Session to discuss Employment of Personnel (5 ILCS 120/2(c)(1), Negotiations (5 ILCS 120/2(c)(2), Selection of a Person to Fill a Public Office ( 5 ILCS 120/2(c)(3), Pending Litigation (5 ILCS 120/2(c)(11), Student Discipline (5 ILCS 120/2(c)(9), Placement of Individual Students in Special Education Programs and Other Matters Relating to Individual Students (5 ILCS 120/2(c)(10), Purchase or Lease of Real Property for the Use of the District  (5 ILCS 120/2(c)(5), Setting of a Price for Sale or Lease of Property Owned by the District (5 ILCS 120/2(c)(6), Self-Evaluation, Practices and Procedures or Professional Ethics (5 ILCS 120/2(c)(16), Sale or Purchase of Securities, Investments or Investment Contracts (5 ILCS 120/2(c)(7), Security Procedures (5 ILCS 120/2(c)(8), Establishment of Reserves or Settlement of Claims as provided in Local Government and Governmental Employees Tort Immunity Act (5 ILCS 120/2(c)12), and Discussion of Lawfully Closed Meeting Minutes (5 ILCS 120/2(c)(21).
15. ACTION ITEMS AFTER CLOSED SESSION
16. Adjournment
Agenda Item Details Reload Your Meeting
Meeting: February 17, 2026 at 6:00 PM - Regular Board Meeting
Subject:
1. Call to Order of Regular Board meeting at 6:00 p.m.
Subject:
2. Roll Call
Subject:
3. Pledge of Allegiance: Loves Park Elementary students
Subject:
4. Approval of Agenda
Subject:
5. The Mission of the Harlem Consolidated School District, as a vital part of the community, is to help diverse learners realize their unlimited potential by providing an educational program dedicated to academic excellence and the development of strong character in a safe and respectful learning environment.
Presenter:
Dr. Terrell Yarbrough, Superintendent
Subject:
6. Approval of Board Meeting Minutes for January 20, 2026; Special Board for Public Hearing minutes for January 26, 2026; & Special Board meeting minutes and Closed Session minutes for January 27, 2026: 
Attachments:
Subject:
7. Jason Blume, Assistant Superintendent for Communications & Community Relations
Subject:
7.A. Awards and Recognitions
Presenter:
Jason Blume, Assistant Superintendent for Communications & Community Relations
Subject:
8. Comments from the Community
Subject:
9. Approval of Bills
Subject:
9.A. Payables Summary
Attachments:
Subject:
9.B. Voided Checks
Attachments:
Subject:
9.C. Payroll Voucher(s)
Attachments:
Subject:
9.D. Accounts Payable Warrants
Attachments:
Subject:
10. Administrative Reports
Subject:
10.A. Dr. Michelle Erb, Assistant Superintendent for Curriculum & Instruction
Subject:
10.A.1. Recommendation to approve Student Travel Requests:
Attachments:
Subject:
10.A.2. Presentation of 2026-2027 District calendar
Attachments:
Subject:
10.A.3.  Recommendation to approve District Behavior Plan
Attachments:
Subject:
10.B. Josh Aurand, Assistant Superintendent for Business & Operations
Subject:
10.B.1. Recommendation to approve Resolution Declaring Surplus Property:
Attachments:
Subject:
10.B.2. Recommendation to accept December 2025 Treasurer's Report
Attachments:
Subject:
10.B.3. Recommendation to approve an agreement with Legends Global for the rental of BMO Harris Bank Center on Saturday, May 23, 2026, for graduation ceremonies
Attachments:
Subject:
10.B.4. Recommendation to renew auditing services contract with Sikich at a cost for FY26 at $44,250, FY27 at $45,500, and FY28 at $46,750
Attachments:
Subject:
10.B.5. Recommendation to approve an agreement with AYA Healthcare Inc. to provide a Speech and Language Pathologist for a short term FMLA leave at a cost of $100 per hour at 37.5 hours per week, for a total cost of $48,750.00, paid with IDEA Flow Through Part B
Attachments:
Subject:
10.B.6. Recommendation to approve an agreement with Sunbelt LLC to provide a Speech and Language Pathologist for a short term FMLA leave at a cost of $112 per hour at 37.5 hours per week, for a total cost of $54,600.00, paid with IDEA Flow Through Part B
Attachments:
Subject:
10.B.7. Recommendation to approve a subscription for 300 FastBridge Licenses and Professional Development for a cost of $2,355, paid with School Improvement 1003(a) Funds
Attachments:
Subject:
10.B.8. Recommendation to approve 4 days of coaching for Into Reading Coaching for a cost of $15,120 and 4 days of coaching for ReadyMath Coaching for a cost of $9,600; for a total of cost of $24,720, paid with School Improvement 1003(a) Funds
Subject:
10.B.9. Recommendation to approve the purchase of Wilson Just Words Program for $21,861, paid with School Improvement 1003(a) Funds
Subject:
10.C. Dr. Shelley Wagner, Assistant Superintendent for Human Resources
Subject:
10.C.1. Recommendation to approve Personnel Agenda & Addendum
Attachments:
Subject:
10.D. Dr. Terrell Yarbrough, Superintendent
Subject:
10.D.1. Freedom of Information Act request dated January 1, 2026, was submitted by Owen Wang from Rockford Sun requesting copies of all vendor contracts over $1,000 for the current school fiscal year. The District responded to the requestor on January 16, 2026, with the inclusive document. 
