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Meeting Agenda
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I. CALL TO ORDER
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I.A. Pledge of Allegiance
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I.B. Election of Officers for 2024-2025 School Year
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I.B.1. Board Chair
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I.B.2. Board Vice-Chair
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I.C. Douglas ESD Board Member Group Photo
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II. RECOGNITION OF VISITORS
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III. ADJUSTMENTS TO AGENDA
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IV. AWARDS, RECOGNITION, AND CORRESPONDENCE
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V. PRESENTATIONS TO THE BOARD
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VI. CONSENT AGENDA
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VI.A. HR Staffing Updates
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VI.B. Minutes of the Regular Meeting: June 20, 2024
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VI.C. South-Central Early Learning Hub Governance Members
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VI.D. Designate Analicia Nicholson as Chief Executive Officer/Clerk
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VI.E. Designate Venice Anderson as Deputy Clerk
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VI.F. Designate Analicia Nicholson and Venice Anderson as Co-Custodians of Funds
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VI.G. Authorize Facsimile Signature of Venice Anderson and Analicia Nicholson
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VI.H. Appoint Analicia Nicholson as Budget Officer
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VI.I. Designate Venice Anderson as District Election Authority
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VI.J. Designate Wells Fargo Bank, and Umpqua Bank, as Bank Depositories
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VI.K. Designate Neuner, Davidson, and Cooley as Auditor
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VI.L. Authorize Investment of Funds with Local Government Investment Pool, Wells Fargo Bank, US Bank, and Umpqua Bank
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VI.M. Form O - Public Employee Dishonesty Liability Coverage $100,000 per loss
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VI.N. Appoint Oregon School Boards Association & Hungerford Law Firm LLP as Labor Relations Consultants
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VI.O. Appoint Zolezzi Insurance as Insurance Agent of Record
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VI.P. Appoint Analicia Nicholson as Person Designated to Represent Douglas ESD in Matters Pertaining to AHERA (Asbestos Hazard Emergency Response Action)
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VI.Q. Appoint Dole, Coalwell, Clark, Mountainspring, Mornarich, Aitken PC, and Hungerford Law Firm as General Legal Counsel
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VI.R. Appoint Veronica Van Drimmelen as Safety Officer
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VII. SUPERINTENDENT'S REPORT
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VIII. ED SERVICES REPORT
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IX. HR UPDATE
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X. FISCAL OVERVIEW
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XI. INFORMATION ITEMS
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XI.A. Douglas ESD Organization Chart
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XII. ACTION ITEMS
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XII.A. Board | Superintendent Working Agreement
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XII.B. 2025-26 Budget Calendar
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XII.C. Board Member Committee Assignments 2024-25
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XII.D. Appoint a board member to serve on the OAESD Governance Committee
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XII.E. Policy: Second Reading and Adoption
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XIII. FOR THE GOOD OF THE ORDER
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XIV. ANNOUNCEMENTS
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XIV.A. Oregon Instructional Leadership Conference: August 13-14, 2024 | Seven Feathers Conference Rooms
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XIV.B. Next Meeting: August 15, 2024 | 6:30pm | Ford Conference Room
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XIV.C. Douglas ESD In-Service: August 29, 2024 | Seven Feathers Convention Center
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XIV.D. OSBA's Annual Convention | November 7-9, 2024 | Portland
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XIV.E. Association of Educational Service Agencies | Dec. 4-6, 2024 | Orlando, Florida
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XV. OTHER BUSINESS
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XVI. ADJOURN
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Agenda Item Details
Reload Your Meeting
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| Meeting: | July 18, 2024 at 6:30 PM - Organization Meeting | |
| Subject: |
I. CALL TO ORDER
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| Subject: |
I.A. Pledge of Allegiance
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| Subject: |
I.B. Election of Officers for 2024-2025 School Year
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| Subject: |
I.B.1. Board Chair
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| Subject: |
I.B.2. Board Vice-Chair
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| Subject: |
I.C. Douglas ESD Board Member Group Photo
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| Presenter: |
| Analicia Nicholson, Superintendent
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Description:
Heather Villa, our Communication Specialist, will be joining our meeting to take the Douglas ESD Board Members group photo.
