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Meeting Agenda
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I. ROLL CALL AND DETERMINATION OF QUORUM
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II. INTRODUCTION OF GUESTS
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III. APPROVAL OF MINUTES-FEBRUARY 28, 2018.
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IV. NEW BUSINESS
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IV.1. AUDIT COMMITTEE
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IV.1.a. ACTION ITEM:
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IV.1.a.1. Authorization to approve Audit for FY ending 2017.
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IV.2. BUDGET COMMITTEE
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IV.2.a. ACTION ITEM:
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IV.2.a.1. Authorization to approve Mid-Year Budget FY 17-18
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IV.3. ADVISORY COMMITTEE
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IV.3.a. Area Advisory Committee on Aging
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IV.3.a.1. ACTION ITEM:
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IV.3.a.1.a. Authorization to approve Proclamation in support of May 2018 as Older Americans Month -"Engage at Every Age."
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IV.3.a.2. INFORMATION ITEM:
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IV.3.a.2.a. AAA Program Report
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IV.3.b. 2-1-1 Area Information Center
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IV.3.b.1. INFORMATION ITEM:
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IV.3.b.1.a. 2-1-1 Program Report
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IV.3.c. 9-1-1 Advisory Committee
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IV.3.c.1. ACTION ITEM:
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IV.3.c.1.a. Discussion and possible action to approve purchase of contract for $24,811 to Geo-Comm for GIS Data Updates and Maintenance Workflows.
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IV.3.c.1.b. Discussion and possible action to approve purchase of one (1) Spatial Station license from 911 Datamaster for $5,500.
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IV.3.c.1.c. Discussion and action to ratify purchase of four(4) Spatial Station licenses from 911 Datamaster for $22,000.
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IV.3.c.2. INFORMATIVE ITEM:
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IV.3.c.2.a. 9-1-1 Activity Report
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IV.3.d. Homeland Security Committee
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IV.3.d.1. ACTION ITEM:
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IV.3.d.1.a. Ratification to adopt resolution approving Homeland Security Advisory Committee (HSAC) ranking and to submit scores to office of the Governor Homeland Security Grants Division. HSAC scoring.
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IV.3.d.2. INFORMATION ITEM:
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IV.3.d.2.a. Homeland Activity Report
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IV.3.e. Criminal Justice Advisory Committee
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IV.3.e.1. ACTION ITEM:
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IV.3.e.1.a. Authorization to approve resolution of the Prioritized FY2019 grant applications submitted to the Governor's Office Criminal Justice Division.
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IV.3.e.2. INFORMATION ITEM:
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IV.3.e.2.a. Criminal Justice Activity Report
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IV.3.f. Solid Waste Advisory Committee
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IV.3.f.1. ACTION ITEM:
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IV.3.f.1.a. Authorization to approve SWAC Member; Pauline Gonzales-City of Rocksprings as recommended by the committee.
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IV.3.f.2. INFORMATION ITEM:
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IV.3.f.2.a. Solid Waste Activity Report
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IV.4. STANDING COMMITTEE
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IV.4.a. Community & Economic Development Committee
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IV.4.a.1. ACTION ITEM:
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IV.4.a.1.a. Discussion and possible approval of Resolution in Support of TXDOT Regional Project.
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IV.4.a.2. INFORMATION ITEM:
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IV.4.a.2.a. Planning and Operations Report
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IV.4.b. Finance Committee
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IV.4.b.1. ACTION ITEM:
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IV.4.b.1.a. Ratifications of expenditures/ obligations of goods and services over $25,000.00.
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IV.4.b.1.b. Ratification of new copier lease maintenance agreement with Toshiba Business Solutions. The contract is for $1,869.00 per month for 36 months for nine copiers. The total of the contract is $67,284.00.
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IV.4.b.1.c. Authorization to approve lease agreement for NHS in Carrizo Springs office.
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IV.4.b.1.d. Authorization to approve Individual Training Account Policy.(10.04.1)
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IV.4.b.1.e. Authorization to approve Retention and Destruction of Records. (10.14)
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IV.4.b.1.f. Authorization to approve Audit Requirements. (10.09)
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IV.4.b.1.g. Authorization to approve Void Checks Policy. (10.05.1)
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IV.4.b.1.h. Authorization to approve Cost Allocation Plan. (10.01.1)
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IV.4.b.1.i. Authorization to approve Budgeting Process Policy. (10.01)
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IV.4.b.2. INFORMATION ITEMS:
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IV.4.b.2.a. Finance Report update of "Statements of Expenditures"
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IV.5. WORKFORCE COMMITTEE
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IV.5.a. ACTION ITEM:
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IV.5.a.1. Authorization to accept Summer Earn and Learn Program in the amount of $80,000. Grant period March 1, 2018 through September 30, 2018. Contract # 3018VRS112.
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IV.5.a.2. Authorization to accept Student Hireability Navigator Program in the amount of $150,000. Grant period March 1, 2018 through August 31, 2019. Contract # 3018VRS141.
