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Meeting Agenda
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I. CALL TO ORDER and PLEDGE
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II. ROLL CALL
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III. APPROVAL OF MINUTES
Consider approval of the minutes as submitted. |
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IV. APPROVAL OF AGENDA
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V. CALL TO PUBLIC
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V.A. Pursuant to Federal Public Law 103-382, Title 8 (Impact Aid), and the District's Indian Education Policy (IGAK), this call is for any member of our district. The public is cautioned about making statements against employees of the District that may be considered slanderous. A further reminder, the minutes of this meeting are public record and may be used in other proceedings. This is the time that the public may speak to the Governing Board on any issue including agenda items. Action taken as a result of public comment will be limited to directing staff to study the matter, or to reschedule the matter for further consideration and a decision at a later date if it is not already on the agenda. Comments under Call to Public will be limited to four minutes.
Those wishing to address the board are requested to submit their comments by one of the following methods by 10 a.m. on Tuesday, September 9, 2025: email public comments to boerequests@holbrook.k12.az.us, fax to 928-524-3073 or mail by USPS to PO Box 640 Holbrook, AZ 86025. The public may request to speak via WebEx during the Call to the Public by submitting a request prior to the meeting or may complete a Call to the Public request form at the governing board meeting to speak in person. |
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VI. REPORTS
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VII. PRINCIPALS' REPORTS
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VIII. OLD BUSINESS
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IX. NEW BUSINESS
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IX.A. Public Comment On Maintenance and Operations Override- Dr. Koerperich
A.R.S. 15-481 requires that each school district that currently increases the district budget through a Maintenance and Operations (M & O) Override holds a public meeting each year to provide an update of the programs or capital improvements financed through the override. We would like to provide time to discuss our district’s use of our 10% M & O Override and take public comments as applicable. |
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IX.B. Holbrook School District Prop 301 Performance Pay Plan - Dr. Koerperich
The Holbrook USD #3 Prop 301 committee is requesting Governing Board approval of the SY 25-26 Prop 301 Plan. The Prop 301 performance pay plan has been approved by over 70% of the eligible participants. |
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IX.C. Holbrook School District Technology Data Classification Report and IT Systems Software Changes Administrative Procedures Approval - Mrs. Maestas
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IX.D. Wilson Language Fundations Supplemental Readers for Kindergarten, First And Second Grade Sixty-Day Review- Dr. Tomlin and Mrs. Tow
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IX.E. Heggerty Phonological Awareness Supplemental Curriculum Sixty-Day Review- Mrs. Tow
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IX.F. HUSD #3 Board Approved Curriculum, IGAs, and Program Update Approval- Dr. Koerperich
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IX.G. Park Elementary Gym NSF 090203000-9999-003N Terms and Conditions- Dr. Koerperich
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IX.H. Artificial Intelligence Administrative Procedure- Dr. Koerperich
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IX.I. Family Involvement Partnership Agreement SY 25-26 - Dr. Koerperich
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IX.J. HUSD #3 Gifted Scope and Sequence- Dr. Koerperich
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IX.K. Teens Make Health Happen Program Memorandum Of Understanding- Ms. Gover
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IX.L. Counseling Books Sixty-Day Review- Mrs. Tow
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IX.M. Extra Duty Salary Placement Schedule Update- Dr. Koerperich
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IX.N. Substitute Salary Placement Schedule Update- Dr. Koerperich
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IX.O. Practicum Hours- Dr. Tomlin
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IX.P. Link Crew Extra Duty Job Description- Mr. Hargrave
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IX.Q. Cafeteria Delivery Updated Job Description- Mrs. Maestas
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IX.R. Project Manager Retirement- Dr. Koerperich
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IX.S. Teacher Resignation- Mr. Hargrave
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IX.T. Policy Adoption First Reading- Dr. Koerperich
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X. Consent Agenda
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X.A. Personnel
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X.A.1. Classified Resignation/Retirement/Termination
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X.A.2. Classified Employment - Hiring
