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Meeting Agenda
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1. Call to Order of Regular Board meeting at 6:00 p.m.
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2. Roll Call
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3. Pledge of Allegiance: Olson Park Elementary students
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4. Approval of Agenda
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5. The Mission of the Harlem Consolidated School District, as a vital part of the community, is to help diverse learners realize their unlimited potential by providing an educational program dedicated to academic excellence and the development of strong character in a safe and respectful learning environment.
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6. Approval of Board Meeting Minutes: May 12, 2025
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7. Jason Blume, Assistant Superintendent for Communications & Community Relations
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7.A. Awards and Recognitions
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8. Comments from the Community
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9. Approval of Bills
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9.A. Payables Summary
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9.B. Voided Checks
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9.C. Payroll Voucher(s)
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9.D. Accounts Payable Warrants
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10. Communications and Committee Reports
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10.A. Michael Sterling, President
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10.A.1. Next Regular Board Meeting: June 16, 2025 @ 6:00 p.m.
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10.A.2. Recommendation to approve revised 2025-2026 Board & COTW Meetings Schedule
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10.B. Kurt Thompson, Vice President
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10.B.1. Next Business Services Committee meeting: June 11, 2025 @ 4:30 p.m.
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10.C. Aaron McKnight, Board member
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10.D. Diane McKinney, Board Member
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10.D.1. Next Education Committee meeting: June 11, 2025 @ 4:30 p.m.
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10.E. Rebecca Carlson, Board member
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10.E.1. Next Policy Committee Meeting: June 11, 2025 @ 4:30 p.m.
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10.E.2. Recommendation to approve First Reading of Policy Updates from May 14, 2025 Policy Committee Recommendations
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10.F. Diana Johnson, Board member
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10.G. Evelyn Meeks, Secretary
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10.G.1. Next Equity & Social Justice Meeting: June 11, 2025 @ 4:30 p.m.
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11. Administrative Reports
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11.A. Dr. Michelle Erb, Assistant Superintendent for Curriculum & Instruction
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11.A.1. Recommendation to approve Student Travel Requests:
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11.A.2. Recommendation to approve Elementary and Secondary Discipline/Behavior Matrix changes and Restorative Point Contract
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11.B. Josh Aurand, Assistant Superintendent for Business & Operations, Chief School Business Official
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11.B.1. Recommendation to approve Resolution Declaring Surplus Property:
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11.B.2. Recommendation to approve Facility Requests:
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11.B.3. Recommendation to accept the March 2025 Treasurer's Report
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11.B.4. Recommendation to approve renewal quote for the Treasurer's Bond FY26 with a limit of $7,600,000 in the amount of $6,716
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11.B.5. Recommendation to approve a Resolution Authorizing Attorney Amy Silvestri to Intervene in Property Tax Appeal No. 2024-01868 for Property Index No. 08-21-101-021 for the year 2024
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11.B.6. Recommendation to approve a Resolution Authorizing Attorney Amy Silvestri to Intervene in Property Tax Appeal No. 2024-02341 for Property Index No. 08-20-228-011 for the year 2024
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11.B.7. Recommendation to approve bakery product renewal with Alpha Bakery for 2025-26
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11.B.8. Recommendation to approve milk product renewal with Muller-Pinehurst for 2025-26
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11.B.9. Recommendation to approve the extension of the Banking Services Agreement with Associated Bank through June 30, 2027
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11.B.10. Recommendation to award HMS Painting Corridor Project bid to Midwest Decorating Inc. with a base of $55,400 and Alternate #1 $37,000, for a total cost of $92,400
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11.B.11. Recommendation to award HHS and Parker Center Flooring Replacement Project bid to Rockford Carpetland USA with a base bid for HHS of $67,963 with Alternate A1-$11,250, A2-$12,981, A3-$7,535, A4-$7,535 for a total cost of $107,264; Parker Center with a base bid $14,725
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11.B.12. Recommendation to award Waste Disposal/Recycling Services Bid to LRS (Lakeshore Recycling Systems, LLC) from July 1, 2025, to June 30, 2028, for an average cost of $5,435 per month
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11.B.13. Recommendation to approve agreement with Waggle & Amiara HMH Support Curriculum for Loves Park Elementary, including professional development, curriculum and coaching paid with SIP Grant Funds
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11.B.14. Recommendation to approve an agreement with Formative for Professional Development for the middle school and high school on August 14 at a cost of $4,200, paid with Title II
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11.C. Dr. Shelley Wagner, Assistant Superintendent for Human Resources
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11.C.1. Recommendation to approve Personnel Agenda & Addendum
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11.C.2. Resignations
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11.D. Dr. Terrell Yarbrough, Superintendent
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11.D.1. Freedom of Information Act District Response dated April 25, 2025 to Painters District Council No. 30 with inclusive information requested
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11.D.2. Freedom of Information Act Response submitted on May 2, 2025 to Jennifer Kaiser including responsive communications as requested.
