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Meeting Agenda
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I. CALL TO ORDER and PLEDGE
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II. ROLL CALL
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III. APPROVAL OF MINUTES
Consider approval of the minutes as submitted. |
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IV. APPROVAL OF AGENDA
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V. CALL TO PUBLIC
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V.A. Pursuant to Federal Public Law 103-382, Title 8 (Impact Aid), and the District's Indian Education Policy (IGAK), this call is for any member of our district. The public is cautioned about making statements against employees of the District that may be considered slanderous. A further reminder, the minutes of this meeting are public record and may be used in other proceedings. This is the time that the public may speak to the Governing Board on any issue including agenda items. Action taken as a result of public comment will be limited to directing staff to study the matter, or to reschedule the matter for further consideration and a decision at a later date if it is not already on the agenda. Comments under Call to Public will be limited to four minutes.
Those wishing to address the board are requested to submit their comments by 10 a.m., Tuesday, May 13, 2025 by one of the following methods: email public comments to boerequests@holbrook.k12.az.us, fax to 928-524-3073 or mail by USPS to PO Box 640, Holbrook, AZ 86025. The public may request to speak via WebEx during the Call to the Public by submitting a request prior to the meeting or may complete a Call to the Public request form at the governing board meeting to speak in person. |
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VI. REPORTS
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VII. PRINCIPALS' REPORTS
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VIII. OLD BUSINESS
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VIII.A. Frog Street Early Childhood Curriculum Final Adoption- Dr. Tomlin
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IX. NEW BUSINESS
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IX.A. Final FY 25 Budget Revision Public Hearing- Mrs. Maestas |
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IX.B. Holbrook School District Budget Final Revision- Mrs. Maestas
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IX.C. Authorized Checking Account Signers & Student Activities Treasurer- Mrs. Maestas
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IX.D. Northern Arizona Vocational Institute Of Technology (NAVIT) Intergovernmental Agreement - Dr. Koerperich
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IX.E. Global Girls (G.L.O.W) After School Program Approval - Ms. Bernice Gover
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IX.F. School Nurse Job Description Update- Dr. Koerperich
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IX.G. Federal Project Job Description Update- Dr. Koerperich
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IX.H. Clinical Services Salary Placement Schedule- Dr. Koerperich
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IX.I. Winslow Indian Health Care Center Memorandum Of Agreement- Dr. Koerperich
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IX.J. Beyond Textbooks Intergovernmental Agreement- Dr. Koerperich
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IX.K. CWDL Audit Engagement Letter Approval- Mrs. Maestas
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IX.L. Risk Trust And Alliance Insurance Approval SY 25-26- Dr. Koerperich
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IX.M. HUSD #3 Summer Activity Approval- Dr. Koerperich
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IX.N. Governing Board Policy Updates- Dr. Koerperich
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X. Consent Agenda
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X.A. Personnel
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X.A.1. Classified Resignation/Retirement/Termination
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X.A.2. Classified Employment- Hiring
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X.A.3. Certified Resignation/Retirement/Termination
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X.A.4. Certified Employment-Hiring
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X.A.5. Extra Duty
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X.A.6. Volunteers
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X.B. Professional Leave
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X.C. Vouchers
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X.C.1. Expense and Revolving Fund vouchers:
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X.C.2. Payroll and Expense vouchers:
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X.C.3. Personnel Pay
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X.D. Fundraisers/Club Approvals
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X.E. Gifts and Donations
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X.F. Policy Adoptions
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X.G. Superintendent Performance Pay- no action necessary
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XI. Administrative/Board/Staff Report
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XII. Executive Session
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XIII. ADJOURNMENT
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Agenda Item Details
Reload Your Meeting
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| Meeting: | May 13, 2025 at 6:00 PM - Regular Meeting of the Governing Board | |
| Subject: |
I. CALL TO ORDER and PLEDGE
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| Subject: |
II. ROLL CALL
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Description:
Members of the Board
Craig Stuart - President Linda Yazzie - Vice President Claudia Jackson Debbie Shumway Administrators Robbie Koerperich, Superintendent Bernice Gover Anne Lang Lauren Maestas Clete Hargrave Nichole Tow Andrea Tomlin Cheri Grau Ryan Fraley Shawn Tow Victor Padilla Jacob Baker Jesus Luna-Almendariz Ray McLaws |
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| Subject: |
III. APPROVAL OF MINUTES
Consider approval of the minutes as submitted. |
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Description:
Recommendation: Approve the minutes of the April 8, 2025 regular Governing Board meeting as presented.