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X.A.3. Certified Resignation/Retirement/Termination
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X.A.4. Certified Employment-Hiring
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X.A.5. Extra Duty
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X.A.6. Volunteers
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X.B. Professional Leave
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X.C. Vouchers
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X.C.1. Expense and Revolving Fund vouchers:
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X.C.2. Payroll and Expense vouchers:
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X.C.3. Personnel Pay
9.19 Personnel Pay #6- $25,525.85 10.3 Prop 301- $198,180 10.3 Personnel Pay #7- $4,846.87 |
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X.D. Fundraisers/Club Approvals
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X.E. Gifts and Donations
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X.F. Policy Adoptions
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X.G. Superintendent Performance Pay- no action necessary
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XI. Administrative/Board/Staff Report
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XII. Executive Session
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XIII. ADJOURNMENT
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Agenda Item Details
Reload Your Meeting
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| Meeting: | September 9, 2025 at 6:00 PM - Regular Meeting of the Governing Board | |
| Subject: |
I. CALL TO ORDER and PLEDGE
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| Subject: |
II. ROLL CALL
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Description:
Members of the Board
Craig Stuart - President Linda Yazzie - Vice President Claudia Jackson Debbie Shumway Alfred Clark Administrators Robbie Koerperich, Superintendent Bernice Gover Anne Lang Lauren Maestas Clete Hargrave Nichole Tow Andrea Tomlin Connie Gover Ryan Fraley Shawn Tow Jacob Baker Jesus Luna-Almendariz Ray McLaws |
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| Subject: |
III. APPROVAL OF MINUTES
Consider approval of the minutes as submitted. |
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Description:
Recommendation: Approve the minutes of the August 12, 2025 regular Governing Board meeting as presented.
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| Subject: |
IV. APPROVAL OF AGENDA
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Description:
Recommendation: Approve the agenda for the September 9, 2025 Governing Board meeting as presented.
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| Subject: |
V. CALL TO PUBLIC
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| Subject: |
V.A. Pursuant to Federal Public Law 103-382, Title 8 (Impact Aid), and the District's Indian Education Policy (IGAK), this call is for any member of our district. The public is cautioned about making statements against employees of the District that may be considered slanderous. A further reminder, the minutes of this meeting are public record and may be used in other proceedings. This is the time that the public may speak to the Governing Board on any issue including agenda items. Action taken as a result of public comment will be limited to directing staff to study the matter, or to reschedule the matter for further consideration and a decision at a later date if it is not already on the agenda. Comments under Call to Public will be limited to four minutes.
Those wishing to address the board are requested to submit their comments by one of the following methods by 10 a.m. on Tuesday, September 9, 2025: email public comments to boerequests@holbrook.k12.az.us, fax to 928-524-3073 or mail by USPS to PO Box 640 Holbrook, AZ 86025. The public may request to speak via WebEx during the Call to the Public by submitting a request prior to the meeting or may complete a Call to the Public request form at the governing board meeting to speak in person. |
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| Subject: |
VI. REPORTS
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Description:
HJHS Student Council
HHS Student Council
School Profiles
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| Subject: |
VII. PRINCIPALS' REPORTS
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Description:
No action necessary.
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| Subject: |
VIII. OLD BUSINESS
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| Subject: |
IX. NEW BUSINESS
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| Subject: |
IX.A. Public Comment On Maintenance and Operations Override- Dr. Koerperich
A.R.S. 15-481 requires that each school district that currently increases the district budget through a Maintenance and Operations (M & O) Override holds a public meeting each year to provide an update of the programs or capital improvements financed through the override. We would like to provide time to discuss our district’s use of our 10% M & O Override and take public comments as applicable. |
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Description:
Recommendation: Presentation on use of the Holbrook Unified School District Maintenance and Operations Override; as well as, accept public comment concerning override funding.