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11.D.3. Freedom of Information Act Response dated May 1, 2025 submitted to Michael Ayele regarding his request for records related to National Child Abuse Month stating the District has no records in response.
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11.D.4. Freedom of Information Act request submitted by Frank Patterson of Academy Research Group on May 2, 2025, requesting information on current employee lists and the District's response with inclusive documents dated May 8, 2029
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12. Consent Agenda
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12.A. Approve Personnel Agenda & Addendum
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12.B. Approve Student Travel Request(s)
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12.C. Approve Facility Request(s)
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13. ACTION ITEMS
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13.A. Approved revised 2025-2026 Board & COTW Meetings Schedule
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13.B. Approve Elementary and Secondary Discipline/Behavior Matrix and Restorative Point Contract as recommended
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13.C. Approve Policy Committee Recommendations from May 14, 2025 for First Reading
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13.D. Approve Resolution Declaring Surplus Property
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13.E. Accept March 2025 Treasurer's Report
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13.F. Approve renewal quote for the Treasurer's Bond FY26 with a limit of $7,600,000 in the amount of $6,716
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13.G. Approve Resolution Authorizing Attorney Amy Silvestri to Intervene in Property Tax Appeal No. 2024-02341 for Property Index No. 08-20-228-011 for the year 2024
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13.H. Approve a Resolution Authorizing Attorney Amy Silvestri to Intervene in Property Tax Appeal No. 2024-01868 for Property Index No. 08-21-101-021 for the year 2024
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13.I. Approve the bakery product renewal with Alpha Bakery for 2025-26
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13.J. Approve milk product renewal with Muller-Pinehurst for 2025-26
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13.K. Approve the extension of the Banking Services Agreement with Associated Bank through June 30, 2027
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13.L. Approve award HMS Painting Corridor Project bid to Midwest Decorating Inc. with a base of $55,400 and Alternate #1 $37,000, for a total cost of $92,400
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13.M. Recommendation to award HHS and Parker Center Flooring Replacement Project bid to Rockford Carpetland USA with a base bid for HHS of $67,963 with Alternate A1-$11,250, A2-$12,981, A3-$7,535, A4-$7,535 for a total cost of $107,264; Parker Center with a base bid $14,725
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13.N. Approve award Waste Disposal/Recycling Services Bid to LRS (Lakeshore Recycling Systems, LLC) from July 1, 2025, to June 30, 2028, for an average cost of $5,435 per month
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13.O. Approve agreement with Waggle & Amiara HMH Support Curriculum for Loves Park Elementary, including professional development, curriculum and coaching paid with SIP Grant funds
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13.P. Approve an agreement with Formative for Professional Development for the middle school and high school on August 14 at a cost of $4,200, paid with Title II
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14. Announcements and Discussion:
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15. Executive Session to discuss Employment of Personnel (5 ILCS 120/2(c)(1), Negotiations (5 ILCS 120/2(c)(2), Selection of a Person to Fill a Public Office ( 5 ILCS 120/2(c)(3), Pending Litigation (5 ILCS 120/2(c)(11), Student Discipline (5 ILCS 120/2(c)(9), Placement of Individual Students in Special Education Programs and Other Matters Relating to Individual Students (5 ILCS 120/2(c)(10), Purchase or Lease of Real Property for the Use of the District (5 ILCS 120/2(c)(5), Setting of a Price for Sale or Lease of Property Owned by the District (5 ILCS 120/2(c)(6), Self-Evaluation, Practices and Procedures or Professional Ethics (5 ILCS 120/2(c)(16), Sale or Purchase of Securities, Investments or Investment Contracts (5 ILCS 120/2(c)(7), Security Procedures (5 ILCS 120/2(c)(8), Establishment of Reserves or Settlement of Claims as provided in Local Government and Governmental Employees Tort Immunity Act (5 ILCS 120/2(c)12), and Discussion of Lawfully Closed Meeting Minutes (5 ILCS 120/2(c)(21).
