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Meeting Agenda
1. Call to Order of Regular Board meeting at 6:00 p.m.
2. Roll Call
3. Pledge of Allegiance
4. Approval of Agenda
5. The Mission of the Harlem Consolidated School District, as a vital part of the community, is to help diverse learners realize their unlimited potential by providing an educational program dedicated to academic excellence and the development of strong character in a safe and respectful learning environment.
6. Approval of Board Meeting Minutes:  Regular & Closed Minutes of May 16, 2022
7. Awards and Recognitions:
 
7.A. Harlem High School Track and Field IHSA State Qualifiers
8. Comments from the Community
9. Approval of Bills
9.A. Payables Summary
9.B. Voided Checks
9.C. Payroll Voucher(s)
9.D. Accounts Payable Warrants
10. Communications and Committee Reports
10.A. Michael Sterling, President
10.A.1. Next Regular Board Meeting:  July 11, 2022 @ 6:00 p.m.
10.B. Jill Berogan, Vice President
10.B.1. Next Policy Committee Meeting:  June 27, 2022 @ 6:00 p.m.
10.C. Evelyn Meeks, Secretary
10.C.1. Next Equity & Social Justice Meeting:  June 23, 2022 @ 4:30 p.m. (HARLEM ADMINISTRATION CENTER) 8605 N. Second St.
10.D. Kurt Thompson, Board member
10.D.1. Next Business Services Committee meeting:  July 6, 2022 @ 6:00 p.m.
10.E. Larry D. Smith, Board member
10.E.1. Next Education Committee meeting:  June 21, 2022 @ 6:00 p.m.
10.F. Sue Berogan, Board member
10.G. Sharon Ranieri, Board Member
11. Administrative Reports
11.A. Dr. Michelle Erb, Assistant Superintendent for Curriculum & Instruction
11.A.1. Recommendation to approve Student Travel Requests:
11.A.2. Recommendation to approve District Consolidated Plan
11.A.3. Recommendation to approve addition of "vaping" to Discipline Matrix and Conduct Code
11.B. Josh Aurand, Chief School Business Official
11.B.1. Recommendation to approve Resolution Declaring Surplus Property:
11.B.2. Recommendation to approve Facility Requests:
11.B.3. Public Hearing held at 5:40 p.m.
Recommendation to transfer $350,000 from the Education Fund to the Transportation Fund to provide certain funding for costs related to bus purchase expenses
11.B.4. Recommendation to accept April 2022 Treasurer's Report
11.B.5. Recommendation to approve an agreement with Menard Consulting Inc. to conduct actuarial services for the FY22 audit at a cost of $2,700 and $300 for the FY23
11.B.6. Recommendation to approve award of bid to WM of Illinois for Waste/Recycling Service
11.B.7. Recommendation to approve Memorandum of Understanding with DLA Architects to provide CTE Program addition & remodeling project of Harlem High School
11.B.8. Recommendation to approve an agreement with SpringBoard Professional Learning for 2- three-day Professional Development training at a cost of $14,400 paid with Title II funds
11.B.9. Recommendation to approve an agreement with Edpuzzle for a one (1) year subscription for a total cost of $12,264 paid with ESSER III funds
11.B.10. Recommendation to approve an agreement with Quaver Music for a one (1) year subscription for a total cost of $11,760 paid with Title IV funds
11.B.11. Recommendation to approve an agreement with Teaching Strategies Gold for one (1) year subscription at $7,010 paid with Pre-School For All 3-5 Grant
11.B.12. Recommendation to approve an agreement with Mystery Science for a one (1) year subscription for a total cost of $10,600 paid with local funds
11.B.13. Recommendation to approve an agreement with Curriculum Associates for grades K-8 for a one (1) year subscription at a cost of $159,040.40 funded by ESSER III
11.B.14. Recommendation to approve an agreement with DBQ Online for a one (1) year subscription at a cost of $3,750 fund by Title IV
11.B.15. Recommendation to approve an agreement with Certiport for a one (1) year subscription for a cost of $1,339.47, funded by Curriculum and Instruction budget
11.B.16. Recommendation to approve an agreement with McGraw Hill Connect 1 for a one (1) year subscription at a cost of $7,219.16 funded by Curriculum and Instruction budget
11.B.17. Recommendation to approve an agreement with Gizmos for a two (2) year subscription at a total cost of $18,642.42, paid with ESSER III
11.C. Dr. Shelley Wagner, Assistant Superintendent for Human Resources
11.C.1. Recommendation to approve Personnel Agenda & Addendum
11.C.2. Informational only:  Resignations