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| Subject: |
IV. APPROVAL OF AGENDA
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Description:
Recommendation: Approve the agenda for the May 13, 2025 Governing Board meeting as presented.
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| Subject: |
V. CALL TO PUBLIC
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| Subject: |
V.A. Pursuant to Federal Public Law 103-382, Title 8 (Impact Aid), and the District's Indian Education Policy (IGAK), this call is for any member of our district. The public is cautioned about making statements against employees of the District that may be considered slanderous. A further reminder, the minutes of this meeting are public record and may be used in other proceedings. This is the time that the public may speak to the Governing Board on any issue including agenda items. Action taken as a result of public comment will be limited to directing staff to study the matter, or to reschedule the matter for further consideration and a decision at a later date if it is not already on the agenda. Comments under Call to Public will be limited to four minutes.
Those wishing to address the board are requested to submit their comments by 10 a.m., Tuesday, May 13, 2025 by one of the following methods: email public comments to boerequests@holbrook.k12.az.us, fax to 928-524-3073 or mail by USPS to PO Box 640, Holbrook, AZ 86025. The public may request to speak via WebEx during the Call to the Public by submitting a request prior to the meeting or may complete a Call to the Public request form at the governing board meeting to speak in person. |
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| Subject: |
VI. REPORTS
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Description:
Holbrook Junior High Student Council
Holbrook High School Student Council
FY 24 Budget Revisions- Mrs. Maestas Action Research Presentations
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| Subject: |
VII. PRINCIPALS' REPORTS
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Description:
Motion to accept the Principals' Reports as presented.
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| Subject: |
VIII. OLD BUSINESS
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| Subject: |
VIII.A. Frog Street Early Childhood Curriculum Final Adoption- Dr. Tomlin
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Description:
Indian Wells Elementary and Park Elementary Schools requested a 60-day review of Frog Street as an early childhood curriculum. Frog Street is a preschool-based early childhood curriculum aimed at Kindergarten readiness that will be used both in our current preschool programs and summer transition programs for incoming Kindergarten students. The curriculum proposal is included in the back-up materials.
Recommendation: Discussion and consideration to approve Frog Street as an early childhood curriculum for final adoption as presented. |
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| Subject: |
IX. NEW BUSINESS
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| Subject: |
IX.A. Final FY 25 Budget Revision Public Hearing- Mrs. Maestas |
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Description:
Pursuant to A.R.S. §15-905, school districts must adopt a final budget revision prior to May 15 each fiscal year. A formal public hearing is being held to take public comment on the FY25 May Final Revised Expenditure Budget prior to board action.
Recommendation: Discussion and consideration to take public comments on budget revisions for FY 25 final adoption at this time. |
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| Subject: |
IX.B. Holbrook School District Budget Final Revision- Mrs. Maestas
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Description:
The Holbrook School District is requesting a budget revision to the Holbrook Unified School District FY 25 budget as presented. The budget revision includes revisions to Average Daily Membership (ADM) counts, maintenance and operations carryforward, District Additional Assistance (DAA), one-time free and reduced lunch funding, and unrestricted capital. The budget revisions are included in the back-up materials.
Recommendation: Discussion and consideration to approve the Holbrook School District budget final revision as presented. |
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| Subject: |
IX.C. Authorized Checking Account Signers & Student Activities Treasurer- Mrs. Maestas
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Description:
The Governing Board is required to designate school officials who may sign checks from the various checking accounts used by our district. Included in the back-up material is a list of recommended authorized checking account signers and student activities treasurer for SY 24-25 with Margarita Mike added as a Student Activities Treasurer.
