Meeting Agenda
1. Call to Order of Regular Board meeting at 6:00 p.m.
2. Roll Call
3. Pledge of Allegiance 
4. Approval of Agenda
5. Harlem School District Mission Statement:
The Mission of the Harlem Consolidated School District, as a vital part of the community, is to help diverse learners realize their unlimited potential by providing an educational program dedicated to academic excellence and the development of strong character in a safe and respectful learning environment.
6. Approve Board Minutes, Special & Closed Minutes of April 3, 2025, and Regular & Closed Minutes of April 28, 2025
7. Comments from the Community
8. Announcements and Discussion:   Farewells to Megan Hastings and Larry Smith (retiring Board members)
9. Adjourn Sine Die
10. Reorganization of the Board:
10.A. President Sterling calls the Organizational Meeting to Order
10.B. Roll call taken by Secretary Evelyn Meeks
10.C. Nominations and Vote taken on appointment of President Pro Tem and Secretary Pro Tem
10.D. President Pro Tem announces Official April 1 Election Canvassed Results
Evelyn Meeks          2,151 votes
Diane McKinney      2,050 votes
Kurt Thompson        1,880 votes
Diana Johnson         1,831 votes
10.E. Oath of Office given by President Pro Tem to newly elected Board members
10.F. Seating of New Board Members at the table:
Diana Johnson
Diane McKinney
Evelyn Meeks - re-elected
Kurt Thompson - re-elected
10.G. Election of Officers for a two-year terms (Policy 2:110)
10.G.1. Nominations received and taken by the President Pro Tem for the Office of President
As many as are in favor of (name) for the Office of President say aye
As many as are not in favor of (name) for the Office of President say no
The Ayes or the No's have it.
10.G.2. Nominations received and taken by the Newly Elected Persident for the Office of Vice President
As many as are in favor of (name) for the office of Vice President say aye.
As many as are not in favor of (name) for the office of Vice President say no.
The Ayes or No's have it.
10.G.3. Nominations received and taken by the newly Elected President for the Office of Secretary
As many as are in favor of (name) for the Office of Secretary say aye
As many as are not in favor of (name) for the Office of Secretary say no
The Ayes or the No's have it
11. Adjournment
12. Election is now closed and the Recording Secretary announces the newly elected officers
13. Approve the 2025-2026 Board Meeting & Committee of the Whole Meeting Dates and times
14. Approve the appointment of Board Chairs for the 2025-2026 Board Committees:
Business Services
Policy
Education
Equity
14.A. Approve Annual Organizational Action items
14.A.1. A.  Approve establishment of current Board policies as the 2025-2026 Board Policies until said policies are changed by the Board
14.A.2. B.  Approve Robert's Rules of Order, Newly Revised 12th Edition as a procedural guide pursuant to Board Policy 2:220
14.A.3. C.  Approve Acknowledgement of Board Member Mandated Reporter Status (sign forms)
14.A.4. D.  Approve appointment of Joshua Aurand as District Treasurer
14.A.5. E.  Approve appointment of Due Process Hearing Officers:  Cathy Finley and Dan Phelps as Alternate
14.A.6. F.  Approve appointment of Residency Hearing Officers:  Cathy Finley and Dan Phelps, as Alternate
14.A.7. G.  Approve appointment of Food & Nutritutional Hearing Officers:  Cathy Finley and Dan Phelps, Alternate
14.A.8. H.  Approve appointment of Health Insurance Portability and Accountability Act of 1992 (HIPAA) Chief Privacy Officer:  Assistant Superintendent for Human Resources
14.A.9. Approve appointment of Illinois Municipal Retirement Fund (IMRF) Agent:  Assistant Superintendent for Human Resources
14.A.10. Approve appointment of Fair Labor Standards Act (FLSA) Compliance Official:  Assistant Superintendent for Human Resources
14.A.11. Save and approve appointment of Employer Equal Opportunity Commission (EEOC) Officer:  Superintendent
14.A.12. Approve appointment of District Complaint Managers:  Assistant Superintendent for Business & Operations and Assistant Superintendent for Curriculum & Instruction
14.A.13. Approve appointment of Appeals Officer for Free & Reduced Meals:  Assistant Superintendent for Business & Operations
14.A.14. Approve appointment of District Activity Accounts Manager:  Assistant Superintendent for Business & Operations
14.A.15. Approve and adopt Policy 2:105 (Ethics and Gift Ban) Resolution in compliance with State Officials and Employees Ethics Act (5 ILCS 430/1-1 et.seq.) as added by P.A. 93-615 and 93-617
14.A.16. Approve Freedom Of Information Act (FOIA) Officials:  Dr. Terrell Yarbrough, Dr. Shelley Wagner, Josh Aurand, Pam Cook
14.A.17. Approve District Bullying Policy 7:180 to be submitted to IASB
14.A.18. Approve Resolution Authorizing Designated Depositories
15. Adjourn Organizational meeting
16. Executive Session to discuss Negotiations (5ILCS 120/2(c)(2)
17. Action Items after Closed Session
17.A. Consideration and Possible Approval of the 2025-2026, 2026-2027, 2027-2028 Collective Bargaining Agreement between the Harlem Board of Education and Harlem Federation of Teachers, AFT-AFL-CIO.
Agenda Item Details Reload Your Meeting
Meeting: May 12, 2025 at 6:00 PM - Regular & Organizational Board Meeting
Subject:
1. Call to Order of Regular Board meeting at 6:00 p.m.
Subject:
2. Roll Call
Subject:
3. Pledge of Allegiance 
Subject:
4. Approval of Agenda
Subject:
5. Harlem School District Mission Statement:
The Mission of the Harlem Consolidated School District, as a vital part of the community, is to help diverse learners realize their unlimited potential by providing an educational program dedicated to academic excellence and the development of strong character in a safe and respectful learning environment.
