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Meeting Agenda
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1. Call to Order of Regular Board meeting at 6:00 p.m.
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2. Roll Call
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3. Pledge of Allegiance: Windsor Elementary Students
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4. Approval of Agenda
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5. The Mission of the Harlem Consolidated School District, as a vital part of the community, is to help diverse learners realize their unlimited potential by providing an educational program dedicated to academic excellence and the development of strong character in a safe and respectful learning environment.
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6. Conduct of Public Hearing concerning the intent of the Board of Education to sell $5,750,000 School Fire Prevention and Safety Bonds of the District
a. Roll Call b. Purpose of the Bond sale c. Further comments if any d. Any written testimony read in e. President asks public for any written or oral comments f. Announcement regarding any oral or written testimony Motion and second to adjourn the public hearing by a roll call vote |
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7. Approval of Board Meeting Minutes: September 23, 2024 Public Hearing & Regular Minutes
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8. Jason Blume, Assistant Superintendent for Communications & Community Relations
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8.A. Awards and Recognitions
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9. Comments from the Community
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10. Approval of Bills
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10.A. Payables Summary
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10.B. Voided Checks
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10.C. Payroll Voucher(s)
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10.D. Accounts Payable Warrants
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11. Communications and Committee Reports
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11.A. Larry Smith, Board member
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11.B. Megan Hastings, Board Member
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11.B.1. Next Education Committee meeting: November 13, 2024 @ 4:30 p.m.
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11.C. Michael Sterling, President
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11.C.1. Next Regular Board Meeting: October 28, 2024 @ 6:00 p.m.
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11.C.2. Next Policy Committee Meeting: November 13, 2024 @ 4:30 p.m.
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11.C.3. Motion to appoint the 2024 IASB Delegate to the 2024 IASB Delegate Assembly on behalf of the Harlem School District. (vote by consensus)
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11.C.4. Motion that the appointed 2024 IASB Delegate be granted the authority to vote on the IASB Resolutions at the 2024 Delegate Assembly solely in accordance with the consensus of this Board of Education on October 15, 2024. (vote by consensus)
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11.D. Evelyn Meeks, Secretary
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11.D.1. Next Equity & Social Justice Meeting: November 13, 2024 @ 4:30 p.m.
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11.E. Kurt Thompson, Vice President
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11.E.1. Next Business Services Committee meeting: November 13, 2024 @ 4:30 p.m.
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11.F. Aaron McKnight, Board member
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11.G. Rebecca Carlson, Board member
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12. Administrative Reports
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12.A. Dr. Michelle Erb, Assistant Superintendent for Curriculum & Instruction
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12.A.1. Recommendation to approve Student Travel Requests:
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12.B. Josh Aurand, Assistant Superintendent for Business & Operations, Chief School Business Official
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12.B.1. Recommendation to approve Resolution Declaring Surplus Property:
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12.B.2. Recommendation to approve Facility Requests:
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12.B.3. Recommendation to approve ARC Design to provide design and work drawings for Olson Park Elementary and Harlem Middle School parking lot repairs, and Harlem High School varsity baseball field backstop and fence
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12.B.4. Recommendation to approve a proposal with Easy Archive for digital document archiving service at a cost of $16,680 and an annual fee for a cost of $2,400
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12.B.5. Recommendation to approve the estimated annual 2024 Tax Levy