11.D. Dr. Terrell Yarbrough, Superintendent
11.D.1. Freedom of Information Act Request submitted by Geoffrey Beatty on May 16, 2022 requesting information and documents regarding the April 19 , 2022 Education meeting and May 16, 2022 Board meeting relative to the eight challenged books and the District's response dated  5-19-22
11.D.2. Freedom of Information Act Request (FOIA) submitted by Bryce Nelson on May 17, 2022 requesting titles of all books for the past ten years purchased for the high school library and the District's response dated May 19, 2022
11.D.3. Freedom of Information Act Request submitted on June 3, 2022, from Corina Zold requesting incident reports for a specific student and the District's response dated June 8, 2022
11.D.4. Request approval to teach two virtual online courses the first semester of 2022-2023 (8-29-22 to 10-22-22 and 10-24-22 to 12-17-22) at Aurora University
12. Consent Agenda
12.A. Approve Personnel Agenda & Addendum
12.B. Approve Student Travel Request(s)
12.C. Approve Facility Request(s)
13. ACTION ITEMS
13.A. Approve District Consolidated Plan
13.B. Approve addition of "vaping" to Discipline Matrix and Conduct Code
13.C. Approve Resolution Declaring Surplus Property
13.D. Approve recommendation to transfer $350,000 from the Education Fund to the Transportation Fund to provide certain funding for costs related to bus purchase expenses
13.E. Approve acceptance of April 2022 Treasurer's Report
13.F. Approve an agreement with Menard Consulting Inc. to conduct actuarial services for the FY22 audit at a cost of $2,700, and $300 for the FY23
13.G. Approve award of bid to WM of Illinois for Waste/Recycling Service
13.H. Approve Memorandum of Understanding with DLA Architects to provide CTE Program addition & remodeling project of Harlem High School
13.I. Approve an agreement with SpringBoard Professional Learning for 2-three-day Professional Development training at a cost of $14,400 paid with Title II funds
13.J. Approve an agreement with Edpuzzle for a one (1) year subscription for a total cost of $12,264 paid with ESSER III funds
13.K. Approve an agreement with Quaver Music for a one (1) year subscription for a total cost of $11,760 paid with Title IV funds
13.L. Approve an agreement with Teaching Strategies Gold for one (1) year subscription at $7,010 paid with Pre-School For All 3-5 Grant
13.M. Approve an agreement with Mystery Science for a one (1) year subscription for a total cost of $10,600 paid with local funds
13.N. Approve an agreement with Curriculum Associates for grades K-8 for a one (1) year subscription at a cost of $159,040.40, funded by ESSER III
13.O. Approve an agreement with DBQ Online for a one (1) year subscription at a cost of $3,750, funded by Title IV
13.P. Approve an agreement with Certiport for a one (1) year subscription at a cost of $1,339.47 funded by Curriculum and Instruction budget
13.Q. Approve an agreement with McGraw Hill Connect 1 for a one (1) year subscription at a cost of $7,219.16 funded by Curriculum and Instruction budget
13.R. Approve an agreement with Gizmos for a two (2) year subscription at a total cost of $18,642.42, paid with ESSER III
13.S. Approve Superintendent's request to teach two virtual online courses the first semester of 2022-2023 (8-29-22 to 10-22-22 and 10-24-22 to 12-17-22) at Aurora University
14. Announcements and Discussion:  
15. Executive Session to discuss Employment of Personnel (5 ILCS 120/2(c)(1), Negotiations (5 ILCS 120/2(c)(2), Selection of a Person to Fill a Public Office ( 5 ILCS 120/2(c)(3), Pending Litigation (5 ILCS 120/2(c)(11), Student Discipline (5 ILCS 120/2(c)(9), Placement of Individual Students in Special Education Programs and Other Matters Relating to Individual Students (5 ILCS 120/2(c)(10), Purchase or Lease of Real Property for the Use of the District  (5 ILCS 120/2(c)(5), Setting of a Price for Sale or Lease of Property Owned by the District (5 ILCS 120/2(c)(6), Self-Evaluation, Practices and Procedures or Professional Ethics (5 ILCS 120/2(c)(16), Sale or Purchase of Securities, Investments or Investment Contracts (5 ILCS 120/2(c)(7), Security Procedures (5 ILCS 120/2(c)(8), Establishment of Reserves or Settlement of Claims as provided in Local Government and Governmental Employees Tort Immunity Act (5 ILCS 120/2(c)12), and Discussion of Lawfully Closed Meeting Minutes (5 ILCS 120/2(c)(21).
