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Meeting Agenda
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I. Call to Order and Roll Call
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II. Approval of Agenda
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III. Approval of Consent Agenda including September Minutes, September Board Report and Treasurers Report, Bills Paid after September Board Meeting, October Bills and Payroll, September Investment Report, September Activity Accounts, September Credit Card Accounts, Staff Member Resignation
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IV. Audience to Visitors and Other Communications
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V. Superintendent Communications
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V.A. State of Illinois Update/Evidence Based Funding Information
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V.B. School Report Card Information
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V.C. Freedom of Information Act Request
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VI. Principals' Communication
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VI.A. Mr. Brau, PreK-8 Principal
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VI.B. Mr. Ganson, 9-12 Principal and Mrs. Wolf, K-12 Lead Teacher
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VI.C. Mr. Huber, Athletic Director
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VII. Board Member Committee Reports
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VII.A. Special Education Committee-Nancy Goodman
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VII.B. Building Committee-Ted VanHyfte, Jerad Heitzler
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VII.C. Transportation Committee-Nancy Goodman, Dwaine Shaw, Jr.
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VII.D. Finance Committee-Cathy Foes, Brian Childs
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VII.E. Policy Committee-Cathy Foes, Nancy Goodman
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VIII. Old Business
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VIII.A. District Legal Counsel
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VIII.B. Tort Plan Revision
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VIII.C. Discussion of Working Cash Bonds
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IX. New Business
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IX.A. Approve Fiscal Year 2017 Audit Report
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IX.B. Board Policies-First Reading of Updates
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IX.C. Closed Session for Purpose of Discussing: (1) the Appointment, employment, compensation, discipline, performance, or dismissal of specific employees or the public body, including hearing testimony on a complaint lodged against an employee to determine its validity, (9) student disciplinary cases, (11) pending litigation, and (10) the placement of individual students in special education programs and other matters relating to individual students.
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IX.D. Recommendations and/or Actions regarding items considered in Closed Session including approval of discipline reports.
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IX.E. Other business to come before the Board.
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X. Adjournment
The next regularly scheduled Board of Education Meeting is set for Wednesday, November 15, 2017 at 6:00 PM in the High School Language Arts Room. |
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Agenda Item Details
Reload Your Meeting
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| Meeting: | October 18, 2017 at 6:00 PM - Regular Meeting | |
| Subject: |
I. Call to Order and Roll Call
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| Presenter: |
Mr. Rosenberry
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Description:
Board President Rosenberry will call the meeting to order and Chris Kidd will call the roll of members.
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| Subject: |
II. Approval of Agenda
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| Presenter: |
Mr. Rosenberry
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Description:
No additions have been brought forward.
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| Subject: |
III. Approval of Consent Agenda including September Minutes, September Board Report and Treasurers Report, Bills Paid after September Board Meeting, October Bills and Payroll, September Investment Report, September Activity Accounts, September Credit Card Accounts, Staff Member Resignation
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| Presenter: |
Mr. Ganson
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Description:
Our school nurse has resigned. We will have the position posted and look to fill as soon as possible.
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| Subject: |
IV. Audience to Visitors and Other Communications
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| Presenter: |
Mr. Ganson
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Description:
1. Kristina Cadena, representing Gorenz and Associates, LTD will present the District Audit Report.
2. Nobody else has formally requested to address the Board. |
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| Subject: |
V. Superintendent Communications
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| Subject: |
V.A. State of Illinois Update/Evidence Based Funding Information
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| Subject: |
V.B. School Report Card Information
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| Subject: |
V.C. Freedom of Information Act Request
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| Subject: |
VI. Principals' Communication
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| Subject: |
VI.A. Mr. Brau, PreK-8 Principal
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| Subject: |
VI.B. Mr. Ganson, 9-12 Principal and Mrs. Wolf, K-12 Lead Teacher
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| Subject: |
VI.C. Mr. Huber, Athletic Director
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| Subject: |
VII. Board Member Committee Reports
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| Subject: |
VII.A. Special Education Committee-Nancy Goodman
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| Subject: |
VII.B. Building Committee-Ted VanHyfte, Jerad Heitzler
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| Subject: |
VII.C. Transportation Committee-Nancy Goodman, Dwaine Shaw, Jr.