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12.B.6. Recommendation to approve an Independent Contractor Agreement with Jannice Bubnack to provide tutoring services for students who attend Concordia Lutheran School for the FY25 school year for a total of $5,000, paid with ESEA Title I Funds
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12.B.7. Recommendation to approve Engagement Letter with Chapman and Cutler LLP for bond counsel and disclosure counsel services related to the issuance of School Fire Prevention and Safety Bonds, Series 2025
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12.C. Dr. Shelley Wagner, Assistant Superintendent for Human Resources
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12.C.1. Recommendation to approve Personnel Agenda & Addendum
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12.C.2. Resignations
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12.D. Dr. Terrell Yarbrough, Superintendent
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12.D.1. Freedom of Information Act Request (FOIA) submitted by the Harlem Federation of Teachers requesting information relative to emails and librarian's schedule, and the District's response with inclusive documents dated October 8, 2024
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13. Consent Agenda
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13.A. Approve Personnel Agenda & Addendum
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13.B. Approve Student Travel Request(s)
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13.C. Approve Facility Request(s)
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14. ACTION ITEMS
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14.A. Approve Resolution Declaring Surplus Property
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14.B. Approve ARC Design to provide design and working drawings for Olson Park Elementary School & Harlem Middle School parking lot repairs and High School varsity baseball field backstop and fence
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14.C. Approve a proposal with Easy Archive for digital document archiving service at a cost of $16,680 and an annual fee for a cost of $2,400
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14.D. Approve the Estimated Annual 2024 Tax Levy
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14.E. Approve an Independent Contractor Agreement with Jannice Bubnack to provide tutoring services for students who attend Concordia Lutheran School for the FY 25 school year for a total of $5,000, paid with ESEA Title I Funds
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14.F. Approve Engagement Letter with Chapman and Cutler LLP for bond counsel and disclosure counsel services related to the issuance of School Fire Prevention and Safety Bonds, Series 2025
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15. Announcements and Discussion:
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16. Executive Session to discuss Employment of Personnel (5 ILCS 120/2(c)(1), Negotiations (5 ILCS 120/2(c)(2), Selection of a Person to Fill a Public Office ( 5 ILCS 120/2(c)(3), Pending Litigation (5 ILCS 120/2(c)(11), Student Discipline (5 ILCS 120/2(c)(9), Placement of Individual Students in Special Education Programs and Other Matters Relating to Individual Students (5 ILCS 120/2(c)(10), Purchase or Lease of Real Property for the Use of the District (5 ILCS 120/2(c)(5), Setting of a Price for Sale or Lease of Property Owned by the District (5 ILCS 120/2(c)(6), Self-Evaluation, Practices and Procedures or Professional Ethics (5 ILCS 120/2(c)(16), Sale or Purchase of Securities, Investments or Investment Contracts (5 ILCS 120/2(c)(7), Security Procedures (5 ILCS 120/2(c)(8), Establishment of Reserves or Settlement of Claims as provided in Local Government and Governmental Employees Tort Immunity Act (5 ILCS 120/2(c)12), and Discussion of Lawfully Closed Meeting Minutes (5 ILCS 120/2(c)(21).
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17. ACTION ITEMS AFTER CLOSED SESSION
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17.A. Consideration to approve Memorandum of Understanding between Harlem Board of Education, Harlem Federation of Teachers (HFT) and Harlem Federation of Support Staff (HFSS) relative to full-time Registered Nurses working conditions.
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18. Adjournment
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Agenda Item Details
Reload Your Meeting
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| Meeting: | October 15, 2024 at 6:00 PM - Regular Board Meeting | |
| Subject: |
1. Call to Order of Regular Board meeting at 6:00 p.m.
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|
| Subject: |
2. Roll Call
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| Subject: |
3. Pledge of Allegiance: Windsor Elementary Students
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| Presenter: |
Kasie Kosinski, Windsor Principal
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| Subject: |
4. Approval of Agenda
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| Subject: |
5. The Mission of the Harlem Consolidated School District, as a vital part of the community, is to help diverse learners realize their unlimited potential by providing an educational program dedicated to academic excellence and the development of strong character in a safe and respectful learning environment.
