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Meeting Agenda
1. MEETING TO ORDER
1.1. Pledge of Allegiance
1.2. Meeting Audio Recorded
2. ROLL CALL
3. WELCOME AND INTRODUCTION OF GUESTS
4. CONSENT AGENDA (Includes Board Meeting Minutes, review of Financial Reports and Bills, and Donations).
4.1. Donations
4.2. Review of the Financial Reports
4.3. Minutes of the past board meeting held December 9, 2024
5. REPORTS
5.1. Special Education Report
5.2. Ferndale Student Advisory
5.3. Student Board Member Report
6. CITIZEN COMMENTS
7. ACTION ITEMS
7.1. Grants
7.2. Extra Duty Contract(s)
7.3. 2023-2024 Financial Audit Report
7.4. Second Read Board Policies
7.5. Budget Calendar
7.6. Budget Officer
7.7. IMESD 2025-2026 Local Service Plan
7.8. Kitchen Ranges
7.9. Program Maintenance Agreement - HVAC
8. SUPERINTENDENT'S REPORT
8.1. School Board Appreciation
8.2. Monthly Enrollment Update
8.3. Rocks Wine District Foundation
8.4. Graduation Date and Information
8.5. Budget Committee
9. DISCUSSION ITEMS/NEW BUSINESS
9.1. Superintendent's Evaluation
10. BOARD REQUESTS/REPORTS
10.1. First Read Board Policies
11. ADJOURNMENT
Agenda Item Details Reload Your Meeting
Meeting: February 3, 2025 at 6:30 PM - SCHOOL BOARD MEETING
Subject:
1. MEETING TO ORDER
Presenter:
Claudia Limon
Subject:
1.1. Pledge of Allegiance
Subject:
1.2. Meeting Audio Recorded
Subject:
2. ROLL CALL
Presenter:
Claudia Limon
Subject:
3. WELCOME AND INTRODUCTION OF GUESTS
Presenter:
Mr. Duff
Subject:
4. CONSENT AGENDA (Includes Board Meeting Minutes, review of Financial Reports and Bills, and Donations).
Presenter:
Mr. Duff
Description:
Denyce Kelly will review the financial reports on the Consent Agenda.

 
Subject:
4.1. Donations
Presenter:
Mr. Duff
Description:
Mr. Duff will present the following donations for board approval.
  1. Umapine Creamery - $500 in support of the Milton-Freewater School Band program.
  2. Carl & Tara Wheeler - $700 in support of the Mac-HI Boys Basketball program.
  3. Scott & Rebecca Hendricks - $100 in support of the Central Wrestling program.
  4. Celinda Timmons - $500 in support of the Central Wrestling program.
  5. David & Suezie Conlee - $100 in support of the Cross Country program.
  6. Meredith Corliss - $100 in support of Gib Olinger Students.
Subject:
4.2. Review of the Financial Reports
Presenter:
Mr. Duff
Attachments:
Subject:
4.3. Minutes of the past board meeting held December 9, 2024
Presenter:
Mr. Duff
Subject:
5. REPORTS
Subject:
5.1. Special Education Report
Description:
Present the annual Special Education Child Census report.
Attachments:
Subject:
5.2. Ferndale Student Advisory
Presenter:
Jay Rodighiero
Attachments:
Subject:
5.3. Student Board Member Report
Description:
Danny Gonzalez and Emanuel Hernandez will present a student school board representative report.
Subject:
6. CITIZEN COMMENTS
Subject:
7. ACTION ITEMS
Subject:
7.1. Grants
Presenter:
Mr. Duff
Description:
Mr. Duff will present the following grants for board acceptance:
  1. Milton Freewater Area Foundation - Ferndale School Band Instruments - $12,000 in December and an additional $10,000 in January.   
  2. Milton Freewater Area Foundation - Outdoor tables at McLoughlin High School - $1,500.00                  
Subject:
7.2. Extra Duty Contract(s)
Presenter:
Mr. Duff
Description:
Mr. Duff will present the following Extra Duty Contract(s):
  1. Matt Chesnut - Central Girls Assistant Basketball Coach
  2. Bryant Hildreth - Mac-Hi Boys Assistant Basketball Coach
Subject:
7.3. 2023-2024 Financial Audit Report
Presenter:
Denyce Kelly
Description:
Denyce Kelly will present the 23-24 Financial Audit Report, for board approval.
Subject:
7.4. Second Read Board Policies
Presenter:
Mr. Duff
Description:
Present the second reading of board policy changes.
Required
AC - Nondiscrimination and Civil Rights
IKF - Graduation Requirements
JHCD - Medications
JHCD - AR - Medications

