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Meeting Agenda
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1. CALL TO ORDER
PLEDGE OF ALLEGIANCE ROLL CALL VOTE |
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2. AGENDA - AMENDED
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3. CONSENT AGENDA/RECOMMENDED ACTION
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3.a. Routine Matters:
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3.a.1) Approval of Agenda
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3.a.2) Approval of Minutes
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3.a.3) Check Registry
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4. BOARD BRIGHTENER
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5. PERSONNEL REPORT
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5.a. Action Items:
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5.a.1) None
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5.b. Informational Items:
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5.b.1) None
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6. BUSINESS REPORT - AMENDED
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6.a. Action Items:
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6.a.1) Warren Valley Drainage Improvements
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6.a.2) Elementary Schools Video Security & Paging System
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6.b. Informational Items:
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6.b.1) 2012-2013 General Fund Budget
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7. CURRICULUM REPORT
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7.a. Action Items:
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7.a.1) None
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7.b. Informational Items:
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7.b.1) None
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8. SPECIAL EDUCATION REPORT
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8.a. Action Items:
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8.a.1) None
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8.b. Informational Items:
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8.b.1) None
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9. SUPERINTENDENT'S REPORT
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9.a. Action Items:
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9.a.1) Resolution for Local District Vote on Wayne RESA Budget
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9.a.2) Wayne-Westland Cooperative Education Agreement
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9.a.3) Request for Technology Replacement Purchases
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9.b. Informational Items:
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9.b.1) Enroll for All-Day Kindergarten
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9.b.2) End of Year Activities
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9.b.3) Summer School
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9.b.4) Graduation
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10. PUBLIC COMMENTS*
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11. BOARD COMMENTS OR QUESTIONS FOR ADMINISTRATORS
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12. ADJOURNMENT
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Agenda Item Details
Reload Your Meeting
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| Meeting: | May 19, 2014 at 7:00 PM - Regular Meeting | |
| Subject: |
1. CALL TO ORDER
PLEDGE OF ALLEGIANCE ROLL CALL VOTE |
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Description:
Call to Order: The Board of Education met on the above date in a Regular Board Meeting
called to order by ________________________________ at _______ p.m. ROLL CALL VOTE Members Present: Ancinec _____ Senia _____ Garcia _____ Taylor _____ Krizanic _____ Ward _____ Sauve _____ |
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| Subject: |
2. AGENDA - AMENDED
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| Subject: |
3. CONSENT AGENDA/RECOMMENDED ACTION
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Description:
Recommended Action: Board of Education approval is recommended for the items listed on the Consent Agenda which include: the May 19, 2014 Board Agenda; the minutes from the Board Study Session on May 5, 2014; the minutes from the Regular Meeting on May 5, 2014; and the minutes from the Executive Session on May 5, 2014.
Motion By:_________________________ Supported by:_____________________ Ancinec _____ Senia _____ Garcia _____ Taylor _____ Krizanic _____ Ward _____ Sauve _____ |
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| Subject: |
3.a. Routine Matters:
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| Subject: |
3.a.1) Approval of Agenda
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3.a.2) Approval of Minutes
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3.a.3) Check Registry
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Description:
None at this time
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| Subject: |
4. BOARD BRIGHTENER
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Description:
Highview Elementary 3rd Graders share their Lansing trip!
Congratulations to Lori Squire! Lori has reached the milestone of 25 years of service in preparing healthy and nutritious meals to the students of Michigan! |
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5. PERSONNEL REPORT
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5.a. Action Items:
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5.a.1) None
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5.b. Informational Items:
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5.b.1) None
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| Subject: |
6. BUSINESS REPORT - AMENDED
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| Subject: |
6.a. Action Items:
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| Subject: |
6.a.1) Warren Valley Drainage Improvements
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Description:
On May 12th, bids were received on the Warren Valley Drainage Project that was advertised on the Bid4MI website. In total, over 90 contractors received notice of this Request for Proposal, of which three submitted a bid. The three bidders provided prices of $35,033, $43,125 and $114,545, with the low bid presented by Adamo Group Inc. from Detroit, MI. Prior to bidding we were estimating the cost of the project to be $38,525.
