II. ORGANIZATION OF THE BOARD

A.  Elections

1.  Chairperson (Jeff Haack Presiding)

____ was nominated by _____, seconded by ____, and upon vote being taken, ____ was duly elected to that office.

2.  Vice Chairperson - Chairperson ____ Presiding

____ was nominated by _____, seconded by ____, and upon vote being taken, ____ was duly elected to that office.

3.  Clerk

____ was nominated by _____, seconded by ____, and upon vote being taken, ____ was duly elected to that office.

4.  Treasurer
____ was nominated by _____, seconded by ____, and upon vote being taken, ____ was duly elected to that office.


The motion was offered by ____, seconded by ____, and carried (    ) to authorize Chris Leinen, Director of Business Services, to perform the duties of Treasurer of the School Board.

B.  Other Organizational Considerations

1.  School Board Member Compensation

The motion was offered by ____, seconded by ____, and carried (   ) to set the compensation received by School Board Members for the 2020 calendar year at ___ per month.

2.  School Board Chairperson Compensation


The motion was offered by ____, seconded by ____, and carried (   ) to set the compensation received by the School Board Chairperson for the 2020 calendar year at ___ per year.

3.  Table Negotiator Compensation

The motion was offered by ____, seconded by ____, and carried (   ) to set the compensation received by the School Board Table Negotiators for the 2020 calendar year at ___ per year.

4.  Regular Monthly Meetings - Date and Time

The motion was offered by ____, seconded by ____, and carried (    ) that the regular meeting of the Board of Education be held on the __ of the ___, at ___ p.m., in the District Office Board Room.  Special Meetings shall be held as needed. 

5.  Enabling Act

The motion was offered by ____, seconded by ____, and carried (    ) establishing the Enabling Act for the guidance of the Superintendent as follows:

a.  to maintain a Petty Cash Fund of $100 for various small expenditures, which are required from time-to-time and which by the nature, would make it inconvenient to go through regular channels of the Board.  The Director of Business Services is appointed as custodian of this fund;

b.  to certify payment of membership in state and national organizations whose functions support the educational program;

c.  to certify reimbursement for expenses of School Board Members, the Superintendent, and other school personnel to such state and national meetings as it may seem advisable to attend;

d.  call the officers of the Board as a special committee on ways and means between regular Board Meetings on the Superintendent's own initiative or at the request of a Member of the Board;

e.  to employ/discharge nonlicensed personnel, to certify wages and salaries from payment in accordance with schedules adopted by the Board, and to administer the provisions of the negotiated agreements;

f.  to accept employee resignations when deemed to be in the best interest of District No. 31;

g.  to certify to the officers for their facsimile signatures such items as:

(1) payment of items covered by contract with the Board of Education,
(2) payment of emergency bills in which it appears that financial loss or hardship will follow if there is a delay in payment,
(3) payment of bills carrying penalties or discount,
(4) payment of regular or reoccurring bills;

h.  to lease, purchase and contract for goods and services within the budget as approved by the Board, provided that any transaction in an amount of which bids are required must first be specifically authorized by the Board and fulfill all other applicable requirements of Minnesota Statute.  Under the provisions of M.S. 123B.52, Subd. 1, the Director of Business Services is also authorized to perform these actions;

i.  to make short-term investments of surplus current funds in legally approved securities.  The Director of Business Services is also authorized to perform these actions;

j.  to transfer monies on a continuing basis from a fund receiving a service or supply to another fund granting the services or supply.  This authorization shall include only those transfers that are for supplies or services;

k.  to conduct the day-to-day operations of the district, not specifically covered above, in accordance with the terms of the Superintendent's contract, Board Policy; and appropriate state and federal statutes;

l.  pursuant to M.S. 123B. 02, Subd. 18, the School Board authorizes the Director of Business Services to make payment of claims prior to Board approval and requires that payments made prior to the Board approval be acted upon at the next Board meeting;

m.  delegate the Director of Business Services the authority to make electronic transfers and approve electronic transfers made by other initiators;

n.  to sign grants on behalf of the school district when deemed to be in the best interest of District No. 31;

o.  to delegate the Director of Business Services the authority to refinance existing bonds when deemed to be in the best interest of District No. 31;

p.  to authorize the Director of Business Services to enter into emergency management agreements with organizations in the county, including the American Red Cross, in emergency situations;

q.  to authorize the Superintendent to accept donations with a value of up to $500 on behalf of the Board.

