|
Meeting Agenda
|
|---|
|
I. Call to Order and Roll Call
|
|
II. Approval of Agenda
|
|
III. Approval of Consent Agenda including July Meeting Minutes, Board Reports and Treasurers Report, Bills Paid after Board Meeting, August Bills, Payroll, Investment Report, Activity Accounts, and Credit Card Account
|
|
IV. Audience to Visitors and Other Communications
|
|
V. Superintendent Communications
|
|
V.A. Update on State of IL
|
|
V.B. Preliminary Audit
|
|
V.C. Hatzer-Nordstrom/Anderson Enterprise Sale
|
|
V.D. Start of the School Year
|
|
V.E. Better Together Meetings
|
|
VI. Principals' Communications
|
|
VI.A. Mr. Brau, PreK-8 Principal
|
|
VI.B. Mr. Ganson, 9-12 Principal and Mrs. Wolf, K-12 Lead Teacher
|
|
VI.C. Mr. Huber, Athletic Director
|
|
VII. Board Member Committee Reports
|
|
VII.A. Special Education Committee - John Rosenberry
|
|
VII.B. Building Committee - Ted VanHyfte, Jerad Heitzler
|
|
VII.C. Transportation Committee - Dwaine Shaw, Jr., Nancy Goodman
|
|
VII.D. Finance Committee - Brian Childs, Cathy Foes
|
|
VIII. Old Business
|
|
IX. New Business
|
|
IX.A. Tentative Budget for Fiscal Year 2018
|
|
IX.B. Set Fiscal Year 2018 Budget Hearing for Wednesday, September 20, 2017 at 5:45pm in the District Office.
|
|
IX.C. Permanently Transfer $800,000 from Working Cash Fund to Education Fund
|
|
IX.D. Approve Early Graduation Requests
|
|
IX.E. Approve Resignations of Personnel
|
|
IX.F. Approve Employment of Personnel
|
|
IX.G. Approve First Reading of Updated Board Policies
|
|
IX.H. Discussion and possible action on change of school district attorney
|
|
IX.I. Closed Session for Purpose of Discussing: (1) the Appointment, employment, compensation, discipline, performance, or dismissal of specific employees or the public body, including hearing testimony on a complaint lodged against an employee to determine its validity, (9) Student disciplinary cases, (11) pending litigation, and (10) The placement of individual students in special education programs and other matters relating to individual students.
|
|
IX.J. Recommendations and/or Actions Regarding Items Considered in Closed Session including approval of discipline reports.
|
|
X. Adjournment
|
|
Agenda Item Details
Reload Your Meeting
|
||
|---|---|---|
| Meeting: | August 16, 2017 at 6:00 PM - Regular Meeting | |
| Subject: |
I. Call to Order and Roll Call
|
|
| Presenter: |
Mr Rosenberry
|
|
|
Description:
Board President John Rosenberry will call the meeting to order and Chris Kidd will call the roll of members. John will also introduce any guests that we have present.
|
||
| Subject: |
II. Approval of Agenda
|
|
| Presenter: |
Mr. Ganson, Superintendent
|
|
|
Description:
There should be no additions to the agenda from Board members per Board Agreements.
RECOMMENDATION: I recommend you approve the agenda as presented. |
||
| Subject: |
III. Approval of Consent Agenda including July Meeting Minutes, Board Reports and Treasurers Report, Bills Paid after Board Meeting, August Bills, Payroll, Investment Report, Activity Accounts, and Credit Card Account
|
|
| Presenter: |
Mr. Ganson, Superintendent
|
|
|
Description:
We will need a motion to approve these reports which are attached. If you have specific questions relating to any of these items, please call me and get clarifications before noon Monday
RECOMMENDATION: I recommend you approve the agenda as presented. |
||
| Subject: |
IV. Audience to Visitors and Other Communications
|
|
| Presenter: |
Mr. Ganson, Superintendent
|
|
|
Description:
Nobody has formally requested to address the Board.
|
||
| Subject: |
V. Superintendent Communications
|
|
| Presenter: |
Mr. Ganson, Superintendent
|
|
| Subject: |
V.A. Update on State of IL
|
|
| Presenter: |
Mr. Ganson
|
|
|
Description:
First time in Illinois history, General State Aid Checks have not been released to schools in August.