16. ACTION ITEMS AFTER CLOSED SESSION
16.A. Consideration and Possible Approval of Student Discipline Recommendation 2021-2022-8.
16.B. Consideration and Approval of Student Discipline Recommendation 2021-2022-9.
16.C. Consideration and Possible appointment of Windsor Elementary School Principal
17. Adjournment
Agenda Item Details Reload Your Meeting
Meeting: June 13, 2022 at 6:00 PM - Regular Board Meeting
Subject:
1. Call to Order of Regular Board meeting at 6:00 p.m.
Subject:
2. Roll Call
Subject:
3. Pledge of Allegiance
Presenter:
Scott Rollinson, Ralston Elementary Principal
Subject:
4. Approval of Agenda
Subject:
5. The Mission of the Harlem Consolidated School District, as a vital part of the community, is to help diverse learners realize their unlimited potential by providing an educational program dedicated to academic excellence and the development of strong character in a safe and respectful learning environment.
Presenter:
Dr. Terrell Yarbrough, Superintendent
Subject:
6. Approval of Board Meeting Minutes:  Regular & Closed Minutes of May 16, 2022
Attachments:
Subject:
7. Awards and Recognitions:
 
Presenter:
Jason Blume, Director of Equity & Community Engagement
Subject:
7.A. Harlem High School Track and Field IHSA State Qualifiers
Presenter:
Dr. Michelle Erb, Asst. Supt. for Curriculum & Instruction
Subject:
8. Comments from the Community
Subject:
9. Approval of Bills
Subject:
9.A. Payables Summary
Attachments:
Subject:
9.B. Voided Checks
Attachments:
Subject:
9.C. Payroll Voucher(s)
Attachments:
Subject:
9.D. Accounts Payable Warrants
Attachments:
Subject:
10. Communications and Committee Reports
Subject:
10.A. Michael Sterling, President
Subject:
10.A.1. Next Regular Board Meeting:  July 11, 2022 @ 6:00 p.m.
Subject:
10.B. Jill Berogan, Vice President
Subject:
10.B.1. Next Policy Committee Meeting:  June 27, 2022 @ 6:00 p.m.
Subject:
10.C. Evelyn Meeks, Secretary
Subject:
10.C.1. Next Equity & Social Justice Meeting:  June 23, 2022 @ 4:30 p.m. (HARLEM ADMINISTRATION CENTER) 8605 N. Second St.
Subject:
10.D. Kurt Thompson, Board member
Subject:
10.D.1. Next Business Services Committee meeting:  July 6, 2022 @ 6:00 p.m.
Subject:
10.E. Larry D. Smith, Board member
Subject:
10.E.1. Next Education Committee meeting:  June 21, 2022 @ 6:00 p.m.
Subject:
10.F. Sue Berogan, Board member
Subject:
10.G. Sharon Ranieri, Board Member
Subject:
11. Administrative Reports
Subject:
11.A. Dr. Michelle Erb, Assistant Superintendent for Curriculum & Instruction
Subject:
11.A.1. Recommendation to approve Student Travel Requests:
Attachments:
Subject:
11.A.2. Recommendation to approve District Consolidated Plan
Attachments:
Subject:
11.A.3. Recommendation to approve addition of "vaping" to Discipline Matrix and Conduct Code
Attachments:
Subject:
11.B. Josh Aurand, Chief School Business Official
Subject:
11.B.1. Recommendation to approve Resolution Declaring Surplus Property:
Attachments:
Subject:
11.B.2. Recommendation to approve Facility Requests:
Attachments:
Subject:
11.B.3. Public Hearing held at 5:40 p.m.
