A bid was posted on the bid website, and bid participant materials were opened and reviewed.  Houghton Miffling Harcourt was the vendor selected to be awarded the bid.  The total cost of the proposed winning bid is for $102,823.72 to be paid for using ESSER II and ESSER III Grant Funding.  The proposal is not to exceed 5 years.  Supporting documents have been included for your review.

During 2021-2022 the District will levy 3.86 mills on all property for purposes of debt retirement.  This is a reduction in the number of mills levied in previous years.  The District, through sound financial practices, has been able to maintain this levy without an increase for several years.

The District will also levy 17.1219 mills operating level for local businesses due to the current year Headlee Amendment millage there is a reduction fraction of .09791.

If there is an additional Headlee Rollback next year, we may have to levy less than the full operating millage for the 2022/2023 school year unless we have a successful operating millage election during the August 2021 election.

Documents to support our cash flow borrowing is forthcoming for your review and approval.

We currently have some cash flow payments coming up in the amount of $1,345,469 from the prior year.  We would like to borrow $ 1,715,000 to offset these upcoming payments.

Please see attached -
Michigan Finance Authority State Aid Revenue Notes, Series 2020 to see when payments are due. In the past the district borrowed 2.3 million to 3.3 million to support the district’s cash flow.

Attached is our 2021-2022 Proposed Original Budget for the Board of Education's review and approval.

Attached is our final 2020-2021 Budget Amendment for the Board of Education's review and approval.

Wilkinson Middle School Kitchen’s Food Service Line is more than 25-30 years old and is no longer repairable. The temperature control is no longer working properly to ensure temperatures for the hot meals stay at a consistent temperature of 165 degrees. The cold well for salads, subs, fruits and sandwiches does not work at all, so there is no way to keep the cold foods cold. Failure to address these issues in a timely manner may significantly impact our ability to stay in compliance with the Michigan Health Department Guidelines.

For the Bid Process, we approached the CoPro Plus Food Service Equipment bid program.  Attached is a letter from Mr. Wolford, Wayne RESA, Food Service Consultant and Michigan Association of Counties, Executive Consultant which will explain their process why Stafford-Smith won the final bid. Per our Finance Department, there are funds for a complete replacement of the Food Service Line from Stafford-Smith at a cost of $32,609.00.

The lease for Bus number 11 is set to expire at the end of June 2021. The lease for buses 1 through 10 and bus 12 have one more year and will expire at the end of June 2022. We would like to extend the current lease for bus 11 through the end of the 2021-2022 school year.

With board approval, this will allow our entire bus fleet to be on the same leasing schedule.  This will not change the per lease pricing.

Policy dates are 07/01/2021 - 07/01/2022
To best serve Madison District Public Schools with insurance options, SET SEG did go to the market to receive quotes for the district.  Upon soliciting bids from the commercial market, 15 declinations were received.  The coverage renewal options are based on the district's failure to appropriately maintain their buildings over the last ten-plus years, leading to exclusions to the policy (see attached endorsements).  Furthermore, in order to remain an eligible Pool member at subsequent renewals, considerable progress must be made to address the loss control recommendations (see attached recommendations).

We currently use NWEA, which is a research-based not-for-profit organization that creates academic assessments for students pre-K-12.  The license renewal is for 07/01/2021–06/30/2022 (2021-2022 school year) at the cost of $10,968.00.  The per pupil pricing has not changed from the 2020-2021 school year.