II. ADMINISTER OATH OF OFFICE TO NEW SCHOOL BOARD MEMBERS

III. ORGANIZATION OF THE BOARD

A.  Elections

1.  Chairperson (Carol L. Johnson Presiding)

____ was nominated by _____, seconded by ____, and upon vote being taken, ____ was duly elected to that office.

2.  Vice Chairperson - Chairperson ____ Presiding

____ was nominated by _____, seconded by ____, and upon vote being taken, ____ was duly elected to that office.

3.  Clerk

____ was nominated by _____, seconded by ____, and upon vote being taken, ____ was duly elected to that office.

4.  Treasurer
____ was nominated by _____, seconded by ____, and upon vote being taken, ____ was duly elected to that office.


The motion was offered by ____, seconded by ____, and carried (    ) to authorize Chris Leinen, Director of Business Services, to perform the duties of Treasurer of the School Board.

B.  Other Organizational Considerations

1.  School Board Member Compensation

The motion was offered by ____, seconded by ____, and carried (   ) to set the compensation received by School Board Members for the 2019 calendar year at ___ per month.

2.  School Board Chairperson Compensation


The motion was offered by ____, seconded by ____, and carried (   ) to set the compensation received by the School Board Chairperson for the 2019 calendar year at ___ per year.

3.  Table Negotiator Compensation

The motion was offered by ____, seconded by ____, and carried (   ) to set the compensation received by the School Board Table Negotiators for the 2019 calendar year at ___ per year.

4.  Regular Monthly Meetings - Date and Time

The motion was offered by ____, seconded by ____, and carried (    ) that the regular meeting of the Board of Education be held on the __ of the ___, at ___ p.m., in the District Office Board Room.  Special Meetings shall be held as needed. 

5.  Enabling Act

The motion was offered by ____, seconded by ____, and carried (    ) establishing the Enabling Act for the guidance of the Superintendent as follows:

a.  to maintain a Petty Cash Fund of $100 for various small expenditures, which are required from time-to-time and which by the nature, would make it inconvenient to go through regular channels of the Board.  The Director of Business Services is appointed as custodian of this fund;

b.  to certify payment of membership in state and national organizations whose functions support the educational program;

c.  to certify reimbursement for expenses of School Board Members, the Superintendent, and other school personnel to such state and national meetings as it may seem advisable to attend;

d.  call the officers of the Board as a special committee on ways and means between regular Board Meetings on the Superintendent's own initiative or at the request of a Member of the Board;

e.  to employ/discharge nonlicensed personnel, to certify wages and salaries from payment in accordance with schedules adopted by the Board, and to administer the provisions of the negotiated agreements;

f.  to accept employee resignations when deemed to be in the best interest of District No. 31;

g.  to certify to the officers for their facsimile signatures such items as:

(1) payment of items covered by contract with the Board of Education,
(2) payment of emergency bills in which it appears that financial loss or hardship will follow if there is a delay in payment,
(3) payment of bills carrying penalties or discount,
(4) payment of regular or reoccurring bills;

h.  to lease, purchase and contract for goods and services within the budget as approved by the Board, provided that any transaction in an amount of which bids are required must first be specifically authorized by the Board and fulfill all other applicable requirements of Minnesota Statute.  Under the provisions of M.S. 123B.52, Subd. 1, the Director of Business Services is also authorized to perform these actions;

i.  to make short-term investments of surplus current funds in legally approved securities.  The Director of Business Services is also authorized to perform these actions;

j.  to transfer monies on a continuing basis from a fund receiving a service or supply to another fund granting the services or supply.  This authorization shall include only those transfers that are for supplies or services;

k.  to conduct the day-to-day operations of the district, not specifically covered above, in accordance with the terms of the Superintendent's contract, Board Policy; and appropriate state and federal statutes;

l.  pursuant to M.S. 123B. 02, Subd. 18, the School Board authorizes the Director of Business Services to make payment of claims prior to Board approval and requires that payments made prior to the Board approval be acted upon at the next Board meeting;

m.  delegate the Director of Business Services the authority to make electronic transfers and approve electronic transfers made by other initiators;

n.  to sign grants on behalf of the school district when deemed to be in the best interest of District No. 31;

o.  to delegate the Director of Business Services the authority to refinance existing bonds when deemed to be in the best interest of District No. 31;

p.  to authorize the Director of Business Services to enter into emergency management agreements with organizations in the county, including the American Red Cross, in emergency situations;

q.  to authorize the Superintendent to accept donations with a value of up to $500 on behalf of the Board.

