|
Meeting Agenda
|
|---|
|
1. Call to Order of Regular Board meeting at 6:00 p.m.
|
|
2. Roll Call
|
|
3. Pledge of Allegiance
|
|
4. Approval of Agenda
|
|
5. Approval of Board Meeting Regular & Closed Minutes: March 9, 2020
|
|
6. Awards and Recognition presented by Jason Blume, Director of Stakeholder Engagement
|
|
7. Comments from the Community
|
|
8. Approval of Bills
|
|
8.A. Payables Summary
|
|
8.B. Voided Checks
|
|
8.C. Payroll Voucher(s)
|
|
8.D. Accounts Payable Warrants
|
|
9. Communications and Committee Reports
|
|
9.A. Larry Barger, President
|
|
9.A.1. Board Monitoring Report from March 9, 2020
|
|
9.A.2. Next Regular Board Meeting: Monday, May 11, 2020 at 6:00 p.m. (Regular & Organizational meeting)
|
|
9.A.3. Next Policy Committee meeting: June 22, 2020 at 6:00 p.m. (March 16 canceled)
|
|
9.A.4. Next Education Committee meeting: Wednesday, April 22, 2020 at 6:00 p.m. (canceled)
|
|
9.A.5. Recommendation to approve Second Readings of Policy Update Recommendations from February 10, 2020 First Readings
|
|
9.B. Sue Berogan, Vice President
|
|
9.B.1. Next Business Services Committee meeting: Wednesday, May 6, 2020 at 6:00 p.m.
|
|
9.C. Evelyn Meeks, Secretary
|
|
9.D. Michael Sterling
|
|
9.E. Jill Berogan
|
|
9.F. Rich Meister
|
|
9.G. Dr. Michael Flanagan
|
|
10. Administrative Reports
|
|
10.A. Dr. Michelle Erb, Assistant Superintendent for Curriculum & Instruction
|
|
10.A.1. Recommendation to approve Student Travel Request(s): none
|
|
10.B. Joshua Aurand, Assistant Superintendent for Business & Operations
|
|
10.B.1. Recommendation to approve Resolution Declaring Surplus Property and Authorizing Disposal of Property
|
|
10.B.2. Recommendation to approve Facility Request(s):
|
|
10.B.3. Recommendation to accept the February 2020 Treasurer's Report
|
|
10.B.4. Recommendation to approve Agreement to Appoint Zions Bank as Successor Registrar and Paying Agent for Bonds 2010C, 2017, 2018 with an annual cost of $300.00 per issuance
|
|
10.B.5. Resolution appointing a new registrar and paying agent for certain outstanding bonds of the District for Bonds 2010C, 2017, 2018
|
|
10.B.6. Recommendation to approve Substitute loyalty pay for a total cost of $40,800
|
|
10.B.7. Recommendation to approve one (1) year renewal with Baker Tilly for the FY20 Audit for a total cost of $34,900.00
|
|
10.B.8. Recommendation to renew Bus Washing agreement with Jarrod's Power Washing at a cost of $19 per bus and $9 per van for the FY21 school year which is a no cost increase
|
|
10.B.9. Recommendation to approve an agreement with CDW-Government LLC for purchase and installation of a Palo Alto Next Generation Firewall for a total cost of $102,047.50 before E-Rate funding and $59,541.30 after E-Rate funding
|
|
10.B.10. Recommendation to approve an agreement with CDW-Government LLC for installation and configuration services of wireless controls for the total cost before E-Rate is $37,261.00 and total cost after E-Rate for eligible products and 3 year service and support is $11,313.90
|
|
10.B.11. Recommendation to approve an agreement with Gallagher Benefit Services, Inc. for consulting services from July 1, 2020 through June 30, 2021, for a total cost of $ 45,724.80
|
|
10.B.12. Recommendation to approve Drive-Right Agreement for FY21 and FY22 at a cost of $330 per student for behind the wheel instruction
|
|
10.B.13. Recommendation to approve the Harlem School District # 122 Fee information for the 2020-2021 school year
|
|
10.B.14. Recommendation to approve Alternate #2 for Transportation parking lot paving Improvement for a cost of $82,500 and the additional lot to the south for $45.372.70