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| Subject: |
II. RECOGNITION OF VISITORS
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| Subject: |
III. ADJUSTMENTS TO AGENDA
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| Subject: |
IV. AWARDS, RECOGNITION, AND CORRESPONDENCE
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| Subject: |
V. PRESENTATIONS TO THE BOARD
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| Subject: |
VI. CONSENT AGENDA
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Description:
The following items could be approved as part of the Consent Agenda. Any Board member who wishes to remove an item from the Consent Agenda should make that request at this time.
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| Subject: |
VI.A. HR Staffing Updates
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Description:
Termination of Employment of Marlene Garcia | Behavior Interventionist (Douglas)
Termination of Employment of Lucas Kiefer | Evaluation Specialist (Douglas) |
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| Subject: |
VI.B. Minutes of the Regular Meeting: June 20, 2024
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| Presenter: |
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| Subject: |
VI.C. South-Central Early Learning Hub Governance Members
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| Subject: |
VI.D. Designate Analicia Nicholson as Chief Executive Officer/Clerk
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| Subject: |
VI.E. Designate Venice Anderson as Deputy Clerk
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| Subject: |
VI.F. Designate Analicia Nicholson and Venice Anderson as Co-Custodians of Funds
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| Subject: |
VI.G. Authorize Facsimile Signature of Venice Anderson and Analicia Nicholson
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| Subject: |
VI.H. Appoint Analicia Nicholson as Budget Officer
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| Subject: |
VI.I. Designate Venice Anderson as District Election Authority
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| Subject: |
VI.J. Designate Wells Fargo Bank, and Umpqua Bank, as Bank Depositories
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| Subject: |
VI.K. Designate Neuner, Davidson, and Cooley as Auditor
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|
| Subject: |
VI.L. Authorize Investment of Funds with Local Government Investment Pool, Wells Fargo Bank, US Bank, and Umpqua Bank
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| Subject: |
VI.M. Form O - Public Employee Dishonesty Liability Coverage $100,000 per loss
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| Subject: |
VI.N. Appoint Oregon School Boards Association & Hungerford Law Firm LLP as Labor Relations Consultants
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| Subject: |
VI.O. Appoint Zolezzi Insurance as Insurance Agent of Record
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| Subject: |
VI.P. Appoint Analicia Nicholson as Person Designated to Represent Douglas ESD in Matters Pertaining to AHERA (Asbestos Hazard Emergency Response Action)
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| Subject: |
VI.Q. Appoint Dole, Coalwell, Clark, Mountainspring, Mornarich, Aitken PC, and Hungerford Law Firm as General Legal Counsel
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| Subject: |
VI.R. Appoint Veronica Van Drimmelen as Safety Officer
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| Subject: |
VII. SUPERINTENDENT'S REPORT
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| Presenter: |
| Analicia Nicholson, Superintendent
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| Subject: |
VIII. ED SERVICES REPORT
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| Presenter: |
| Jeneen Hartly, Director of Ed Services
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| Subject: |
IX. HR UPDATE
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| Presenter: |
| Holly Hill, HR Director
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| Subject: |
X. FISCAL OVERVIEW
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| Presenter: |
| Venice Anderson, CFO
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| Subject: |
XI. INFORMATION ITEMS
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| Subject: |
XI.A. Douglas ESD Organization Chart
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| Presenter: |
Analicia Nicholson, Superintendent
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| Subject: |
XII. ACTION ITEMS
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| Subject: |
XII.A. Board | Superintendent Working Agreement
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| Presenter: |
| Analicia Nicholson, Superintendent
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Description:
At the first meeting in July of any year, the Douglas Education Service District Board shall organize, review and adopt the Board's Superintendent's Working Agreement.
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| Subject: |
XII.B. 2025-26 Budget Calendar
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| Presenter: |
Venice Anderson, CFO
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Description:
Each year the board will adopt a Budget Calendar. A budget calendar for 2025-26 has been drafted that follows the established pattern.
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| Subject: |
XII.C. Board Member Committee Assignments 2024-25
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| Presenter: |
| Analicia Nicholson, Superintendent
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Description:
No committee may have more than three members, since four would constitute a quorum. The law states official actions of the Board must be done by the full Board. Thus, a committee is advisory, and reports to the Superintendent. It can do work and make a report, but it is the full Board that acts.