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| Subject: |
IX.B. Holbrook School District Prop 301 Performance Pay Plan - Dr. Koerperich
The Holbrook USD #3 Prop 301 committee is requesting Governing Board approval of the SY 25-26 Prop 301 Plan. The Prop 301 performance pay plan has been approved by over 70% of the eligible participants. |
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Description:
Recommendation: Discussion and consideration to approve the Prop 301 Performance Pay Plan as presented.
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| Subject: |
IX.C. Holbrook School District Technology Data Classification Report and IT Systems Software Changes Administrative Procedures Approval - Mrs. Maestas
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Description:
The Holbrook School District is requesting Governing Board approval of a Data Classification Report and Information Technology Systems Software administrative procedures to meet audit compliance as presented.
Recommendation: Discussion and consideration to approve the Data Classification and Informational Technology Systems Software administrative procedures as presented. |
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| Subject: |
IX.D. Wilson Language Fundations Supplemental Readers for Kindergarten, First And Second Grade Sixty-Day Review- Dr. Tomlin and Mrs. Tow
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Description:
Park Elementary and Indian Wells Elementary Schools are requesting a 60-day review of Wilson Language Fundations Readers for grades Kindergarten, First and Second grades. The supplemental readers will be placed on a public 60-day review located on the district website. The list of supplemental readers is included in the back-up materials.
Recommendation: Discussion and consideration to approve Wilson Language Fundations Readers for grades Kindergarten, First and Second grades as supplemental materials as presented. |
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| Subject: |
IX.E. Heggerty Phonological Awareness Supplemental Curriculum Sixty-Day Review- Mrs. Tow
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Description:
Hulet Elementary School is requesting a 60-day review of the Heggerty Phonological Awareness curriculum as a supplemental curriculum to be used for reading intervention. The 60-day review materials will be placed on the HUSD #3 website under 60-day review for public review.
Recommendation: Discussion and consideration to approve Heggerty Phonological Awareness curriculum for 60-day review as presented. |
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| Subject: |
IX.F. HUSD #3 Board Approved Curriculum, IGAs, and Program Update Approval- Dr. Koerperich
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Description:
The Holbrook School District is requesting Governing Board approval of an updated listing of district-approved curriculum, intergovernmental agreements, core and supplemental programs, and procurement listings as presented.
Recommendation: Discussion and consideration to approve the Board Approved Programs List as presented. |
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| Subject: |
IX.G. Park Elementary Gym NSF 090203000-9999-003N Terms and Conditions- Dr. Koerperich
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Description:
The Holbrook School District is requesting Governing Board approval of the Park Elementary Gym NSF 090203000-9999-003N Terms and Conditions as presented. The terms and conditions are included in the back-up materials.
Recommendation: Discussion and consideration to approve the Park Elementary Gym NSF 090203000-9999-003N Terms and Conditions as presented. |
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| Subject: |
IX.H. Artificial Intelligence Administrative Procedure- Dr. Koerperich
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Description:
The Holbrook School District is requesting Governing Board approval of an Artificial Intelligence (AI) administrative procedure that outlines district procedures for the use of, vetting and approval processes for the use of AI at HUSD #3. This procedure will be a working document as AI advances. The administrative procedure is included in the back-up materials.
Recommendation: Discussion and consideration to approve the Artificial Intelligence administrative procedure as presented. |
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| Subject: |
IX.I. Family Involvement Partnership Agreement SY 25-26 - Dr. Koerperich
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Description:
The Holbrook School District is requesting Governing Board approval of the 25-26 Family Involvement Partnership Agreement as presented. This is part of the overall Title I District-wide plan for parental involvement.