Recommendation: Discussion and consideration of approving the list of authorized check signers and student activities treasurer as presented in the back-up materials. |
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| Subject: |
IX.D. Northern Arizona Vocational Institute Of Technology (NAVIT) Intergovernmental Agreement - Dr. Koerperich
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Description:
The Intergovernmental Agreement (IGA) between NAVIT and the Holbrook Unified School District requires annual approval by the Holbrook Governing Board. The IGA outlines HUSD #3's agreement with NAVIT in relationship to the programs and courses taught at Holbrook High School. The IGA has been reviewed by legal counsel.
Recommendation: Discussion and consideration to approve the 2025-2026 Intergovernmental Agreement (IGA) with NAVIT as presented. |
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| Subject: |
IX.E. Global Girls (G.L.O.W) After School Program Approval - Ms. Bernice Gover
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Description:
Global Girls G.L.O.W., a 501(c)(3) nonprofit organization, offers a fully funded mentoring program designed to empower Indigenous girls while being inclusive to all girls in grades 4-12. This no-cost initiative provides weekly after-school clubs featuring a culturally responsive curriculum that strengthens confidence, leadership, and advocacy skills while honoring Native perspectives. The program's proven model (1 mentor per 20 girls) has demonstrated success in Indigenous communities and aligns with HUSD #3's focus on culturally responsiveness initiatives, CAFE partnerships, and existing programs like AISES.
Recommendation: Discussion and consideration to approve implementation of the G.L.O.W. After School Program beginning in the 2025-26 school year at Indian Wells Elementary School. |
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| Subject: |
IX.F. School Nurse Job Description Update- Dr. Koerperich
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Description:
The Holbrook School District is requesting an updated job description as presented. The changes reflect a change to the salary and benefits to the Clinical Services Salary Placement Schedule. The job description is included in the back-up materials.
Recommendation: Discussion and consideration to approve the School Nurse job description as presented. |
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| Subject: |
IX.G. Federal Project Job Description Update- Dr. Koerperich
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Description:
The Holbrook School District is requesting an updated job description for Federal Projects Manager as presented.
Recommendation: Discussion and consideration to approve the updated Federal Projects Manager job description as presented. |
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| Subject: |
IX.H. Clinical Services Salary Placement Schedule- Dr. Koerperich
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Description:
The Holbrook School District is requesting Governing Board approval of the Clinical Services Salary Placement Schedule that includes school nurses with qualifications for Registered Nurse, Bachelor of Science in Nursing and Masters of Science in Nursing as presented.
Recommendation: Discussion and consideration to approve the updated Clinical Services Salary Placement Schedule as presented. |
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| Subject: |
IX.I. Winslow Indian Health Care Center Memorandum Of Agreement- Dr. Koerperich
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Description:
The Winslow Indian Health Care Center (WIHCC) is requesting a Memorandum of Agreement (MOA) for health care services with the Holbrook Schools. The agreement allows for virtual and in-person health care presentations, activities and health screenings. The MOA is included in the back-up materials.
Recommendation: Discussion and consideration to approve the Winslow Indian Health Care Center Memorandum of Agreement as presented. |
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| Subject: |
IX.J. Beyond Textbooks Intergovernmental Agreement- Dr. Koerperich
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Description:
The Holbrook School District is requesting Governing Board approval of the 2025-2026 Intergovernmental Agreement between Vail Unified School District and the Holbrook Unified School District for the use of the Beyond Textbooks Program. Beyond Textbooks provides a standards-based scope and sequence for teachers in grades K-12 to assist teachers in teaching the Arizona State Standards.
Recommendation: Discussion and consideration to approve the Beyond Textbooks Intergovernmental Agreement between the Holbrook Unified School District and Vail Unified School District as presented. |
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IX.K. CWDL Audit Engagement Letter Approval- Mrs. Maestas
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Description:
The Holbrook School District has approved CWDL Auditing Services to conduct the fiscal audit for the Holbrook School District in FY 25. The audit requires a board-approved engagement letter as presented.
