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Meeting Agenda
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1. Call to Order - Organizational Board Meeting - 6:00 p.m. to 8:00 p.m.
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2. Citizen Comments (3 minutes each)
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3. Board Elections (20 minutes)
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3.A. Elect the 2018-2019 Chair of the Parkrose Board of Education
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3.B. Elect the 2018-2019 Vice-Chair of the Parkrose Board of Education
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4. Prosper Oregon Presentation (15 minutes)
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5. Consent Agenda (5 minutes)
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5.A. Designate Director of Business Services Sharie Lewis as the District's Budget Officer for the 2018-2019 Fiscal Year [ORS 294.331]
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5.B. Designate Superintendent/Clerk Michael Lopes-Serrao; Director of Business Services Sharie Lewis/Deputy Clerk, Business Office Accountant Jeanne Morgan and Business Office Accountant Tamra Booth as Custodians of District funds; and; further, to authorize the use of a facsimile signature [check signing machine] by the Superintendent-Clerk, during the 2018-2019 Fiscal Year [ORS. 332.515, ORS. 328.441 (1), ORS. 328.445] Amount of Fidelity Bond to be issued should be not less than $100,000 per person [ORS.332.525]
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5.C. Designate Myers & Stevens Student Accident Insurance as the Student Insurance Carriers for 2018-2019
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5.D. Designate American Fidelity to Provide Banking Services for IRS Section 125
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5.E. Designate US Bank as Depository for District Funds [ORS.328.441, ORS.294.805 to ORS.294.895]
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5.F. Designate The Oregonian as the District Newspaper of Record for 2018-2019 [ORS 294.404-416]
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5.G. Designate The Hungerford Law Firm as the District's General Counsel for 2018-2019 Fiscal Year
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5.H. Designate Marsh USA, Inc. as the District's Property and Casualty Insurance Agent-of-Record for the 2018-2019 Fiscal Year
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5.I. Designate Mercer Health and Benefits as the District's Benefit Insurance Agent-of-Record for the 2018-2019 Fiscal Year
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5.J. Designate Pauly, Rogers and Co, P.C as the District's Auditors for the 2018-2019 Fiscal Year [ORS.297.405, ORS.327.137, ORS.328.465]
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5.K. Accept/Reject - RESOLUTION 1 - Designating State of Oregon Local Government Investment Pool and Designated Banks as Depositories for Investment of School District Funds and for Signature Authority to Sign or Authorize Transfers for 2018-2019 Fiscal Year [ORS.328-441, ORS.294.805 to ORS.294.895]
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5.L. Accept/Reject - RESOLUTION 2 - Establishing Imprest Funds for 2018-2019 Fiscal Year [ORS.294.311]
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5.M. Accept/Reject - RESOLUTION 3 - Authorizing and Appointing the Superintendent to Apply for Federal, State, Local and Private Funds for the 2018-2019 Fiscal Year [ORS.294.463]
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5.N. Accept/Reject - RESOLUTION 4 - Delegate Contracting and Purchasing Authority for Fiscal Year 2018-2019[ORS.332.075]
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5.O. Accept/Reject - RESOLUTION 5 - Authorizing the Lending of General Fund Monies to Federal, State, and other Grant Funded Programs Pending Receipt of Funds from the Donor for the 2018-2019 Fiscal Year [ORS.294.468]
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5.P. Reaffirm the Status of the School Board as the Local Public Contract Review Board [ORS.279.055(2)]
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5.Q. Accept/Reject 2018-2019 Lunch, Breakfast and Milk Prices
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5.R. Accept/Reject 2018-2019 Out of District Student Tuition
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5.S. Accept/Reject Travel Reimbursement Rates in accordance with Board Policy DLC "Expense Reimbursement"
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6. OSEA Monthly Report - Richard Doyle (5 minutes)
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7. PFA Monthly Report - Brett Davidson (5 minutes)
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8. OSBA Summer Board Training (5 minutes)
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9. Action Items (10 minutes)
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9.A. For the 2018-2019 Fiscal Year, Designate the District Administrative Office as the Standard Board Meeting Place for Regularly Scheduled Board Business Meetings on the 4th Monday of Every Month and Working Session Board Meetings on the 2nd Monday of Every Month. Designate 6:30 p.m. as the Standard Time to Begin each meeting. (See the Published Calendar for Variations)
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10. Future Agenda Items (5 minutes)
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11. Correspondence/Announcements (2 minutes)
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11.A. Upcoming Meetings
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11.A.1. Board Special Session Retreat Part 1, Thursday, August 16, 2018 District Office Boardroom, 6:00 p.m. to 9:00 p.m.