Recommendation: Discussion and consideration to approve the 25-26 Family Involvement Partnership Agreement as presented. |
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| Subject: |
IX.J. HUSD #3 Gifted Scope and Sequence- Dr. Koerperich
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Description:
The Holbrook School District is requesting Governing Board approval of the 2025-2026 Holbrook School District Gifted Scope and Sequence as presented. The Gifted Scope and Sequence is part of the school and district Title I programs. The scope and sequence procedure is listed in the back-up materials.
Recommendation: Discussion and consideration to approve the SY 25-26 HUSD #3 Gifted Scope and Sequence as presented. |
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| Subject: |
IX.K. Teens Make Health Happen Program Memorandum Of Understanding- Ms. Gover
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Description:
Holbrook Junior High School is Governing Board approval of a Teens Make Health Happen program to be implemented at HJHS as part of the school's mental health intervention efforts. This innovative program empowers students to use their passions to improve their overall well-being and to become leaders for health within their school and community.
The curriculum offers interactive health lessons while providing ongoing resources and support. It equips students to design and lead health-promoting activities on campus that align with important themes in physical, mental, and community health. The program is at no cost to the school and will be implemented during Wednesday Wellness activities at HJHS. The proposal documents are included in the back-up materials. |
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| Subject: |
IX.L. Counseling Books Sixty-Day Review- Mrs. Tow
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Description:
Hulet Elementary is requesting a 60-day review of a counseling book library for small group and individual counseling sessions by the school counselor. The list of books and the book proposals will be posted for 60-day review on the district website under 60-day review.
Recommendation: Discussion and consideration to approve the school counselor book selections for 60-day review as outline in the 60-day review proposal. |
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| Subject: |
IX.M. Extra Duty Salary Placement Schedule Update- Dr. Koerperich
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Description:
The Holbrook School District is requesting Governing Board approval of an updated Extra Duty Salary Placement Schedule for sports and fine arts. The update includes listing the Governing Board approved 15% increase for extra duty staff that are beyond the salary schedule of 5 years and notes the 10% or 15% reduction for return to work employees, as well as the rate for Junior Class Sponsor as presented. The revised schedule is included in the back-up materials.
Recommendation: Discussion and consideration to approve the revised Extra Duty Salary Placement schedule for sports and fine arts as presented. |
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| Subject: |
IX.N. Substitute Salary Placement Schedule Update- Dr. Koerperich
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Description:
The Holbrook School District is requesting approval of an updated Substitute Salary Placement Schedule to reflect adding the School Nurse position to the substitute placement schedule. The new placement schedule is included in the back-up materials.
Recommendation: Discussion and consideration to approve the updated Substitute Salary Placement Schedule as presented. |
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| Subject: |
IX.O. Practicum Hours- Dr. Tomlin
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Description:
Indian Wells Elementary is requesting Governing Boadd approval for Northern Arizona University education major, Kayora Keyonnie, to complete 45 hours of practicum experience at Indian Wells Elementary School during the fall semester. Ms. Keyonnie has proper fingerprint clearance card on file.
Recommendation: Discussion and consideration to approve Ms. Kay Keyonnie to complete 45 hours of practicum at Indian Wells Elementary School. |
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| Subject: |
IX.P. Link Crew Extra Duty Job Description- Mr. Hargrave
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Description:
Holbrook High School is requesting approval of an extra duty job description for Link Crew Coordinator for the HHS freshman transition program as presented.
Recommendation: Discussion and consideration to approve the Link Crew Coordinator extra duty job description as presented. |
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| Subject: |
IX.Q. Cafeteria Delivery Updated Job Description- Mrs. Maestas
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Description:
The Holbrook School District is requesting an updated Cafeteria Delivery job description as presented.
Recommendation: Discussion and consideration to approve the updated Cafeteria Deliver job description as presented. |
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| Subject: |
IX.R. Project Manager Retirement- Dr. Koerperich
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Description:
Mr. Victor Padilla, HUSD #3 Project Manager, has submitted his letter of retirement effective September 5, 2025. Mr. Padilla's resignation is subject to Policy GCQC Resignation of Professional Staff Members.
