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Meeting Agenda
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1 9:30 a.m. Bonnie Friedrichs, County Clerk 1) Bills to pay |
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1 COMMITTEE ACTION ONLY: Motion to pay all bills as submitted.
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2 9:35 a.m. Janelle Mott, Financial Officer 1) Child Care Fund's monthly report (attachment) |
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3 9:40 a.m. Sheriff Steve Kieliszewski 1) Correctional Staffing Request for New Jail (referred to a future meeting) |
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4 9:45 a.m. Undersheriff Erik Smith 1) Sealed Bid Recommendation for two Diesel Generators (attachment) |
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4 ACTION ITEM #2: The Committee recommends we approve selling the two diesel generators by accepting the bid from Barrett Moore of Algonquin Farms in the amount of $4,105 each with a total of $8,210 as presented.
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5 2) Budget Revenues & Expenditures Request for Secondary Road Patrol (attachment)
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5 ACTION ITEM #3: The Committee recommends we approve the Sheriff's Office request to add/restore the budget for 2020 of the revenues and expenditures line items with the Secondary Road Patrol Grant with the State Allocated amount of $49,130 and the County Supplement amount of $36,745 making a total of $85,875 for this budget for 2020 so the Sheriff's Office to continue to utilize the Secondary Road Patrol Grant Program.
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6 9:55 a.m. Annie Hepburn, Senior Citizens Center Director & Senior Center Board Member Chief Bill Forbush 1) Senior Citizens Center Lease Renewal Request (attachment) |
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7 10:00 a.m. Catherine Murphy, Register of Deeds Office 1) 2020 Budget Adjustment Request to Increase Expense Line (attachment) |
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7 ACTION ITEM #4: The Committee recommends we approve the Register of Deeds Office request for a budget adjustment to increase the Automation Fund from $20,000 to $113,800 for the 2020 Budget year as presented.
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8 10:05 a.m. George Stevens, Veterans Affairs Counselor & Dan Perge, Assistant Veterans Conselour 1) FY20 Veterans Fund Grant Application (attachment) |
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8 ACTION ITEM #5: The Committee recommends we approve the FY20 County Veteran Service Fund Grant in the amount of $64,795 with no County match as presented.
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9 10:10 a.m. Home Improvement Program Director Thea Lucas 1) Transfer from Fund Balance to Legal Services (attachment) |
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9 ACTION ITEM #6: The Committee recommends to approve to amend the budget by using $20,000.00 from the Home Improvement Fund Balance to Legal Services, line item #276-701-807, to cover upcoming expenses for small claims, general civil actions, foreclosures and attorney fees, as presented.
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10 2) Amendment to 2020 Home Improvement Budget (attachment)
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10 ACTION ITEM #7: The Committee recommends to approve 2020 Home Improvement budget amendment as presented: Revenue: 276-701-502 MSHDA Home Grant $69,350.00 276-701-502.001 MSHDA Home Grant Admin $ 6,866.00 276-701-502.003 MSHDA Home Grant Delivery Fee $ 6,866.00 $83,082.00 Expenditures: 276-701-978 MSHDA Home Grant Expense $300.00 |
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11 10:15 a.m. Maintenance Superintendent Wes Wilder 1) Budget adjustment - Senior Citizens Center (attachment) |
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11 ACTION ITEM #8: The Committee recommends to approve the budget adjustment of $190.00 to be taken from the Senior Citizens Fund and transferred to expense line item #287-672-975.001 to pay for a cap that was used to cover duct work that was leaking into the building and no longer being used, as presented.
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12 2) Budget Adjustment from the Building and Grounds Fund (attachment)
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12 ACTION ITEM #9: The Committee recommends to approve a budget adjustment of $8,521.47 from the Building and Grounds Fund to line item #631-266-975.126 for the replacement of flooring and stair treads in the Annex Building, as presented. A board poll was taken for this project.
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13 3) Budget adjustment from the Health Department Fund (attachment)
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13 ACTION ITEM #10: The Committee recommends to approve the budget and project with a budget adjustment of $15,500.00 from the Health Department Fund Balance to expense line item #249-265-975.001 for painting and flooring replacement in a portion of the building, as presented.