Highly Recommended
GCBDA/GDBDA -Family and Medical Leave (Version 1)
GCBDA/GDBDA - AR1 - Family and Medical Leave (Version 1)
GCBDC/GDBDC - Domestic Violence, Harassment, Sexual Assault, Bias, or Stalking Leave
GCBDD/GDBDD - Sick Time
GCBDF/GDBDF - Paid Family and Medical Leave Insurance (Version 2)
IIA -  Instructional Materials
JECA - Admission of Resident Students

Optional:
IKFB - Graduation Exercises
ILA- AR 1 -6  Instructional Materials

Delete:
IIA - Instructional Resources/Instructional Materials
ILA - AR1 Delete or Change to AR2
JHCD/JHCDA - Medications
JHCD/JHCDA - AR - Medications

 
Attachments:
Subject:
7.5. Budget Calendar
Presenter:
Mr. Duff
Description:
Approve the Budget Calendar for the 2025-26 budget year.
Attachments:
Subject:
7.6. Budget Officer
Presenter:
Mr. Duff
Description:
Appoint Mr. Duff as the Budget Officer for the 25-26 Budget year (July 1, 2025 - June 30, 2026)
Subject:
7.7. IMESD 2025-2026 Local Service Plan
Presenter:
Mr. Duff
Description:
Present ESD's 2025-2026 Local Service Plan, Resolution #25-02-01 for board adoption.
Attachments:
Subject:
7.8. Kitchen Ranges
Presenter:
Mr. Duff
Description:
Mr. Duff will present the purchase of 7 Kitchen Aid 30" Down Draft Ranges, for board approval.
 
7 Kitchen Aid 30" Down Draft Ranges - Elgin Appliance - $16,310.00
Subject:
7.9. Program Maintenance Agreement - HVAC
Presenter:
Mr. Duff
Description:
Mr. Duff will present a maintenance agreement for the HVAC units in the district, for board approval.

AirReps Maintenance Agreement for all district HVAC units:

2025 - $22,085.00
2026 - $16,722.00
Subject:
8. SUPERINTENDENT'S REPORT
Subject:
8.1. School Board Appreciation
Subject:
8.2. Monthly Enrollment Update
Subject:
8.3. Rocks Wine District Foundation
Subject:
8.4. Graduation Date and Information
Description:
McLoughlin High School Graduation - June 7, at 2:00 pm - Mac-Hi Gym
Subject:
8.5. Budget Committee
Description:
Attached is a current list of the budget committee members for 2025.  At this time there, three members that have expired terms.

Gage Hendricks
Kate Winters
Vern Rodighiero 
Subject:
9. DISCUSSION ITEMS/NEW BUSINESS
Subject:
9.1. Superintendent's Evaluation
Subject:
10. BOARD REQUESTS/REPORTS
Subject:
10.1. First Read Board Policies
Presenter:
Mr. Duff
Description:
Present the first reading of board policy changes.

Required
GBNAA/JHFF - Suspected Sexual Conduct with students and reporting requirements

GCAA - Standards for Competent and Ethical Performance of Oregon Educators if presented in the board's manual

JHFF/GBNAA - Suspected Sexual Conduct with Students and Reporting Requirements.




 
Attachments:
Subject:
11. ADJOURNMENT
Presenter:
Claudia Limon
Description:
The next regular board meeting will be Monday, March 10, 2025, at 6:30 pm. at Freewater School.  

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