Depository Resolution

____ offered the following resolution and moved its adoption:

DEPOSITORY RESOLUTION

BE IT RESOLVED, that we, the Board of Directors of Independent School District No. 31, Bemidji, Beltrami and Hubbard Counties, Minnesota at a meeting held on January 28, 2019, do hereby designate as depositories of district funds those national, insurance state banks or thrift institutions as defined in 51A.54, Subdivision 23, and the MSDLAF family of accounts for a period beginning the 31st of January 2019, and ending on the 30th of January 2020. 

BE IT FURTHER RESOLVED, that in accordance with M.S. 123B.14, Subdivision 3, the Treasurer is authorized to exercise the powers of this governing body in designating the depositories of such funds.  This authorization is subject to the right to said Board of Directors to modify, vacate, or revoke at any time. 

The motion for the adoption of the foregoing resolution was duly seconded by ____, and upon vote thereon a tabulation of votes is as follows:

AYES:
NOES:
ABSENT:

WHEREUPON, said resolution was declared passed and adopted.

IV. PREVIEW OF AGENDA - SUPERINTENDENT TIM LUTZ

V. APPROVAL OF AGENDA
The motion was offered by ____, seconded by ____, and carried (    ) to approve the agenda.

VI. REQUEST TO REMOVE TOPIC(S) FROM CONSENT AGENDA

VII. CONSENT AGENDA
The motion was offered by ____, seconded by ____, and carried (     ) to approve the following Consent items:

VII.A. Meeting Minutes from the December 17, 2018 and December 21, 2018 School Board Meetings

VII.B. Current Bills and Special Checks Totaling: $3,564,751.81

VII.C. Noncertified Staff Resignations

VII.D. Request for Educational Leave

VII.E. Field Trip Request - Bemidji Middle School Minnesota State VEX Robotics State Championship

VII.F. Field Trip Request - Bemidji Middle School

VII.G. Field Trip Request - Bemidji High School Orchestra (Duluth)

VII.H. Field Trip Request - Bemidji High School Orchestra (Fargo)

VII.I. Field Trip Request - Bemidji High School Concert Band

VII.J. Request to Accept Grant - Neilson Foundation

VII.K. Request to Submit Grant - 21st Century

VII.L. Second Reading and Adoption of Revised SBR 700-10-1: Enrollment of Nonresident Students

VIII. SPECIAL TOPICS

VIII.A. Bemidji Middle School Robotics Booster Club

VIII.B. Early Childhood Programs

IX. STUDENT REPRESENTATIVE REPORTS

X. PUBLIC PARTICIPATION

XI. LISTENING SESSION REVIEW

XII. DONATIONS

XII.A. The motion was offered by ____, seconded by ____, and carried (    ) to accept the donations from First National Bank Bemidji for $2,000 per year for the next three years and from Kraus-Anderson for $7,500 over the next three years.

XIII. EQUITABLE STUDENT ACHIEVEMENT

XIII.A. Inclusive School Climate Update

XIII.B. 2018-2019 American Indian Education Transmittal of Resolution and Parent Committee Roster

____ introduced the following resolution and urged its adoption:

American Indian Education Transmittal of Resolution and Parent Committee Roster

WHEREAS, the Bemidji Local Indian Education Committee, Bemidji Area Schools, Independent School District No. 31, provides an opportunity for all of its citizens to participate in district program communities, and

WHEREAS, the Indian Education Parent Committee of the Bemidji Area Schools, Independent School District No. 31 is the duly elected and established Parent Committee comprised of parents of children eligible to be enrolled in American Indian programs, secondary students, representatives from community groups, school administrators, and

WHEREAS, the Parent Committee's current responsibilities are addressed in adopted by-laws and apply to programs specifically designed for American Indian learners implemented through Indian Education Programs, and

WHEREAS, the Parent Committee responsibilities have been expanded to include involvement in and advertisement of all educational programs, programs for elementary and secondary grades, special education programs and support services, and

WHEREAS, the Indian Education Parent Committee of Bemidji Area Schools, Independent School District No. 31 did meet on January 8, 2019 to review, recommend and approve this Resolution, and

WHEREAS, the Parent Committee has found most of the district's educational programs to be adequate in meeting the needs of American Indian students.