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16. ACTION ITEMS AFTER CLOSED SESSION
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16.A. Consideration and Possible Action on Employee Discipline # 2024-2025-5
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17. Adjournment
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Agenda Item Details
Reload Your Meeting
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| Meeting: | May 19, 2025 at 6:00 PM - Regular Board Meeting | |
| Subject: |
1. Call to Order of Regular Board meeting at 6:00 p.m.
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| Subject: |
2. Roll Call
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| Subject: |
3. Pledge of Allegiance: Olson Park Elementary students
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| Presenter: |
Marya Nelson, Principal
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| Subject: |
4. Approval of Agenda
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| Subject: |
5. The Mission of the Harlem Consolidated School District, as a vital part of the community, is to help diverse learners realize their unlimited potential by providing an educational program dedicated to academic excellence and the development of strong character in a safe and respectful learning environment.
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|
| Presenter: |
Dr. Terrell Yarbrough, Superintendent
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| Subject: |
6. Approval of Board Meeting Minutes: May 12, 2025
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Attachments:
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| Subject: |
7. Jason Blume, Assistant Superintendent for Communications & Community Relations
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| Subject: |
7.A. Awards and Recognitions
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| Presenter: |
Jason Blume, Assistant Superintendent for Communications & Community Relations
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| Subject: |
8. Comments from the Community
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| Subject: |
9. Approval of Bills
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| Subject: |
9.A. Payables Summary
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Attachments:
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| Subject: |
9.B. Voided Checks
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| Subject: |
9.C. Payroll Voucher(s)
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Attachments:
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| Subject: |
9.D. Accounts Payable Warrants
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Attachments:
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| Subject: |
10. Communications and Committee Reports
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| Subject: |
10.A. Michael Sterling, President
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| Subject: |
10.A.1. Next Regular Board Meeting: June 16, 2025 @ 6:00 p.m.
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| Subject: |
10.A.2. Recommendation to approve revised 2025-2026 Board & COTW Meetings Schedule
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|
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Attachments:
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| Subject: |
10.B. Kurt Thompson, Vice President
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| Subject: |
10.B.1. Next Business Services Committee meeting: June 11, 2025 @ 4:30 p.m.
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| Subject: |
10.C. Aaron McKnight, Board member
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| Subject: |
10.D. Diane McKinney, Board Member
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| Subject: |
10.D.1. Next Education Committee meeting: June 11, 2025 @ 4:30 p.m.
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| Subject: |
10.E. Rebecca Carlson, Board member
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| Subject: |
10.E.1. Next Policy Committee Meeting: June 11, 2025 @ 4:30 p.m.
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| Subject: |
10.E.2. Recommendation to approve First Reading of Policy Updates from May 14, 2025 Policy Committee Recommendations
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| Subject: |
10.F. Diana Johnson, Board member
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| Subject: |
10.G. Evelyn Meeks, Secretary
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| Subject: |
10.G.1. Next Equity & Social Justice Meeting: June 11, 2025 @ 4:30 p.m.
