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Meeting Agenda
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1. Call to Order
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2. Pledge of Allegiance/Moment of Silence
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3. Consideration of the Agenda
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4. Election of Officers
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4.1. Chair
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4.2. Vice Chair
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4.3. Clerk/Treasurer
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5. Annual Business
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5.1. Establish Regular School Board Meeting Dates and Times
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5.2. Determine School Board Compensation
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5.3. Approve School Board Committee Assignments
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6. Routine Annual Business
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6.1. Approve the use of facsimile signatures
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6.2. Authorize Superintendent, or designee, to invest District funds
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6.3. Authorize Superintendent, or designee, to make/file application for state and federal-funded programs
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6.4. Authorize Superintendent, or designee, to make electronic transfers
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6.5. Authorize Superintendent, or designee, to advertise for positions and hire individuals, pending successful background checks and School Board approval
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6.6. Designate Bremer Bank, Dacotah Bank, Bank of the West, Minnesota School District Liquid Asset Fund (MSDLAF),and the PMA Financial Network, as official depositories for District funds.
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6.7. Designate the Morris Sun Tribune as the official newspaper
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6.8. Authorize Superintendent, in consultation with the Chair when possible, to select and contact legal counsel when necessary
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6.9. Authorize the Superintendent, or designee, to access and manage financial accounts at all district depositories and to conduct financial transactions on behalf of the district.
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7. Consent Agenda
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8. Adjournment
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Agenda Item Details
Reload Your Meeting
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| Meeting: | January 5, 2015 at 7:00 PM - Regular Session - Reorganizational Meeting | |
| Subject: |
1. Call to Order
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| Presenter: |
Diane Moeller
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| Subject: |
2. Pledge of Allegiance/Moment of Silence
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| Subject: |
3. Consideration of the Agenda
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| Subject: |
4. Election of Officers
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Description:
ACTION
Any board member can nominate another (no second required) to serve as Chair – more than one person can be nominated. At some point in time (typically after calling for additional nominations three times), the Chair will close nominations for office of the Chair and will then ask for a vote on each nomination –the Chair declaring that person the Chair is sufficient to determine who the Chair is if there is only one person nominated. If two or more people are nominated, then a voice vote or show of hands is necessary. Once the Chair has been elected, they can preside over the remainder of the meeting. This process should continue to be used for the two other officer positions. |
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| Subject: |
4.1. Chair
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| Subject: |
4.2. Vice Chair
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| Subject: |
4.3. Clerk/Treasurer
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| Subject: |
5. Annual Business
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| Subject: |
5.1. Establish Regular School Board Meeting Dates and Times
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Description:
ACTION
It is required that the School board set the days and times for meetings; consequently, a draft of potential regular meeting days and times is enclosed. By policy, Regular Meetings are held the third Monday of each month. However, it has become customary to move the meeting to a later date if the third Monday is before the 17th of the month – this allows our office to process vendor bills/claims better, provide payment to vendors in a more timely fashion, and present more complete financial information to the School Board (and public). In addition, a regular meeting has been scheduled on the first day of school for the past several years - this allows the Board to consider last-minute hires, to discuss start of the year activities, and to review enrollment on the first day of school. |
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5.2. Determine School Board Compensation
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Description:
ACTION
The current salary for each member is $1,200 per year. The Chair receives an additional $400 and Negotiations Committee Members receive an additional $400. |
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5.3. Approve School Board Committee Assignments
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Description:
ACTION
A list of committee assignments and representatives on other entities Board from 2014 is enclosed. It c/would be beneficial to have each Board Member take a minute or so to share what committee assignment(s) and/or representative position(s) they are interested in and why, as well as sharing the ones that they are not interested in. It c/would also be beneficial to have other Board Members share who they think would be good at a particular committee or representative position and why. Once everyone has an opportunity to do this, going down (or up) the list and asking for interested members may be a relatively easy way to put together these assignments. |
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| Subject: |
6. Routine Annual Business
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Description:
This section is similar to a Consent Agenda for annual business that needs action by the School Board.
If any Board Member objects to, or has questions regarding, any of the Routine Business items, they are encouraged to contact me prior to the meeting. Those items that have been questioned and not clarified to their satisfaction may then be placed on the regular agenda. |
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| Subject: |
6.1. Approve the use of facsimile signatures
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Description:
ACTION
Using facsimile signatures is a common practice and one that has been used in the district for many years - it saves having to sign checks each month. |
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6.2. Authorize Superintendent, or designee, to invest District funds
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Description:
ACTION
Funds can, and should, be invested during periods when there is positive cash flow and there is not an immediate need to access them; however, this authority should be granted annually. |
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6.3. Authorize Superintendent, or designee, to make/file application for state and federal-funded programs
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Description:
ACTION
Many state and federally funded programs require that the School Board, through official action, authorize an agent to execute and file funding applications for the school district and act as its official representative in those state- and federally-funded programs. |
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6.4. Authorize Superintendent, or designee, to make electronic transfers
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Description:
ACTION
Funds are sometimes transferred to different accounts, as necessary, during the year. This authority should be granted annually. |
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6.5. Authorize Superintendent, or designee, to advertise for positions and hire individuals, pending successful background checks and School Board approval
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Description:
ACTION
At times, there is a vacancy/position when the Board may not be meeting for several days/weeks. In these situations, it may be necessary to advertise and hire an individual to fill a position. However, final approval is always contingent upon a successful background check and on School Board approval. |
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6.6. Designate Bremer Bank, Dacotah Bank, Bank of the West, Minnesota School District Liquid Asset Fund (MSDLAF),and the PMA Financial Network, as official depositories for District funds.
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Description:
ACTION
Law requires the School Board to designate banks and/or savings associations that will be used as depositories for district funds. |
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6.7. Designate the Morris Sun Tribune as the official newspaper
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Description:
ACTION
Law requires the School Board to select an official newspaper for the publication of all district legal notices. |
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6.8. Authorize Superintendent, in consultation with the Chair when possible, to select and contact legal counsel when necessary
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Description:
ACTION
On occasion, it may be necessary to obtain legal counsel for a variety of reasons. When this is the case, I consult with the Chair and contact legal counsel, if necessary. |
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6.9. Authorize the Superintendent, or designee, to access and manage financial accounts at all district depositories and to conduct financial transactions on behalf of the district.
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Description:
ACTION
The Superintendent, and/or a designee should be authorized to access and manage funds in the depositories and conduct business on behalf of the district. |
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| Subject: |
7. Consent Agenda
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Description:
ACTION
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| Subject: |
8. Adjournment
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Description:
ACTION
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