|
|
| Presenter: |
Dr. Terrell Yarbrough, Superintendent
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|
| Subject: |
6. Conduct of Public Hearing concerning the intent of the Board of Education to sell $5,750,000 School Fire Prevention and Safety Bonds of the District
a. Roll Call b. Purpose of the Bond sale c. Further comments if any d. Any written testimony read in e. President asks public for any written or oral comments f. Announcement regarding any oral or written testimony Motion and second to adjourn the public hearing by a roll call vote |
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Attachments:
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| Subject: |
7. Approval of Board Meeting Minutes: September 23, 2024 Public Hearing & Regular Minutes
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Attachments:
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| Subject: |
8. Jason Blume, Assistant Superintendent for Communications & Community Relations
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| Subject: |
8.A. Awards and Recognitions
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| Presenter: |
Jason Blume, Assistant Superintendent for Communications & Community Relations
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| Subject: |
9. Comments from the Community
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| Subject: |
10. Approval of Bills
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| Subject: |
10.A. Payables Summary
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Attachments:
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| Subject: |
10.B. Voided Checks
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Attachments:
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| Subject: |
10.C. Payroll Voucher(s)
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Attachments:
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| Subject: |
10.D. Accounts Payable Warrants
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Attachments:
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| Subject: |
11. Communications and Committee Reports
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| Subject: |
11.A. Larry Smith, Board member
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| Subject: |
11.B. Megan Hastings, Board Member
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| Subject: |
11.B.1. Next Education Committee meeting: November 13, 2024 @ 4:30 p.m.
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| Subject: |
11.C. Michael Sterling, President
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| Subject: |
11.C.1. Next Regular Board Meeting: October 28, 2024 @ 6:00 p.m.
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| Subject: |
11.C.2. Next Policy Committee Meeting: November 13, 2024 @ 4:30 p.m.
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| Subject: |
11.C.3. Motion to appoint the 2024 IASB Delegate to the 2024 IASB Delegate Assembly on behalf of the Harlem School District. (vote by consensus)
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| Subject: |
11.C.4. Motion that the appointed 2024 IASB Delegate be granted the authority to vote on the IASB Resolutions at the 2024 Delegate Assembly solely in accordance with the consensus of this Board of Education on October 15, 2024. (vote by consensus)
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Attachments:
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| Subject: |
11.D. Evelyn Meeks, Secretary
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| Subject: |
11.D.1. Next Equity & Social Justice Meeting: November 13, 2024 @ 4:30 p.m.
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| Subject: |
11.E. Kurt Thompson, Vice President
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| Subject: |
11.E.1. Next Business Services Committee meeting: November 13, 2024 @ 4:30 p.m.
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| Subject: |
11.F. Aaron McKnight, Board member
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| Subject: |
11.G. Rebecca Carlson, Board member
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| Subject: |
12. Administrative Reports
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|
| Subject: |
12.A. Dr. Michelle Erb, Assistant Superintendent for Curriculum & Instruction
|
|
| Subject: |
12.A.1. Recommendation to approve Student Travel Requests:
|
|
| Subject: |
12.B. Josh Aurand, Assistant Superintendent for Business & Operations, Chief School Business Official
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|
| Subject: |
12.B.1. Recommendation to approve Resolution Declaring Surplus Property:
|
|
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Attachments:
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||
| Subject: |
12.B.2. Recommendation to approve Facility Requests:
|
|
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Attachments:
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||
| Subject: |