THEREFORE, BE IT RESOLVED, that the Parent Committee of Bemidji Area Schools does concur that the district's programs meet American Indian student needs.

The motion for the foregoing resolution was seconded by ____, and a tabulation of votes is as follows:

AYES:
NOES:
ABSENT:

WHEREUPON, the foregoing resolution was duly passed and adopted.

XIV. RELATIONSHIPS/COLLABORATION

XIV.A. Designating a Local Education Agency Representative for Title I and P.L. 81-874 Impact Aid

____ introduced the following resolution and moved its adoption:

Resolution Regarding the Title I & Impact Aid Programs and Designating an Authorized Local Education Agency Representative as Related Hereto

WHEREAS, these programs require the designation of an authorized Local Education Agency Representative;

NOW, THEREFORE, BE IT RESOLVED that Colleen Cardenuto, Director of Curriculum & Administrative Services, be designated as the authorized Local Education Agency Representative relating to Title I and Impact Aid; and that she is hereby authorized to prepare and submit applications for funding relating hereto.

The motion for the adoption of the foregoing resolution was duly seconded by ____, and a tabulation of votes is as follows:

AYES:
NOES:
ABSENT:

WHEREUPON, said resolution was declared passed and adopted.

XIV.B. Designating a Local Education Agency Representative for Various Federal Programs

____ introduced the following resolution and moved its adoption:

Resolution Regarding Various Federal Programs and Designating an Authorized Local Education Agency Representative as Related Hereto

WHEREAS, it is the desire of the School Board of Bemidji Area Schools, Independent School District No. 31, Bemidji, Minnesota, to participate in various programs available through the federal government; and

WHEREAS, each of these programs require the designation of an authorized Local Education Agency Representative;

NOW, THEREFORE, BE IT RESOLVED that Alexis Wilde, Director of Special Education, be designated as the authorized Local Education Agency Representative relating to the following federal programs; and that she is hereby authorized to prepare and submit applications for funding relating hereto.

Federal Funds for Special Education, IDEIA 2004, Public Law 105-17
Federal Flow-Through Funds
Federal Preschool Initiative Funds
Flow-Through Personnel Development 3-21
Preschool Incentive Personnel Development 3-5
Federal Low Incidence Discretionary
Federal Part C Infants and Toddlers
Federal IEIC Committees
Federal Early Intervention Family Services
Development of Coordinated Services
Federal Splinter Funds
Federal Discretionary CSPD Regional
Section 405 of the Rehabilitation Act
Limited English Proficient
Early Intervening Funds

The motion for the adoption of the foregoing resolution was duly seconded by ____, and a tabulation of votes is as follows:

AYES:
NOES:
ABSENT:

WHEREUPON, said resolution was declared passed and adopted.

XV. HIGH QUALITY DISTRICT

XV.A. Annual Audit - FY 2017-2018

The motion was offered by ____, seconded by ____, and the vote was ____, to approve the FY 2017-2018 annual audits as presented. 

XV.B. Award Legal Advertising Quotation

The motion as offered by ____, seconded by ____, and carried (    ) awarding the quotation for legal advertising for 2019 to The Bemidji Pioneer in the amount of $6.25 S.A.U. for the first insertion and $5.65 S.A.U. for subsequent insertions.

XV.C. BMS Roof Bid Tabulation

The motion was offered by ____, seconded by ____, and carried (    ) to accept the low bid of Herzog Roofing be in the amount of $964,360.

XV.D. Board Goals

XV.E. Bus Bids from State Contract Pricing

The motion was offered by ____, seconded by ____, and carried (    ) to approve purchasing five buses from North Central Bussing for $500,956.85.

XVI. WORKFORCE DEVELOPMENT

XVII. UPCOMING EVENTS

XVII.A. February Meeting - Monday, February 25, 2019, 6:30 p.m. (Date change due to observance of Presidents' Day Holiday Observance)

XVIII. OTHER

XVIII.A. Once Around the Table

XIX. ADJOURNMENT