Adamo is a known contractor to our consultant, Spalding DeDecker Associates, and has received positive feedback from their references. Adamo included all items outlines in the drawings and specifications with no exceptions. A post interview was conducted with the company to verify whether all aspects of the project were included, including the allotted time lines. No exceptions were noted. Based on their responsive bid and being the lowest in price, Spalding DeDecker Associates is recommending that we accept this bid and award the work to Adamo Group, Inc for the drainage improvements to be made at the Warren Valley site. I concur with this recommendation. Please see Attachment 6.A.1. RECOMMENDED ACTION: That the Crestwood Board of Education approves the low bid of $35,033 received from Adamo Group, Inc. Detroit, MI to install drainage improvements to the Warren Valley site in accordance with their competitive bid received on May 12, 2014. As per Attachment 6.A.1. Motion By:_________________________ Supported by:_____________________ Ancinec _____ Senia _____ Garcia _____ Taylor _____ Krizanic _____ Ward _____ Sauve _____ |
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6.a.2) Elementary Schools Video Security & Paging System
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Description:
On May 14th, bids were received on the elementary Schools Video Security System & Paging System project that was advertised on the Bid4MI website. In total, over 195 contractor received notice of this Request for Proposal, of which ten attended the voluntary walk through and eight submitted a bid. The RFP was broken down into three categories allowing us to decide what projects to accept based on cost considerations. Bid Category 1 is for the Highview and Kinloch Video Security Systems, Category 1, Alt. 1 is for the Hillcrest Video Security System, and Bid Category 2 is for all three elementary schools paging systems. The bids received were all very competitive and below our total project estimate of $200,000+. Bret Emerson, our consultant with Commtech Design, has provided us with the attached list of bidders on the project and their respective prices.
The low bidder under Bid Category 2, paging systems at the three elementary schools, was Sound Engineering at $35,468. The low bidder under Bid Category 1 and Alt. 1, Video Security Systems at the three Elementary Buildings was Peripheral Vision at $77,551.62 and $41,430.62, respectfully. Our consultant, Commtech Design, has had positive experiences working with both of these contractors and reference checks were all good. The low bids received included all items outlined in the drawings and specifications with no exceptions. Post interviews were conducted with each company to verify whether all aspects of the project were included, including the specified equipment and allotted time lines. No exceptions were noted. Based on their responsive bid and being the lowest in price, Commtech Design is recommending that we award Bid Category 2 work to Sound Engineering for $35,468 and Bid Category 1 & Alt. 1 work to Peripheral Vision for a combined $118,982.24. I concur with this recommendation. Please see Attachment 6.A.2. RECOMMENDED ACTION: That the Crestwood Board of Education approves the low bid of $35,468 received from Sound Engineering for Bid Category 2, Paging Systems at the three Elementary Schools and the low bid of $118,982.24 received from Peripheral Vision for Bid Category 1 and Alt. 1., Video Security Systems at the three Elementary Schools. Both bids are in accordance with their competitive bids received on May 14, 2014. As per Attachment 6.A.2. Motion By:_________________________ Supported by:_____________________ Ancinec _____ Senia _____ Garcia _____ Taylor _____ Krizanic _____ Ward _____ Sauve _____ |
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6.b. Informational Items:
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6.b.1) 2012-2013 General Fund Budget
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Description:
When the board adopted our 2012-13 General Fund budget in June 2012, we were expecting an operating loss of ($591,000). since that time the financial picture has improved slightly and we are now budgeting for a loss of ($308,000). The primary reason for this improvement is a reduction in the state retirement rate from 27.37% to 25.36% saving the district $330,000. After accounting for the ($308,000) loss, our General Fund fund balance will be approx. $6.0 million or 18% of operating expenditures at June 30, 2013.
A few notable changes have taken place in 2013-14, which will impact our budget for next year. Costs have increased by $643,000, which includes salary step increases of 2.4% ($435,000) and health insurance increases of 8% ($242,000). Although the full impact of implementing Obamacare on January 1, 2014 is still unknown, we are estimating that it will increase our costs by an additional 2-3%. On the positive side, revenues are projected to increase by $443,000, primarily the result of 62 additional students. It should be noted however, that these 62 additional students are not the result of additional headcount. Rather, it is a function of the 90%/10% blended count calculation, which benefits us by including our higher Spring 2013 student count. The net result of incorporating these changes into the budget is a net loss of ($508,000) for the 2013-14 fiscal year. This loss will lower our General Fund fund balance to $5.5 million or 17% of operating expenditures. One significant note of caution regarding next year's budget is that a State School Aid Act has yet to be passed by the legislature. There are significant differences being proposed by the three legislative bodies, all of which will impact us i one way or another. Unfortunately, due to the state's fiscal year beginning in October, the lack of a School Aid Act being in pace by June has become a common occurrence, forcing districts to implement budgets without definitive funding sources identified by the state. |
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7. CURRICULUM REPORT
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7.a. Action Items:
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7.a.1) None
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7.b. Informational Items:
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7.b.1) None
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Description:
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| Subject: |
8. SPECIAL EDUCATION REPORT
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8.a. Action Items:
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8.a.1) None
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8.b. Informational Items:
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8.b.1) None
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| Subject: |
9. SUPERINTENDENT'S REPORT
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Description:
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| Subject: |
9.a. Action Items:
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| Subject: |
9.a.1) Resolution for Local District Vote on Wayne RESA Budget
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Description:
Michigan law, under Section 380-624 of the Revised School Code requires each constituent school board of Wayne RESA to participate in Wayne RESA's budget development process.