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14 10:20 a.m. Mark Hall, Emergency Services Coordinator 1) 911 Manning Hill Tower Rental (attachment) |
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14 ACTION ITEM #11: The Committee recommends to approve the yearly rental agreement from 1/01/2020 through 12/31/2020 with the 7500 Console upgrade to SBA Structures, LLC in the amount of $6,000 with monies coming out of line item #211-325-946 for the 911 Manning Hill Tower.
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15 10:25 a.m. Finance Chairman Bill Peterson 1) Pay BKV Group Invoice #51716 for the new Jail (attachment) |
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15 ACTION ITEM #12: The Committee recommends we approve the BKV Group Invoice #51716 in the amount of $17,101.61, for the new Jail project, with monies coming out of line item #466-301-975 (Jail Construction Costs) as presented.
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16 2) Pay Granger Invoice #012182300 for the new Jail (attachment)
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16 ACTION ITEM #13: The Committee recommends we approve to pay the Granger Invoice #012182300 Pay Application #12 in the amount of $796,680.52 with monies coming out of line item #466-301-975 (Jail Construction Costs) as presented.
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17 10:30 a.m. Brenda Fournier, Ambulance Chair & Tammy Sumerix-Bates, Executive Manager 1) Ambulance 2020 Budget Adjustments (attachment) |
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17 ACTION ITEM #14: The Committee recommends we adjust the 2020 Ambulance Budget as presented.
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18 10:35 a.m. Ronald McDonald, Insurance Chair 1) Pay Insurance Invoice #39329 |
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18 ACTION ITEM #15: The Committee recommends we approve the yearly property/public liability Insurance Invoice #39329 from Alpena Agency in the amount of $129,873 and make the necessary budget adjustment ($117,230 various line items attached) with $12,643 not budgeted in various budgets as presented. The new Airport Terminal insurance for 2020 is $12,200.
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19 10:40 a.m. Robert Adrian, Airport Chair 1) Pay Spence Brothers Invoice #Pay Application No.#15 for the new Airport Terminal (attachment) |
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19 ACTION ITEM #16: The Committee recommends to approve the Spence Brothers Invoice #Pay Application No.#15 in the amount of $81,379.17 for the new Airport Terminal with monies coming out of line item #481-595-975 as presented.
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20 2) EGLE Testing Requirement at the Airport (attachment)
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20 ACTION ITEM #17: The Committee recommends we approve the one year Short Term Storm Water Characterization Study (STSWCS) with Michigan DEQ EGLE in the amount of $4,870 one half the total cost of $9,740 with CRTC offering to pay $4,870 one half of the total cost as presented.
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21 3) Airport Reimbursement Request to IT Department (attachment)
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21 ACTION ITEM #18: The Committee recommends we approve the Airport reimbursement reqest to transfer $1,255.76 to the appropriate line number for the IT Department for payment to their Visa card for linking the new airport terminal to the County network with two transceiver modules that were purchased by the IT Director Steve Mousseau.
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22 4) Board Chairman Robert Adrian - Mid-Michigan Medical Examiner Group One-Tim Implementation Fee (attachment)
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22 ACTION ITEM #19: The Committee recommends we approve the one time Implementation Fee (per contract) of $13,936 with monies coming out of line item #101-648-955.000 as presented.
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23 10:45a Bonnie Friedrichs, County Clerk 1) PTO payouts for Russ Rhynard and Catherine Murphy |
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23 ACTION ITEM #20: Recommendation to authorize PTO payouts for Russ Rhynard and Catherine Murphy
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24 10:50 a.m. Kim Ludlow, County Treasurer 1) Monthly Reports (attachment) |
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Agenda Item Details
Reload Your Meeting
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| Meeting: | February 19, 2020 at 9:30 AM - Finance Committee | |
| Subject: |
1 9:30 a.m. Bonnie Friedrichs, County Clerk 1) Bills to pay |
|
| Subject: |
1 COMMITTEE ACTION ONLY: Motion to pay all bills as submitted.
|
|
| Subject: |
2 9:35 a.m. Janelle Mott, Financial Officer 1) Child Care Fund's monthly report (attachment) |
|
| Subject: |
3 9:40 a.m. Sheriff Steve Kieliszewski 1) Correctional Staffing Request for New Jail (referred to a future meeting) |
|
| Subject: |
4 9:45 a.m. Undersheriff Erik Smith 1) Sealed Bid Recommendation for two Diesel Generators (attachment) |
|
| Subject: |
4 ACTION ITEM #2: The Committee recommends we approve selling the two diesel generators by accepting the bid from Barrett Moore of Algonquin Farms in the amount of $4,105 each with a total of $8,210 as presented.