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| Subject: |
11. Administrative Reports
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| Subject: |
11.A. Dr. Michelle Erb, Assistant Superintendent for Curriculum & Instruction
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|
| Subject: |
11.A.1. Recommendation to approve Student Travel Requests:
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|
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Attachments:
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||
| Subject: |
11.A.2. Recommendation to approve Elementary and Secondary Discipline/Behavior Matrix changes and Restorative Point Contract
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|
|
Attachments:
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||
| Subject: |
11.B. Josh Aurand, Assistant Superintendent for Business & Operations, Chief School Business Official
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| Subject: |
11.B.1. Recommendation to approve Resolution Declaring Surplus Property:
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Attachments:
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| Subject: |
11.B.2. Recommendation to approve Facility Requests:
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Attachments:
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| Subject: |
11.B.3. Recommendation to accept the March 2025 Treasurer's Report
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Attachments:
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||
| Subject: |
11.B.4. Recommendation to approve renewal quote for the Treasurer's Bond FY26 with a limit of $7,600,000 in the amount of $6,716
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Attachments:
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| Subject: |
11.B.5. Recommendation to approve a Resolution Authorizing Attorney Amy Silvestri to Intervene in Property Tax Appeal No. 2024-01868 for Property Index No. 08-21-101-021 for the year 2024
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Attachments:
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| Subject: |
11.B.6. Recommendation to approve a Resolution Authorizing Attorney Amy Silvestri to Intervene in Property Tax Appeal No. 2024-02341 for Property Index No. 08-20-228-011 for the year 2024
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|
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Attachments:
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||
| Subject: |
11.B.7. Recommendation to approve bakery product renewal with Alpha Bakery for 2025-26
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|
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Attachments:
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||
| Subject: |
11.B.8. Recommendation to approve milk product renewal with Muller-Pinehurst for 2025-26
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|
|
Attachments:
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||
| Subject: |
11.B.9. Recommendation to approve the extension of the Banking Services Agreement with Associated Bank through June 30, 2027
|
|
|
Attachments:
|
||
| Subject: |
11.B.10. Recommendation to award HMS Painting Corridor Project bid to Midwest Decorating Inc. with a base of $55,400 and Alternate #1 $37,000, for a total cost of $92,400
|
|
|
Attachments:
|
||
| Subject: |
11.B.11. Recommendation to award HHS and Parker Center Flooring Replacement Project bid to Rockford Carpetland USA with a base bid for HHS of $67,963 with Alternate A1-$11,250, A2-$12,981, A3-$7,535, A4-$7,535 for a total cost of $107,264; Parker Center with a base bid $14,725
|
|
|
Attachments:
|
||
| Subject: |
11.B.12. Recommendation to award Waste Disposal/Recycling Services Bid to LRS (Lakeshore Recycling Systems, LLC) from July 1, 2025, to June 30, 2028, for an average cost of $5,435 per month
|
|
|
Attachments:
|
||
| Subject: |
11.B.13. Recommendation to approve agreement with Waggle & Amiara HMH Support Curriculum for Loves Park Elementary, including professional development, curriculum and coaching paid with SIP Grant Funds
|
|
|
Attachments:
|
||
| Subject: |
11.B.14. Recommendation to approve an agreement with Formative for Professional Development for the middle school and high school on August 14 at a cost of $4,200, paid with Title II
|
|
|
Attachments:
|
||
| Subject: |
11.C. Dr. Shelley Wagner, Assistant Superintendent for Human Resources
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|
| Subject: |
11.C.1. Recommendation to approve Personnel Agenda & Addendum
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|
|
Attachments:
|
||
| Subject: |
11.C.2. Resignations
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|
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Attachments:
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||
| Subject: |
11.D. Dr. Terrell Yarbrough, Superintendent
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|
| Subject: |
11.D.1. Freedom of Information Act District Response dated April 25, 2025 to Painters District Council No. 30 with inclusive information requested
|
|
| Subject: |
11.D.2. Freedom of Information Act Response submitted on May 2, 2025 to Jennifer Kaiser including responsive communications as requested.
|
|
| Subject: |
11.D.3. Freedom of Information Act Response dated May 1, 2025 submitted to Michael Ayele regarding his request for records related to National Child Abuse Month stating the District has no records in response.
