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Meeting Agenda
1. CALL TO ORDER
1.A. Pledge of Allegiance
1.B. Roll Call
1.C. Public Fundamental with Public Comments
2. Public Swearing in of Newly appointed Board of Education Members
3. 2023 Election of Officers
3.A. Election of Temporary Chairperson
3.B. Election of Permanent Officers
4. Seating of New Board Members and Re-Elected Board Members
5. SUPERINTENDENT UPDATE
5.A. Student of the Month
5.B. Employee of the Month
6. ASSISTANT SUPERINTENDENT UPDATE
7. CONSENT AGENDA
All Matters listed under the Consent Agenda are considered to be routine in nature by the Board of Education and will be acted upon by one motion.  There will be no separate discussion of these items.  If any member of the Board or any citizen requests discussion of an item, that item will be removed from the Consent Agenda and will become the first item of business under the Board of Education Action Items portion of the agenda.
7.A. Approval of Minutes from: Regular Board Meeting December 5, 2022, Workshop on December 12, 2022, and Special Board Meeting December 19, 2022
7.B. Approval of the Check Register for Payment as submitted by Lawrence Miller, Director of Business & Finance in the amount of One Million, Nine Hundred Ninety-Six Thousand, Ten Dollars and Forty-one Cents. $1,996,010.41
7.C. Approval of the Personnel Report submitted by Human Resources on January 9, 2023
8. BOARD OF EDUCATION ACTION ITEMS
8.A. Designation of Depositories: BYLAW 154-A
8.B. Designation of authorized persons to sign checks, contracts, agreements and purchase orders: BYLAW 154-B
8.C. Establish Meeting Requirements: BYLAW 154-C
8.D. Safe Deposit Box: BYLAW 154-D
8.E. Charges for Request of Board Meetings: BYLAW 154-E
8.F. Study Sessions: BYLAW 154-F
8.G. Designation of administrators to assume specified responsibilities of the Treasurer and of the Secretary: BYLAW 154-G
8.H. Designate the Electronic Transfer Officer (ETO): BYLAW 154-H
8.I. Authorization of Legal Counsel
8.J. Authorization of Auditing Firm
8.K. Designation of Board Trustee to OSCBA Government Relations Committee
8.L. Designation of Board Trustee to Parks and Recreation Committee of Madison Heights
8.M. Approval of Amendment to the Environmental Consultant Contract
8.N. Approval of Qualified Abatement Services, Inc. (QAS) for abatement contracting to our 2021 Bond Program
8.O. Approval of Superintendent Contract
8.P. Second reading of Policies:
  • New Staff Dress and Grooming po1616
  • Revised Staff Dress and Grooming po3216
  • Revised Support Staff Dress and Grooming po4216
  • Revised Student Dress and Grooming po5511
  • Grant Funds po6110
  • New Cost Principles - Spending Federal Funds po6114
  • New Procurement - Federal Grants/Funds po6325
8.Q. Adoption of Policies:
  • New Staff Dress and Grooming po1616
  • Revised Staff Dress and Grooming po3216
  • Revised Support Staff Dress and Grooming po4216
  • Revised Student Dress and Grooming po5511
  • Grant Funds po6110
  • New Cost Principles - Spending Federal Funds po6114
  • New Procurement - Federal Grants/Funds po6325
9. BUSINESS OFFICE
9.A. Financials Audit Presentation by Rehmann
10. PUBLIC COMMENTS
11. BOARD ITEMS - OFFICERS AND COMMITTEE REPORTS
11.A. Committee Reports
11.A.1. GRC Report
11.A.2. Parks and Recreation Committee
11.B. Board Comments
12. ADJOURNMENT
Agenda Item Details Reload Your Meeting
Meeting: January 9, 2023 at 7:00 PM - Regular Board of Education Meeting
Subject:
1. CALL TO ORDER
Subject:
1.A. Pledge of Allegiance
Subject:
1.B. Roll Call
Subject:
1.C. Public Fundamental with Public Comments
Subject:
2. Public Swearing in of Newly appointed Board of Education Members
Description:
Public Swearing in of Newly appointed Board of Education Members: Merri Busch, Mark Kimble, Gloria Thompson
Subject:
3. 2023 Election of Officers
Subject:
3.A. Election of Temporary Chairperson
Subject:
3.B. Election of Permanent Officers
Subject:
4. Seating of New Board Members and Re-Elected Board Members
Subject:
5. SUPERINTENDENT UPDATE
Subject:
5.A. Student of the Month
Subject:
5.B. Employee of the Month
Subject:
6. ASSISTANT SUPERINTENDENT UPDATE
Subject:
7. CONSENT AGENDA
All Matters listed under the Consent Agenda are considered to be routine in nature by the Board of Education and will be acted upon by one motion.  There will be no separate discussion of these items.  If any member of the Board or any citizen requests discussion of an item, that item will be removed from the Consent Agenda and will become the first item of business under the Board of Education Action Items portion of the agenda.
Subject:
7.A. Approval of Minutes from: Regular Board Meeting December 5, 2022, Workshop on December 12, 2022, and Special Board Meeting December 19, 2022
Subject:
7.B. Approval of the Check Register for Payment as submitted by Lawrence Miller, Director of Business & Finance in the amount of One Million, Nine Hundred Ninety-Six Thousand, Ten Dollars and Forty-one Cents. $1,996,010.41
Subject:
7.C. Approval of the Personnel Report submitted by Human Resources on January 9, 2023
Subject:
8. BOARD OF EDUCATION ACTION ITEMS
Subject:
8.A. Designation of Depositories: BYLAW 154-A
Description:
In accordance with MDPS BOE Bylaws Section 154, the Board shall, at the organizational meeting, designate depositories for school funds. MCLA 380.1221 The District designated depositories are:

Fifth Third Bank

FM (MILAF)

The Huntington National Bank
Subject:
8.B. Designation of authorized persons to sign checks, contracts, agreements and purchase orders: BYLAW 154-B
Description:

In accordance with MDPS BOE Bylaws (section 0154) the Superintendent shall be authorized to sign checks, contracts, agreements and purchase orders in accordance with Board policies (under $10,000 threshold)

 In accordance with MDPS BOE Bylaws (section 1054) the Director of Business and Finance shall be authorized to sign purchase orders in accordance with Board policies (under $10,000 threshold)
Subject:
8.C. Establish Meeting Requirements: BYLAW 154-C
Subject:
8.D. Safe Deposit Box: BYLAW 154-D
Description:
District doesn't currently own a Safety Deposit Box.
Subject:
8.E. Charges for Request of Board Meetings: BYLAW 154-E
Description:
The BOE doesn't currently have policy in regards to how much a meeting
notification would be.
Subject:
8.F. Study Sessions: BYLAW 154-F
Description:
The BOE does not currently have a specific day and/or time set aside for Study Sessions
Subject:
8.G. Designation of administrators to assume specified responsibilities of the Treasurer and of the Secretary: BYLAW 154-G
Description:

The Board designates the Director of Business and Finance to assume the specified responsibilities of the Treasurer and the Pupil Accounting Manager to assume the specified responsibilities of the Secretary.

Bylaw #0154-:G Designates

Bylaw #0171.4: Treasurer

Bylaw #0171.3: Secretary
Subject:
8.H. Designate the Electronic Transfer Officer (ETO): BYLAW 154-H
Description:

The Board designates the Director of Business and Finance to assume the responsibilities of the ETO 
Subject:
8.I. Authorization of Legal Counsel
Description:

The following firms, as well as, Oakland Schools ISD are to be used for the 2022- 2023 school year. 

  • Clark Hill, P.L.C 

  • Thrun Law Firm, L.C. 
Subject:
8.J. Authorization of Auditing Firm
Description:
The following firm, Rehmann, has been contracted by Madison District Public Schools to audit the basic financial statements and single programs for the fiscal year ending June 30, 2023.
Subject:
8.K. Designation of Board Trustee to OSCBA Government Relations Committee
Subject:
8.L. Designation of Board Trustee to Parks and Recreation Committee of Madison Heights
Subject:
8.M. Approval of Amendment to the Environmental Consultant Contract
Subject:
8.N. Approval of Qualified Abatement Services, Inc. (QAS) for abatement contracting to our 2021 Bond Program
Subject:
8.O. Approval of Superintendent Contract
Description:
We are requesting that the Superintendent contract that was negotiated with Trustee Cindy Holder and Trustee Gloria Thompson be approved.
Subject:
8.P. Second reading of Policies:
  • New Staff Dress and Grooming po1616
  • Revised Staff Dress and Grooming po3216
  • Revised Support Staff Dress and Grooming po4216
  • Revised Student Dress and Grooming po5511
  • Grant Funds po6110
  • New Cost Principles - Spending Federal Funds po6114
  • New Procurement - Federal Grants/Funds po6325
Subject:
8.Q. Adoption of Policies:
  • New Staff Dress and Grooming po1616
  • Revised Staff Dress and Grooming po3216
  • Revised Support Staff Dress and Grooming po4216
  • Revised Student Dress and Grooming po5511
  • Grant Funds po6110
  • New Cost Principles - Spending Federal Funds po6114
  • New Procurement - Federal Grants/Funds po6325
Subject:
9. BUSINESS OFFICE
Subject:
9.A. Financials Audit Presentation by Rehmann
Subject:
10. PUBLIC COMMENTS
Subject:
11. BOARD ITEMS - OFFICERS AND COMMITTEE REPORTS
Subject:
11.A. Committee Reports
Subject:
11.A.1. GRC Report
Subject:
11.A.2. Parks and Recreation Committee
Subject:
11.B. Board Comments
Subject:
12. ADJOURNMENT

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