Projector: June 11, 2025 at 4:10 PM - Special Board Meeting

Meeting Agenda

1. Call to Order of Special Board meeting at 4:10 p.m.

2. Roll Call

3. Pledge of Allegiance

4. Approval of Agenda

5. Harlem School District Mission Statement:
The Mission of the Harlem Consolidated School District, as a vital part of the community, is to help diverse learners realize their unlimited potential by providing an educational program dedicated to academic excellence and the development of strong character in a safe and respectful learning environment.

6. Comments from the Community

7. Josh Aurand, Assistant Superintendent for Business & Operations

7.A. Recommendation to award the Harlem Middle School Cooler Replacement bid to Stenstrom Construction Group for a base bid of $159,950

7.B. Recommendation to award the Harlem High School Auditorium Lighting Project bid

8. Announcements and Discussion:

9. Executive Session to discuss Employment of Personnel (5 ILCS 120/2(c)(1), Negotiations (5 ILCS 120/2(c)(2), Selection of a Person to Fill a Public Office ( 5 ILCS 120/2(c)(3), Pending Litigation (5 ILCS 120/2(c)(11), Student Discipline (5 ILCS 120/2(c)(9), Placement of Individual Students in Special Education Programs and Other Matters Relating to Individual Students (5 ILCS 120/2(c)(10), Purchase or Lease of Real Property for the Use of the District (5 ILCS 120/2(c)(5), Setting of a Price for Sale or Lease of Property Owned by the District (5 ILCS 120/2(c)(6), Self-Evaluation, Practices and Procedures or Professional Ethics (5 ILCS 120/2(c)(16), Sale or Purchase of Securities, Investments or Investment Contracts (5 ILCS 120/2(c)(7), Security Procedures (5 ILCS 120/2(c)(8), Establishment of Reserves or Settlement of Claims as provided in Local Government and Governmental Employees Tort Immunity Act (5 ILCS 120/2(c)12), and Discussion of Lawfully Closed Meeting Minutes (5 ILCS 120/2(c)(21).

10. ACTION ITEMS

10.A. Approve recommendation to award the Harlem Middle School Cooler Replacement bid to Stenstrom Construction Group for a base bid of $159,950

10.B. Approve recommendation to award the Harlem High School Auditorium Lighting Project bid

11. Adjournment

Agenda Item

Agenda Item Details Reload Your Meeting
Meeting:	June 11, 2025 at 4:10 PM - Special Board Meeting
Subject:	1. Call to Order of Special Board meeting at 4:10 p.m.
Subject:	2. Roll Call
Subject:	3. Pledge of Allegiance
Subject:	4. Approval of Agenda
Subject:	5. Harlem School District Mission Statement: The Mission of the Harlem Consolidated School District, as a vital part of the community, is to help diverse learners realize their unlimited potential by providing an educational program dedicated to academic excellence and the development of strong character in a safe and respectful learning environment.
Presenter:	Dr, Terrell Yarbrough
Subject:	6. Comments from the Community
Subject:	7. Josh Aurand, Assistant Superintendent for Business & Operations
Subject:	7.A. Recommendation to award the Harlem Middle School Cooler Replacement bid to Stenstrom Construction Group for a base bid of $159,950
Attachments: Letter of Recommendation-Cooler Replacement Letter of Recommendation-Cooler Replacement 6/10/2025 at 10:53 AM Harlem M.S. Cooler Bid Tab Harlem M.S. Cooler Bid Tab 6/10/2025 at 10:53 AM
Subject:	7.B. Recommendation to award the Harlem High School Auditorium Lighting Project bid
Attachments: Letter of Recommendation-Auditorium Lighting Letter of Recommendation-Auditorium Lighting 6/10/2025 at 10:54 AM Harlem H.S. Lighting Bid Tab - REBID Harlem H.S. Lighting Bid Tab - REBID 6/10/2025 at 10:54 AM
Subject:	8. Announcements and Discussion:
Subject:	9. Executive Session to discuss Employment of Personnel (5 ILCS 120/2(c)(1), Negotiations (5 ILCS 120/2(c)(2), Selection of a Person to Fill a Public Office ( 5 ILCS 120/2(c)(3), Pending Litigation (5 ILCS 120/2(c)(11), Student Discipline (5 ILCS 120/2(c)(9), Placement of Individual Students in Special Education Programs and Other Matters Relating to Individual Students (5 ILCS 120/2(c)(10), Purchase or Lease of Real Property for the Use of the District (5 ILCS 120/2(c)(5), Setting of a Price for Sale or Lease of Property Owned by the District (5 ILCS 120/2(c)(6), Self-Evaluation, Practices and Procedures or Professional Ethics (5 ILCS 120/2(c)(16), Sale or Purchase of Securities, Investments or Investment Contracts (5 ILCS 120/2(c)(7), Security Procedures (5 ILCS 120/2(c)(8), Establishment of Reserves or Settlement of Claims as provided in Local Government and Governmental Employees Tort Immunity Act (5 ILCS 120/2(c)12), and Discussion of Lawfully Closed Meeting Minutes (5 ILCS 120/2(c)(21).
Subject:	10. ACTION ITEMS
Subject:	10.A. Approve recommendation to award the Harlem Middle School Cooler Replacement bid to Stenstrom Construction Group for a base bid of $159,950
Subject:	10.B. Approve recommendation to award the Harlem High School Auditorium Lighting Project bid
Subject:	11. Adjournment

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