Recommendation: Discussion and consideration to accept Mr. Victor Padilla's resignation effective September 5, 2025 and determination to assess or waive liquidated damages as per Policy GCQC Resignation of Professional Staff Members. |
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| Subject: |
IX.S. Teacher Resignation- Mr. Hargrave
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Description:
Chris Ervin, Holbrook High School Science Teacher, has submitted his letter of resignation as of September 9, 2025. Mr. Ervin's resignation is subject to Policy GCQC Resignation of Professional Staff Members.
Recommendation: Discussion and consideration to approve Mr. Chris Ervin's resignation effective September 9, 2025 and determination to assess or waive liquidated damages as per Policy GCQC Resignation of Professional Staff Members. |
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| Subject: |
IX.T. Policy Adoption First Reading- Dr. Koerperich
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Description:
The Holbrook School District is requesting policy revisions to EB Safety Program, GCQF Discipline, Suspension and Dismissal of Professional Staff, JLC Student Health Services and Requirements, JLCD Medicines/Administering Medicines to Students, IHA Basic Instructional Program, JFB Open Enrollment, JLF Reporting Child Abuse/Child Protection, JR & JR-R Student Records, GCQE and GCQE-R Retirement of Professional Staff Members for first reading as presented.
Recommendation: Discussion and consideration to approve the ASBA polices as presented for first reading. |
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| Subject: |
X. Consent Agenda
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| Subject: |
X.A. Personnel
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| Subject: |
X.A.1. Classified Resignation/Retirement/Termination
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Description:
Gibbons, Debra - HHS, Substitute Secretary - Resigning effective 9/15/25
Joe, Christine - Maintenance, Custodian - Resigning effective 08/27/25 Nardi, Shurell - Park, Behavior Support Aide - Resigning effective 9/2/25 O'dell, Mark - Cafeteria/Warehouse, Warehouse Clerk/Cafeteria Worker - Retiring effective 09/19/25 Tsaipi, Shelby - Daycare, Daycare Assistant - Resigning effective 08/15/25 |
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| Subject: |
X.A.2. Classified Employment - Hiring
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Description:
Attakai, Helvina - Maintenance, Custodian
Attakai, Tammy - Maintenance, Custodian Bailey, Shawna - High Needs Para, Increased to 40 hours/week Begay, Ashley - Cafeteria, Student Worker Betts, Charlene - SPED, High Needs Para Bitsilly, Derek - Transportation, Bus Monitor Burgan, Aden - Computer Services, Computer Services Student Worker Espitia, Tara - Park, School Secretary, One-time pay for SY 24/25 correction Hardes, Virginia - HHS, Secretary Joe, Jerry - Transportation, NAVIT Bus Driver Lano, Earlene - Transportation, NAVIT Bus Driver Moss, Parker - Maintenance, Support Staff Administrative Assistant (Temporary to Full-time) Sweet-Brewer, Kristina - Cafeteria, Central Cafeteria Worker Yazzie, Kim - Transportation, NAVIT Bus Driver Yazzie, Nichole - Transportation, Bus Monitor Yazzie, Shalayne - Cafeteria, Cafeteria Worker |
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| Subject: |
X.A.3. Certified Resignation/Retirement/Termination
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Description:
Ervin, Christopher - HHS, Teacher - Resigning effective 9/9/25
Woodward, Wendy - HHS, Teacher - Retiring effective 11/2/25 |