Recommendation: Discussion and consideration to approve the engagement letter with CWDL as presented for the FY 25 fiscal audit. |
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| Subject: |
IX.L. Risk Trust And Alliance Insurance Approval SY 25-26- Dr. Koerperich
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Description:
The Holbrook School District utilizes the Arizona Risk Trust for liability, car and professional liability; as well as, Alliance for worker's compensation liability. The Holbrook School District is requesting renewal of SY 25-26 insurance through the Arizona Risk Trust and Alliance coverage.
Recommendation: Discussion and consideration to approve the Arizona Risk Trust and Alliance insurance coverage for SY 25-26 as presented. |
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IX.M. HUSD #3 Summer Activity Approval- Dr. Koerperich
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Description:
The Holbrook School District is requesting Governing Board approval of summer activities as presented in the back-up materials. Summer activities will be grant-funded or sponsored by clubs. District liability insurance will cover these events during the summer months.
Recommendation: Discussion and consideration to approve the HUSD #3 summer activity plan as presented. |
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| Subject: |
IX.N. Governing Board Policy Updates- Dr. Koerperich
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Description:
The Arizona School Board Association has recommended policy updates for first reading: Policy AA School District Legal Status, ABA Community Involvement in Education, AC & AC-R Nondiscrimination/Equal Opportunity, ACA Sexual Harassment, ACAA Title IX Sex Discrimination, BA School Board Operational Goals, BAA Evaluation of School Board/Board Self-Evaluation, BK School Board Memberships, BJ School Board Legisltaive Platform, BIE Board Member Insurance/Liability, BB School Board Legal Status, BBA Board Powers and Responsibilities, BBBA Board Member Qualifications, BBBD Board Member Removal From Office, BCA Board Member Ethics, BDA Board Organizational Meeeting, BCB Board Member Conflict of Interest, BDD Board-Superintendent Relationship, BDE Board Committees, BDG School Attorney, BE School Board Meetings, BED Meeting Procedures, BEDA Notification of Board Meetings, BEDB Agenda, BEDH Public Participation and News Media Services at Board Meetings.
Recommendation: Discussion and consideration to approve the listed policies for first reading as presented. |
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| Subject: |
X. Consent Agenda
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| Subject: |
X.A. Personnel
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| Subject: |
X.A.1. Classified Resignation/Retirement/Termination
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Description:
Begay, Caroline - HJHS, Custodian - Retirement effective 06/30/25
Demuth, Lelia - HHS, Academic Advisor - Resignation effective 06/30/25 Phillips-Rugg, Lauren - HHS, Secretary - Resignation effective 05/23/25 Scott, Justine - Food Services Substitute - Resignation effective 04/25/25 Yazzie, Sheila - Food Service Worker - Resignation effective 04/07/25 Aguilera, Cristina- Food Service- Retirement effective 05/23/25 |
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| Subject: |
X.A.2. Classified Employment- Hiring
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Description:
Burks, Michael - Transition from CTE teacher to C.S. Tech II w/ Network Admin - Effective 05/26/25