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11.A.2. Board Special Session Retreat Part 2, Saturday, August 18, 2018 Parkrose Middle School Media Center, 9:00 a.m. to 3:00 p.m.
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11.B. Upcoming Events
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11.B.1. Oregon School Boards Association Summer School Board Training, July 20-22, 2018, Bend, Oregon
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11.B.2. First Day of School for 1st-5th, 6th & 9th Grades, Tuesday, September 4, 2018
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11.B.3. First Day of School for 7th, 8th, 10th, 11th & 12th Grades, Wednesday, September 5, 2018
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11.B.4. First Day for Kindergarten, Monday, September 10, 2018
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12. Adjournment
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Agenda Item Details
Reload Your Meeting
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| Meeting: | July 2, 2018 at 6:00 PM - Organizational Board Meeting | |
| Subject: |
1. Call to Order - Organizational Board Meeting - 6:00 p.m. to 8:00 p.m.
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| Subject: |
2. Citizen Comments (3 minutes each)
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Description:
If you wish to make a comment before the Board please fill out a comment card.
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| Subject: |
3. Board Elections (20 minutes)
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| Subject: |
3.A. Elect the 2018-2019 Chair of the Parkrose Board of Education
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| Subject: |
3.B. Elect the 2018-2019 Vice-Chair of the Parkrose Board of Education
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| Subject: |
4. Prosper Oregon Presentation (15 minutes)
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| Subject: |
5. Consent Agenda (5 minutes)
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Description:
Items of routine business that require action but not necessarily discussion and can be voted on in a block. If a board member wants to discuss an item, it can be pulled off the consent agenda and considered under its own motion.
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| Subject: |
5.A. Designate Director of Business Services Sharie Lewis as the District's Budget Officer for the 2018-2019 Fiscal Year [ORS 294.331]
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|
| Subject: |
5.B. Designate Superintendent/Clerk Michael Lopes-Serrao; Director of Business Services Sharie Lewis/Deputy Clerk, Business Office Accountant Jeanne Morgan and Business Office Accountant Tamra Booth as Custodians of District funds; and; further, to authorize the use of a facsimile signature [check signing machine] by the Superintendent-Clerk, during the 2018-2019 Fiscal Year [ORS. 332.515, ORS. 328.441 (1), ORS. 328.445] Amount of Fidelity Bond to be issued should be not less than $100,000 per person [ORS.332.525]
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| Subject: |
5.C. Designate Myers & Stevens Student Accident Insurance as the Student Insurance Carriers for 2018-2019
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|
| Subject: |
5.D. Designate American Fidelity to Provide Banking Services for IRS Section 125
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|
| Subject: |
5.E. Designate US Bank as Depository for District Funds [ORS.328.441, ORS.294.805 to ORS.294.895]
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| Subject: |
5.F. Designate The Oregonian as the District Newspaper of Record for 2018-2019 [ORS 294.404-416]
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| Subject: |
5.G. Designate The Hungerford Law Firm as the District's General Counsel for 2018-2019 Fiscal Year
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| Subject: |
5.H. Designate Marsh USA, Inc. as the District's Property and Casualty Insurance Agent-of-Record for the 2018-2019 Fiscal Year
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|
| Subject: |
5.I. Designate Mercer Health and Benefits as the District's Benefit Insurance Agent-of-Record for the 2018-2019 Fiscal Year
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| Subject: |
5.J. Designate Pauly, Rogers and Co, P.C as the District's Auditors for the 2018-2019 Fiscal Year [ORS.297.405, ORS.327.137, ORS.328.465]
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| Subject: |