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| Subject: |
X.A.4. Certified Employment-Hiring
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Description:
Haddad, Pelin - District, Substitute Teacher - ESI
Remos, Craig- District, Substitute Teacher- ESI Thompson, Melicia - District, Substitute |
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| Subject: |
X.A.5. Extra Duty
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Description:
Agramont, Paul - HHS White Fleet Driver
Attakai, Ashley - HHS Volleyball Assistant Coach Barela, Dylan - HHS White Fleet Driver Begay, Davina - IWES White Fleet Driver Carbonneau, Steven - HHS White Fleet Driver Carlson, Cheryl - HHS Senior Sponsor Chappell, Madison - HHS White Fleet Driver Chavez, Julian - HJHS White Fleet Driver Chee, Mandi - IWES White Fleet Driver Daniels, Zoe - HHS White Fleet Driver Dill, Kasey - HHS White Fleet Driver Ervin, Chris - HHS White Fleet Driver Francis, Anika - IWES White Fleet Driver Grabowski, Kassie - HHS White Fleet Driver Grau, Cheri - HJHS White Fleet Driver Hatch, Ramie - HHS After School Tutorial Hatch, Ty - HHS White Fleet Driver Jensen, Callie - HHS After School Tutorial Johnson, Delmar - HHS White Fleet Driver Johnson, Jamal - HJHS White Fleet Driver Johnson, Noah - HJHS Sports Official Knight, Shannon - HHS After School Tutorial Lang, Bryan - HJHS AIA Sports Official LaRose, Aaren - HHS White Fleet Driver Layden, Caleb - HJHS Sports Official Lewis, Athina - IWES Student Council SY 25/26 Madison, Jeremy - HHS White Fleet Driver McDaniel, John - HJHS Game Help / White Fleet Driver Mitchell, Ashley - HHS After School Tutorial Morgan, Heather - HHS After School Tutorial Moyte, Nicholas - HHS White Fleet Driver Nells, Gabriel - IWES White Fleet Driver Nells, Sophia - IWES White Fleet Driver Nez, Arletta - HHS White Fleet Driver Nez, Jerald - HHS AISES Sponsor / After School Tutorial Orton, Daniel - HJHS Sports Official / White Fleet Driver Paz, Jessica - HHS White Fleet Driver Paz, Victor - HHS White Fleet Driver Perkins, Greg - HHS White Fleet Driver Robinson, Jeffrey - HHS After School Tutorial Saxton, Jacquelyn - HHS Game Help Terry, RayAnn - IWES Detention SY 25/26 Thompson, Stephanie - HHS After School Tutorial Wallace, Benson - HHS White Fleet Driver Yazzie, Theresa - IWES White Fleet Driver |
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| Subject: |
X.A.6. Volunteers
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Description:
Aguilera, Tony - HHS White Fleet Driver
Ambrose, Francis - HHS White Fleet Driver Baker, Alex - HHS White Fleet Driver Baker, Scott - HHS White Fleet Driver Baldonado, Ryan - HHS White Fleet Driver Curley, Angel - Park/Hulet Child's healthcare provider on Friday's Curley, Shawn - Park/Hulet Child's healthcare provider on Friday's Eisele, Ron - HHS White Fleet Driver Hubbard, Colleen - HJHS Volleyball Head Coach Kinds, Jorge - HHS White Fleet Driver, Trainer, Coach Larson, Trent - HHS White Fleet Driver McLaws, LouAnn - HHS Game Help Monroe, Kendra - HJHS Softball Assistant Coach / White Fleet Driver Moore, Daniel - HHS White Fleet Driver Ramat, Shanna - HHS AISES Field Trip Rodriquez, Donovan - HHS White Fleet Driver / Football Assistant Coach Saiz, Victor - HJHS Football Coach Sulu, Zachary - HJHS Wrestling Assistant Coach Yazzie, Artie - HHS White Fleet Driver Yazzie, Farrell - HHS White Fleet Driver / Wrestling Assistant Coach, HJHS - Wresting Coach |
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| Subject: |
X.B. Professional Leave
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Description:
Carbonneau, Meghan - CTE Advisory Council, Snowflake, AZ. September 11, 2025. Estimated cost to the district: $0.