Calamity, Ryan - IWES, Lead Facilities Worker Hatch, Madison - Food Services Student Worker Jeffers-Sample, Ivah - HHS, Transfer from Resident Substitute Teacher to SPED Special Needs Assistant SY 25/26 Meek, Riley- Library Aide Hulet and HJHS Morris, Tasha - Transfer from substitute to Cafeteria Worker Turley, Tracey- HHS, Temporary Secretary |
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X.A.3. Certified Resignation/Retirement/Termination
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Description:
Brown, Katy - District/HJHS, Social Worker - Resignation effective 05/23/25
Salazar, Shundeen - IWES, Kindergarten Teacher - Resignation effective 05/23/25 |
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X.A.4. Certified Employment-Hiring
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Description:
Begay, Kathleen - Hulet, Elementary Teacher SY 25/26
Benally, Saraphania - District, Special Education Academic Success Coordinator SY 25/26 Dickson, Abrian - HHS, Welding Teacher SY 25/26 Dill, Kasey - District Substitute Teacher SY 24/25 Dunaway, DeVell - Hulet, (Return to Work) Reading Specialist SY 25/26 Gover, Gypsi - IWES, Transfer from 2nd to Kindergarten SY 25/26 Layden, Caleb - HHS Physical Education Teacher SY 25/26 Luna, Andrea - Hulet, Special Education Teacher SY 25/26 Morgan, Heather - HHS, English Teacher SY 25/26 Moyte, Nicholas - HHS, Phenix School Teacher SY 25/26 Murray, Paige - Park Elementary, Kindergarten Teacher SY 25/26 Perkins, Greg - HHS, Athletic Director / PE Teacher SY 25/26 Redmon, Steve - IWES, Elementary Teacher SY 25/26 Ronquillo, Ruby - IWES, 2nd grade Teacher SY 25/26 Williams, Barbra - Hulet, Preschool Teacher SY 25/26 |
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| Subject: |
X.A.5. Extra Duty
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Description:
Baker, Scott - HHS, Head Softball Coach
Berry, Julie - HJHS, Summer School Bitsoie, Dawna - Indian Wells, Summer School Brosius, Stephanie - HHS, Summer School DeHann, Terri - Indian Wells, Summer School Eddings, Tim - Indian Wells, Summer School Eisele, Ron - HHS, Assistant Baseball Coach Estridge, Karen - HJHS, Summer School Francis, Anika - Indian Wells, Summer School Francisco, Marilyn - Indian Wells, Summer School Freeland, Pat - Park, June 2025 KinderCamp Gardner, Kara - Hulet, Summer School Gover, Gypsi - Indian Wells, Summer School Hatch, Ramie - HHS, Summer School Hatch, Ty - District, White Fleet Driver Herndon, Tobias - HHS, Summer School Holmes, Theresa - Indian Wells, Summer School Jensen, Callie - HHS, Outdoor Club John, Melissa - Park, Summer School Knight, Shannon - HHS, Summer School Layden, Caleb - HHS, Summer Weights Koerperich, Debbie - Indian Wells, Summer School Nez, Jerald - HHS, Summer School Nells, Gabriel- IWES, Sports Intramural Day Nilsson, Michael - HHS, Summer School Meeks, Sarah - HHS, Band Camp Newton-Pender, Meagan - Park, June 2025 KinderCamp Orton, Daniel - HJHS, Summer School, Sports Intramural Day Paschal, Adicia - HJHS, Summer School Patterson, Ray - HHS, Assistant Softball Coach Powell, Suzanne - Indian Wells, Summer School Reid, Peggy - Park, June 2025 KinderCamp Robinson, Jeff - HHS, Summer School Tomlinson, Dawn - HHS, Summer School Williams, Andrea - Indian, Wells Summer School Yazzie, Theresa - Indian Wells, Summer School |
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| Subject: |
X.A.6. Volunteers
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| Subject: |
X.B. Professional Leave
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Description:
Antonio, Brittany - AZ Housing Coalition's 30th Annual Conference, Phoenix, AZ. May 7-8, 2025. Cost to the district: $477.60 plus district vehicle.