|
|
10.C. Scott Rollinson, Assistant Superintendent for Human Resources
|
|
10.C.1. Personnel Agenda and Addendum
|
|
10.C.2. Informational: Resignations
|
|
10.C.3. Recommendation to appoint Pam Cook as a District Freedom of Information Act Official and Open Meetings Act Official in place of Anna Sweeney
|
|
10.D. Dr. Julie Morris, Superintendent
|
|
11. Consent Agenda
|
|
11.A. Approve Personnel Agenda & Addendum
|
|
11.B. Approve Student Travel Request(s)
|
|
11.C. Approve Facility Request(s)
|
|
12. ACTION ITEMS
|
|
12.A. Approve Resolution Declaring Surplus Property
|
|
12.B. Approve Second Readings of Policy Update Recommendations from February 10, 2020 First Readings
|
|
12.C. Approval to accept the February 2020 Treasurer's Report
|
|
12.D. Approve Agreement to Appoint Zions Bank as Successor Registrar and Paying Agent for Bonds 2010C, 2017, 2018 with an annual cost of $300.00 per issuance
|
|
12.E. Approve Resolution appointing a new registrar and paying agent for certain outstanding bonds of the District for Bonds 2010C, 2017, 2018
|
|
12.F. Approve Substitute loyalty pay for a total cost of $40,800
|
|
12.G. Approve one (1) year renewal with Baker Tilly for the FY20 Audit for a total cost of $34,900.00
|
|
12.H. Approve renewal of the Bus Washing agreement with Jarrod's Power Washing at a cost of $19 per bus and $9 per van for the FY21 school year which is a no cost increase
|
|
12.I. Approve an agreement with CDW-Government LLC for purchase and installation of a Palo Alto Next Generation Firewall for a total cost of $102,047.50 before E-Rate funding and $59,541.30 after E-Rate funding
|
|
12.J. Approve an agreement with CDW-Government LLC for installation and configuration services of wireless controls for the total cost before E-Rate is $37,261.00 and total cost after E-Rate for eligible products and 3 year service and support is $11,313.90
|
|
12.K. Approve an agreement with Gallagher Benefit Services, Inc. for consulting services from July 1, 2020 through June 30, 2021, for a total cost of $ 45,724.80
|
|
12.L. Approve renewal of the Drive-Right Agreement for FY21 and FY22 at a cost of $330 per student for behind the wheel instruction
|
|
12.M. Approve the Harlem School District # 122 Fee information for the 2020-2021 school year
|
|
12.N. Approve Alternate #2 for Transportation parking lot paving Improvement for a cost of $82,500 and the additional lot to the south for $45.372.70
|
|
13. Announcements and Discussion:
|
|
14. Executive Session to discuss Employment of Personnel (5 ILCS 120/2(c)(1), Negotiations (5 ILCS 120/2(c)(2), Selection of a Person to Fill a Public Office ( 5 ILCS 120/2(c)(3), Pending Litigation (5 ILCS 120/2(c)(11), Student Discipline (5 ILCS 120/2(c)(9), Placement of Individual Students in Special Education Programs and Other Matters Relating to Individual Students (5 ILCS 120/2(c)(10), Purchase or Lease of Real Property for the Use of the District (5 ILCS 120/2(c)(5), Setting of a Price for Sale or Lease of Property Owned by the District (5 ILCS 120/2(c)(6), Self-Evaluation, Practices and Procedures or Professional Ethics (5 ILCS 120/2(c)(16), Sale or Purchase of Securities, Investments or Investment Contracts (5 ILCS 120/2(c)(7), Security Procedures (5 ILCS 120/2(c)(8), Establishment of Reserves or Settlement of Claims as provided in Local Government and Governmental Employees Tort Immunity Act (5 ILCS 120/2(c)12), and Discussion of Lawfully Closed Meeting Minutes (5 ILCS 120/2(c)(21).