|
||
| Subject: |
V.B. Preliminary Audit
|
|
| Presenter: |
Mr. Ganson
|
|
|
Description:
1. Financial Recognition-3.65 Rating
2. Ed Fund-$367,480 Deficit 3. O & M Fund- $29,996 Deficit 4. Transportation Fund-$25, 689 Deficit 5. Tort- $19,999 Deficit 6. Overall- All the funds combined, deficit spending was $226,940 (excesses in debt services, IMRF, capital projects, and working cash) 7. We still have Healthy Fund Balances as of June 30, 2017 with a total of $3,394,314 (we have 54.1 days of money on hand in the Ed Fund if we receive no revenues at all) 8. There were no significant findings other than repeat finding of “Segregation of Duties” |
||
| Subject: |
V.C. Hatzer-Nordstrom/Anderson Enterprise Sale
|
|
| Presenter: |
Mr. Ganson
|
|
|
Description:
Hatzer & Nordstrom/ Anderson Enterprise Auction – August 18th and 19th
|
||
| Subject: |
V.D. Start of the School Year
|
|
| Presenter: |
Mr. Ganson, Superintendent
|
|
|
Description:
1. We have started the 2016-2017 School Year. Institute Days were on Monday and Tuesday, and
Wednesday is the first day for student attendance. On day one we are expecting 224 (+9) K-8 Students, 109 students 9-12 (+2), and 40 PreK students. We now have a total of 373 students to Start the 2017-2018 school year. |
||
| Subject: |
V.E. Better Together Meetings
|
|
| Presenter: |
Mr. Ganson, Superintendent
|
|
|
Description:
Discuss Meeting Dates/Times
|
||
| Subject: |
VI. Principals' Communications
|
|
| Presenter: |
Mr. Brau, Mr. Ganson, Mrs. Wolf, Mr. Huber
|
|
| Subject: |
VI.A. Mr. Brau, PreK-8 Principal
|
|
| Presenter: |
Mr. Brau, PreK-8 Principal
|
|
|
Description:
Mr. Brau's Report is attached. In an efficiency of time, we will not verbally go over reports item by item, but just mention a couple as we all can read.
|
||
| Subject: |
VI.B. Mr. Ganson, 9-12 Principal and Mrs. Wolf, K-12 Lead Teacher
|
|
| Presenter: |
Mr. Ganson and Mrs. Wolf
|
|
|
Description:
Mr. Ganson's and Mrs. Wolf's report is attached. In an efficiency of time, we will not verbally go over reports item by item, but just mention a couple as we all can read.
|
||
| Subject: |
VI.C. Mr. Huber, Athletic Director
|
|
| Presenter: |
Mr. Huber
|
|
|
Description:
No official report this month from Mr. Huber.
. |
||
| Subject: |
VII. Board Member Committee Reports
|
|
| Subject: |
VII.A. Special Education Committee - John Rosenberry
|
|
| Presenter: |
John Rosenberry
|
|
| Subject: |
VII.B. Building Committee - Ted VanHyfte, Jerad Heitzler
|
|
| Presenter: |
Mr. VanHyfte and Mr. Heitzler
|
|
| Subject: |
VII.C. Transportation Committee - Dwaine Shaw, Jr., Nancy Goodman
|
|
| Presenter: |
Mr. Shaw, Mrs. Goodman
|
|
| Subject: |
VII.D. Finance Committee - Brian Childs, Cathy Foes
|
|
| Presenter: |
Mr. Childs, Ms. Foes
|
|
| Subject: |
VIII. Old Business
|
|
| Presenter: |
Mr. Ganson
|
|
| Subject: |
IX. New Business
|
|
| Presenter: |
Mr. Ganson
|
|
| Subject: |
IX.A. Tentative Budget for Fiscal Year 2018
|
|
| Presenter: |
Mr. Ganson
|
|
|
Description:
The attached preliminary Fiscal Year 2018 budget is attached for you and will be generically presented to you on Wednesday. A draft of the Custom Budget Worksheet is included along with these numbers on the State Budget Form. The Finance Committee will meet the following week to address any further questions. It is a total budget projecting $6,629,313 in Revenue with $5,531,435 in Expenses. From the Revenue we would have $1,500,000 from potential new Working Cash Bonds.