Presenter:
Dr, Terrell Yarbrough
Subject:
6. Approve Board Minutes, Special & Closed Minutes of April 3, 2025, and Regular & Closed Minutes of April 28, 2025
Attachments:
Subject:
7. Comments from the Community
Subject:
8. Announcements and Discussion:   Farewells to Megan Hastings and Larry Smith (retiring Board members)
Subject:
9. Adjourn Sine Die
Subject:
10. Reorganization of the Board:
Subject:
10.A. President Sterling calls the Organizational Meeting to Order
Subject:
10.B. Roll call taken by Secretary Evelyn Meeks
Subject:
10.C. Nominations and Vote taken on appointment of President Pro Tem and Secretary Pro Tem
Subject:
10.D. President Pro Tem announces Official April 1 Election Canvassed Results
Evelyn Meeks          2,151 votes
Diane McKinney      2,050 votes
Kurt Thompson        1,880 votes
Diana Johnson         1,831 votes
Subject:
10.E. Oath of Office given by President Pro Tem to newly elected Board members
Subject:
10.F. Seating of New Board Members at the table:
Diana Johnson
Diane McKinney
Evelyn Meeks - re-elected
Kurt Thompson - re-elected
Subject:
10.G. Election of Officers for a two-year terms (Policy 2:110)
Subject:
10.G.1. Nominations received and taken by the President Pro Tem for the Office of President
As many as are in favor of (name) for the Office of President say aye
As many as are not in favor of (name) for the Office of President say no
The Ayes or the No's have it.
Subject:
10.G.2. Nominations received and taken by the Newly Elected Persident for the Office of Vice President
As many as are in favor of (name) for the office of Vice President say aye.
As many as are not in favor of (name) for the office of Vice President say no.
The Ayes or No's have it.
Subject:
10.G.3. Nominations received and taken by the newly Elected President for the Office of Secretary
As many as are in favor of (name) for the Office of Secretary say aye
As many as are not in favor of (name) for the Office of Secretary say no
The Ayes or the No's have it
Subject:
11. Adjournment
Subject:
12. Election is now closed and the Recording Secretary announces the newly elected officers
Subject:
13. Approve the 2025-2026 Board Meeting & Committee of the Whole Meeting Dates and times
Attachments:
Subject:
14. Approve the appointment of Board Chairs for the 2025-2026 Board Committees:
Business Services
Policy
Education
Equity
Subject:
14.A. Approve Annual Organizational Action items
Subject:
14.A.1. A.  Approve establishment of current Board policies as the 2025-2026 Board Policies until said policies are changed by the Board
Subject:
14.A.2. B.  Approve Robert's Rules of Order, Newly Revised 12th Edition as a procedural guide pursuant to Board Policy 2:220
Subject:
14.A.3. C.  Approve Acknowledgement of Board Member Mandated Reporter Status (sign forms)
Attachments:
Subject:
14.A.4. D.  Approve appointment of Joshua Aurand as District Treasurer
Subject:
14.A.5. E.  Approve appointment of Due Process Hearing Officers:  Cathy Finley and Dan Phelps as Alternate
Subject:
14.A.6. F.  Approve appointment of Residency Hearing Officers:  Cathy Finley and Dan Phelps, as Alternate
Subject:
14.A.7. G.  Approve appointment of Food & Nutritutional Hearing Officers:  Cathy Finley and Dan Phelps, Alternate
Subject:
14.A.8. H.  Approve appointment of Health Insurance Portability and Accountability Act of 1992 (HIPAA) Chief Privacy Officer:  Assistant Superintendent for Human Resources
Subject:
14.A.9. Approve appointment of Illinois Municipal Retirement Fund (IMRF) Agent:  Assistant Superintendent for Human Resources
Subject:
14.A.10. Approve appointment of Fair Labor Standards Act (FLSA) Compliance Official:  Assistant Superintendent for Human Resources
Subject:
14.A.11. Save and approve appointment of Employer Equal Opportunity Commission (EEOC) Officer:  Superintendent
Subject:
14.A.12. Approve appointment of District Complaint Managers:  Assistant Superintendent for Business & Operations and Assistant Superintendent for Curriculum & Instruction
Subject:
14.A.13. Approve appointment of Appeals Officer for Free & Reduced Meals:  Assistant Superintendent for Business & Operations
Subject:
14.A.14. Approve appointment of District Activity Accounts Manager:  Assistant Superintendent for Business & Operations
Subject:
14.A.15. Approve and adopt Policy 2:105 (Ethics and Gift Ban) Resolution in compliance with State Officials and Employees Ethics Act (5 ILCS 430/1-1 et.seq.) as added by P.A. 93-615 and 93-617
Attachments:
Subject:
14.A.16. Approve Freedom Of Information Act (FOIA) Officials:  Dr. Terrell Yarbrough, Dr. Shelley Wagner, Josh Aurand, Pam Cook
Subject:
14.A.17. Approve District Bullying Policy 7:180 to be submitted to IASB
Attachments:
Subject:
14.A.18. Approve Resolution Authorizing Designated Depositories
Attachments:
Subject:
15. Adjourn Organizational meeting
Subject:
16. Executive Session to discuss Negotiations (5ILCS 120/2(c)(2)
Subject:
17. Action Items after Closed Session
Subject:
17.A. Consideration and Possible Approval of the 2025-2026, 2026-2027, 2027-2028 Collective Bargaining Agreement between the Harlem Board of Education and Harlem Federation of Teachers, AFT-AFL-CIO.

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