Subject:
10.D.2. A Freedom of Information Act dated January 6, 2026, was submitted by David Arvayo from the Painter District Council No.30 requesting any properties owned, maintained, or operated by Harlem School District No. 122, including, but not limited to, schools, administrative buildings, or any other facilities owned or maintained by the school district built before January 1, 1978. The District responded on January 20, 2026, with the inclusive documents
Subject:
10.D.3. Freedom of Information Act request dated January 15, 2026, was submitted by Chris Miller requesting copies of any existing records that describe purchasing or contracting approval authority within your School District.The District responded to the requestor on January 26, 2026, with the inclusive documents. 
Subject:
10.D.4.  A Freedom of Information Act request dated January 3, 2026, was submitted by Shari Reid of SmartProcure requesting any and all purchasing records from 10/3/2025 to current. The District responded to the requestor on January 30, 2026, with the inclusive documents. 
Subject:
10.D.5.  Freedom of Information Act request dated December 11, 2025, was submitted by Chad Szekeres of Devine 180 requesting access to records held by the district related to the current security system and life safety solutions, support and maintenance agreements, contracts and equipment which would have been purchased and/or installed in the past 5 years. The District responded to the requestor on February 4, 2026, with the inclusive documents.
Subject:
11. Consent Agenda
Subject:
11.A. Approve Personnel Agenda & Addendum
Subject:
11.B. Approve Student Travel Request(s)
Subject:
12. ACTION ITEMS
Subject:
12.A. Approve District Behavior Plan
Subject:
12.B. Approve Resolution Declaring Surplus Property
Subject:
12.C. Accept December 2025 Treasurer's Report
Subject:
12.D. Approve an agreement with Legends Global for the rental of BMO Harris Bank Center on Saturday, May 23, 2026, for graduation ceremonies
Subject:
12.E. Approve renewal of auditing services contract with Sikich at a cost for FY26 at $44,250, FY27 at $45,500, and FY28 at $46,750
Subject:
12.F. Approve an agreement with AYA Healthcare Inc. to provide a Speech and Language Pathologist for a short term FMLA leave at a cost of $100 per hour at 37.5 hours per week, for a total cost of $48,750.00, paid with IDEA Flow Through Part B
Subject:
12.G. Approve an agreement with Sunbelt LLC to provide a Speech and Language Pathologist for a short term FMLA leave at a cost of $112 per hour at 37.5 hours per week, for a total cost of $54,600.00, paid with IDEA Flow Through Part B
Subject:
12.H. Approve a subscription for 300 FastBridge Licenses and Professional Development for a cost of $2,355, paid with School Improvement 1003(a) Funds
Subject:
12.I. Approve 4 days of coaching for Into Reading Coaching for a cost of $15,120 and 4 days of coaching for ReadyMath Coaching for a cost of $9,600; for a total of cost of $24,720, paid with School Improvement 1003(a) Funds
Subject:
12.J. Approve the purchase of Wilson Just Words Program for $21,861, paid with School Improvement 1003(a) Funds
Subject:
13. Announcements and Discussion:  
Subject:
14. Executive Session to discuss Employment of Personnel (5 ILCS 120/2(c)(1), Negotiations (5 ILCS 120/2(c)(2), Selection of a Person to Fill a Public Office ( 5 ILCS 120/2(c)(3), Pending Litigation (5 ILCS 120/2(c)(11), Student Discipline (5 ILCS 120/2(c)(9), Placement of Individual Students in Special Education Programs and Other Matters Relating to Individual Students (5 ILCS 120/2(c)(10), Purchase or Lease of Real Property for the Use of the District  (5 ILCS 120/2(c)(5), Setting of a Price for Sale or Lease of Property Owned by the District (5 ILCS 120/2(c)(6), Self-Evaluation, Practices and Procedures or Professional Ethics (5 ILCS 120/2(c)(16), Sale or Purchase of Securities, Investments or Investment Contracts (5 ILCS 120/2(c)(7), Security Procedures (5 ILCS 120/2(c)(8), Establishment of Reserves or Settlement of Claims as provided in Local Government and Governmental Employees Tort Immunity Act (5 ILCS 120/2(c)12), and Discussion of Lawfully Closed Meeting Minutes (5 ILCS 120/2(c)(21).
Subject:
15. ACTION ITEMS AFTER CLOSED SESSION
Subject:
16. Adjournment

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