|
|
| Subject: |
11.D.4. Freedom of Information Act request submitted by Frank Patterson of Academy Research Group on May 2, 2025, requesting information on current employee lists and the District's response with inclusive documents dated May 8, 2029
|
|
| Subject: |
12. Consent Agenda
|
|
| Subject: |
12.A. Approve Personnel Agenda & Addendum
|
|
| Subject: |
12.B. Approve Student Travel Request(s)
|
|
| Subject: |
12.C. Approve Facility Request(s)
|
|
| Subject: |
13. ACTION ITEMS
|
|
| Subject: |
13.A. Approved revised 2025-2026 Board & COTW Meetings Schedule
|
|
| Subject: |
13.B. Approve Elementary and Secondary Discipline/Behavior Matrix and Restorative Point Contract as recommended
|
|
| Subject: |
13.C. Approve Policy Committee Recommendations from May 14, 2025 for First Reading
|
|
| Subject: |
13.D. Approve Resolution Declaring Surplus Property
|
|
| Subject: |
13.E. Accept March 2025 Treasurer's Report
|
|
| Subject: |
13.F. Approve renewal quote for the Treasurer's Bond FY26 with a limit of $7,600,000 in the amount of $6,716
|
|
| Subject: |
13.G. Approve Resolution Authorizing Attorney Amy Silvestri to Intervene in Property Tax Appeal No. 2024-02341 for Property Index No. 08-20-228-011 for the year 2024
|
|
| Subject: |
13.H. Approve a Resolution Authorizing Attorney Amy Silvestri to Intervene in Property Tax Appeal No. 2024-01868 for Property Index No. 08-21-101-021 for the year 2024
|
|
| Subject: |
13.I. Approve the bakery product renewal with Alpha Bakery for 2025-26
|
|
| Subject: |
13.J. Approve milk product renewal with Muller-Pinehurst for 2025-26
|
|
| Subject: |
13.K. Approve the extension of the Banking Services Agreement with Associated Bank through June 30, 2027
|
|
| Subject: |
13.L. Approve award HMS Painting Corridor Project bid to Midwest Decorating Inc. with a base of $55,400 and Alternate #1 $37,000, for a total cost of $92,400
|
|
| Subject: |
13.M. Recommendation to award HHS and Parker Center Flooring Replacement Project bid to Rockford Carpetland USA with a base bid for HHS of $67,963 with Alternate A1-$11,250, A2-$12,981, A3-$7,535, A4-$7,535 for a total cost of $107,264; Parker Center with a base bid $14,725
|
|
| Subject: |
13.N. Approve award Waste Disposal/Recycling Services Bid to LRS (Lakeshore Recycling Systems, LLC) from July 1, 2025, to June 30, 2028, for an average cost of $5,435 per month
|
|
| Subject: |
13.O. Approve agreement with Waggle & Amiara HMH Support Curriculum for Loves Park Elementary, including professional development, curriculum and coaching paid with SIP Grant funds
|
|
| Subject: |
13.P. Approve an agreement with Formative for Professional Development for the middle school and high school on August 14 at a cost of $4,200, paid with Title II
|
|
| Subject: |
14. Announcements and Discussion:
|
|
| Subject: |
15. Executive Session to discuss Employment of Personnel (5 ILCS 120/2(c)(1), Negotiations (5 ILCS 120/2(c)(2), Selection of a Person to Fill a Public Office ( 5 ILCS 120/2(c)(3), Pending Litigation (5 ILCS 120/2(c)(11), Student Discipline (5 ILCS 120/2(c)(9), Placement of Individual Students in Special Education Programs and Other Matters Relating to Individual Students (5 ILCS 120/2(c)(10), Purchase or Lease of Real Property for the Use of the District (5 ILCS 120/2(c)(5), Setting of a Price for Sale or Lease of Property Owned by the District (5 ILCS 120/2(c)(6), Self-Evaluation, Practices and Procedures or Professional Ethics (5 ILCS 120/2(c)(16), Sale or Purchase of Securities, Investments or Investment Contracts (5 ILCS 120/2(c)(7), Security Procedures (5 ILCS 120/2(c)(8), Establishment of Reserves or Settlement of Claims as provided in Local Government and Governmental Employees Tort Immunity Act (5 ILCS 120/2(c)12), and Discussion of Lawfully Closed Meeting Minutes (5 ILCS 120/2(c)(21).
|
|
| Subject: |
16. ACTION ITEMS AFTER CLOSED SESSION
|
|
| Subject: |
16.A. Consideration and Possible Action on Employee Discipline # 2024-2025-5
|
|
| Subject: |
17. Adjournment
|
|