|
|
| Subject: |
5 2) Budget Revenues & Expenditures Request for Secondary Road Patrol (attachment)
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|
| Subject: |
5 ACTION ITEM #3: The Committee recommends we approve the Sheriff's Office request to add/restore the budget for 2020 of the revenues and expenditures line items with the Secondary Road Patrol Grant with the State Allocated amount of $49,130 and the County Supplement amount of $36,745 making a total of $85,875 for this budget for 2020 so the Sheriff's Office to continue to utilize the Secondary Road Patrol Grant Program.
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| Subject: |
6 9:55 a.m. Annie Hepburn, Senior Citizens Center Director & Senior Center Board Member Chief Bill Forbush 1) Senior Citizens Center Lease Renewal Request (attachment) |
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| Subject: |
7 10:00 a.m. Catherine Murphy, Register of Deeds Office 1) 2020 Budget Adjustment Request to Increase Expense Line (attachment) |
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| Subject: |
7 ACTION ITEM #4: The Committee recommends we approve the Register of Deeds Office request for a budget adjustment to increase the Automation Fund from $20,000 to $113,800 for the 2020 Budget year as presented.
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| Subject: |
8 10:05 a.m. George Stevens, Veterans Affairs Counselor & Dan Perge, Assistant Veterans Conselour 1) FY20 Veterans Fund Grant Application (attachment) |
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| Subject: |
8 ACTION ITEM #5: The Committee recommends we approve the FY20 County Veteran Service Fund Grant in the amount of $64,795 with no County match as presented.
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| Subject: |
9 10:10 a.m. Home Improvement Program Director Thea Lucas 1) Transfer from Fund Balance to Legal Services (attachment) |
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| Subject: |
9 ACTION ITEM #6: The Committee recommends to approve to amend the budget by using $20,000.00 from the Home Improvement Fund Balance to Legal Services, line item #276-701-807, to cover upcoming expenses for small claims, general civil actions, foreclosures and attorney fees, as presented.
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| Subject: |
10 2) Amendment to 2020 Home Improvement Budget (attachment)
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| Subject: |
10 ACTION ITEM #7: The Committee recommends to approve 2020 Home Improvement budget amendment as presented: Revenue: 276-701-502 MSHDA Home Grant $69,350.00 276-701-502.001 MSHDA Home Grant Admin $ 6,866.00 276-701-502.003 MSHDA Home Grant Delivery Fee $ 6,866.00 $83,082.00 Expenditures: 276-701-978 MSHDA Home Grant Expense $300.00 |
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| Subject: |
11 10:15 a.m. Maintenance Superintendent Wes Wilder 1) Budget adjustment - Senior Citizens Center (attachment) |
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| Subject: |
11 ACTION ITEM #8: The Committee recommends to approve the budget adjustment of $190.00 to be taken from the Senior Citizens Fund and transferred to expense line item #287-672-975.001 to pay for a cap that was used to cover duct work that was leaking into the building and no longer being used, as presented.
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| Subject: |
12 2) Budget Adjustment from the Building and Grounds Fund (attachment)
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| Subject: |
12 ACTION ITEM #9: The Committee recommends to approve a budget adjustment of $8,521.47 from the Building and Grounds Fund to line item #631-266-975.126 for the replacement of flooring and stair treads in the Annex Building, as presented. A board poll was taken for this project.