In this Budget I am recommending the $800,000 permanent transfer from the Working Cash Fund to the Education Fund with a $470,350 principal and interest payment on the existing Working Cash Bond which will be paid off in December 2017. The Board needs to provide direction on the dollar amount to reissue of the Working Cash Bonds that would renew January 2018. There has been initial contact with First Midstate. The budget assumption right now would be $1,500,000. RECOMMENDATION: I recommend you approve a Preliminary Fiscal Year 2018 proposed budget reflecting revenues of $6,629,313 and expenditures of $5,531,435 and put the budget on public display starting August 17, 2017. |
||
| Subject: |
IX.B. Set Fiscal Year 2018 Budget Hearing for Wednesday, September 20, 2017 at 5:45pm in the District Office.
|
|
| Presenter: |
Mr. Ganson
|
|
|
Description:
The budget needs to set for 30 days for public display before it can be adopted, and the District legally needs to hold a public hearing on the budget. This works well this year with our September 20, 2017 Board Meeting, so I would encourage you to set the budget hearing for September 20, 2017 at 4:45pm in the District Office.
RECOMMENDATION: Approve setting the Fiscal Year 2018 Budget Hearing on Wednesday, September 20, 2017 at 5:45pm in the District Office. |
||
| Subject: |
IX.C. Permanently Transfer $800,000 from Working Cash Fund to Education Fund
|
|
| Presenter: |
Mr. Ganson
|
|
|
Description:
I am recommending a $800,000 permanent transfer from the Working Cash Fund to the Education Fund to cover the deficit in the Education Fund and add to the Education Fund balance. This permanent transfer requires Board approval. I have included this amount in the Fiscal Year 2018 Budget.
Recommendation: Approve a $800,000 Permanent Transfer from Working Cash Fund to Education Fund. |
||
| Subject: |
IX.D. Approve Early Graduation Requests
|
|
| Presenter: |
Mr. Ganson
|
|
|
Description:
Approve the Early Graduation Request for Makayla Alldredge and Justin Lundberg.
RECOMMENDATION: Approve Makayla Alldredge and Justin Lundberg for early graduation pending fulfilling AHS Graduation Requirements. |
||
| Subject: |
IX.E. Approve Resignations of Personnel
|
|
| Presenter: |
Mr. Ganson, Superintendent
|
|
|
Description:
Approve Resignations of Teresa Landwehr as teacher and cheerleading coach as well as Michael Henrekin’s resignation as Assistant Football Coach. Wethersfield approved this football resignation at their regular board meeting on 8/10/17
RECOMMENDATION: I recommend you approve these as presented.. |
||
| Subject: |
IX.F. Approve Employment of Personnel
|
|
| Presenter: |
Mr. Ganson
|
|
|
Description:
|
||
| Subject: |
IX.G. Approve First Reading of Updated Board Policies
|
|
| Presenter: |
Mr. Ganson
|
|
|
Description:
RECOMMENDATION: I recommend you approve these as presented.
|
||
| Subject: |
IX.H. Discussion and possible action on change of school district attorney
|
|
| Subject: |
IX.I. Closed Session for Purpose of Discussing: (1) the Appointment, employment, compensation, discipline, performance, or dismissal of specific employees or the public body, including hearing testimony on a complaint lodged against an employee to determine its validity, (9) Student disciplinary cases, (11) pending litigation, and (10) The placement of individual students in special education programs and other matters relating to individual students.
|
|
| Presenter: |
Mr. Ganson
|
|
| Subject: |
IX.J. Recommendations and/or Actions Regarding Items Considered in Closed Session including approval of discipline reports.
|
|
| Presenter: |
Mr. Ganson
|
|
|
Description:
|
||
| Subject: |
X. Adjournment
|
|
| Presenter: |
Mr. Ganson
|
|
|
Description:
The next regularly scheduled Board of Education meeting will be held on Wednesday, September 20, 2017 at 6:00 PM at the Annawan CUSD 226 High School English Room.
There will be a Public Hearing on the Fiscal Year 2018 Budget on Wednesday, September 20, 2017 at 5:45pm at the Annawan CUSD 226 High School English Room, 501 West South St., Annawan, IL 61234. |
||