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IV.5.a.3. Authorization to accept The Texas Veterans Commission and Workforce Solution Middle Rio Grande Contract. In the amount of $13,000 Grant period October 1, 2017 through September 30, 2018. Contract # VES 18-27.
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IV.5.a.4. Authorization to accept Wage Services For Paid Work Experience in the amount of $112,500.00. Grant Period April 1, 2018 through September 30, 2019. Contract # 3018VRS179.
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IV.5.b. INFORMATION ITEM:
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IV.5.b.1. Director of Workforce Solution Report
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IV.5.b.2. Child Care Directors Report
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IV.5.b.3. Data Fund Technicians Program Report
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IV.6. ADMINSTRATIVE ACTIVITES:
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IV.6.a. Workforce Board Executive Director's Report
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IV.6.a.1. Executive Director's Report
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IV.6.b. Executive Director's Report
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IV.6.b.1. Next Board of Director's Meeting will be held on June 27, 2018
Location to be determine. |
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V. OTHER BUSINESS
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VI. ADJOURNMENT
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Agenda Item Details
Reload Your Meeting
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| Meeting: | April 25, 2018 at 1:00 PM - BOARD OF DIRECTORS MEETING | |
| Subject: |
I. ROLL CALL AND DETERMINATION OF QUORUM
|
|
| Subject: |
II. INTRODUCTION OF GUESTS
|
|
| Subject: |
III. APPROVAL OF MINUTES-FEBRUARY 28, 2018.
|
|
| Subject: |
IV. NEW BUSINESS
|
|
| Subject: |
IV.1. AUDIT COMMITTEE
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|
| Presenter: |
Joe Cardenas
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|
| Subject: |
IV.1.a. ACTION ITEM:
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| Subject: |
IV.1.a.1. Authorization to approve Audit for FY ending 2017.
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|
| Subject: |
IV.2. BUDGET COMMITTEE
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|
| Presenter: |
President Hector Gonzales
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|
| Subject: |
IV.2.a. ACTION ITEM:
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|
| Subject: |
IV.2.a.1. Authorization to approve Mid-Year Budget FY 17-18
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|
|
Description:
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||
| Subject: |
IV.3. ADVISORY COMMITTEE
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| Presenter: |
Hon. Jesus Chavez
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| Subject: |
IV.3.a. Area Advisory Committee on Aging
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| Subject: |
IV.3.a.1. ACTION ITEM:
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|
| Subject: |
IV.3.a.1.a. Authorization to approve Proclamation in support of May 2018 as Older Americans Month -"Engage at Every Age."
|
|
| Subject: |
IV.3.a.2. INFORMATION ITEM:
|
|
| Subject: |
IV.3.a.2.a. AAA Program Report
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|
| Subject: |
IV.3.b. 2-1-1 Area Information Center
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| Presenter: |
Mr. Henry Garcia
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| Subject: |
IV.3.b.1. INFORMATION ITEM:
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| Subject: |
IV.3.b.1.a. 2-1-1 Program Report
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| Subject: |
IV.3.c. 9-1-1 Advisory Committee
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| Presenter: |
Mr. Henry Garcia
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| Subject: |
IV.3.c.1. ACTION ITEM:
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|
| Subject: |
IV.3.c.1.a. Discussion and possible action to approve purchase of contract for $24,811 to Geo-Comm for GIS Data Updates and Maintenance Workflows.
|
|
| Subject: |
IV.3.c.1.b. Discussion and possible action to approve purchase of one (1) Spatial Station license from 911 Datamaster for $5,500.
|
|
| Subject: |
IV.3.c.1.c. Discussion and action to ratify purchase of four(4) Spatial Station licenses from 911 Datamaster for $22,000.
|
|
| Subject: |
IV.3.c.2. INFORMATIVE ITEM:
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|
| Subject: |
IV.3.c.2.a. 9-1-1 Activity Report
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| Subject: |
IV.3.d. Homeland Security Committee
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| Presenter: |
Hon. William R. Mitchell
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| Subject: |
IV.3.d.1. ACTION ITEM:
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|
| Subject: |
IV.3.d.1.a. Ratification to adopt resolution approving Homeland Security Advisory Committee (HSAC) ranking and to submit scores to office of the Governor Homeland Security Grants Division. HSAC scoring.
|
|
| Subject: |
IV.3.d.2. INFORMATION ITEM:
|
|
| Subject: |
IV.3.d.2.a. Homeland Activity Report
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|
| Subject: |
IV.3.e. Criminal Justice Advisory Committee
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| Presenter: |
Hon. Efrain Valdez
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| Subject: |
IV.3.e.1. ACTION ITEM:
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| Subject: |
IV.3.e.1.a. Authorization to approve resolution of the Prioritized FY2019 grant applications submitted to the Governor's Office Criminal Justice Division.
