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Meeting Agenda
1. CONVENE:  6:00 PM
2. Pledge of Allegiance
3. Agenda Review and Approval     (Action)
4. Approval of Previous Minutes     (Action)
4.A. June 26, 2023 Minutes
4.B. July 24, 2023 Minutes
5. Public Comment:     6:05 PM
6. Announcements:  6:15 PM - Superintendent Josh Swanson     (Information)
7. Board Work:  6:20 PM     (Action) 
7.A. Decision Preparation
7.B. Required Board Action
7.C. Policy Monitoring      (Action)
7.C.1) EL 2.1 Emergency Superintendent Succession     (Action)
To protect the Board from sudden loss of Superintendent services, the Superintendent shall not permit there to be fewer than two other staff members sufficiently familiar with Board and Superintendent issues and processes who would be able to take over with reasonable proficiency as an interim successor.
7.C.2) EL 2.2 Treatment of Students     (Action)
The Superintendent shall not cause or allow an educational environment that is unsafe, unwelcoming, inequitable, disrespectful, unnecessarily intrusive, or that otherwise inhibits the effective learning needs of each student.
7.C.2)a. EL 2.2.1 - Allow student to be unprotected against violence or harassment.
7.C.2)b. EL 2.2.2 - Allow private student data to be unprotected.
7.C.2)c. EL 2.2.3 - Unfairly or inequitably identify and address student behavior violations.
7.C.2)d. EL 2.2.4 - Hire paid personnel without first completing an appropriate background violations.
7.C.2)e. EL 2.2.5 - Allow any volunteer unsupervised time with students without first completing an appropriate background check.
7.C.2)f. EL 2.2.6 - Neglect to assure an equitable system for access to academic programming.
7.C.2)g. EL 2.2.7 - Allow students to be uninformed of their protections under this policy.
7.C.2)h. EL 2.2.8 - Neglect to assure that all allegations of student maltreatment are handled in a timely manner.
7.C.2)i. EL 2.2.9 - Neglect to provide adequate minimum eating times and access to school meals for students.
7.C.2)j. EL 2.2.10 - Neglect to provide adequate minimum time and access to recess for elementary students.
7.C.3) EL 2.7 Asset Protection     (Action)
The Superintendent shall not cause or allow district assets to be unprotected, inadequately maintained, inappropriately used, or unnecessarily risked.
7.C.3)a. 2.7.1 - Develop a facilities construction renovation and maintenance plan that is not part of a comprehensive rolling five-year plan.
7.C.3)b. 2.7.2 - Fail to insure against theft and casualty losses at 100 percent of replacement value and against liability losses to School Board members, staff, and the district itself in an amount greater than the average for comparable districts.
7.C.3)c. 2.7.3 - Subject facilities and equipment to improper wear and tear or insufficient maintenance.
7.C.3)d. 2.7.4 - Allow external guests or user groups access to the facilities or assets without procedures in place to protect district concerns.
7.C.3)e. 2.7.5 - Unnecessarily expose the district, its School Board, or its staff to claims of liability.
7.C.3)f. 2.7.6 - Endanger the district's public image, its credibility, or its ability to accomplish ends.
7.C.3)g. 2.7.7 - Allow uninsured personnel access to material amounts of funds.
7.C.3)h. 2.7.8 - Receive, process, or disburse funds under controls that are insufficient to meet the School Board-appointed auditor's standards.
7.C.3)i. 2.7.9 - Compromise the independence of the School Board’s audit or other external monitoring or advice.
7.C.3)j. 2.7.10 - Substantially change the principal educational purpose of a school by closing, repurposing, consolidating, combining or creating new or choice destination schools without School Board approval.
7.C.3)k. 2.7.11- Allow anyone other than the School Board to name facilities, schools, classrooms, or spaces within the district.
7.C.3)l. 2.7.12  - Eliminate any non-state-required programs that would adversely affect our reputation and/or diminish the value of our broad-based educational opportunities without School Board approval.