Depository Resolution

____ offered the following resolution and moved its adoption:

DEPOSITORY RESOLUTION

BE IT RESOLVED, that we, the Board of Directors of Independent School District No. 31, Bemidji, Beltrami/Hubbard Counties, Minnesota at a meeting held on January 27, 2020, do hereby designate as depositories of district funds those national, insurance state banks or thrift institutions as defined in 51A.54, Subdivision 23, and the MSDLAF family of accounts for a period beginning the 31st of January 2020, and ending on the 30th of January 2021. 

BE IT FURTHER RESOLVED, that in accordance with M.S. 123B.14, Subdivision 3, the Treasurer is authorized to exercise the powers of this governing body in designating the depositories of such funds.  This authorization is subject to the right to said Board of Directors to modify, vacate, or revoke at any time. 

The motion for the adoption of the foregoing resolution was duly seconded by ____, and upon vote thereon a tabulation of votes is as follows:

AYES:
NOES:
ABSENT:

WHEREUPON, said resolution was declared passed and adopted.

III. PREVIEW OF AGENDA - SUPERINTENDENT TIM LUTZ

IV. APPROVAL OF AGENDA
The motion was offered by ____, seconded by ____, and carried (    ) to approve the agenda.

V. REQUEST TO REMOVE TOPIC(S) FROM CONSENT AGENDA

VI. CONSENT AGENDA
The motion was offered by ____, seconded by ____, and carried (     ) to approve the following Consent items:

VI.A. Meeting Minutes from the December 16, 2019 School Board Meeting

VI.B. Current Bills and Special Checks Totaling: $3,198,952.37

VI.C. Request to Submit Grant - Walmart Community Grant

VI.D. Request to Accept Grant - Walmart Community Grant

VI.E. Certified Staff Appointments

VI.F. Noncertified Staff Resignations

VI.G. Resignation of Administrative Staff Member

VI.H. Field Trip Request - Bemidji Middle School Minnesota State VEX Robotics State Championship

VII. SPECIAL TOPICS

VIII. STUDENT REPRESENTATIVE REPORTS

IX. PUBLIC PARTICIPATION

X. LISTENING SESSION REVIEW

XI. 2020 OPERATING REFERENDUM

XII. DONATIONS

XII.A. The motion was offered by ____, seconded by ____, and carried (    ) to accept the donations of $1,000 from Affinity Plus Federal Credit Union of Bemidji for Gene Dillon Elementary and $1,000 for the next three years from Naylor Heating and Refrigeration, LLC for the Career Academies.

XIII. EQUITABLE STUDENT ACHIEVEMENT

XIII.A. American Indian Parent Advisory Committee Resolution 

____ introduced the following resolution and urged its adoption:

AMERICAN INDIAN PARENT ADVISORY COMMITTEE RESOLUTION

WHEREAS, the school board or district has an AIPAC composed of parents/guardians of American Indian children who are eligible for Indian education programs, American Indian language and culture teachers and paraprofessionals, American Indian teachers, American Indian counselors, American Indian adults enrolled in educational programming, and American Indian representatives from community; 

WHEREAS, the School Board or district affords the AIPAC the necessary information and the opportunity to effectively express their views concerning all aspects of American Indian
education and the educational needs of the American Indian children enrolled in the school(s) and program(s); and

WHEREAS, the AIPAC is directly involved with and advises the School Board and district staff on Indian Education program planning; and

WHEREAS, the AIPAC develops and submits recommendations to the School Board and district staff pertaining to the needs of American Indian students.

THEREFORE, BE IT RESOLVED, that the AIPAC concurs that the School Board and district are compliant with Minnesota Statutes, section 124D.78, and that the School Board and district are meeting the needs of American Indian students.

The motion for the foregoing resolution was seconded by ____, and a tabulation of votes is as follows:

AYES:                                     
NOES:                        
ABSENT:                  

WHEREUPON, the foregoing resolution was duly passed and
adopted.

XIV. RELATIONSHIPS/COLLABORATION

XIV.A. Designating a Local Education Agency Representative for Various Federal Programs

____ introduced the following resolution and moved its adoption:

RESOLUTION REGARDING VARIOUS FEDERAL PROGRAMS AND DESIGNATING AN AUTHORIZED LOCAL EDUCATION AGENCY REPRESENTATIVE AS RELATED HERETO

WHEREAS, it is the desire of the School Board of Bemidji Area Schools, Independent School District No. 31, Bemidji, Minnesota, to participate in various programs available through the federal government; and

WHEREAS, each of these programs require the designation of an authorized Local Education Agency Representative;

NOW, THEREFORE, BE IT RESOLVED that Alexis Wilde, Director of Special Education, be designated as the authorized Local Education Agency Representative relating to the following federal programs; and that she is hereby authorized to prepare and submit applications for funding
relating hereto.