Gover, Bernice - WIHCC School Health Conference, Flagstaff (Twin Arrows Navajo Casino Resort), AZ. May 9, 2025. Cost to the district: Use of a district vehicle. Hatch, Ty - GCU Cadaver Lab Tour, Phoenix, AZ. May 16, 2025. Cost to the district: Use of district vehicle. Manygoats, Heather - AZ Housing Coalition's 30th Annual Conference, Phoenix, AZ. May 7-8, 2025. Cost to the district: $579.47. Morris, Audrey - 2nd Annual School Health Conference, Flagstaff (Twin Arrows Navajo Casino), AZ. May 9, 2025. Cost to the district: No cost. Plumb, Beth - Navajo County Victim's Rights Symposium, Snowflake, AZ. May 9, 2025. Cost to the district: Use of district vehicle. Quezada, Audriana - School Nurses of Arizona - School Health Conference, Phoenix, AZ. June 11-13, 2025. Cost to the district: $610.41 and use of the district vehicle. Salley, Erik - AZ CTE Summer Conference, Tucson, AZ. July 12-13, 2025. Cost to the district: $1,063.87. Tomlin, Andrea - The Front Office - The First Line of Defense, Snowflake, AZ. May 28, 2025. Cost to the district: $46. Yazzie, Hanna - The Front Office - The First Line of Defense, Snowflake, AZ. May 28, 2025. Cost to the district: $46. |
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| Subject: |
X.C. Vouchers
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| Subject: |
X.C.1. Expense and Revolving Fund vouchers:
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Description:
#2573 $118,886.51
#2574 $147,192.83 #2575 $104,465.30 #2576 $ 29,393.99 #2577 $ 41,938.14 #2578 $ 48,962.03 #2579 $ 13,279.84 #2580 $137,613.82 #2581 $ 12,746.98 #2582 $ 13,095.43 #2583 $ 7,271.11 Total $674,845.98 |
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X.C.2. Payroll and Expense vouchers:
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Description:
#33 $529,450.59
#34 $572,178.68 Total $1,101,629.27 |
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| Subject: |
X.C.3. Personnel Pay
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Description:
March/April 2025 White Fleet Driver Stipend - $1,840
Teacher of the Year Stipends- $1,746.13 May 16, 2025 Extra Duty Pay- $14,552.33 May 30, 2025 Extra Duty Pay- $608,088.39 |
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| Subject: |
X.D. Fundraisers/Club Approvals
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Description:
Holbrook High School Autos Club- Club approval, tax credit approval and Constitution approval
AISES Club - Jerald Nez - Frozen Yogurt Sale May 15, 2025 - Estimated Earnings $700 HHS Boys Basketball - Jeremy Madison - Basketball Tournament June 6-7, 2025 - Estimated Earnings $1,530 HHS Wrestling - Steven Carbonneau - Takedown Clinic June 20 or July 11, 2025 - Estimated Earnings $2,000- proceeds split with presenter. HHS Wrestling - Steven Carbonneau - Wrestling Tournament July 12, 2025 - Estimated Earnings $2,900 Special Olympics Club - Deseree Brewer - Iced Tea /Rice Krispie Sales Before School May 4, 2025 - Estimated Earning $500 |
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| Subject: |
X.E. Gifts and Donations
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Description:
The Holbrook Lions Club has issued a check for $200.00 made payable to Holbrook Junior High School for Student of the Year awards.
Kinder Morgan Natural Gas donated 80 cupcakes, 4 cases of Gatorade, and 3 cases of water for IWES Spring Fling event on April 30, 2025. |
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| Subject: |
X.F. Policy Adoptions
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Description:
Policy GCQE, GCQE-EB, GCQE-EA Retirement of Professional Staff Members Final Adoption
Policy GDQC, GDQC-EA, GDQC-EB Retirement of Support Staff Members Final Adoption GDD Support Staff Vacations and Holidays Final Adoption GBEF Staff Use of Digital Communication and Electronic Devices Final Adoption GCCA Professional/Support Staff Sick Leave Final Adoption |
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| Subject: |
X.G. Superintendent Performance Pay- no action necessary
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Description:
Recommendation: Approve consent agenda items and expense vouchers in items A, 1, 2, 3, 4, 5, 6, B, C, 1, 2, 3, D, E, F, and G as presented. Detailed information for all District expenditures may be obtained by contacting the School District business office located at 1000 North 8th Avenue, P.O. Box 640, Holbrook, AZ 86025. Phone 1-928-524-6144.
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| Subject: |
XI. Administrative/Board/Staff Report
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Description:
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| Subject: |
XII. Executive Session
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Description:
The Governing Board may enter into executive session pursuant to A.R.S. 38-431.03. The Governing Board may vote to enter into executive session on any item on this agenda for which an executive session is allowable.
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| Subject: |
XIII. ADJOURNMENT
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