Wayne RESA must submit its proposed general fund operating budget to the board of each consituent district not later than May 1 of each year. Not later than June 1 of each year, each local school board must review the proposed budget, adopt a board resolution expressing its support for or disapproval of the proposed budget, and submit to the Wayne RESA board any specific objections and proposed changes the constituent district board recommends on the budget. The Wayne RESA board is then obligated to consider the specific objections and proposed changes. Attached is a copy of the preliminary 2014-2015 Wayne RESA budget for your review and a model resolution to be adopted by the board. Upon review of this document and seeing no objections to its content, I am recommending that the Board of Education adopt the attached resolution supporting Wayne RESA's 2014-2014 General Fund Operating budget. Recommended Action: I recommend that the Crestwood Board of education approve the Wayne RESA General Fund Operating Budget for the 2014-15 school year and that the Secretary of the Board submits a copy of this resolution to the Secretary of the Wayne RESA Board of Education. See Attachment 9.A.1. Motion By:_________________________ Supported by:_____________________ Ancinec _____ Senia _____ Garcia _____ Taylor _____ Krizanic _____ Ward _____ Sauve _____ |
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9.a.2) Wayne-Westland Cooperative Education Agreement
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Description:
Each year the Board of Education is asked to renew our annual Cooperative Education Program Agreement with Wayne-Westland Community Schools as required by the state. This agreement allows Crestwood High School students to enroll at the William D. Ford Career Technical Center for the purpose of vocational education classes that are not available through our Dearborn Heights Consortium. Please see Attachment 9.A.2.
RECOMMENDED ACTION: I recommend that the Crestwood Board of Education approve the 2014-2015 Cooperative Education Program Agreement with Wayne-Westland Community School District as outlined on Attachment 9.A.2. Motion By:_________________________ Supported by:_____________________ Ancinec _____ Senia _____ Garcia _____ Taylor _____ Krizanic _____ Ward _____ Sauve _____ |
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9.a.3) Request for Technology Replacement Purchases
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Description:
The laptop cart at the high school currently has laptops that are over 5 years old and no longer function well. This request is to replace those laptops with Chromebooks. A Chromebook will work well in thehigh school environment, because we are on Google Apps for Education. AChromebook is less expensive than a laptop, does not require additional
software purchases, and is easier to manage. The computer classroom at the high school is almost five years old and in need of replacement. Not only has the hardware reached the end of its life, in addition the operating system is no longer supported by the manufacturer. The majority of our current network switches are over ten years old, and in dire need of replacement. We would like to replace/upgrade them over a period of years, so this purchase will only replace/upgrade a portion of the district network switches. We currently have 40 network switches in place throughout the district, and will replace whatever this year’s remaining budget allows. The purchase of the network switches does not need to be bid by the district because it will be purchased from a competitive bid contract. The funding for this purchase is included in the 2013-2014 district technology budget. Please see Attachment 9.A.3. RECOMMENDED ACTION: I recommend that the CrestwoodBoard of Education approve the Crestwood School District Technology Replacement Schedule for 2013-2014 per Attachment 9.A.3., in the amount of approximately $123,025.00. Motion By:_________________________ Supported by:_____________________ Ancinec _____ Senia _____ Garcia _____ Taylor _____ Krizanic _____ Ward _____ Sauve _____ |
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9.b. Informational Items:
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9.b.1) Enroll for All-Day Kindergarten
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Description:
Parents and guardians are encouraged to register their children who will be five years of age by October 1, 2014 for all-day kindergarten. We are currently taking registrations at the Board of Education office, which is located at 1501 N. Beech Daly, inside Crestwood High School. Parents will need to present several documents to register their children. The list of documents that can be used appear on the district's website at www.csdm.k12.mi.us or can be picked up at the Board Office. Parents may also call our office for information at 278-0906.
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9.b.2) End of Year Activities
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Description:
May 22 - CHS Honors Convocation
May 26 - There will be no school on Monday, May 26 in honor of Memorial Daly May 29 - CHS Graduation |
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9.b.3) Summer School
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Description:
Summer School will begin on June 23 and is available for eligible K-12 students. It will be held at Highview Elementary School, Riverside Middle School, and Crestwood High School. Parents are asked to call their schools for more information.
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9.b.4) Graduation
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Description:
Graduation for the Class of 2014 will be held on the CHS football field on Thursday, May 29 at 6:00 p.m. The All-Night Party for graduating seniors will be held on the Detroit Princess Riverboat.
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10. PUBLIC COMMENTS*
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| Subject: |
11. BOARD COMMENTS OR QUESTIONS FOR ADMINISTRATORS
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| Subject: |
12. ADJOURNMENT
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Description:
TIME: ___________p.m. Motion By:_________________________ Supported by:_____________________ Ancinec _____ Senia _____ Garcia _____ Taylor _____ Krizanic _____ Ward _____ Sauve _____ |
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