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Meeting Agenda
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1. Welcome and Introduction
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2. Technology Project Updates
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2.1. Access Control Updates
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2.2. PA System Updates
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2.3. Surveillance Camera Project Update
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2.3.1. Server Updates
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2.3.2. Camera Purchases
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2.4. Device Ordering Updates/Status
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2.5. ROHS Graphics Lab Split
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2.6. Network Electronics Project E Rate Funding
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2.7. Food Service POS System Upgrades
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3. ROHS Auditorium Planning Process
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4. Bid Award Recommendations
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4.1. ROHS Painting
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4.2. ROHS Stairwell Inset Panels
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5. 2015 Project Planning Overview (Updated)
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6. Capital Projects
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6.1. Review of Project Planning
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6.1.1. 2015-2019 Spreadsheet (update)
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6.1.2. Technology Planning Overview
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6.2. List of Known Items Currently Not Scheduled (updated)
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7. Finance Updates
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8. Other Items
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9. Announcements
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10. Opportunity for Citizens to Speak
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11. Next Meeting: June 4, 2015, 6:00 p.m.; Location: 800 DeVillen, Room A
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12. Adjournment
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Agenda Item Details
Reload Your Meeting
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| Meeting: | May 7, 2015 at 6:00 PM - Finance & Facilities Committee | |
| Subject: |
1. Welcome and Introduction
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| Subject: |
2. Technology Project Updates
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| Subject: |
2.1. Access Control Updates
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Description:
Ongoing project to update digital access systems at buildings. This is being funded from technology line items in the general fund.
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| Subject: |
2.2. PA System Updates
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Description:
Upgrading and enhancing functionality of antiquated PA Systems by tying existing speaker systems into our IP phone system. This is being completed using existing budget lines in technology area. Buildings to be completed by end of June 2015 are Oakland, Oak Ridge, and Addams. Upon completion of this project all buildings will have functionality allowing all-calls from phone sets. |
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| Subject: |
2.3. Surveillance Camera Project Update
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2.3.1. Server Updates
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Description:
Recommendation For Board Action: Resolved, that the board approves the purchase of two servers and an existing server memory upgrade, per the attached proposals from Sehi (server purchases based on REMC cooperative bid pricing), in a total amount of $24,967.08, to be paid from technology line items in the general fund budget. Purchases are being made through a cooperative bid program (REMC). |
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2.3.2. Camera Purchases
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Description:
Recommendation For Board Action: Resolved, that the board approves the purchase of video surveillance cameras per the attached proposal in a total amount of $122,206.84 to be paid from technology line items in the general fund budget. Purchases are being made through a cooperative bid program (AEPA) in collaboration with Oakland Schools..
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2.4. Device Ordering Updates/Status
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2.5. ROHS Graphics Lab Split
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Description:
Currently, two teachers share one teaching space at ROHS. This creates instructional challenges and artificially limits the number of students who can take the classes. As part of our technology equipment upgrade, technology to split the lab and expand capacity for these classes has been approved. We are also equipping the rooms with appropriate furniture to support the technology. This is an information item on the furniture purchase as the purchase amount is below that requiring board approval. The purchase will be made with identified general fund line items. The purchase is being made utilizing cooperative bid pricing (REMC).
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2.6. Network Electronics Project E Rate Funding
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2.7. Food Service POS System Upgrades
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Description:
Using Food Service Fund, hardware improvements to support new web-based food service module with MI-STAR are in process. |
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3. ROHS Auditorium Planning Process
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Description:
Need: To begin more detailed planning for the project. Identification of service providers for planning will be initiated in next 3-5 weeks. |
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4. Bid Award Recommendations
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4.1. ROHS Painting
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Description:
Recommendation for Board: Resolved, that the superintendent is authorized to finalize and sign a contract with Cross Renovation for the summer 2015 ROHS painting project in an amount of $57, 134; in addition, a contingency of $8,600 is approved for addressing unforeseen conditions, to be utilized as needed. Expenditure for both contract and contingency will be from the general fund. |
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4.2. ROHS Stairwell Inset Panels
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Description:
Update on status of proposals that are pending. Goal: To have a recommendation for Board Meeting on May 14. |
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5. 2015 Project Planning Overview (Updated)
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| Subject: |
6. Capital Projects
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| Subject: |
6.1. Review of Project Planning
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| Subject: |
6.1.1. 2015-2019 Spreadsheet (update)
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| Subject: |
6.1.2. Technology Planning Overview
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| Subject: |
6.2. List of Known Items Currently Not Scheduled (updated)
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7. Finance Updates
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8. Other Items
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9. Announcements
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Description:
* April 23 District Office Open House and State of Schools
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| Subject: |
10. Opportunity for Citizens to Speak
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11. Next Meeting: June 4, 2015, 6:00 p.m.; Location: 800 DeVillen, Room A
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12. Adjournment
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