|
|
15. ACTION ITEMS AFTER CLOSED SESSION
|
|
16. Adjournment
|
|
Agenda Item Details
Reload Your Meeting
|
||
|---|---|---|
| Meeting: | April 20, 2020 at 6:00 PM - Regular Board Meeting | |
| Subject: |
1. Call to Order of Regular Board meeting at 6:00 p.m.
|
|
| Subject: |
2. Roll Call
|
|
| Subject: |
3. Pledge of Allegiance
|
|
| Subject: |
4. Approval of Agenda
|
|
| Subject: |
5. Approval of Board Meeting Regular & Closed Minutes: March 9, 2020
|
|
| Subject: |
6. Awards and Recognition presented by Jason Blume, Director of Stakeholder Engagement
|
|
| Subject: |
7. Comments from the Community
|
|
| Subject: |
8. Approval of Bills
|
|
| Subject: |
8.A. Payables Summary
|
|
| Subject: |
8.B. Voided Checks
|
|
| Subject: |
8.C. Payroll Voucher(s)
|
|
| Subject: |
8.D. Accounts Payable Warrants
|
|
| Subject: |
9. Communications and Committee Reports
|
|
| Subject: |
9.A. Larry Barger, President
|
|
| Subject: |
9.A.1. Board Monitoring Report from March 9, 2020
|
|
| Subject: |
9.A.2. Next Regular Board Meeting: Monday, May 11, 2020 at 6:00 p.m. (Regular & Organizational meeting)
|
|
| Subject: |
9.A.3. Next Policy Committee meeting: June 22, 2020 at 6:00 p.m. (March 16 canceled)
|
|
| Subject: |
9.A.4. Next Education Committee meeting: Wednesday, April 22, 2020 at 6:00 p.m. (canceled)
|
|
| Subject: |
9.A.5. Recommendation to approve Second Readings of Policy Update Recommendations from February 10, 2020 First Readings
|
|
| Subject: |
9.B. Sue Berogan, Vice President
|
|
| Subject: |
9.B.1. Next Business Services Committee meeting: Wednesday, May 6, 2020 at 6:00 p.m.
|
|
| Subject: |
9.C. Evelyn Meeks, Secretary
|
|
| Subject: |
9.D. Michael Sterling
|
|
| Subject: |
9.E. Jill Berogan
|
|
| Subject: |
9.F. Rich Meister
|
|
| Subject: |
9.G. Dr. Michael Flanagan
|
|
| Subject: |
10. Administrative Reports
|
|
| Subject: |
10.A. Dr. Michelle Erb, Assistant Superintendent for Curriculum & Instruction
|
|
| Subject: |
10.A.1. Recommendation to approve Student Travel Request(s): none
|
|
| Subject: |
10.B. Joshua Aurand, Assistant Superintendent for Business & Operations
|
|
| Subject: |
10.B.1. Recommendation to approve Resolution Declaring Surplus Property and Authorizing Disposal of Property
|
|
| Subject: |
10.B.2. Recommendation to approve Facility Request(s):
|
|
| Subject: |
10.B.3. Recommendation to accept the February 2020 Treasurer's Report
|
|
| Subject: |
10.B.4. Recommendation to approve Agreement to Appoint Zions Bank as Successor Registrar and Paying Agent for Bonds 2010C, 2017, 2018 with an annual cost of $300.00 per issuance
|
|
| Subject: |
10.B.5. Resolution appointing a new registrar and paying agent for certain outstanding bonds of the District for Bonds 2010C, 2017, 2018
|
|
| Subject: |
10.B.6. Recommendation to approve Substitute loyalty pay for a total cost of $40,800
|
|
| Subject: |
10.B.7. Recommendation to approve one (1) year renewal with Baker Tilly for the FY20 Audit for a total cost of $34,900.00
|
|
| Subject: |
10.B.8. Recommendation to renew Bus Washing agreement with Jarrod's Power Washing at a cost of $19 per bus and $9 per van for the FY21 school year which is a no cost increase
|
|
| Subject: |
10.B.9. Recommendation to approve an agreement with CDW-Government LLC for purchase and installation of a Palo Alto Next Generation Firewall for a total cost of $102,047.50 before E-Rate funding and $59,541.30 after E-Rate funding
|
|
| Subject: |
10.B.10. Recommendation to approve an agreement with CDW-Government LLC for installation and configuration services of wireless controls for the total cost before E-Rate is $37,261.00 and total cost after E-Rate for eligible products and 3 year service and support is $11,313.90
|
|
| Subject: |
10.B.11. Recommendation to approve an agreement with Gallagher Benefit Services, Inc. for consulting services from July 1, 2020 through June 30, 2021, for a total cost of $ 45,724.80
|
|
| Subject: |
10.B.12. Recommendation to approve Drive-Right Agreement for FY21 and FY22 at a cost of $330 per student for behind the wheel instruction
|
|
| Subject: |
10.B.13. Recommendation to approve the Harlem School District # 122 Fee information for the 2020-2021 school year