7.D. Record of Board Self-Evaluation      (Action)
7.D.1) 2022-23 Record of Board Policy Monitoring - Governance Policies
7.D.2) 2022-23 Record of Board Policy Monitoring - Executive Limitations
7.D.3) 2022-23 Record of Board Policy Monitoring - Ends     (Action) 
8. Superintendent Consent Agenda:  7:30 PM      (Action)
8.A. Monthly Reports
8.A.1) Resolution of Acceptance of Donations  
8.A.2) Human Resources Report
8.A.3) Business Services Reports
8.A.3)a. Board Business
8.B. Executive Summary - Student Handbooks Updates/Revisions for:
8.C. Approval of Updated District Policies - See Appendix "A" (Individual Detail Listing of Policies)
8.C.1) District Policies:  August 2023 Memo to Board
8.C.2) District Policy 102 Equal Educational opportunity
8.C.3) District Policy 406 Public & Private Personnel Data
8.C.4) District Policy 418 Drug-Free Workplace/Drug Free School
8.C.5) District Policy 419 Tobacco-Free Environment
8.C.6) District Policy 504 Student Appearance
8.C.7) District Policy 506 Student Discipline
8.C.7)a. District Policy 506 (DCPF) - Discipline Complaint Procedure and Form
8.C.8) District Policy 507 Corporal Punishment and Prone Restraint
8.C.9) District Policy 509 Enrollment of Nonresident Students
8.C.10) District Policy 513 Student Promotion, Retention, and Program Design
8.C.11) District Policy 514 Bullying Prohibition Policy
8.C.12) District Policy 516.5 Overdose Medication (New)
8.C.13) District Policy 532 Use of Peace Officers and Crisis Teams
8.C.14) District Policy 534 School Meals Policy
8.C.15) District Policy 601 School District Curriculum and Instruction Goals
8.C.16) District Policy 602 Organization of School Calendar and School Day
8.C.17) District Policy 603 Curriculum Development
8.C.18) District Policy 604 Instructional Curriculum
8.C.19) District Policy 613 Graduation Requirements
8.C.20) District Policy 616 School District System Accountability
8.C.21) District Policy 620 Credit for Learning 
8.C.22) District Policy 621 Literacy and the Read Act (New)
8.C.23) District Policy 708 Transportation of Nonpublic School Students
8.C.24) District Policy 709 Student Transportation Safety Policy
8.C.25) District Policy 721 Uniform Grant Guidance Policy Regarding Federal Revenue Resources
8.C.26) District Policy 806 Crisis Management Policy
9. Superintendent's Incidental Information Report:  7:35 PM      (Information)
9.A. 100-Year Celebration
10. Board Education & Required Reporting     (No Information)
11. Board Action on Committee Reports & Minutes:  7:45 PM      (Action)
11.A. Board Development Committee     (Action)
11.A.1) 07.25.23 Committee Minutes
11.A.2) 06.30.23 Committee Minutes
11.B. Community Linkage Committee
11.C. Negotiations Committee
11.D. Policy Committee
12. Other Board Updates (AMSD, BrightWorks, ISD 287 & MSHSL):  8:05 PM     (Information)
12.A. AMSD (Association of Metropolitan Schools) - Abby Libsack
12.B. BrightWorks (formerly ECSU) - Dennis Stubbs
12.C. ISD 287 (Intermediate School District 287) - Kim Ross
12.D. MSHSL (Minnesota State High School League) - Dennis Stubbs
13. Board Work Plan: 8:10 PM      (Action)
13.A. Work Plan "Changes" Document     (Action)
13.B. 2023-24 Board Annual Work Plan     (Information)
14. Closed Session - Purchase or Sale of Property (MN Stat.13D.05, Subd 3(c):  8:15 PM     (Action)
14.A. Property 1:  11902 & 11840 Valley View Road, Eden Prairie MN 55344
14.B. Property 2: 10125 Crosstown Circle, Eden Prairie MN 55344  
15. Adjournment:      (Action)
16. Appendix "A" (Reference Item 8,B)
16.A. District Policy 102
16.B. District Policy 406
16.C. District Policy 418
16.D. District Policy 419