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| Subject: |
13 3) Budget adjustment from the Health Department Fund (attachment)
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| Subject: |
13 ACTION ITEM #10: The Committee recommends to approve the budget and project with a budget adjustment of $15,500.00 from the Health Department Fund Balance to expense line item #249-265-975.001 for painting and flooring replacement in a portion of the building, as presented.
|
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| Subject: |
14 10:20 a.m. Mark Hall, Emergency Services Coordinator 1) 911 Manning Hill Tower Rental (attachment) |
|
| Subject: |
14 ACTION ITEM #11: The Committee recommends to approve the yearly rental agreement from 1/01/2020 through 12/31/2020 with the 7500 Console upgrade to SBA Structures, LLC in the amount of $6,000 with monies coming out of line item #211-325-946 for the 911 Manning Hill Tower.
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| Subject: |
15 10:25 a.m. Finance Chairman Bill Peterson 1) Pay BKV Group Invoice #51716 for the new Jail (attachment) |
|
| Subject: |
15 ACTION ITEM #12: The Committee recommends we approve the BKV Group Invoice #51716 in the amount of $17,101.61, for the new Jail project, with monies coming out of line item #466-301-975 (Jail Construction Costs) as presented.
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| Subject: |
16 2) Pay Granger Invoice #012182300 for the new Jail (attachment)
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| Subject: |
16 ACTION ITEM #13: The Committee recommends we approve to pay the Granger Invoice #012182300 Pay Application #12 in the amount of $796,680.52 with monies coming out of line item #466-301-975 (Jail Construction Costs) as presented.
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| Subject: |
17 10:30 a.m. Brenda Fournier, Ambulance Chair & Tammy Sumerix-Bates, Executive Manager 1) Ambulance 2020 Budget Adjustments (attachment) |
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| Subject: |
17 ACTION ITEM #14: The Committee recommends we adjust the 2020 Ambulance Budget as presented.
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| Subject: |
18 10:35 a.m. Ronald McDonald, Insurance Chair 1) Pay Insurance Invoice #39329 |
|
| Subject: |
18 ACTION ITEM #15: The Committee recommends we approve the yearly property/public liability Insurance Invoice #39329 from Alpena Agency in the amount of $129,873 and make the necessary budget adjustment ($117,230 various line items attached) with $12,643 not budgeted in various budgets as presented. The new Airport Terminal insurance for 2020 is $12,200.
|
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| Subject: |
19 10:40 a.m. Robert Adrian, Airport Chair 1) Pay Spence Brothers Invoice #Pay Application No.#15 for the new Airport Terminal (attachment) |
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| Subject: |
19 ACTION ITEM #16: The Committee recommends to approve the Spence Brothers Invoice #Pay Application No.#15 in the amount of $81,379.17 for the new Airport Terminal with monies coming out of line item #481-595-975 as presented.
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| Subject: |
20 2) EGLE Testing Requirement at the Airport (attachment)
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| Subject: |
20 ACTION ITEM #17: The Committee recommends we approve the one year Short Term Storm Water Characterization Study (STSWCS) with Michigan DEQ EGLE in the amount of $4,870 one half the total cost of $9,740 with CRTC offering to pay $4,870 one half of the total cost as presented.
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| Subject: |
21 3) Airport Reimbursement Request to IT Department (attachment)
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| Subject: |
21 ACTION ITEM #18: The Committee recommends we approve the Airport reimbursement reqest to transfer $1,255.76 to the appropriate line number for the IT Department for payment to their Visa card for linking the new airport terminal to the County network with two transceiver modules that were purchased by the IT Director Steve Mousseau.
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| Subject: |
22 4) Board Chairman Robert Adrian - Mid-Michigan Medical Examiner Group One-Tim Implementation Fee (attachment)
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| Subject: |
22 ACTION ITEM #19: The Committee recommends we approve the one time Implementation Fee (per contract) of $13,936 with monies coming out of line item #101-648-955.000 as presented.
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| Subject: |
23 10:45a Bonnie Friedrichs, County Clerk 1) PTO payouts for Russ Rhynard and Catherine Murphy |
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| Subject: |
23 ACTION ITEM #20: Recommendation to authorize PTO payouts for Russ Rhynard and Catherine Murphy
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| Subject: |
24 10:50 a.m. Kim Ludlow, County Treasurer 1) Monthly Reports (attachment) |
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