5.K. Accept/Reject - RESOLUTION 1 - Designating State of Oregon Local Government Investment Pool and Designated Banks as Depositories for Investment of School District Funds and for Signature Authority to Sign or Authorize Transfers for 2018-2019 Fiscal Year [ORS.328-441, ORS.294.805 to ORS.294.895]
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Attachments:
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| Subject: |
5.L. Accept/Reject - RESOLUTION 2 - Establishing Imprest Funds for 2018-2019 Fiscal Year [ORS.294.311]
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Attachments:
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| Subject: |
5.M. Accept/Reject - RESOLUTION 3 - Authorizing and Appointing the Superintendent to Apply for Federal, State, Local and Private Funds for the 2018-2019 Fiscal Year [ORS.294.463]
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Attachments:
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| Subject: |
5.N. Accept/Reject - RESOLUTION 4 - Delegate Contracting and Purchasing Authority for Fiscal Year 2018-2019[ORS.332.075]
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Attachments:
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| Subject: |
5.O. Accept/Reject - RESOLUTION 5 - Authorizing the Lending of General Fund Monies to Federal, State, and other Grant Funded Programs Pending Receipt of Funds from the Donor for the 2018-2019 Fiscal Year [ORS.294.468]
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Attachments:
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| Subject: |
5.P. Reaffirm the Status of the School Board as the Local Public Contract Review Board [ORS.279.055(2)]
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|
| Subject: |
5.Q. Accept/Reject 2018-2019 Lunch, Breakfast and Milk Prices
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Attachments:
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| Subject: |
5.R. Accept/Reject 2018-2019 Out of District Student Tuition
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Attachments:
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| Subject: |
5.S. Accept/Reject Travel Reimbursement Rates in accordance with Board Policy DLC "Expense Reimbursement"
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Attachments:
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| Subject: |
6. OSEA Monthly Report - Richard Doyle (5 minutes)
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| Subject: |
7. PFA Monthly Report - Brett Davidson (5 minutes)
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|
| Subject: |
8. OSBA Summer Board Training (5 minutes)
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|
| Subject: |
9. Action Items (10 minutes)
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|
| Subject: |
9.A. For the 2018-2019 Fiscal Year, Designate the District Administrative Office as the Standard Board Meeting Place for Regularly Scheduled Board Business Meetings on the 4th Monday of Every Month and Working Session Board Meetings on the 2nd Monday of Every Month. Designate 6:30 p.m. as the Standard Time to Begin each meeting. (See the Published Calendar for Variations)
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| Subject: |
10. Future Agenda Items (5 minutes)
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|
| Subject: |
11. Correspondence/Announcements (2 minutes)
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| Subject: |
11.A. Upcoming Meetings
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| Subject: |
11.A.1. Board Special Session Retreat Part 1, Thursday, August 16, 2018 District Office Boardroom, 6:00 p.m. to 9:00 p.m.
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| Subject: |
11.A.2. Board Special Session Retreat Part 2, Saturday, August 18, 2018 Parkrose Middle School Media Center, 9:00 a.m. to 3:00 p.m.
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| Subject: |
11.B. Upcoming Events
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| Subject: |
11.B.1. Oregon School Boards Association Summer School Board Training, July 20-22, 2018, Bend, Oregon
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| Subject: |
11.B.2. First Day of School for 1st-5th, 6th & 9th Grades, Tuesday, September 4, 2018
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11.B.3. First Day of School for 7th, 8th, 10th, 11th & 12th Grades, Wednesday, September 5, 2018
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11.B.4. First Day for Kindergarten, Monday, September 10, 2018
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| Subject: |
12. Adjournment
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