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| Subject: |
VII.D. Finance Committee-Cathy Foes, Brian Childs
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| Subject: |
VII.E. Policy Committee-Cathy Foes, Nancy Goodman
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| Subject: |
VIII. Old Business
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| Subject: |
VIII.A. District Legal Counsel
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| Presenter: |
Mr. Ganson
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Description:
The Board has been provided proposals from four law firms seeking the District’s business. The
four firms are: Ward, Murray, Pace & Johnson, P.C., Robbins-Schwartz, Hodges Loizzi Eisenhammer Rodick & Kohn LLP, and Franczek Radelet. Action: Motion to Approve ______ as Annawan School District Legal Counsel Effective Immediately |
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| Subject: |
VIII.B. Tort Plan Revision
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| Presenter: |
Mr. Ganson
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Description:
The Tort Plan is an accurate revision from the one presented in September. The numbers represent
actual Tort expenditures from last year and the Superintendent salary portion of $35,000 was removed. Given the current administrative transition the district is going through, it was my opinion to remove the Superintendent’s salary amount from the plan until such time that this amount can be reviewed and accurately reflect such responsibilities. Action: Recommendation to Approve the 2017-18 Annawan School District Tort Plan |
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VIII.C. Discussion of Working Cash Bonds
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| Presenter: |
Mr. Ganson
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Description:
Working Cash Bond schedules are attached for 3 preliminary amounts for the sake of discussion and Board consideration. The three Working Cash Bond examples are:
1.) 1.5 million in Principal; interest of $159,750; estimated tax rate of 90.89 cents 2.) 1.7 million in Principal; interest of $198,459; estimated tax rate of 90.89 cents 3.) 1,995,000 in Principal; interest of $275,402;estimated tax rate of 90.89 cents I have also attached historical information from the district’s audit reports from 2013 to 2017 for comparison purposes. The Education Fund only receipts and disbursements are shown along with Education Fund only deficits for each respective year. The Education Fund tax rate is also shown along with education fund taxes extended and Assessed Valuation for the District. The Education Fund would require roughly a .97-cent rate increase to generate an additional $500,000 in new revenue. The proposed Working Cash Bonds result in .90 to .91 cents in the Debt Levy that is currently included in the district’s overall tax rate of $5.51580. The Working Cash Bonds are a temporary means to address shortfalls in the Education Fund and are about equal to what would be required by a more permanent tax rate increase. The issuance of Working Cash Bonds allows the District to continue to operate without expending current Education Fund reserve balances and provides the Board and Community time to address larger issues. The new evidence-based funding model may result in new money for Annawan but the numbers are unknown at this time. Schools have entered into a time period that will be characterized as the new funding reality for years to come. How that new reality impacts Annawan will remain to be seen. Discussion and Suggestion to proceed with the issuance of new Working Cash Bonds in an amount to be determined during the Board meeting. |
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| Subject: |
IX. New Business
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| Subject: |
IX.A. Approve Fiscal Year 2017 Audit Report
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| Presenter: |
Mr. Ganson
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Description:
Bound copies of the FY 2017 Audit will be provided during the Board Meeting. Kristina Cadena, an auditor from Gorenz and Associates who is very familiar with the District will present the audit and
answer questions you may have. Recommendation: Approve the Fiscal Year 2017 Annawan Audit Report as presented. |
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| Subject: |
IX.B. Board Policies-First Reading of Updates
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| Presenter: |
Mr. Ganson
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Description:
Board Policies- First reading on updates
Please see the attached Board Policies per IASA PRESS services. These policies are written by PRESS legal staff in consultation with various law firms and are based on recent legislation and court decisions effecting Illinois School Districts. Recommendation: Review and formal action during the November Board meeting. |
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IX.C. Closed Session for Purpose of Discussing: (1) the Appointment, employment, compensation, discipline, performance, or dismissal of specific employees or the public body, including hearing testimony on a complaint lodged against an employee to determine its validity, (9) student disciplinary cases, (11) pending litigation, and (10) the placement of individual students in special education programs and other matters relating to individual students.
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| Subject: |
IX.D. Recommendations and/or Actions regarding items considered in Closed Session including approval of discipline reports.
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| Subject: |
IX.E. Other business to come before the Board.
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| Subject: |
X. Adjournment
The next regularly scheduled Board of Education Meeting is set for Wednesday, November 15, 2017 at 6:00 PM in the High School Language Arts Room. |
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