16.E. District Policy 504
16.F. District Policy 506
16.F.1) District Policy 506 (DCPF)
16.G. District Policy 507
16.H. District Policy 509
16.I. District Policy 513
16.J. District Policy 514
16.K. District Policy 516.5 (New)
16.L. District Policy 532
16.M. District Policy 534
16.N. District Policy 601
16.O. District Policy 602
16.P. District Policy 603
16.Q. District Policy 604
16.R. District Policy 613
16.S. District Policy 616
16.T. District Policy 620
16.U. District Policy 621 (New)
16.V. District Policy 708
16.W. District Policy 709
16.X. District Policy 721
16.Y. District Policy 806
Agenda Item Details Reload Your Meeting
Meeting: August 28, 2023 at 6:00 PM - Regular Meeting
Subject:
1. CONVENE:  6:00 PM
Subject:
2. Pledge of Allegiance
Subject:
3. Agenda Review and Approval     (Action)
Subject:
4. Approval of Previous Minutes     (Action)
Subject:
4.A. June 26, 2023 Minutes
Attachments:
Subject:
4.B. July 24, 2023 Minutes
Attachments:
Subject:
5. Public Comment:     6:05 PM
Subject:
6. Announcements:  6:15 PM - Superintendent Josh Swanson     (Information)
Subject:
7. Board Work:  6:20 PM     (Action) 
Subject:
7.A. Decision Preparation
Subject:
7.B. Required Board Action
Subject:
7.C. Policy Monitoring      (Action)
Subject:
7.C.1) EL 2.1 Emergency Superintendent Succession     (Action)
To protect the Board from sudden loss of Superintendent services, the Superintendent shall not permit there to be fewer than two other staff members sufficiently familiar with Board and Superintendent issues and processes who would be able to take over with reasonable proficiency as an interim successor.
Attachments:
Subject:
7.C.2) EL 2.2 Treatment of Students     (Action)
The Superintendent shall not cause or allow an educational environment that is unsafe, unwelcoming, inequitable, disrespectful, unnecessarily intrusive, or that otherwise inhibits the effective learning needs of each student.
Attachments:
Subject:
7.C.2)a. EL 2.2.1 - Allow student to be unprotected against violence or harassment.
Subject:
7.C.2)b. EL 2.2.2 - Allow private student data to be unprotected.
Subject:
7.C.2)c. EL 2.2.3 - Unfairly or inequitably identify and address student behavior violations.
Subject:
7.C.2)d. EL 2.2.4 - Hire paid personnel without first completing an appropriate background violations.
Subject:
7.C.2)e. EL 2.2.5 - Allow any volunteer unsupervised time with students without first completing an appropriate background check.
Subject:
7.C.2)f. EL 2.2.6 - Neglect to assure an equitable system for access to academic programming.
Subject:
7.C.2)g. EL 2.2.7 - Allow students to be uninformed of their protections under this policy.
Subject:
7.C.2)h. EL 2.2.8 - Neglect to assure that all allegations of student maltreatment are handled in a timely manner.
Subject:
7.C.2)i. EL 2.2.9 - Neglect to provide adequate minimum eating times and access to school meals for students.
Subject:
7.C.2)j. EL 2.2.10 - Neglect to provide adequate minimum time and access to recess for elementary students.
Subject:
7.C.3) EL 2.7 Asset Protection     (Action)
The Superintendent shall not cause or allow district assets to be unprotected, inadequately maintained, inappropriately used, or unnecessarily risked.
Attachments:
Subject:
7.C.3)a. 2.7.1 - Develop a facilities construction renovation and maintenance plan that is not part of a comprehensive rolling five-year plan.
Subject:
7.C.3)b. 2.7.2 - Fail to insure against theft and casualty losses at 100 percent of replacement value and against liability losses to School Board members, staff, and the district itself in an amount greater than the average for comparable districts.