Carbonneau, Meghan - Literacy for CTE: Terminology Practices To Improve Reading For Student Success, Glendale, AZ. October 20-21, 2025. Estimated cost to the district: $50 and use of a district vehicle. Carbonneau, Meghan - Premiere Series - Lesson Plan Writing, Glendale, AZ. November 19-20, 2025. Estimated cost to the district: $50 and use of a district vehicle. Carlson, Cheryl - ECE Advisory Council, Snowflake, AZ. September 16, 2025. Estimated cost to the district: $0. Carlson, Cheryl - ARSA 2025 Annual Conference, Flagstaff, AZ. September 17-19, 2025. Estimated cost to the district: Use of a district vehicle. Dickson, Abrian - Instructional Best Practices, Snowflake, AZ. September 17-18, 2025. Estimated cost to the district: $0. Dickson, Abrian - Program Management (NAVIT), Snowflake, AZ. November 20, 2025. Estimated cost to the district: $0. Hargrave, Clete - Center for High School Success, Scottsdale, AZ. November 12-15, 2025. Estimated cost to the district: $1,700. Haussman, Charles - CTE Administrators Meeting, Mesa, AZ. September 9-10, 2025. Estimated cost to the district: $213 and use of a district vehicle. Lang, Anne - NAU Career & Grad Fair 2025, Flagstaff, AZ. September 25, 2025. Estimated cost to the district: $0 and use of a district vehicle. Lang, Anne - 2025 Kairos Benefit Insights and More, Phoenix, AZ. October 23, 2025. Estimated cost to the district: $0 and use of a district vehicle. Madison, Jeremy - Business/Marketing Advisory Meeting, Snowflake, AZ. September 11, 2025. Estimated cost to the district: $0 and use of district vehicle. Nells, Gabriel - Athletic Director's Meeting - NHAJHL, Dilkon, AZ. August 15, 2025. Estimated cost to the district: $0. Prestwich, Conner - NAVIT Construction Advisory Committee, Payson, AZ. September 25, 2025. Estimated cost to the district: $0. Serna, Cayla - Classroom Management, Snowflake, AZ. October 21-22, 2025. Estimated cost to the district: $0. Serna, Cayla - Advanced Methods of CTE, Glendale, AZ. November 13-14, 2025. Estimated cost to the district: $0. Wilson, Rebekah - ArSHA Fall Conference 2025, Mesa, AZ. September 12-14, 2025. Estimated cost to the district: $254.56. Gover, Connie; Grau, Cheri - AVID Showcase/Principal's Workshop, Chandler, AZ. September 18-19, 2025. Estimated cost to the district: $248 and use of district car. Gover, Gover; Tomlin, Andrea; Tow, Nichole - BT Data Digs, Flagstaff, AZ. August 29, 2025. Estimated cost to the district: Use of a district vehicle. Hughey, Jayme; Justman, Jamie; Jeffers-Sample, Ivah - ACOVA Fall Conference/Counselor Retreat, Prescott, AZ. November 5-6, 2025. Estimated cost to the district: $353 each and use of a district vehicle. Hughey, Jayme; Justman, Jamie; Jeffers-Sample, Ivah - Counselors Meeting, Snowflake, AZ. November 13, 2025. Estimated cost to the district: $0 and use of a district vehicle. |
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| Subject: |
X.C. Vouchers
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| Subject: |
X.C.1. Expense and Revolving Fund vouchers:
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Description:
FY 25/26
#2607 $ 91,591.54 #2608 $ 176,077.90 #2609 $ 60,088.53 #2610 $ 224,954.07 #2611 $ 1,620.19 $ 554,332.23 FY 24/25 #2607 $ 20.51 #2608 $ 205,850.37 #2609 $ 14,184.64 $ 220,055.52 TOTAL $ 774,387.75 |
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| Subject: |
X.C.2. Payroll and Expense vouchers:
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Description:
# 5 $ 411,577.72
#48 $ 6,738.58 # 6 $ 544,844.29 #49 $ 178.56 TOTAL $ 963,339.15 |
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| Subject: |
X.C.3. Personnel Pay
9.19 Personnel Pay #6- $25,525.85 10.3 Prop 301- $198,180 10.3 Personnel Pay #7- $4,846.87 |
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| Subject: |
X.D. Fundraisers/Club Approvals
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Description:
CLUB APPROVALS:
Holbrook Junior High Soccer Club National Honor Society Band Distributive Education Clubs of America (DECA) eSports FBLA Business FBLA Digital Fusion Golf Key Club Outdoor Club Select Choir Stagecraft Student Council Swing Thing Yearbook Class of 2029 American Indian Science and Engineering Society (AISES) Volleyball Boy's Basketball Bike Club HHS Band - Sarah Meeks - Host 11th Painted Desert Marching Band Festival for AZ Bands & sell concessions at festival to spectators. November 1, 2025 - Estimated Earnings $550 HHS Fusion - Sarah Meeks - Dessert Bar Concert. November 13, 2025 - Estimated Earnings $500 HHS Volleyball - Aaren LaRose - Frozen cookie dough sales with Victory Fundraiser/MoneyDolly During the 2025 season - Estimated Earnings $4,000 HJHS Student Council - Alicia Jimenez - Consessions (before, lunch, or after school for sporting events). September 2025 - May 2026 - Estimated Earnings $1,000 HJHS Student Council - Alicia Jimenez - Christmas Grams. December 2025 - Estimated Earnings $60 HJHS Student Council - Alicia Jimenez - Valentine Grams. February 2026 - Estimated Earnings $150 HJHS Student Council - Alicia Jimenez - Testing Grams. March 2026 - Estimated Earnings $60 |
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| Subject: |
X.E. Gifts and Donations
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Description:
Parents donation of $977.31 to the AISES club from yard sales.
Jerald Nez donated $600 to the AISES club. The "Be Kind People Project" donated a Buddy Bench to the HJHS. Little Colorado Medical Center donated $1,360 from sports physicals back to HUSD #3 athletics. Mr. David Potts, a community member, donated a "First Act Discovery Guitar" to the HJHS music program. Flagstaff Medical, donation of $10 to HJHS athletics for physical. Veterans of Whitecone and NTUA donated 40 school backpacks and 17 pencil bags with supplies to IWES students in need. |
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| Subject: |
X.F. Policy Adoptions
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Description:
All policies are ready for final adoption as presented.
GCF Professional Staff Hiring JLIF Sex Offender Notification JII Student Concerns, Complaints and Grievances JFABC Admission of Transfer Students IHA Basic Instructional Program GBK Staff Grievances ABAA Parental Involvement BGB Policy Adoption BGE Policy Communication BHC Board Communications BIA New Board Member Orientation and Resources BIBA Board Development Opportunities: Conferences, Conventions, and Workshops IJNDB Use of Technology Resources in Instruction JLF Reporting Child Abuse and Child Protection JR Student Records JFB Open Enrollment |
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| Subject: |
X.G. Superintendent Performance Pay- no action necessary
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Description:
Recommendation: Approve consent agenda items and expense vouchers in items A, 1, 2, 3, 4, 5, 6, B, C, 1, 2, 3, D, E, F, and G as presented.
Detailed information for all District expenditures may be obtained by contacting the School District business office located at 1000 North 8th Avenue, P.O. Box 640, Holbrook, AZ 86025. Phone 1-928-524-6144. |
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| Subject: |
XI. Administrative/Board/Staff Report
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Description:
ASBA Law Conference Report- Vice-President Yazzie, Superintendent Koerperich
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| Subject: |
XII. Executive Session
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Description:
The Governing Board may enter into executive session pursuant to A.R.S. 38-431.03. The Governing Board may vote to enter into executive session on any item on this agenda for which an executive session is allowable.
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| Subject: |
XIII. ADJOURNMENT
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