Federal Funds for Special
Education, IDEIA 2004, Public Law 105-17
Federal Flow-Through Funds
Federal Preschool Initiative Funds
Flow-Through Personnel Development 3-21
Preschool Incentive Personnel Development 3-5
Federal Low Incidence Discretionary
Federal Part C Infants and Toddlers
Federal IEIC Committees
Federal Early Intervention Family Services
Development of Coordinated Services
Federal Splinter Funds
Federal Discretionary CSPD Regional
Section 504 of the Rehabilitation Act
Limited English Proficient
Early Intervening Funds

The motion for the adoption of the foregoing resolution was duly seconded by ____, and a tabulation of votes is as follows:

AYES:           
NOES:
ABSENT:

WHEREUPON, said resolution was declared passed and adopted.

XIV.B. Designating a Local Education Agency Representative for Title I & P.L. 81-874 Impact Aid

____ introduced the following resolution and moved its adoption:

RESOLUTION REGARDING THE TITLE I & IMPACT AID PROGRAMS AND DESIGNATING AN
AUTHORIZED LOCAL EDUCATION AGENCY REPRESENTATIVE AS RELATED HERETO

WHEREAS, it is the desire of the School Board of Bemidji Area Schools, Independent School District No. 31, Bemidji, Minnesota, to participate in the Title I and Impact Aid programs;

WHEREAS, these programs require the designation of an authorized Local Education Agency Representative;

NOW, THEREFORE, BE IT RESOLVED that Colleen Cardenuto, Director of Curriculum and Administrative Services, be designated as the authorized Local Education Agency Representative relating to Title I and Impact Aid; and that she is hereby authorized to prepare and submit applications for funding relating hereto.

The motion for the adoption of the foregoing resolution was duly seconded by ____, and a tabulation of votes is as follows:

AYES:
NOES:             
ABSENT:       

WHEREUPON, said resolution was declared passed and adopted.

XV. HIGH QUALITY DISTRICT

XV.A. Annual Audit - FY 2018-2019

The motion was offered by ____, seconded by ____, and carried (    ) and the vote was ______ to approve the FY 2018-2019 annual audits a presented.

XV.B. First Reading of SBR 300-90-3: Student Activity Accounting

The motion was offered by ____, seconded by ____, and carried (    ) to approve the first reading of SBR 300-90-3: Student Activity Accounting.

XV.C. Award Legal Advertising Quotation

The motion was offered by ____, seconded by ____, and carried (    ) awarding the quotation for legal advertising for 2020 to The Bemidji Pioneer in the amount of $6.25 S.A.U. for the first insertion and $5.65 S.A.U. for subsequent insertions.

XV.D. Hardship Amendments to 403b Retirement Plan

The motion was offered by ____, seconded by ____, and carried (    ) to approve a Resolution adopting the Hardship Amendments to the Ind School Dist 31 Beltrami County 403b Retirement Plan.

XV.E. Hardship Amendments to 457b Retirement Plans

The motion was offered by ____, seconded by ____, and carried (    ) to approve a Resolution adopting the Hardship Amendments to the Ind School Dist 31 Beltrami County 457b Retirement Plan.

XV.F. Bus Bids from State Contracting Pricing

The motion was offered by ____, seconded by ____, and carried (    ) to approve purchasing two buses from Telin and one bus from Hoglund for a total of $325,509.77.

XV.G. Tentative Agreement with the Secretarial-Clerical & Paraprofessional Bargaining Unit for 2019-2021

The motion was offered by ____, seconded by ____, and carried (    ) to approve the provisions of SBR 200-20-1, the employment agreement between Independent School District No. 31 and the MSEA for Secretarial-Clerical & Paraprofessional Employees for the period July 1, 2019, through June 30, 2021. 

XVI. WORKFORCE DEVELOPMENT

XVI.A. February 14, 2020 Staff Development Day Overview

XVII. UPCOMING EVENTS

XVII.A. February Meeting - Monday, February 24, 2020, 6:30 p.m. (Date change due to observance of Presidents' Day Holiday)

XVIII. OTHER

XVIII.A. Once Around the Table

XIX. ADJOURNMENT