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|
| Subject: |
IV.3.e.2. INFORMATION ITEM:
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|
| Subject: |
IV.3.e.2.a. Criminal Justice Activity Report
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|
| Subject: |
IV.3.f. Solid Waste Advisory Committee
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| Presenter: |
Mr. Rowland Garza
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| Subject: |
IV.3.f.1. ACTION ITEM:
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| Subject: |
IV.3.f.1.a. Authorization to approve SWAC Member; Pauline Gonzales-City of Rocksprings as recommended by the committee.
|
|
| Subject: |
IV.3.f.2. INFORMATION ITEM:
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|
| Subject: |
IV.3.f.2.a. Solid Waste Activity Report
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|
| Subject: |
IV.4. STANDING COMMITTEE
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| Presenter: |
Hon. Ramsey E. Cantu
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| Subject: |
IV.4.a. Community & Economic Development Committee
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| Presenter: |
Hon. Ramsey E. Cantu
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|
| Subject: |
IV.4.a.1. ACTION ITEM:
|
|
| Subject: |
IV.4.a.1.a. Discussion and possible approval of Resolution in Support of TXDOT Regional Project.
|
|
| Subject: |
IV.4.a.2. INFORMATION ITEM:
|
|
| Subject: |
IV.4.a.2.a. Planning and Operations Report
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|
| Subject: |
IV.4.b. Finance Committee
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| Presenter: |
Ms. Otila Gonzalez
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| Subject: |
IV.4.b.1. ACTION ITEM:
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|
| Subject: |
IV.4.b.1.a. Ratifications of expenditures/ obligations of goods and services over $25,000.00.
|
|
| Subject: |
IV.4.b.1.b. Ratification of new copier lease maintenance agreement with Toshiba Business Solutions. The contract is for $1,869.00 per month for 36 months for nine copiers. The total of the contract is $67,284.00.
|
|
| Subject: |
IV.4.b.1.c. Authorization to approve lease agreement for NHS in Carrizo Springs office.
|
|
| Subject: |
IV.4.b.1.d. Authorization to approve Individual Training Account Policy.(10.04.1)
|
|
|
Description:
|
||
| Subject: |
IV.4.b.1.e. Authorization to approve Retention and Destruction of Records. (10.14)
|
|
| Subject: |
IV.4.b.1.f. Authorization to approve Audit Requirements. (10.09)
|
|
| Subject: |
IV.4.b.1.g. Authorization to approve Void Checks Policy. (10.05.1)
|
|
| Subject: |
IV.4.b.1.h. Authorization to approve Cost Allocation Plan. (10.01.1)
|
|
| Subject: |
IV.4.b.1.i. Authorization to approve Budgeting Process Policy. (10.01)
|
|
| Subject: |
IV.4.b.2. INFORMATION ITEMS:
|
|
| Subject: |
IV.4.b.2.a. Finance Report update of "Statements of Expenditures"
|
|
| Subject: |
IV.5. WORKFORCE COMMITTEE
|
|
| Presenter: |
Hon. Ramsey E. Cantu
|
|
| Subject: |
IV.5.a. ACTION ITEM:
|
|
| Subject: |
IV.5.a.1. Authorization to accept Summer Earn and Learn Program in the amount of $80,000. Grant period March 1, 2018 through September 30, 2018. Contract # 3018VRS112.
|
|
| Subject: |
IV.5.a.2. Authorization to accept Student Hireability Navigator Program in the amount of $150,000. Grant period March 1, 2018 through August 31, 2019. Contract # 3018VRS141.
|
|
| Subject: |
IV.5.a.3. Authorization to accept The Texas Veterans Commission and Workforce Solution Middle Rio Grande Contract. In the amount of $13,000 Grant period October 1, 2017 through September 30, 2018. Contract # VES 18-27.
|
|
| Subject: |
IV.5.a.4. Authorization to accept Wage Services For Paid Work Experience in the amount of $112,500.00. Grant Period April 1, 2018 through September 30, 2019. Contract # 3018VRS179.
|
|
| Subject: |
IV.5.b. INFORMATION ITEM:
|
|
| Subject: |
IV.5.b.1. Director of Workforce Solution Report
|
|
| Subject: |
IV.5.b.2. Child Care Directors Report
|
|
| Subject: |
IV.5.b.3. Data Fund Technicians Program Report
|
|
| Subject: |
IV.6. ADMINSTRATIVE ACTIVITES:
|
|
| Subject: |
IV.6.a. Workforce Board Executive Director's Report
|
|
| Presenter: |
Richard Rogers
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|
| Subject: |
IV.6.a.1. Executive Director's Report
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|
| Subject: |
IV.6.b. Executive Director's Report
|
|
| Presenter: |
Mr. Nick Gallegos
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|
| Subject: |
IV.6.b.1. Next Board of Director's Meeting will be held on June 27, 2018
Location to be determine. |
|
| Subject: |
V. OTHER BUSINESS
|
|
| Subject: |
VI. ADJOURNMENT
|
|