Recommendation to transfer $350,000 from the Education Fund to the Transportation Fund to provide certain funding for costs related to bus purchase expenses
Attachments:
Subject:
11.B.4. Recommendation to accept April 2022 Treasurer's Report
Attachments:
Subject:
11.B.5. Recommendation to approve an agreement with Menard Consulting Inc. to conduct actuarial services for the FY22 audit at a cost of $2,700 and $300 for the FY23
Attachments:
Subject:
11.B.6. Recommendation to approve award of bid to WM of Illinois for Waste/Recycling Service
Attachments:
Subject:
11.B.7. Recommendation to approve Memorandum of Understanding with DLA Architects to provide CTE Program addition & remodeling project of Harlem High School
Attachments:
Subject:
11.B.8. Recommendation to approve an agreement with SpringBoard Professional Learning for 2- three-day Professional Development training at a cost of $14,400 paid with Title II funds
Attachments:
Subject:
11.B.9. Recommendation to approve an agreement with Edpuzzle for a one (1) year subscription for a total cost of $12,264 paid with ESSER III funds
Attachments:
Subject:
11.B.10. Recommendation to approve an agreement with Quaver Music for a one (1) year subscription for a total cost of $11,760 paid with Title IV funds
Attachments:
Subject:
11.B.11. Recommendation to approve an agreement with Teaching Strategies Gold for one (1) year subscription at $7,010 paid with Pre-School For All 3-5 Grant
Attachments:
Subject:
11.B.12. Recommendation to approve an agreement with Mystery Science for a one (1) year subscription for a total cost of $10,600 paid with local funds
Attachments:
Subject:
11.B.13. Recommendation to approve an agreement with Curriculum Associates for grades K-8 for a one (1) year subscription at a cost of $159,040.40 funded by ESSER III
Attachments:
Subject:
11.B.14. Recommendation to approve an agreement with DBQ Online for a one (1) year subscription at a cost of $3,750 fund by Title IV
Attachments:
Subject:
11.B.15. Recommendation to approve an agreement with Certiport for a one (1) year subscription for a cost of $1,339.47, funded by Curriculum and Instruction budget
Attachments:
Subject:
11.B.16. Recommendation to approve an agreement with McGraw Hill Connect 1 for a one (1) year subscription at a cost of $7,219.16 funded by Curriculum and Instruction budget
Attachments:
Subject:
11.B.17. Recommendation to approve an agreement with Gizmos for a two (2) year subscription at a total cost of $18,642.42, paid with ESSER III
Attachments:
Subject:
11.C. Dr. Shelley Wagner, Assistant Superintendent for Human Resources
Subject:
11.C.1. Recommendation to approve Personnel Agenda & Addendum
Attachments:
Subject:
11.C.2. Informational only:  Resignations
Attachments:
Subject:
11.D. Dr. Terrell Yarbrough, Superintendent
Subject:
11.D.1. Freedom of Information Act Request submitted by Geoffrey Beatty on May 16, 2022 requesting information and documents regarding the April 19 , 2022 Education meeting and May 16, 2022 Board meeting relative to the eight challenged books and the District's response dated  5-19-22
Subject:
11.D.2. Freedom of Information Act Request (FOIA) submitted by Bryce Nelson on May 17, 2022 requesting titles of all books for the past ten years purchased for the high school library and the District's response dated May 19, 2022
Subject:
11.D.3. Freedom of Information Act Request submitted on June 3, 2022, from Corina Zold requesting incident reports for a specific student and the District's response dated June 8, 2022
Subject:
11.D.4. Request approval to teach two virtual online courses the first semester of 2022-2023 (8-29-22 to 10-22-22 and 10-24-22 to 12-17-22) at Aurora University
Subject:
12. Consent Agenda
Subject:
12.A. Approve Personnel Agenda & Addendum
Subject:
12.B. Approve Student Travel Request(s)
Subject:
12.C. Approve Facility Request(s)
Subject:
13. ACTION ITEMS
Subject:
13.A. Approve District Consolidated Plan
Subject:
13.B. Approve addition of "vaping" to Discipline Matrix and Conduct Code
Subject:
13.C. Approve Resolution Declaring Surplus Property
Subject:
13.D. Approve recommendation to transfer $350,000 from the Education Fund to the Transportation Fund to provide certain funding for costs related to bus purchase expenses
Subject:
13.E. Approve acceptance of April 2022 Treasurer's Report
Subject:
13.F. Approve an agreement with Menard Consulting Inc. to conduct actuarial services for the FY22 audit at a cost of $2,700, and $300 for the FY23
Subject:
13.G. Approve award of bid to WM of Illinois for Waste/Recycling Service
Subject:
13.H. Approve Memorandum of Understanding with DLA Architects to provide CTE Program addition & remodeling project of Harlem High School
Subject:
13.I. Approve an agreement with SpringBoard Professional Learning for 2-three-day Professional Development training at a cost of $14,400 paid with Title II funds
Subject:
13.J. Approve an agreement with Edpuzzle for a one (1) year subscription for a total cost of $12,264 paid with ESSER III funds
Subject:
13.K. Approve an agreement with Quaver Music for a one (1) year subscription for a total cost of $11,760 paid with Title IV funds
Subject:
13.L. Approve an agreement with Teaching Strategies Gold for one (1) year subscription at $7,010 paid with Pre-School For All 3-5 Grant
Subject:
13.M. Approve an agreement with Mystery Science for a one (1) year subscription for a total cost of $10,600 paid with local funds
Subject:
13.N. Approve an agreement with Curriculum Associates for grades K-8 for a one (1) year subscription at a cost of $159,040.40, funded by ESSER III
Subject:
13.O. Approve an agreement with DBQ Online for a one (1) year subscription at a cost of $3,750, funded by Title IV
Subject:
13.P. Approve an agreement with Certiport for a one (1) year subscription at a cost of $1,339.47 funded by Curriculum and Instruction budget
Subject:
13.Q. Approve an agreement with McGraw Hill Connect 1 for a one (1) year subscription at a cost of $7,219.16 funded by Curriculum and Instruction budget
Subject:
13.R. Approve an agreement with Gizmos for a two (2) year subscription at a total cost of $18,642.42, paid with ESSER III
Subject:
13.S. Approve Superintendent's request to teach two virtual online courses the first semester of 2022-2023 (8-29-22 to 10-22-22 and 10-24-22 to 12-17-22) at Aurora University
Subject:
14. Announcements and Discussion:  
Subject:
15. Executive Session to discuss Employment of Personnel (5 ILCS 120/2(c)(1), Negotiations (5 ILCS 120/2(c)(2), Selection of a Person to Fill a Public Office ( 5 ILCS 120/2(c)(3), Pending Litigation (5 ILCS 120/2(c)(11), Student Discipline (5 ILCS 120/2(c)(9), Placement of Individual Students in Special Education Programs and Other Matters Relating to Individual Students (5 ILCS 120/2(c)(10), Purchase or Lease of Real Property for the Use of the District  (5 ILCS 120/2(c)(5), Setting of a Price for Sale or Lease of Property Owned by the District (5 ILCS 120/2(c)(6), Self-Evaluation, Practices and Procedures or Professional Ethics (5 ILCS 120/2(c)(16), Sale or Purchase of Securities, Investments or Investment Contracts (5 ILCS 120/2(c)(7), Security Procedures (5 ILCS 120/2(c)(8), Establishment of Reserves or Settlement of Claims as provided in Local Government and Governmental Employees Tort Immunity Act (5 ILCS 120/2(c)12), and Discussion of Lawfully Closed Meeting Minutes (5 ILCS 120/2(c)(21).
Subject:
16. ACTION ITEMS AFTER CLOSED SESSION
Subject:
16.A. Consideration and Possible Approval of Student Discipline Recommendation 2021-2022-8.
Subject:
16.B. Consideration and Approval of Student Discipline Recommendation 2021-2022-9.
Subject:
16.C. Consideration and Possible appointment of Windsor Elementary School Principal
Subject:
17. Adjournment

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