12.B.3. Recommendation to approve ARC Design to provide design and work drawings for Olson Park Elementary and Harlem Middle School parking lot repairs, and Harlem High School varsity baseball field backstop and fence
|
|
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Attachments:
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||
| Subject: |
12.B.4. Recommendation to approve a proposal with Easy Archive for digital document archiving service at a cost of $16,680 and an annual fee for a cost of $2,400
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Attachments:
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| Subject: |
12.B.5. Recommendation to approve the estimated annual 2024 Tax Levy
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Attachments:
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| Subject: |
12.B.6. Recommendation to approve an Independent Contractor Agreement with Jannice Bubnack to provide tutoring services for students who attend Concordia Lutheran School for the FY25 school year for a total of $5,000, paid with ESEA Title I Funds
|
|
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Attachments:
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||
| Subject: |
12.B.7. Recommendation to approve Engagement Letter with Chapman and Cutler LLP for bond counsel and disclosure counsel services related to the issuance of School Fire Prevention and Safety Bonds, Series 2025
|
|
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Attachments:
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| Subject: |
12.C. Dr. Shelley Wagner, Assistant Superintendent for Human Resources
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|
| Subject: |
12.C.1. Recommendation to approve Personnel Agenda & Addendum
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|
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Attachments:
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||
| Subject: |
12.C.2. Resignations
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|
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Attachments:
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| Subject: |
12.D. Dr. Terrell Yarbrough, Superintendent
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|
| Subject: |
12.D.1. Freedom of Information Act Request (FOIA) submitted by the Harlem Federation of Teachers requesting information relative to emails and librarian's schedule, and the District's response with inclusive documents dated October 8, 2024
|
|
| Subject: |
13. Consent Agenda
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|
| Subject: |
13.A. Approve Personnel Agenda & Addendum
|
|
| Subject: |
13.B. Approve Student Travel Request(s)
|
|
| Subject: |
13.C. Approve Facility Request(s)
|
|
| Subject: |
14. ACTION ITEMS
|
|
| Subject: |
14.A. Approve Resolution Declaring Surplus Property
|
|
| Subject: |
14.B. Approve ARC Design to provide design and working drawings for Olson Park Elementary School & Harlem Middle School parking lot repairs and High School varsity baseball field backstop and fence
|
|
| Subject: |
14.C. Approve a proposal with Easy Archive for digital document archiving service at a cost of $16,680 and an annual fee for a cost of $2,400
|
|
| Subject: |
14.D. Approve the Estimated Annual 2024 Tax Levy
|
|
| Subject: |
14.E. Approve an Independent Contractor Agreement with Jannice Bubnack to provide tutoring services for students who attend Concordia Lutheran School for the FY 25 school year for a total of $5,000, paid with ESEA Title I Funds
|
|
| Subject: |
14.F. Approve Engagement Letter with Chapman and Cutler LLP for bond counsel and disclosure counsel services related to the issuance of School Fire Prevention and Safety Bonds, Series 2025
|
|
| Subject: |
15. Announcements and Discussion:
|
|
| Subject: |
16. Executive Session to discuss Employment of Personnel (5 ILCS 120/2(c)(1), Negotiations (5 ILCS 120/2(c)(2), Selection of a Person to Fill a Public Office ( 5 ILCS 120/2(c)(3), Pending Litigation (5 ILCS 120/2(c)(11), Student Discipline (5 ILCS 120/2(c)(9), Placement of Individual Students in Special Education Programs and Other Matters Relating to Individual Students (5 ILCS 120/2(c)(10), Purchase or Lease of Real Property for the Use of the District (5 ILCS 120/2(c)(5), Setting of a Price for Sale or Lease of Property Owned by the District (5 ILCS 120/2(c)(6), Self-Evaluation, Practices and Procedures or Professional Ethics (5 ILCS 120/2(c)(16), Sale or Purchase of Securities, Investments or Investment Contracts (5 ILCS 120/2(c)(7), Security Procedures (5 ILCS 120/2(c)(8), Establishment of Reserves or Settlement of Claims as provided in Local Government and Governmental Employees Tort Immunity Act (5 ILCS 120/2(c)12), and Discussion of Lawfully Closed Meeting Minutes (5 ILCS 120/2(c)(21).
|
|
| Subject: |
17. ACTION ITEMS AFTER CLOSED SESSION
|
|
| Subject: |
17.A. Consideration to approve Memorandum of Understanding between Harlem Board of Education, Harlem Federation of Teachers (HFT) and Harlem Federation of Support Staff (HFSS) relative to full-time Registered Nurses working conditions.
|
|
| Subject: |
18. Adjournment
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