PREVIOUS FY (2023-2024) Sub-Committee Assignments
Negotiations Committee: Not needed for this year Facilities Committee: Tom Dole | Harry McDermott | Barb Crawford Policy Committee: Mike Keizer | Gayl Bowser | Anita Cox Superintendents Evaluation: Anita Cox | Mike Keizer | Gina Stewart |
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| Subject: |
XII.D. Appoint a board member to serve on the OAESD Governance Committee
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| Presenter: |
| Analicia Nicholson, Superintendent
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Description:
Will serve on committee along with the Superintendent.
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| Subject: |
XII.E. Policy: Second Reading and Adoption
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| Presenter: |
| Analicia Nicholson, Superintendent
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Description:
Following board discussion at the June 2024 meeting, The following policies are recommended for adoption as presented.
BBAB - Advisory Board Member (Board Approval)
BBFC - Reporting of Suspected abuse of a Child (Board Approval) CB - Superintendent (Board Approval) CBC - Superintendent’s Contract (Board Approval) CBG - Evaluation of the Superintendent (Board Approval) DJC - Bidding Requirements (Delete) DJC - Bidding Requirements - New (Board Approval) DJCA - Personal Service Contracts (Delete) DJCA-AR - Personal Service Contracts (Delete) EBBA - First Aid** (Delete) EBBAA - Infection Control and Bloodborne Pathogens (Board Approval) EBBB - Injury or Illness Reports (Board Approval) EBC - Emergency Procedures Plan and First Aid[**]-, New (Board Approval) EBCA - Safety Threats**, Highly Recommended - New (Board Approval) EBCB - Emergency Procedure Drills and Instruction (Board Approval) EFA - Local Wellness (Board Approval) GBEB - Communicable Diseases in Schools (Board Approval) GBEBA - Staff - HIV, AIDS, and HBV, (Delete) GBN/JBA - Sexual Harassment (Board Approval) GBNAB/JHFE - Suspected Abuse of a Child Reporting Requirements (Board Approval) GCDA/GDDA - Criminal Records Checks and Fingerprinting (Delete) GCDA/GDDA - Criminal Records Checks and Fingerprinting - New (Board Approval) GCDA/GDDA-AR - Criminal Records Checks and Fingerprinting, Delete IGBAF - Special Education - Individualized Education Program (IEP) (Board Approval) JBA/GBN - Sexual Harassment (Board Approval) JHC - Student Health Services and Requirements**, Delete (in lieu of new EBBA) JHCC - Communicable Diseases - Students, Delete JHCC-AR - Communicable Diseases - Students, Delete JHCCA - Students - HIV, HBV and AIDS**, Delete JHFE-AR Abuse of a Child Investigations Conducted on ESD Premises (Delete) JHFE/GBNAB - Suspected Abuse of a Child Reporting Requirements (Board Approval) The following policies are recommended for adoption with the revision of all language from Assistant/Deputy Superintendent to HR Department.
JHFE/GBNAB-AR(1) - Reporting of Suspected Abuse of a Child (Board Approval)
GBNAB/JHFE-AR(1) - Reporting of Suspected Abuse of a Child (Board Approval) |
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XIII. FOR THE GOOD OF THE ORDER
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| Subject: |
XIV. ANNOUNCEMENTS
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| Subject: |
XIV.A. Oregon Instructional Leadership Conference: August 13-14, 2024 | Seven Feathers Conference Rooms
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| Subject: |
XIV.B. Next Meeting: August 15, 2024 | 6:30pm | Ford Conference Room
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| Subject: |
XIV.C. Douglas ESD In-Service: August 29, 2024 | Seven Feathers Convention Center
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| Subject: |
XIV.D. OSBA's Annual Convention | November 7-9, 2024 | Portland
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| Subject: |
XIV.E. Association of Educational Service Agencies | Dec. 4-6, 2024 | Orlando, Florida
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| Subject: |
XV. OTHER BUSINESS
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| Subject: |
XVI. ADJOURN
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