Subject:
7.C.3)c. 2.7.3 - Subject facilities and equipment to improper wear and tear or insufficient maintenance.
Subject:
7.C.3)d. 2.7.4 - Allow external guests or user groups access to the facilities or assets without procedures in place to protect district concerns.
Subject:
7.C.3)e. 2.7.5 - Unnecessarily expose the district, its School Board, or its staff to claims of liability.
Subject:
7.C.3)f. 2.7.6 - Endanger the district's public image, its credibility, or its ability to accomplish ends.
Subject:
7.C.3)g. 2.7.7 - Allow uninsured personnel access to material amounts of funds.
Subject:
7.C.3)h. 2.7.8 - Receive, process, or disburse funds under controls that are insufficient to meet the School Board-appointed auditor's standards.
Subject:
7.C.3)i. 2.7.9 - Compromise the independence of the School Board’s audit or other external monitoring or advice.
Subject:
7.C.3)j. 2.7.10 - Substantially change the principal educational purpose of a school by closing, repurposing, consolidating, combining or creating new or choice destination schools without School Board approval.
Subject:
7.C.3)k. 2.7.11- Allow anyone other than the School Board to name facilities, schools, classrooms, or spaces within the district.
Subject:
7.C.3)l. 2.7.12  - Eliminate any non-state-required programs that would adversely affect our reputation and/or diminish the value of our broad-based educational opportunities without School Board approval.
Subject:
7.D. Record of Board Self-Evaluation      (Action)
Subject:
7.D.1) 2022-23 Record of Board Policy Monitoring - Governance Policies
Attachments:
Subject:
7.D.2) 2022-23 Record of Board Policy Monitoring - Executive Limitations
Attachments:
Subject:
7.D.3) 2022-23 Record of Board Policy Monitoring - Ends     (Action) 
Attachments:
Subject:
8. Superintendent Consent Agenda:  7:30 PM      (Action)
Subject:
8.A. Monthly Reports
Subject:
8.A.1) Resolution of Acceptance of Donations  
Attachments:
Subject:
8.A.2) Human Resources Report
Attachments:
Subject:
8.A.3) Business Services Reports
Subject:
8.A.3)a. Board Business
Attachments:
Subject:
8.B. Executive Summary - Student Handbooks Updates/Revisions for:
Attachments:
Subject:
8.C. Approval of Updated District Policies - See Appendix "A" (Individual Detail Listing of Policies)
Subject:
8.C.1) District Policies:  August 2023 Memo to Board
Attachments:
Subject:
8.C.2) District Policy 102 Equal Educational opportunity
Subject:
8.C.3) District Policy 406 Public & Private Personnel Data
Subject:
8.C.4) District Policy 418 Drug-Free Workplace/Drug Free School
Subject:
8.C.5) District Policy 419 Tobacco-Free Environment
Subject:
8.C.6) District Policy 504 Student Appearance
Subject:
8.C.7) District Policy 506 Student Discipline
Subject:
8.C.7)a. District Policy 506 (DCPF) - Discipline Complaint Procedure and Form
Subject:
8.C.8) District Policy 507 Corporal Punishment and Prone Restraint
Subject:
8.C.9) District Policy 509 Enrollment of Nonresident Students
Subject:
8.C.10) District Policy 513 Student Promotion, Retention, and Program Design
Subject:
8.C.11) District Policy 514 Bullying Prohibition Policy
Subject:
8.C.12) District Policy 516.5 Overdose Medication (New)
Subject:
8.C.13) District Policy 532 Use of Peace Officers and Crisis Teams
Subject:
8.C.14) District Policy 534 School Meals Policy
Subject:
8.C.15) District Policy 601 School District Curriculum and Instruction Goals
Subject:
8.C.16) District Policy 602 Organization of School Calendar and School Day
Subject:
8.C.17) District Policy 603 Curriculum Development
Subject:
8.C.18) District Policy 604 Instructional Curriculum
Subject:
8.C.19) District Policy 613 Graduation Requirements
Subject:
8.C.20) District Policy 616 School District System Accountability
Subject:
8.C.21) District Policy 620 Credit for Learning 
Subject:
8.C.22) District Policy 621 Literacy and the Read Act (New)
Subject:
8.C.23) District Policy 708 Transportation of Nonpublic School Students
Subject:
8.C.24) District Policy 709 Student Transportation Safety Policy
Subject:
8.C.25) District Policy 721 Uniform Grant Guidance Policy Regarding Federal Revenue Resources
Subject:
8.C.26) District Policy 806 Crisis Management Policy
Subject:
9. Superintendent's Incidental Information Report:  7:35 PM      (Information)
Subject:
9.A. 100-Year Celebration
Attachments:
Subject:
10. Board Education & Required Reporting     (No Information)
Subject:
11. Board Action on Committee Reports & Minutes:  7:45 PM      (Action)
Subject:
11.A. Board Development Committee     (Action)
Subject:
11.A.1) 07.25.23 Committee Minutes
Attachments:
Subject:
11.A.2) 06.30.23 Committee Minutes
Attachments:
Subject:
11.B. Community Linkage Committee
Subject:
11.C. Negotiations Committee
Subject:
11.D. Policy Committee
Subject:
12. Other Board Updates (AMSD, BrightWorks, ISD 287 & MSHSL):  8:05 PM     (Information)
Subject:
12.A. AMSD (Association of Metropolitan Schools) - Abby Libsack
Subject:
12.B. BrightWorks (formerly ECSU) - Dennis Stubbs
Subject:
12.C. ISD 287 (Intermediate School District 287) - Kim Ross
Subject:
12.D. MSHSL (Minnesota State High School League) - Dennis Stubbs
Subject:
13. Board Work Plan: 8:10 PM      (Action)
Subject:
13.A. Work Plan "Changes" Document     (Action)
Attachments:
Subject:
13.B. 2023-24 Board Annual Work Plan     (Information)
Attachments:
Subject:
14. Closed Session - Purchase or Sale of Property (MN Stat.13D.05, Subd 3(c):  8:15 PM     (Action)
Subject:
14.A. Property 1:  11902 & 11840 Valley View Road, Eden Prairie MN 55344
Subject:
14.B. Property 2: 10125 Crosstown Circle, Eden Prairie MN 55344  
Subject:
15. Adjournment:      (Action)
Subject:
16. Appendix "A" (Reference Item 8,B)
Subject:
16.A. District Policy 102
Attachments:
Subject:
16.B. District Policy 406
Attachments:
Subject:
16.C. District Policy 418
Attachments:
Subject:
16.D. District Policy 419
Attachments:
Subject:
16.E. District Policy 504
Attachments:
Subject:
16.F. District Policy 506
Attachments:
Subject:
16.F.1) District Policy 506 (DCPF)
Attachments:
Subject:
16.G. District Policy 507
Attachments:
Subject:
16.H. District Policy 509
Attachments:
Subject:
16.I. District Policy 513
Attachments:
Subject:
16.J. District Policy 514
Attachments:
Subject:
16.K. District Policy 516.5 (New)
Attachments:
Subject:
16.L. District Policy 532
Attachments:
Subject:
16.M. District Policy 534
Attachments:
Subject:
16.N. District Policy 601
Attachments:
Subject:
16.O. District Policy 602
Attachments:
Subject:
16.P. District Policy 603
Attachments:
Subject:
16.Q. District Policy 604
Attachments:
Subject:
16.R. District Policy 613
Attachments:
Subject:
16.S. District Policy 616
Attachments:
Subject:
16.T. District Policy 620
Attachments:
Subject:
16.U. District Policy 621 (New)
Attachments:
Subject:
16.V. District Policy 708
Attachments:
Subject:
16.W. District Policy 709
Attachments:
Subject:
16.X. District Policy 721
Attachments:
Subject:
16.Y. District Policy 806
Attachments:

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