|
|
| Subject: |
10.B.14. Recommendation to approve Alternate #2 for Transportation parking lot paving Improvement for a cost of $82,500 and the additional lot to the south for $45.372.70
|
|
| Subject: |
10.C. Scott Rollinson, Assistant Superintendent for Human Resources
|
|
| Subject: |
10.C.1. Personnel Agenda and Addendum
|
|
| Subject: |
10.C.2. Informational: Resignations
|
|
| Subject: |
10.C.3. Recommendation to appoint Pam Cook as a District Freedom of Information Act Official and Open Meetings Act Official in place of Anna Sweeney
|
|
| Subject: |
10.D. Dr. Julie Morris, Superintendent
|
|
| Subject: |
11. Consent Agenda
|
|
| Subject: |
11.A. Approve Personnel Agenda & Addendum
|
|
| Subject: |
11.B. Approve Student Travel Request(s)
|
|
| Subject: |
11.C. Approve Facility Request(s)
|
|
| Subject: |
12. ACTION ITEMS
|
|
| Subject: |
12.A. Approve Resolution Declaring Surplus Property
|
|
| Subject: |
12.B. Approve Second Readings of Policy Update Recommendations from February 10, 2020 First Readings
|
|
| Subject: |
12.C. Approval to accept the February 2020 Treasurer's Report
|
|
| Subject: |
12.D. Approve Agreement to Appoint Zions Bank as Successor Registrar and Paying Agent for Bonds 2010C, 2017, 2018 with an annual cost of $300.00 per issuance
|
|
| Subject: |
12.E. Approve Resolution appointing a new registrar and paying agent for certain outstanding bonds of the District for Bonds 2010C, 2017, 2018
|
|
| Subject: |
12.F. Approve Substitute loyalty pay for a total cost of $40,800
|
|
| Subject: |
12.G. Approve one (1) year renewal with Baker Tilly for the FY20 Audit for a total cost of $34,900.00
|
|
| Subject: |
12.H. Approve renewal of the Bus Washing agreement with Jarrod's Power Washing at a cost of $19 per bus and $9 per van for the FY21 school year which is a no cost increase
|
|
| Subject: |
12.I. Approve an agreement with CDW-Government LLC for purchase and installation of a Palo Alto Next Generation Firewall for a total cost of $102,047.50 before E-Rate funding and $59,541.30 after E-Rate funding
|
|
| Subject: |
12.J. Approve an agreement with CDW-Government LLC for installation and configuration services of wireless controls for the total cost before E-Rate is $37,261.00 and total cost after E-Rate for eligible products and 3 year service and support is $11,313.90
|
|
| Subject: |
12.K. Approve an agreement with Gallagher Benefit Services, Inc. for consulting services from July 1, 2020 through June 30, 2021, for a total cost of $ 45,724.80
|
|
| Subject: |
12.L. Approve renewal of the Drive-Right Agreement for FY21 and FY22 at a cost of $330 per student for behind the wheel instruction
|
|
| Subject: |
12.M. Approve the Harlem School District # 122 Fee information for the 2020-2021 school year
|
|
| Subject: |
12.N. Approve Alternate #2 for Transportation parking lot paving Improvement for a cost of $82,500 and the additional lot to the south for $45.372.70
|
|
| Subject: |
13. Announcements and Discussion:
|
|
| Subject: |
14. Executive Session to discuss Employment of Personnel (5 ILCS 120/2(c)(1), Negotiations (5 ILCS 120/2(c)(2), Selection of a Person to Fill a Public Office ( 5 ILCS 120/2(c)(3), Pending Litigation (5 ILCS 120/2(c)(11), Student Discipline (5 ILCS 120/2(c)(9), Placement of Individual Students in Special Education Programs and Other Matters Relating to Individual Students (5 ILCS 120/2(c)(10), Purchase or Lease of Real Property for the Use of the District (5 ILCS 120/2(c)(5), Setting of a Price for Sale or Lease of Property Owned by the District (5 ILCS 120/2(c)(6), Self-Evaluation, Practices and Procedures or Professional Ethics (5 ILCS 120/2(c)(16), Sale or Purchase of Securities, Investments or Investment Contracts (5 ILCS 120/2(c)(7), Security Procedures (5 ILCS 120/2(c)(8), Establishment of Reserves or Settlement of Claims as provided in Local Government and Governmental Employees Tort Immunity Act (5 ILCS 120/2(c)12), and Discussion of Lawfully Closed Meeting Minutes (5 ILCS 120/2(c)(21).
|
|
| Subject: |
15. ACTION ITEMS AFTER CLOSED SESSION
|
|
| Subject: |
16. Adjournment
|
|